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03-22-2016 CCMHUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, MARCH 22, 2016 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Chad Czmowski, Bill Arndt, Mary Christensen and John Lofdahl. Others present were Matt Jaunich, City Administrator, Marc Sebora, City Attorney and Kent Exner, City Engineer (a) Approve the Council agenda and any agenda additions and/or corrections Motion by Arndt, second by Czmowski to approve the agenda. Motion carried unanimously. 2. INVOCATION — Oak Heights Covenant Church 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY Council Member Arndt thanked the McLeod County Fairgrounds for hosting the Fishing and Hunting Expo as well as the Snowmobile Show. Many people came to town for these events and stayed in the city's hotels and motels. PUBLIC COMMENTS (This is an opportunity for members of the public to address the City Council on items not on the current agenda. If you have a question, concern or comment, please ask to be recognized by the mayor— state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL Planning Director, Dan Jochum introduced new employee Jim Tiegs, Building Inspector and Kyle Dimler as the new Building Official. 6. APPROVAL OF MINUTES (a) Regular Meeting of March 8, 2016 Motion by Czmowski, second by Lofdahl, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA (The items listed for consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration of City Assessment Agreement with McLeod County (b) Consideration for Approval of Renewing Food Vendor License for Northstar BBQ CITY COUNCIL MINUTES MARCH 22, 2016 (c) Consideration for Approval of Resolution No. 14537 — Resolution Ordering the Abatement of Hazardous Property Conditions at 430 Water Street Northwest in the City of Hutchinson (d) Consideration of Resolution No. 14540 — Resolution to Sell at Auction Surplus Property (Paving Equipment) (e) Consideration of Resolution No. 14541 - Resolution for GreenCorps Member Application (f) Consideration of Resolution No. 14542 - Resolution Establishing Support for Improvements to Highway 212 (g) Consideration of Items for 2016 Pavement Management Program Project — Letting No. 1, Project No. 16-01 i. Resolution No. 14544 - Resolution Declaring Cost to be Assessed and Ordering Preparation of Proposed Assessment ii. Resolution No. 14545 - Resolution for Hearing on Proposed Assessment (h) Claims, Appropriations and Contract Payments Items 7(g) and 7(h) were pulled for separate discussion Item 7(g) had further discussion. Council Member Lofdahl asked if all pavement projects projected will be done. Exner informed Lofdahl and the Council that there will be further discussion with the Resource Allocation Committee. Exner will present before the Council at the April 12, 2016, City Council Meeting. Item 7(h) had further discussion. Council Member Lofdahl mentioned the check register showed a payment to Minnesota Department of Natural Resources (DNR) for $80,123.60. Lofdahl confirmed with Exner that this was payment for City of Hutchinson's portion for the work done on the trail. Motion by Lofdahl, second by Christensen, to approve the consent agenda. Motion carried unanimously. PUBLIC HEARINGS (6:00 P.M.) - NONE COMMUNICATIONS, REQUESTS AND PETITIONS (The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. Includes items like monthly or annual reports and communications from other entities) 8. PUBLIC WORKS 2015 YEAR END REPORT Kent Exner, City Engineer/Public Works Director, presented the Public Works Group 2015 Annual Report Summary to the Council. The Public Works Group includes Engineering, Operations & Maintenance, and Water & Wastewater. Mr. Exner covered the vast amounts of accomplishments in 2015 and goals for 2016 that are part of the Public Works group. Mr. Exner distributed the department's formal report to the council members. UNFINISHED BUSINESS NEW BUSINESS 9. APPROVE/DENY SITE PLAN AND CONDITIONAL USE PERMIT AS REQUESTED BY MIDCOUNTRY BANK LOCATED AT 210 HASSAN STREET 2 CITY COUNCIL MINUTES MARCH 22, 2016 Planning Director, Dan Jochum, presented before the Council. Mr. Jochum explained that the Planning Commission met to discuss the conditional use permit to allow the construction of a bank drive-through. The motion to approve the project failed on a 3 to 3 vote at the Planning Commission meeting. Staff has since been working with the adjacent businesses to work out a new plan. Mr. Jochum informed the Council the new plan will be discussed at the April Planning Commission meeting and he will bring it back to the council on April 26th. At this time, Mr. Jochum requests the Council table the site plan and conditional use permit as requested by Midcountry Bank located at 210 Hassan Street. Motion by Czmowski, second by Christensen, to table site plan and conditional use permit as requested by Midcountry Bank located at 210 Hassan Street. Motion carried unanimously. 10. APPROVE/DENY ORDINANCE NO. 16756 — AN ORDINANCE TO REZONE PROPERTY AT 13 4TH AVENUE NE, 15 4TH AVENUE NE AND 17 4TH AVENUE NE FROM R-2 (MEDIUM DENSITY RESIDENTIAL) TO C-2 (AUTOMOTIVE SERVICE COMMERCIAL) AS REQUESTED BY CITY OF HUTCHINSON — PROPERTY OWNER (FIRST READING, SET SECOND READING AND ADOPTION FOR APRIL 12, 2016) Planning Director, Dan Jochum, presented before the council. Mr. Jochum explained the property requested to rezone would make zoning consistent with the Highway 7 Corridor Study and Small Area Plan. Staff believes this property has the highest investment use for commercial property. The Planning Commission recommended approval of the rezoning on a 5 to 1 vote. Mr. Jochum requests the council approve Ordinance No. 16756, the rezoning of said property. Motion by Czmowski, second by Lofdahl, to approve Ordinance No. 16756. Motion carried unanimously. 11. APPROVE/DENY RESOLUTION NO. 14539 - RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF PROCHNOW ADDITION PRELIMINARY AND FINAL PLAT Administrator Jaunich distributed to the Council an email he had received from Robert Hornick, the property owner of the northwest corner of Hwy 7 & Hwy 15. Jaunich noted he believed that staff had legally followed the process for notifying property owners of a public hearing that had been held before the Planning Commission on this topic. Planning Director, Dan Jochum, presented before the Council. Mr. Jochum explained the purpose of approving the final plat is to combine several smaller lots into one larger lot to facilitate development at some point in the future. The Planning Commission approved the preliminary and final plats unanimously. Mr. Jochum requests the council approve Resolution 14539, the preliminary and final plats of the Prochnow Addition. Motion by Christensen, second by Arndt, to approve Resolution No. 14539. Motion carried unanimously. 12. APPROVE/DENY PROJECT AWARD FOR WATER TOWER (GOLF COURSE ROAD) RECONDITIONING PROJECT — LETTING NO. 4, PROJECT NO. 16-04 (a) Resolution No. 14543 - Resolution Accepting Bid & Awarding Contract City Engineer, Kent Exner presented before the Council. Mr. Exner explained that on February 18, 2016, the City received three bids to recondition the water tower on Golf Course Road. Staff reviewed and discussed the bids with the Resource Allocation Committee and recommends awarding the project to the low bidder, Osseo Construction Co. LLC of Osseo, WI. CITY COUNCIL MINUTES MARCH 22, 2016 Motion by Czmowski, second by Lofdah, to approve project award for Water Tower (Golf Course Road) Reconditioning Project — Letting NO. 4, Project NO. 16-04. Motion carried unanimously. GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 13. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS a) Hutchinson Housing & Redevelopment Authority Board Minutes from February 16, 2016 b) City of Hutchinson Financial and Investment Reports for February 2016 (c) Planning Commission Minutes from January 10 and February 16, 2016 MISCELLANEOUS 14. STAFF UPDATES John Lofdahl — Council Member Lofdahl noted that he and Mayor Gary Forcier talked with Representative Dean Urdahl and Representative Glenn Gruenhagen about the Ridgewater College assessments. Matt Jaunich — Mr. Jaunich noted that the pool bid due date has been pushed back one week to April 5, 2016. Early registration deadline for League of Minnesota Cities annual conference is April 27th. The conference is June 14th— 17 . Mr. Jaunich also noted that he, Mayor Gary Forcier and Council Member Mary Christensen will be attending Government Day at the Hutchinson High School. Gary Forcier — Mayor Forcier congratulated the Hutchinson High School winter sports teams for representing the city well at the state tournament level. 15. COUNCIL/MAYOR UPDATE ADJOURNMENT Motion by Arndt, second by Czmowski, to adjourn at 6:44 p.m. Motion carried unanimously. ATTEST: Gary T. Forcier Mayor Matthew Jaunich City Administrator 11