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03-08-2016 CCMHUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, MARCH 8, 2016 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Chad Czmowski, Bill Arndt, Mary Christensen and John Lofdahl. Others present were Matt Jaunich, City Administrator, Marc Sebora, City Attorney and Kent Exner, City Engineer (a) Approve the Council agenda and any agenda additions and/or corrections Matt Jaunich, City Administrator, noted that he would like to add an item under 16.5 — Discussion of letter of support for Dakota Trail. Motion by Christensen, second by Arndt, to approve the agenda with the noted addition. Motion carried unanimously. 2. INVOCATION — Oak Heights Covenant Church 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY PUBLIC COMMENTS (This is an opportunity for members of the public to address the City Council on items not on the current agenda. If you have a question, concern or comment, please ask to be recognized by the mayor— state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL Police Chief, Dan Hatten, presented before the Council. Chief Hatten provided an update to the Council on turkey capturing. Chief Hatten noted that to date approximately 12 turkeys have been captured. They have been taken to Benny's Meat Market for processing and the meat is then given to the local food shelf. Chief Hatten noted that the police department has to report to the DNR its capturing activities along with statistics such as age and sex of the turkeys captured. The DNR has informed the chief that the City will need an additional permit if turkey eggs found in nests will be captured. Chief Hatten urged citizens to call the police department if they have concerns with turkeys or wish to report anything. 6. APPROVAL OF MINUTES (a) Regular Meeting of February 23, 2016 (b) Council Workshop of February 23, 2016 Motion by Czmowski, second by Lofdahl, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA (The items listed for consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) CITY COUNCIL MINUTES MARCH 8, 2016 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Resolution No. 14532 — Resolution Donating Unclaimed Property (Bicycles) (b) Consideration for Approval of Resolution No. 14533 — Resolution to Participate in Minnesota Blue Star Program (c) Consideration for Approval of Resolution No. 14536 - Resolution In Support of Appleton Prison (d) Consideration for Approval of Authorizing Crow River Winery to Dispense Wine Samples at Bring It Home Expo at McLeod County Fairgrounds on April 9, 2016 (e) Consideration for Approval of Applying for Minnesota Department of Health Source Water Protection Grant (f) Consideration for Approval of Setting Public Hearing Date for City Stormwater Ordinance Revisions (g) Consideration for Approval of Amendment to the USAquatics Contract to Cover Professional Services for the Additional Scope of Work Relating to the Roof and HVAC System at the Rec Center (h) Claims, Appropriations and Contract Payments Items 7(c) and 7(e) were pulled for separate discussion. Motion by Czmowski, second by Christensen, to approve consent agenda with the exception of the items noted above. Motion carried unanimously. Item 7(c) had further discussion. Council Member Arndt noted that he has visited Appleton Prison with a group of students. Council Member Arndt explained that he is in favor of opening the Appleton Prison again due to the shortage of prisons in the State of Minnesota. Council Member Lofdahl also spoke of the information provided about the prison. Motion by Arndt, second by Lofdahl, to approve Item 7(c). Motion carried unanimously. Item 7(e) had further discussion. Council Member Christensen asked if it is known where the wells are located in the aquifier. John Paulson, Environmental Specialist, presented before the Council. Mr. Paulson explained that staff is aware of the location of the wells, but cannot confirm they are in the same plane of water until more work is done. Motion by Christensen, second by Arndt, to approve Item 7(e). Motion carried unanimously. PUBLIC HEARINGS (6:00 P.M.) 8. APPROVE/DENY ISSUING 3.2 MALT LIQUOR LICENSE TO HUTCHINSON CENTER FOR THE ARTS Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that the Hutchinson Center for the Arts has applied for a 3.2% malt liquor license for the establishment. Mr. Sebora noted that he has spoken to representatives of the organization and they are still looking to fulfill the 2 CITY COUNCIL MINUTES MARCH 8, 2016 manager's position. LuAnn Drazkowski, President of the CFA, presented before the Council. Ms. Drazkowski noted that Greg Jodzio has been identified as a manager of the facility. Ms. Drazkowski noted that she and the board understand the risks and responsibilities associated with holding a liquor license. Marc Sebora informed Ms. Drazkowski that the Hutchinson Police Department can provide server training. Motion by Christensen, second by Lofdahl, to close public hearing. Motion carried unanimously. Motion by Christensen, second by Lofdahl, to approve issuing 3.2 malt liquor license to Hutchinson Center for the Arts. Motion carried unanimously. COMMUNICATIONS, REQUESTS AND PETITIONS (The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. Includes items like monthly or annual reports and communications from other entities) 9. PARKS/RECREATION/COMMUNITY EDUCATION 2015 YEAR END REPORT Dolf Moon, PRCE Director, presented the department's year-end report to the Council. Mr. Moon covered the vast amounts of activities and participants that are part of the PRCE program. Mr. Moon distributed the department's formal report to the council members. UNFINISHED BUSINESS 10. APPROVE/DENY ORDINANCE NO. 16-754 — AN ORDINANCE SETTING THE SALARIES OF THE MAYOR AND COUNCIL MEMBERS (Second Reading and Consideration of Adoption) Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich noted that no changes have been made since the first reading of the ordinance at the last Council meeting. If the ordinance is approved, the new salaries will be effective January 1, 2017. Motion by Czmowski, second by Christensen, to approve second reading and adoption of Ordinance No. 16-754. Motion carried unanimously. 11. APPROVE/DENY ORDINANCE NO. 16-755 — AN ORDINANCE AMENDING SECTION 2.04 OF THE HUTCHINSON CITY CHARTER TO INCREASE MAYORAL TERMS TO FOUR YEARS (Second Reading and Consideration of Adoption) Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that the first reading of this ordinance was held at the February 23rd Council meeting. The proposed language increases the mayoral terms from two years to four years and the changes, if approved by voters this Fall, would go into effect with the 2020 elections. If this ordinance is approved by the Council, it will be forwarded to Charter Commission for their review and comments. Motion by Czmowski, second by Lofdahl, to approve second reading and adoption of Ordinance No. 16- 75 5. Roll call vote was taken: Christensen — aye; Lofdahl — aye; Arndt — nay; Czmowski — aye; Forcier — aye. Motion carried 4 to 1. NEW BUSINESS 12. APPROVE/DENY RESOLUTION NO. 14534 — CITY OF HUTCHINSON 2016 SEASONAL PAY GRID/POSITION TABLE Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that this item is considered annually for the seasonal employees' compensation. Mr. Jaunich noted that the pay grid CITY COUNCIL MINUTES MARCH 8, 2016 had been amended to take into account the minimum wage increase. Motion by Lofdahl, second by Christensen, to approve Resolution No. 14534. Motion carried unanimously. 13. APPROVE/DENY PURCHASE OF WHEEL LOADER FOR CREEKSIDE Andy Kosek, Creekside Manager, presented before the Council. Mr. Kosek explained that Creekside has a machine that is overdue for replacement. It has far surpassed its life expectancy and is now at a point where major mechanical failures may be looming. This machine, along with another machine from the Public Works department, will be traded in for the purchase of one new machine. This loader, along with six others city-wide, will be shared amongst Compost, Public Works and Parks staff during each department's high utilization time frames. The total purchase price of the new wheel loader was quoted at $149,274.00. Motion by Lofdahl, second by Arndt, to approve purchase of wheel loader for Creekside. Motion carried unanimously. 14. APPROVE/DENY RESOLUTION NO. 14535 - AUTHORIZING CONSTRUCTION OF THE HUTCHINSON ENTERPRISE CENTER AND IMPLEMENTION OF A PROGRAM OF SMALL BUSINESS INCUBATION Miles Seppelt, EDA Director, presented before the Council. Mr. Seppelt explained that the EDA is proposing to establish a small business incubator and implement a program of small business incubation as a strategy to help grow the local economy and diversify the city's employment base. With small business incubation the EDA is planning to provide a significant boost to existing early-stage companies and aid in the creation of new companies. The EDA is proposing to construct a 20,000 square foot building in the industrial park to serve as a small business incubator. The business incubation program would provide education, training and mentoring to entrepeneurs and house them in a low-cost environment. The goal of the EDA is to facilitate the creation of more companies employing 20, 30, 50 or 100 people and diversify the local employment base. The Hutchinson Enterprise Center is estimated to cost $1,776,161 and will be funded by a $763,750 grant obtained from the State of Minnesota, $250,000 previously allocated by the City, tax increment financing of up to $137,500 and up to $624,911 from the EDA, which comes from various grants the EDA has obtained over the years. Mr. Seppelt explained that the proposed enterprise center will not be in the business of simply renting space, but rather to incubate and grow companies. Motion by Lofdahl, second by Czmowski, to approve Resolution No. 14535. Motion carried unanimously. 15. APPROVE/DENY PURCHASE ORDER FOR ROBERTS PARK LIFT STATION REPLACEMENT PROJECT John Paulson, Environmental Specialist, presented before the Council. Mr. Paulson explained that in the late Fall of 2015 staff discovered that the lift station that pumps wastewater from Roberts Park had failed. The lift station serves the restrooms at Roberts Park. The wastewater system at Roberts Park includes a solids holding tank, gravity sewer line from the tank to the lift station, lift station pumps and controls and a forcemain from the lift station to the nearest sanitary manhole in Roberts 11 CITY COUNCIL MINUTES MARCH 8, 2016 Road SW. Staff has determined that the lift station, pumps and controls have been displaying various symptoms of failure in recent years. The existing system is original to Roberts Park and is well beyond its useful life so replacement of the system is needed at this time. A Request For Proposals was prepared and distributed to four local contractors. All four submitted quotes for the project and Juul Contracting had the lowest quote of $45,114.66. Motion by Lofdahl, second by Christensen, to approve purchase order for Roberts Park lift station replacement project. Motion carried unanimously. 16. APPROVE/DENY CALLING FOR A SPECIAL WORKSHOP MEETING FOR 4:00 P.M. ON TUESDAY, MARCH 22, 2016, TO DISCUSS 2016 CITY OBJECTIVES/GOALS Matt Jaunich, City Administrator, noted that he and staff members have developed a project list for 2016 that he would like to present to the Council and have a formal discussion on. Motion by Lofdahl, second by Czmowski, to call for special workshop meeting on March 22, 2016, at 4:00 p.m. to discuss 2016 City objectives/goals. Motion carried unanimously. 16.5 CONSIDERATION FOR SUPPORT OF COMPLETION OF DAKOTA TRAIL Matt Jaunich noted that it has been requested that the City provide a letter of support of Rep. Gruenhagen's bill to complete the Dakota Trail. Motion by Arndt, second by Christensen, to approve letter of support of completion of Dakota Trail. Motion carried unanimously. GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 17. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Pedestrian and Bicycle Advisory Committee Minutes from December 16, 2015 b Hutchinson Library Board Minutes from January 25, 2016 (c) Snow & Ice Report for February 2016 MISCELLANEOUS 18. STAFF UPDATES Matt Jaunich — Mr. Jaunich noted that and Council Member Lofdahl will be attending the CGMC Legislative Forum next Wednesday. A contractors meeting with the building department is scheduled for March 22, 2016, at 7:30 a.m. at the Event Center. 19. COUNCIL/MAYOR UPDATE Mary Christensen — Council Member Christensen noted that she has received concerns from citizens on the rising costs of the proposed aquatic center. Matt Jaunich explained that the bidding process has been established to allow for deductions to the project so that the project can come in within the budget. CITY COUNCIL MINUTES MARCH 8, 2016 20. CLOSED SESSION PURSUANT TO MINNESOTA STATUTE §13D.05, Subd. 3(c) TO DISCUSS THE ACQUISITION OF REAL PROPERTY LEGALLY DESCRIBED AS: That part of Lots 16 and 18 of the Auditor's Plat of Section 7, Township 116, Range 29, according to the map on file and of record in the office of the County Recorder of McLeod County, Minnesota, described as follows: Commencing at the southwest corner of the Northwest Quarter of said Section 7; thence easterly, along the south line of said Northwest Quarter, being the south line of said Lot 18, a distance of 434.70 feet to the southeast corner of APPLEBEE' S ADDITION, according to the recorded plat thereof and the point of beginning of the land to be described; thence northerly, along the east line of said APPLEBEE' S ADDITION 35.00 feet; thence easterly, parallel with said south line 830.26 feet; thence easterly, 229.38 feet along a tangential curve concave to the south, said curve has a radius of 745.75 and a central angle of 17 degrees 37 minutes 24 seconds, to the intersection with said south line of the Northwest Quarter, being the south line of said Lot 16; thence westerly, along said south line, being the south line of said Lot 16 and the south line of said Lot 18, a distance of 1055.47 feet to the point of beginning. Also known as Parcel 2 of CITY OF HUTCHINSON STREET RIGHT OF WAY PLAT NO. 9, according to the recorded plat thereof, in Lots 16 and 18 of said Auditor's Plat of Section 7, Township 116, Range 29. Motion by Lofdahl, second by Christensen, to convene into closed session at 7:05 p.m. Motion carried unanimously. Motion by Arndt, second by Christensen, to reconvene into open session at 7:29 p.m. Motion carried unanimously. ADJOURNMENT Motion by Lofdahl, second by Arndt, to adjourn at 7:29 p.m. Motion carried unanimously. I