01-26-2016 CCMHUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, JANUARY 26, 2016
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Chad Czmowski, Bill Arndt and
John Lofdahl. Member absent was Mary Christensen. Others present were Matt Jaunich, City
Administrator, Marc Sebora, City Attorney and Kent Exner, City Engineer
(a) Approve the Council agenda and any agenda additions and/or corrections
Motion by Lofdahl, second by Czmowski, to add the following items to the agenda:
Summary of Closed Meeting Proceedings for City Administrator Annual Performance Review Session
— Item 6(b)
Resolution No. 14521 — Amending Resolution No. 14476 Special Assessment Certification to
McLeod County — Item 6(g)
Motion carried unanimously.
2. INVOCATION — Vineyard United Methodist Church
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
PUBLIC COMMENTS
(This is an opportunity for members of the public to address the City Council on items not on the current agenda. If you have a
question, concern or comment, please ask to be recognized by the mayor— state your name and address for the record. Please keep
comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda in
advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of January 12, 2016
(b) Summary of Closed Meeting Proceedings for City Administrator Annual Performance Review
Session
Motion by Czmowski, second by Lofdahl, to approve the minutes as presented. Motion carried
unanimously.
CONSENT AGENDA
(The items listed for consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city
staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA I
(a) Resolution No. 14507 — Resolution Approving the Issuance of Commercial Development
Revenue Bonds under the Minnesota Municipal Industrial Development Act by McLeod County,
Minnesota
(b) Resolution No. 14520 — Resolution Approving Securities for Collateral from Citizens Bank and
CITY COUNCIL MINUTES JANUARY 26, 2016
Wells Fargo Bank
(c) Consideration for Approval of Purchase of Skid -steer Loader for Refuse Department
(d) Consideration of Board Appointments
- Appointment of William Mose to Creekside Advisory Board to October 2019
- Appointment of Pat Lembcke to HRA Board to August 2020
(e) Consideration for Approval of Issuing Short -Term Gambling Licenses
- Minnesota Deer Hunter's Association on April 2, 2016, at McLeod County Fairgrounds
- Pheasants Forever on April 30, 2016, at McLeod County Fairgrounds
(f) Claims, Appropriations and Contract Payments — Register A
(g) Resolution No. 14521 — Amending Resolution No. 14476 Special Assessment Certification to
McLeod County
Item 7(d) was pulled for separate discussion.
Motion by Lofdahl, second by Arndt, to approve Consent Agenda I with the exception of Item
7(d). Motion carried unanimously.
Item 7(d) had further discussion. Council Member Czmowski noted he had concerns with
appointing William Mose to the Creekside Advisory Board based on information he has received.
He has no issues with appointing Pat Lembcke to the HRA Board.
Motion by Czmowski, second by Arndt, to appoint Pat Lembcke to the HRA Board. Motion
carried unanimously.
Motion by Czmowski, second by Lofdahl, to deny appointing William Mose to the Creekside
Advisory Board. Council Member Czmowski noted that Mr. Mose is a disbarred attorney and
has applied a few times to various boards. Mayor Forcier noted he has applied a few times, but
he is willing to find another appointee.
Motion carried unanimously.
8. APPROVAL OF CONSENT AGENDA II
(a) Claims, Appropriations and Contract Payments — Register B
Motion by Arndt, second by Czmowski, with Forcier abstaining, to approve Consent Agenda II.
Motion carried unanimously.
PUBLIC HEARINGS (6:00 P.M.) - NONE
COMMUNICATIONS, REQUESTS AND PETITIONS
(The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. Includes
items like monthly or annual reports and communications from other entities)
9. LIQUOR HUTCH 2015 YEAR END REPORT
Matt Jaunich, City Administrator, explained that he has asked the majority of City departments to
provide annual reports to the Council over the next few months. The Liquor Hutch is the first of
several reports.
Candice Woods, Liquor Store Manager, presented before the Council. Ms. Woods provided sales
history information and information on the general fund transfers over the last several years. Sales
have increased 4.3% since 2014. Ms. Woods then reviewed sales trends, successful ongoing
promotions and planned operational changes. Ms. Woods lastly mentioned that Hutchinson is the
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CITY COUNCIL MINUTES JANUARY 26, 2016
number two store in sales in outstate Minnesota, with Detroit Lakes being number one.
10. REVIEW OF CITY SNOW/ICE REMOVAL PRIORITIZATION
John Olson, Public Works Manager, presented before the Council. First off, Mr. Olson introduced
three new public works employees that recently started employment with the City. They included
Donovan Schuette — Arborist; Jim Navratil — Water Maintenance Technician; James Trnka —
Equipment Operator.
Mr. Olson provided a presentation on the prioritization of snow/ice removal operations throughout
the city. Mr. Olson spoke about moving snow, melting snow, snow emergencies, facilitating traffic,
and initiating operations using weather monitoring. Mr. Olson elaborated that when initiating
operations, both timing and options for operations are considered. Mr. Olson explained the priority
routes: #1) priority routes & central business district (where no boulevard storage exists); #2) other
business districts, truck routes & the airport; #3) through streets & specifically identified public
properties; #4) cul-de-sacs, dead-end streets & alleys; #5) specifically identified sidewalks, trails &
walkways; Last) other public properties & maintenance activities. Mr. Olson explained that
whenever possible and snow accumulations and timing allow, the City removes snow from
downtown concurrently with other snow removal/ice control operations. Mr. Olson reviewed snow
removal on sidewalks and trails.
UNFINISHED BUSINESS
11. DISCUSSION OF PROPOSED CHARTER AMENDMENTS
Council Member Lofdahl asked that the Council discuss this item a bit as the item will be voted on at
the next Council meeting. Council Member Lofdahl is suggesting that the ordinance be sent back to
the Charter Commission and perhaps consider eliminating Section 2.09. Council Member Lofdahl
also asked the Council to consider four-year mayoral terms and have the voters vote on it.
Matthew Jaunich, City Administrator, noted that the proposed revision to Section 2.09 grants the
Council the authority to cancel an election if only one person files for office. Council Member
Lofdahl noted that with a four-year mayoral term it offers some things to the candidate and he also
feels that having the item on the 2016 ballot will allow for very good voter turnout. Lofdahl also
thought that 2.09 should be voted on by the people.
Mayor Forcier concurred that the four-year mayoral term item should be brought before the voters.
Council Member Arndt commented that he is not in favor of a four-year mayoral term, however he
feels the people should vote on it. He would actually be in favor of two-year council member terms.
Council Member Lofdahl spoke on some benefits of a four-year mayoral term.
The Council and city attorney spoke about the procedures to amend the City Charter.
NEW BUSINESS
12. APPROVE/DENY ORDINANCE NO. 16-750 — AN ORDINANCE AMENDING CHAPTER 154
OF THE ZONING CODE — MICRO -DISTILLERY COCKTAIL ROOMS (SET SECOND
READING AND ADOPTION FOR FEBRUARY 9, 2016)
Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that in 2014, the
City approved allowing brew pubs and taprooms to various zoning districts via conditional use permit
in industrial and commercial zoning districts. The proposed ordinance allows microdistillery cocktail
rooms in the same zoning districts.
Motion by Czmowski, second by Arndt, to approve first reading and set second reading and adoption
of Ordinance No. 16-750 for February 9, 2016. Motion carried unanimously.
13. APPROVE/DENY ORDINANCE NO. 16-751 — AN ORDINANCE AMENDING CHAPTER 154
CITY COUNCIL MINUTES JANUARY 26, 2016
OF THE ZONING CODE - ACCESSORY STRUCTURES (SET SECOND READING AND
ADOPTION FOR FEBRUARY 9, 2016)
Dan Jochum, Planning Director, presented before the Council. Mr. 7ochum explained that the
Planning Commission is recommending revising the zoning ordinance related to accessory structure
size limitations as well as some other language related to accessory structures. Council Member
Lofdahl raised some issues with very large accessory structures and with the potential of lot splits in
the future - residential districts shouldn't be able to put up a 2000 sq. ft. accessory structure.
Motion by Czmowski, second by Arndt, to approve first reading and set second reading and adoption
of Ordinance No. 16-751 for February 9, 2016. Roll call vote: Lofdahl — nay; Arndt — aye;
Czmowski — aye; Forcier — aye; Motion carried 3 to 1.
14. APPROVE/DENY ORDINANCE NO. 16-752 — AN ORDINANCE AUTHORIZING THE SALE
OF PUBLIC PROPERTY TO MACH1 PROPERTIES LLC (SET SECOND READING AND
ADOPTION FOR FEBRUARY 9, 2016)
Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that recently a new
property owner took ownership of property at Hwy 7 East and High Street. The property owner has
an insurance company on the property who would like to erect a sign on the property. The sign is
proposed to be partially located in City right-of-way. The City no longer requires use of this right-of-
way and is willing to sell it to the property owner for erection of the sign.
Motion by Arndt, second by Lofdahl, to approve first reading and set second reading and adoption of
Ordinance No. 16-752 for February 9, 2016. Motion carried unanimously.
GOVERNANCE
(The purpose of this portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy
development and governance process items)
15. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS
a) Resource Allocation Committee Minutes from January 5, 2016
b) Hutchinson Housing & Redevelopment Authority Board Minutes from December 15, 2015
c) 2015 Department of Motor Vehicle Recap
d) Planning/Zoning/Building Department Fourth Quarter Report
(e) Planning Commission Minutes from December 15, 2015
MISCELLANEOUS
16. STAFF UPDATES
Kent Exner — Mr. Exner noted the Resource Allocation Committee meeting will be rescheduled to
February 3, 2016. South Grade Road Trail is being worked on. Mr. Exner explained that the Hwy
7/High Street parcel that was acted on tonight was a remnant parcel from when MnDOT realigned Hwy
7 during the reconstruction project.
Matthew Jaunich — Mr. Jaunich noted that he and the mayor attended the Crow River Builders'
Association meeting last night and they are working on continuing to build relationships between
contractors and staff. Mr. Jaunich also explained that city officials met with Ridgewater College officials
on unpaid assessments and property that needs to be conveyed.
17. COUNCIL/MAYOR UPDATE
Bill Arndt — Council Member Arndt noted he has been attending the McLeod County trails meetings.
The plan will be going to the McLeod County Commissioners in the near future. The purpose is to set
up a county trail system. Jan. 30 — Kiwanis sledding event; Feb. 3 — Elks Commander at American
Legion. Council Member Arndt suggested meeting with the legislators before the session starts if
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CITY COUNCIL MINUTES JANUARY 26, 2016
possible.
John Lofdahl — Council Member Lofdahl noted he attended the CFA annual meeting last night and they
are doing very well. They are improving youth art education and the new director is really flourishing.
CFA will most likely need to find a new location within three years.
Gary Forcier — Mayor Forcier spoke about the Hwy 212 project. Council Member Arndt noted he will
suggest that Region 6E support the project.
ADJOURNMENT
Motion by Arndt, second by Lofdahl, to adjourn at 7:00 p.m. Motion carried unanimously.
ATTEST:
Gary T. Forcier Matthew Jaunich
Mayor City Administrator