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cp03-08-2016HUTCHINSON CITY COUNCIL
MEETING AGENDA
TUESDAY, MARCH 8, 2016
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER— 5:30 P.M.
(a) Approve the Council agenda and any agenda additions and/or corrections
2. INVOCATION — Oak Heights Covenant Church
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
PUBLIC COMMENTS
(]his is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou have a
question, concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please
keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda
in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals.)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of February 23, 2016
(b) Council Workshop of February 23, 2016
CONSENT AGENDA
(The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city
staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA I
(a) Consideration for Approval of Resolution No. 14532 — Resolution Donating Unclaimed Property
(Bicycles)
(b) Consideration for Approval of Resolution No. 14533 — Resolution to Participate in Minnesota
Blue Star Program
(c) Consideration for Approval of Resolution No. 14536 - Resolution In Support of Appleton Prison
(d) Consideration for Approval of Authorizing Crow River Winery to Dispense Wine Samples at
Bring It Home Expo at McLeod County Fairgrounds on April 9, 2016
(e) Consideration for Approval of Applying for Minnesota Department of Health Source Water
Protection Grant
(f) Consideration for Approval of Setting Public Hearing Date for City Stormwater Ordinance
Revisions
CITY COUNCIL AGENDA MARCH 8, 2016
(g) Consideration for Approval of Amendment to the USAquatics Contract to Cover Professional
Services for the Additional Scope of Work Relating to the Roof and HVAC System at the Rec
Center
(h) Claims, Appropriations and Contract Payments
PUBLIC HEARINGS (6:00 P.M.)
APPROVE/DENY ISSUING 3.2 MALT LIQUOR LICENSE TO HUTCHINSON CENTERFOR THE
ARTS
purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. Includes
like monthly or annual reports and communications from other entities.)
9. PARKS/RECREATION/COMMUNITY EDUCATION 2015 YEAR END REPORT
UNFINISHED BUSINESS
10. APPROVE/DENY ORDINANCE NO. 16-754 — AN ORDINANCE SETTING THE SALARIES OF
THE MAYOR AND COUNCIL MEMBERS (Second Reading and Consideration of Adoption)
11. APPROVE/DENY ORDINANCE NO. 16-755 — AN ORDINANCE AMENDING SECTION 2.04
OF THE HUTCHINSON CITY CHARTER TO INCREASE MAYORAL TERMS TO FOUR
YEARS (Second Reading and Consideration of Adoption)
NEW BUSINESS
12. APPROVE/DENY RESOLUTION NO. 14534 — CITY OF HUTCHINSON 2016 SEASONAL PAY
GRID/POSITION TABLE
13. APPROVE/DENY PURCHASE OF WHEEL LOADER FOR CREEKSIDE
14. APPROVE/DENY RESOLUTION NO. 14535 - AUTHORIZING CONSTRUCTION OF THE
HUTCHINSON ENTERPRISE CENTER AND IMPLEMENTION OF A PROGRAM OF SMALL
BUSINESS INCUBATION
15. APPROVE/DENY PURCHASE ORDER FOR ROBERTS PARK LIFT STATION
REPLACEMENT PROJECT
16. APPROVE/DENY CALLING FOR A SPECIAL WORKSHOP MEETING FOR 4:00 P.M. ON
TUESDAY, MARCH 22, 2016, TO DISCUSS 2016 CITY OBJECTIVES/GOALS
GOVERNANCE
e purpose o t is portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy
development and governance process items.)
17. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS
2
CITY COUNCIL AGENDA MARCH 8, 2016
�a) Pedestrian and Bicycle Advisory Committee Minutes from December 16, 2015
b) Hutchinson Library Board Minutes from January 25, 2016
(c) Snow & Ice Report for February 2016
MISCELLANEOUS
18. STAFF UPDATES
19. COUNCIL/MAYOR UPDATE
20. CLOSED SESSION PURSUANT TO MINNESOTA STATUTE §13D.05, Subd. 3(c) TO
DISCUSS THE ACQUISITION OF REAL PROPERTY LEGALLY DESCRIBED AS:
That part of Lots 16 and 18 of the Auditor's Plat of Section 7, Township 116, Range 29,
according to the map on file and of record in the office of the County Recorder of McLeod
County, Minnesota, described as follows:
Commencing at the southwest corner of the Northwest Quarter of said Section 7; thence
easterly, along the south line of said Northwest Quarter, being the south line of said Lot 18,
a distance of 434.70 feet to the southeast corner of APPLEBEE' S ADDITION, according to
the recorded plat thereof and the point of beginning of the land to be described; thence
northerly, along the east line of said APPLEBEE' S ADDITION 3 5.00 feet; thence easterly,
parallel with said south line 830.26 feet; thence easterly, 229.38 feet along a tangential
curve concave to the south, said curve has a radius of 745.75 and a central angle of 17
degrees 37 minutes 24 seconds, to the intersection with said south line of the Northwest
Quarter, being the south line of said Lot 16; thence westerly, along said south line, being the
south line of said Lot 16 and the south line of said Lot 18, a distance of 1055.47 feet to the
point of beginning.
Also known as Parcel 2 of CITY OF HUTCHINSON STREET RIGHT OF WAY PLAT
NO. 9, according to the recorded plat thereof, in Lots 16 and 18 of said Auditor's Plat of
Section 7, Township 116, Range 29.
ADJOURNMENT
HUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, FEBRUARY 23, 2016
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER— 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Chad Czmowski, Bill Arndt,
Mary Christensen and John Lofdahl. Others present were Matt Jaunich, City Administrator, Marc
Sebora, City Attorney and Kent Exner, City Engineer
(a) Approve the Council agenda and any agenda additions and/or corrections
Motion by Czmowski, second by Christensen, to approve the agenda as presented. Motion carried
unanimously.
2. INVOCATION — Faith Lutheran Church
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
Council Member Arndt recognized Ralph and Jeri Johnson and all their work with the Tim Orth
Foundation.
(a) Resolution No. 14528 — Resolution Accepting Donation from Hutchinson Hospital Auxiliary to
Hutchinson Police Department in the Amount of $3500.00
Motion by Arndt, second by Lofdahl, to approve Resolution No. 14528. Motion carried
unanimously.
PUBLIC COMMENTS
is is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou have a
question, concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please
keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda
in advance ofthe meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals.)
5. CITIZENS ADDRESSING THE CITY COUNCIL
Tammy Lehn presented before the Council. Ms. Lehn updated the Council on the work for the Elks -
sponsored inclusivepark. The group now has a 501(c)3 partnership with the Hutchinson Health
Foundation and will begin more work on the project. Ms. Lehn spoke of the fundraising efforts that
have yielded $10,000 thus far. The next fundraising effort is a dinner being held at the Elks lodge on
March 19 .
6. APPROVAL OF MINUTES
(a) Regular Meeting of February 9, 2016
Motion by Lofdahl, second by Christensen, to approve the minutes as presented. Motion carried
unanimously.
CONSENT AGENDA
(The items listedJor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city
staff member requests an item to be removed. Traditionally items are not discussed.)
CITY COUNCIL MINUTES FEBRUARY 23, 2016
7. APPROVAL OF CONSENT AGENDA I
(a) Consideration for Approval of Local Surface Water Management Plan
(b) Consideration for Approval of Resolution No. 14529 — Resolution for Authorization to Execute
Minnesota Department of Transportation Airport Maintenance and Operations Grant Contract
(c) Consideration for Approval of Support of 42nd Annual Chamber of Commerce Arts & Crafts
Festival on September 16 & 17, 2016
(d) Consideration for Approval of Dairy Day Celebration on June 3, 2016
(e) Consideration for Approval of Luce Line/River Corridor Parks Reforestation Community Tree
Proj ect
(f) Appointment of William Mose to Creekside Advisory Board to October 2019
(g) Appointment of Juli Neubarth to Tree Board to January 2018
(h) Claims, Appropriations and Contract Payments — Register A
Items 7(e) and 7(f) were pulled for separate discussion
Motion by Czmowski, second by Lofdahl, to approve the consent agenda with the exception of
the items noted above. Motion carried unanimously.
Item 7(e) had further discussion. Council Member Christensen asked that an update be given on
what this project is. John Olson, Public Works Manager, explained that the purpose of this
project is to merge the tree diversification project along the Luce Line Trail and in South Park
and around the Harrington -Merrill House. This is to remove trees in the last stages of their life
and replace with new trees. Funding is available from the Legislative -Citizen Commission on
Minnesota Resources. If awarded the grant, the City will need to upfront the cost of the trees,
materials and tools and will then be reimbursed.
Motion by Christensen, second by Lofdahl, to approve Item 7(e). Motion carried unanimously.
Item 7(f) had further discussion. Council Member Czmowski noted that he spoke with Andy
Kosek, Creekside Manager, the other day regarding the type of individual to fill the position.
Council Member Czmowski stated that Mr. Kosek noted he would like to provide further
feedback on individuals filling board positions. Mayor Forcier noted that he had spoken with
Mr. Kosek as well and Mr. Kosek had voiced no concerns with appointing Mr. Mose to the
Creekside Advisory Board. Council Member Lofdahl noted he serves on the Creekside
Advisory Board and would not see an issue with having Mr. Mose appointed.
Motion by Lofdahl, second by Arndt, approve Item 7(f). Roll call vote was taken: Christensen —
aye; Lofdahl — aye; Arndt — aye; Czmowski — nay; Forcier — aye. Motion carried 4 to 1.
APPROVAL OF CONSENT AGENDA 11
(a) Claims, Appropriations and Contract Payments — Register B
Motion by Arndt, second by Lofdahl, with Forcier abstaining, to approve Consent Agenda II.
Motion carried unanimously.
PUBLIC HEARINGS (6:00 P.M.)
2
CITY COUNCIL MINUTES FEBRUARY 23, 2016
9. PUBLIC HEARING ON THE PROPOSED ADOPTION OF A MODIFICATION TO THE
DEVELOPMENT PROGRAM FOR DEVELOPMENT DISTRICT NO. 4 AND THE PROPOSED
ESTABLISHMENT OF TAX INCREMENT FINANCING DISTRICT NO. 4-16 THEREIN AND THE
ADOPTION OF A TAX INCREMENT FINANCING PLAN THEREFOR
(a) Adopt Resolution No. 14530 —Resolution Adopting a Modification to the Development Program for
Development District No. 4; and Establishing Tax Increment Financing District No. 4-16 Therein
and Adopting a Tax Increment Financing Plan Therefor
(b) Adopt Resolution No. 14531 — Resolution Authorizing an Interfund Loan for Advance of Certain
Costs in Connection with Tax Increment Financing District No. 4-16
Miles Seppelt, EDA Director, presented before the Council. Mr. Seppelt explained that the
Hutchinson Economic Development Authority is proposing to acquire and demolish the "Old
Medical Clinic" building located at 126 Franklin Street NW. In order to pay for the project an
economic development tool known as tax increment financing would be used. This tool allows
the City to capture a portion of the future property taxes generated by the property once it's
redeveloped with a new building. The EDA plans to acquire the property, demolish the existing
structure, make needed soil corrections on the site, and market the site to potential developers.
Once a developer has been identified the lot would be sold to them for $1.00. In order to
establish the tax increment financing district, a public hearing is required. Following the public
hearing tonight, the Council will consider adopting two Resolutions — one to establish the TIF
District and the other to authorize an inter -fund loan to cover project costs until such time as tax
increment from a new development can provide reimbursement.
Greg Witt, 125 Glen Street NW, presented before the Council. Mr. Witt noted the property he
owns is directly to the west of this parcel. Mr. Witt noted that he and the other property owners
in the area have lived there for 20+ years. Mr. Witt spoke in favor of demolishing the structure
and redeveloping the area. Mr. Witt noted initial concerns with raising the grade of the lot due to
how it will affect his property and he would like to be kept informed. Mr. Witt noted that he, as
well as other property owners on the block, would be willing to speak with any developer that
may be interested in needing more land in that area.
Motion by Arndt, second by Lofdahl, to close public hearing at 6:10 p.m. Motion carried
unanimously.
Motion by Lofdahl, second by Christensen, to approve Resolution Nos. 14530 and 14531.
Motion carried unanimously.
purpose o t is portion o t e agen a is to provi e t e ounci with information necessary to craft wise policy. Includes
like monthly or annual reports and communications from other entities.)
10. HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY 2015 YEAR END REPORT
Jean Ward, HRA Director, presented before the Council. First off, Ms. Ward introduced the newest -
appointed HRA Board member, Pat Lembcke. Ms. Lembcke is a long-time resident of Hutchinson
and a lender at MidCountry Bank.
Ms. Ward provided a year-end report for the Hutchinson Housing & Redevelopment Authority. Ms.
Ward spoke about vacancy rates, home resales, residential lots available, and foreclosures. Ms.
Ward reviewed the priorities for 2016 as well as program changes for 2016 and trends for the year.
Ms. Ward's presentation and report itself are included in the Council packet.
11. PLANNING/ZONINGBUILDING DEPARTMENT 2015 YEAR END REPORT
CITY COUNCIL MINUTES FEBRUARY 23, 2016
Dan Jochum, Planning Director, provided a year-end report for the Planning, Zoning, Building
Department. Mr. Jochum provided an overview of the highlights of the department as well as
data on building permits, inspections and construction. Mr. Jochum's full report is included in
the Council packet.
UNFINISHED BUSINESS
12. APPROVE/DENY ORDINANCE NO. 16-753 — AN ORDINANCE AUTHORIZING THE SALE
OF PUBLIC PROPERTY TO TITANIUM PARTNERS LLC (Second reading and consideration of
adoption)
Matt Jaunich, City Administrator, noted that no changes have been made to the ordinance or the
purchase agreement since the last Council meeting. A one -stop -shop was held with the developers last
week.
Motion by Lofdahl, second by Czmowski, to approve second reading of Ordinance No. 16-753. Motion
carried unanimously.
NEW BUSINESS
13. APPROVE/DENY ORDINANCE NO. 16-754 — AN ORDINANCE SETTING THE SALARIES OF
THE MAYOR AND COUNCIL MEMBERS (First reading, Set Second Reading and Consideration
of Adoption for March 8, 2016)
Matt Jaunich, City Administrator, noted that during the 2016 budget discussions last year, it was
requested by the Council that staff bring forth information for the Council to consider adjusting their
salaries to a level that is similar to other regional centers. The proposed ordinance would raise the
mayor's salary from $8247.20 annually to $9247.00 and would raise the salary of each council
member from $5279.04 to $6279.00 annually. The mayor's per diem would be raised from $60 for a
half day to $65 and $95 for a full day with a maximum per diem payment of $5395 per year, up from
$4980. The current salaries of the council members and mayor have been in place and have not been
adjusted since 1994.
Motion by Arndt, second by Christensen, to approve first reading of Ordinance No. 16-754. Motion
carried unanimously.
Mayor Forcier moved Item 15 up to be discussed.
15. REVIEW OF CONSTRUCTION DOCUMENTS FOR OUTDOOR AQUATIC CENTER/POOL
(a) Approve/Deny Plans & Specifications as Presented
(b) Approve/Deny Authorizing an Advertisement for Bids
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that staff has
worked with USAquatics over the past 3-4 months to finalize the construction documents of the
aquatic center. The total overall costs have increased since thepreliminary numbers presented in
October 2015. The main increase is in the lobby/bathhouse/locker room areas. The total project is
now estimated at $6.3 million, an increase from the October estimate of $5.5 million. The new
estimate includes a contingency amount as well as City/HUC fees for utilities and building permits.
Mr. Jaunich explained that the bidding process for the project will be done through a bid deduct
process which will allow the city to "drop" portions of the project if they do not meet budget needs.
Mr. Jaunich reviewed the funding sources for the project which include $1,350,000 of unspent
hospital money from the community improvement fund; $1,150,000 of non -designated money from
the community improvement fund; $700,000 from the 2016 facilities money from the capital
projects fund; $800,000 non -designated money from the capital projects fund; $300,000 2018 &
.19
CITY COUNCIL MINUTES FEBRUARY 23, 2016
2019 facilities money from capital projects fund; and $1,000,000 excess general fund balance
reserves with a total overall funding source of $5,300,000 identified. Depending on final project
costs, portions of the project may have to be dropped, sponsorships will need to be sought or third
party sources will need to be found. The timeline includes awarding the contract in April and
starting construction in May 2016 with a grand opening in May 2017. Discussion was held
regarding soil corrections that will be necessary due to the footprint of the area increasing.
Motion by Arndt, second by Czmowski, to approve plans & specifications and authorize
advertisement for bids for outdoor aquatic center/pool. Motion carried unanimously.
14. APPROVE/DENY ORDINANCE NO. 16-755 — AN ORDINANCE AMENDING SECTION 2.04
OF THE HUTCHINSON CITY CHARTER TO INCREASE MAYORAL TERMS TO FOUR
YEARS (First reading, Set Second Reading and Consideration of Adoption for March 8, 2016)
Marc Sebora, City Attorney, presented before the Council. Mr. Sebora noted that at the last Council
meeting, the Council had requested staff to draft an ordinance increasing the mayoral terms from
two years to four years. Mr. Sebora noted that he has put language in the ordinance proposing the
effective year of the four-year mayoral term to be 2018, however the Council can select any year
they prefer. Mr. Sebora reminded the Council that the ordinance, if adopted, will be forwarded to
the Charter Commission for their review and comment.
Council Member Lofdahl noted that he would like the four-year mayoral term to take effect in year
2020 to coincide with the presidential election years. The proposed ordinance would place a
question on the November election ballot asking the voters if they would like this section of the
Charter amended to increase to four year mayoral terms.
Council Member Arndt noted that he is in favor with the current two year mayoral term and believes
it is a good process that does not need to change. Council Member Arndt noted that this item has
been before the Charter Commission two or three times and they have voted to keep two year
mayoral terms.
Council Member Christensen spoke of the benefits of four year mayoral terms.
Motion by Lofdahl, second by Christensen, to approve first reading of Ordinance No. 16-755
revising the ordinance so that the Charter amendment would take effect in 2020 (not 2018 as
proposed). Roll call vote was taken: Roll call vote: Christensen — aye; Lofdahl — aye; Czmowski —
aye; Arndt — nay; Forcier — aye. Motion carried 4 to 1.
16. APPROVE/DENY SETTING SPECIAL MEETING FOR FEBRUARY 29, 2016, AT 1:30 P.M. TO
ATTEND THE LEGISLATIVE FORUM AT CITY CENTER
Matt Jaunich reminded the Council that the City will be hosting a legislative forum being sponsored
by CGMC with local legislators.
Motion by Arndt, second by Czmowski, to set special meeting for February 29, 2016, at 1:30 p.m. to
attend the legislative forum at City Center. Motion carried unanimously.
GOVERNANCE
(T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy
CITY COUNCIL MINUTES FEBRUARY 23, 2016
development and governance process items.)
17. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS
�a) Hutchinson HRA Board Minutes from January 19, 2016
b) City of Hutchinson Financial Reports and Investment Reports for December 2015
MISCELLANEOUS
18. STAFF UPDATES
Kent Exner — Mr. Exner noted that a South Grade Trail open house will be held March 2nd from 5:00 —
6:00 p.m. in the Council Chambers. The Resource Allocation Committee meeting set for March 1st
will be rescheduled to March 2nd at 4:00 p.m. due to a conflict in Mr. Exner's schedule. Bids for the
Golf Course Road water tower were received last week with them coming in lower than estimated. Mr.
Exner noted that staff is gathering quotes for work on the Roberts Park sanitary sewer line which is
failing. Mr. Exner also noted that staff will be putting out literature on the web site on flushable wipes
that are really not so flushable. Staff is encouraging people to only flush toilet paper and not any other
kind of paper product. Lastly, Mr. Exner spoke to Grove Street as it was discussed at the public
hearing at the last Council meeting. Mr. Exner reviewed the right of way line that has been surveyed
by a local land surveyor. The new proposed sidewalk abuts the right of way line and does not encroach
upon any park land. Seven trees will have to be removed, however 14 new trees will be planted. Mr.
Exner also reviewed the width of the proposed street with the parking lane, driving lane, bus stalls and
setbacks identified. Mr. Exner stressed that Grove Street will be an alternate bid, with a third alternate
bid of West Shore Drive and Madson Avenue. Linden, Milwaukee and Church will be included in the
base bid of the project.
19. COUNCIL/MAYOR UPDATE
John Lofdahl — Council Member Lofdahl noted he is now serving on the McLeod County Historical
Society board.
Mary Christensen — Council Member Christensen noted that a new head librarian has been hired.
Another note was that over 15,000 users had used the wireless service at the library. Christensen
further noted that the Public Arts Commission is calling artists to change out the art along the sculpture
stroll. It was noted that talk has been had of an interested person painting a mural on the Ace Hardware
building on Washington Avenue.
Mayor Forcier — Mayor Forcier commented on the boys hockey team's season and that two wrestlers
have advanced to the state tournament. Mayor Forcier reminded pet owners to have their dogs/cats
licensed. Mayor Forcier encouraged persons who are interested in serving on any of the various city
boards/commissions to complete a board interest form.
ADJOURNMENT
Motion by Arndt, second by Lofdahl, to adjourn at 7:40 p.m. Motion carried unanimously.
R
HUTCHINSON CITY COUNCIL
HUTCHINSON ENTERPRISE CENTER WORKSHIP
MEETING MINUTES
TUESDAY, FEBRUARY 23, 2016 AT 4:00 PM
CITY CENTER — COUNCIL CHAMBERS
1. Call to Order
Mayor Forcier called the workshop to order at 4:00 p.m. Members present included Mary
Christensen, Chad Czmowski and John Lofdahl. Others present were: Matt Jaunich, City
Administrator, Marc Sebora, City Attorney and Kent Exner, City Engineer
DISCUSSION/REVIEW ITEMS
Matt Jaunich, City Administrator, explained that the discussion item before the Council today is
to review details of the enterprise center being proposed by the Hutchinson Economic
Development Authority.
1. Hutchinson Enterprise Center
Miles Seppelt, EDA Director, presented before the Council. Mr. Seppelt explained the theory
behind business incubation and why it is important to the City of Hutchinson. Business
incubation, along with business attraction and retention/expansion, are the top three economic
development strategies. Mr. Seppelt provided an enterprise center model that the EDA is
proposing to follow. The center itself is proposed to be 20,000 square feet that would allow for
five bays of enterprise. The center will be located in the industrial park to the south of the Frito
Lay building on Benjamin Avenue.
Council Member Bill Arndt arrived at 4:18 p.m.
Mr. Seppelt explained that funding sources for the project include a capital projects grant in the
amount of $763,750; City contribution of $250,000; EDA match from MIF dollars of $624,911;
and an economic development TIF district of $137,500. Should the project proceed as planned,
construction would begin in September 2016 with completion in March 2017. Mr. Seppelt
explained that in order for businesses to be included in the enterprise center, the criteria will be
very selective. Criteria will include being a manufacturing company that exports out and will
require physical growth of the company. Mr. Seppelt explained that the enterprise center is not
simply a facility renting space but rather solely there to grow companies and get them on their
own. Each tenant/company in the enterprise center will be required to have a small business
development coach/mentor with monthly check -ins with staff.
Bill Arndt asked if it would be beneficial to use the vacant building on the HTI campus as an
incubator space. Mr. Seppelt noted that the building is currently for sale and currently has
interested parties looking at the building.
Mr. Seppelt spoke about how the enterprise center will be marketed, such as by networking,
website, free media, DEED/SWIF/SBDC, print advertising and the JumpStart Manufacturing
program. Mr. Seppelt noted that an enterprise center business plan has been prepared and
provided.
Mr. Seppelt noted that the EDA is mainly looking for the City Council's blessing on this project
as the facility will become inventory of the city. General discussion was held regarding gaining a
work force to support these technical companies.
If the Council is comfortable with the project, the EDA is proposing to put the item on the March
Stn Council agenda for their consideration. If the grant money is not used by May 2017, the grant
money will not be available.
2. Adjournment
Motion by Czmowski, second by Christensen, to adjourn at 5:15 p.m. Motion carried
unanimously.
ATTEST:
Gary T. Forcier
Mayor
Matthew Jaunich
City Administrator
RESOLUTION TO DONATE
UNCLAIMED PROPERTY
Resolution No. 14532
WHEREAS, the Hutchinson Police Services has accumulated various
unclaimed items.
AND WHEREAS, the Hutchinson City Code provides pursuant to Section
91, Paragraph C for the distribution of unclaimed property.
AND WHEREAS, the unclaimed property, has been in the possession of
the police services for more than thirty (30) days;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF HUTCHINSON, MINNESOTA:
1. That the Hutchinson City Council hereby approves the donation of
two bicycles: Men's Next brand bicycle and Women's Next brand
bicycle to the McLeod Alliance for Victims of Domestic Violence.
Adopted by the City Council this 8t" day of March, 2016
Mayor
City Administrator
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Consideration of Resolution 14533 to Participate in Minnesota Blue Star Program
Department: PW/Engineering
LICENSE SECTION
Meeting Date: 3/8/2016
Application Complete N/A
Contact: John Paulson
Agenda Item Type:
Presenter: John Paulson
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The Friends of the Mississippi River organization operates a program that recognizes cities for their storm water
program activities. The Minnesota Blue Star Program utilizes a self-assessment to identify and rate communities on
their effectiveness in managing storm water. There is no financial commitment to complete the assessment or to
participate in the program.
The Blue Star Program is also a component of the Minnesota Green Step Cities Program. Completing the Blue Star
assessment is required to make progress towards completing Green Step Best Practice #17. Like many other Green
Step best practices, the City is already implementing many of the measures required to receive credit. The Blue Star
Program adds the element of quantifying these efforts specifically related to storm water.
The Green Step Program recently unveiled Step 4. Step 4 does not add any new best practices. It does add a
quantitative element to Green Step Programs by establishing metrics to measure individual best practices. The Blue
Star Program is a great example of one way to do that.
A summary of the program and Blue Star Award are attached for your reference.
City staff will be available to answer any questions that you may have.
BOARD ACTION REQUESTED:
Consideration of approving Resolution to participate in the Minnesota Blue Star Program.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION 14533
CITY OF HUTCHINSON
COUNTY OF MCLEOD
STATE OF MINNESOTA
A RESOLUTION AUTHORIZING THE CITY OF HUTCHINSON
TO PARTICIPATE IN THE MINNESOTA BLUE STAR AWARD PROGRAM
WHEREAS, the protection and preservation of Minnesota's water resources presents new challenges and
opportunities to both the Community of Hutchinson and to the quality of life of its citizens and businesses; and
WHEREAS, the City of Hutchinson wishes to support a model of government which benefits our residents now
and far into the future by exploring and adopting sustainable, economically -sound, local government practices;
and
WHEREAS, the City of Hutchinson has already made significant efforts to improve water quality and address
stormwater runoff pollution; and
WHEREAS, the completion of the Blue Star Award Program community stormwater management self-
assessment, and achievement of the Minnesota Blue Star Award for Excellence in Community Stormwater
Management, is the GreenStep Cities program primary method of achieving Best Practice no. 17 — Efficient
Stormwater Management;
NOW, THEREFORE, be it resolved that the City Council of the City of Hutchinson does hereby authorize the
City of Hutchinson (the "Community") to participate in the Minnesota Blue Star Award program. Be it further
resolved that the Community:
Appoints John Paulson to serve as the Community's Blue Star Award coordinator to facilitate program
implementation; and
2. Will facilitate the involvement of community members and other units of government as appropriate in
implementation of the Blue Star Assessment; and
Plans to take actions to register the Community through the Blue Star Award Program website and
conduct the Blue Star Award Program voluntary self-assessment; and
4. Will, in the event that the community's score is sufficient to earn the Blue Star Award, claim credit for
earning the Minnesota Blue Star Award for excellence in community stormwater management. A notice
of the Community's status as a Minnesota Blue Star Award winning Community will be posted on the
Blue Star Award Program web site.
By:
Mayor
ATTEST:
City Administrator Date:
The Blue Star Award
For Excellence in Stormwater Management
PROGRAM INTRODUCTION
For communities that wish to achieve excellence in stormwater
management, Minnesota's regulatory and permitting programs offer
little incentive.
The Blue Star Award is a voluntary program designed to offer
communities that excel in stormwater management the positive public
recognition they deserve.
The Blue Star Assessment
7THE
BLUE STAR
AWARD
Recognizing Excellence in
Community Stormwater
Management
The Blue Star Assessment is a voluntary self-assessment for communities that rates key indicators
such as development codes, site -design guidelines and post -construction stormwater runoff
standards.
Communities that achieve a minimum score on the Blue Star Assessment earn the Blue Star Award
and are recognized as leaders in stormwater management in Minnesota. The Blue Star Assessment
is designed to be flexible, transparent and fair.
Communities that excel in stormwater management can earn the award regardless of population,
MS4 permit status, development status, and natural resource condition.
Time Commitment
The Blue Star Assessment takes as little as one hour to complete. The www.bluestarmn.org
website lets users log -on to conduct the private assessment. Assessment features include the ability
to flag questions for future reconsideration as well as the ability to stop and save the assessment at
any time, allowing users to complete the assessment at their convenience.
Assessment Components
The Blue Star Assessment allows communities to conduct a self-assessment in three core areas:
Section One: Planning and Preservation
This section includes questions on the following sub -topics:
• Part A: Water Friendly Development Patterns
• Part B: Natural Resource Preservation & Management
• Part C: Stormwater Management Funding & Incentives
Section Two: Stormwater Management Standards and Practices
This section includes questions on the following sub -topics:
• Part D: Impervious Cover Management
• Part E: Stormwater Management Polices
• Part F: Green Streets For Cleaner Water
Section Three: Stormwater Pollution Prevention
This section includes questions on the following sub -topics:
• Part G: Education & Community Programs
Part H: Inspection & Enforcement
Part I: Source Control
Recognition Duration
Blue Star Award status lasts for five years from the date of recognition. After five years, a
community will be asked to update their assessment to maintain the award.
Blue Star Award Winners
The Blue Star Award was launched in July 2010. Information like the amount of communities that
have conducted their online self-assessment as well as the number who have won the assessment is
available on the Blue Star Participating Communities webpage. To find out which communities are
scoring highest, visit the Blue Star Award Leaderboard.
Program Partnerships: Connection with the MPCA's GreenStep Cities Program
The MPCA's GreenStep Cities program offers cities an opportunity to conduct self -assessments on
a broad range of environmental sustainability indicators. Cities that achieve a high score will be
officially recognized by the State as a "GreenStep City" through the MPCA's sustainable
communities program.
The GreenStep Cities program incorporates the Blue Star Award as the program's flagship
municipal stormwater management assessment methodology.
Blue Star Award Partners & Sponsors
The Blue Star Program was launched in 2010 by Friends of the Mississippi River in partnership
with Emmons & Olivier Resource Inc. with technical assistance provided by The Minnesota
Pollution Control Agency, The Minnesota Green Step Cities Program, Ramsey -Washington Metro
Watershed District, Minnehaha Creek Watershed District, Mississippi Watershed Management
Organization, Project NEMO, The City of Blaine, The City of Woodbury, The City of Lino Lakes,
and The City of Inver Grove Heights.
Program support generously provided by:
• The Irwin Andrew Porter Foundation
• The Ramsey -Washington Metro Watershed District
• The Minnehaha Creek Watershed District
• The Mississippi Watershed Management Organization
Don't Miss Your Chance to Earn the Blue Star Award!
Minnesota communities can log -in to www.bluestarmn.org and begin their voluntary online self-
assessment today.
For More Information
Alicia Uzarek
Blue Star Award Program Coordinator
Friends of the Mississippi River
360 North Robert Street - Suite 400
Saint Paul, MN 55101
Phone: 651-222-2193, ext. 29
Email: info( bluestarmn.org
Trevor A. Russell
Water Program Director
Friends of the Mississippi River
360 North Robert Street - Suite 400
Saint Paul, MN 55101
Phone: 651-222-2193, ext. 18
Email: info( bluestarmn.org
HUTCHINSON CITY COUNCIL c'=y-fAa�
Request for Board Action 7AL =-ft
Agenda Item: Resolution 14536 -- Supporting the Appleton Prison
Department: Administration
LICENSE SECTION
Meeting Date: 3/8/2016
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Late last year, we received a request from the Swift County Administrator to consider a resolution of support on the
Appleton Prison which is currently closed.
The State of Minnesota is considering the option of leasing and operating the vacant 1,600-bed prison in Appleton as
a solution to its lack of facilities to house the growing inmate population throughout the State. It's estimated that 350
people from 24 surrounding counties worked at the Appleton prison when it was in use, generating more than $15
million for the regional economy.
Councilman Arndt has asked that we consider a resolution of support on the reopening of the Appleton Prison. A
resolution of support is attached with an "Appleton Prison Fact Sheet".
BOARD ACTION REQUESTED:
Approve (or Deny) the resolution of support
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
A Solution to Minnesota's
Overcrowded Prison System
Overview
According to the Minnesota Department of Corrections (DOC), Minnesota's prison population exceeds
capacity. The DOC is currently housing 560 inmates in county jails and seeking $141.5 million in state bonds to
expand its Rush City prison by 500 beds to accommodate projected growth of Minnesota's prison population.
As an alternative to building new prison facilities, Swift County proposes that the State of Minnesota lease
and operate a vacant, modern 1,600 -bed prison in Appleton with State of Minnesota public employees. The
region offers infrastructure that is highly capable of providing rehabilitation services for inmates and a
great quality of life for working families.
History
1990: Construction of
500 -bed Appleton prison
begins.
Economic
1993: Appleton prison
opens.
1997: Appleton
prison sold; 1,100 -bed
expansion begins.
2010: Appleton prison
closes.
350 people from 24 surrounding counties worked at the Appleton prison when it was in use, generating an
estimated $15.2 million for the regional economy in payroll alone.
When it was in use, the Appleton prison generated a total of more than $1.3 million in property tax
revenue for state, county, city, school, and special tax districts.
The Appleton prison currently contributes more than $530,000 of the City of Appleton s $1.433 million
property tax levy and generates a total of $800,000 for local taxing districts.
Regional infrastructure
• 11 hospitals
• 5 universities and colleges
• 23 Pre -K-12 school districts
• 700 homes currently for sale in Swift County and adjoining counties, 100 in the City of Appleton alone
• 1 VA clinic
• 6 airports
• 5 state parks and endless hunting, fishing, and outdoor recreational activities
Rush City prison expansion
• Provides 500 additional beds.
• Costs $141.5 million in general obligation bonds, plus interest, debt service, maintenance, and annual
operating costs.
• Increases DOC capacity to 10,059 - roughly 700 beds short of projected inmate population growth
through 2022.
Appleton prison lease
• Provides 1,600 additional beds.
Costs projected to be $6 million -$8 million per year, plus annual operating costs.
Increases DOC capacity to 11,159 - roughly 400 beds above projected inmate population growth
through 2022.
RESOLUTION NO. 14536
A RESOLUTION OF SUPPORT ON THE APPLETON PRISON
WHEREAS, according to the Minnesota Department of Corrections, the State of Minnesota's
prison population exceeds capacity; and
WHEREAS, the Minnesota Department of Corrections is housing 560 inmates in county jails
where they cannot receive critical rehabilitation services available in State correctional facilities;
and
WHEREAS, the Minnesota Department of Corrections projects the State of Minnesota's prison
population will grow by at least 500 inmates by the year 2020; and
WHEREAS, the Minnesota Department of Corrections is seeking $141.5 million in general
obligation bonds to finance the construction of a 500 -bed expansion at Minnesota Correctional
Facility —Rush City to accommodate projected prison population growth; and
WHEREAS, the State of Minnesota would incur additional costs such as interest, debt service,
maintenance, and annual operating costs associated with expanding Minnesota Correctional
Facility — Rush City; and
WHEREAS, the City of Appleton is home to a vacant and well-maintained 1,600 -bed prison;
and
WHEREAS, 350 people from 24 surrounding counties worked at the Appleton prison when it
was in use, generating an estimated $15.2 million for the regional economy; and
WHEREAS, many ancillary businesses in the region and their workers benefitted when the
Appleton prison was in use; and
WHEREAS, the region offers robust infrastructure to provide rehabilitation services for State of
Minnesota inmates and a great quality of life for working families; and
WHEREAS, the cost to the State of Minnesota to lease the Appleton prison is estimated to be
$6-8 million per year, plus annual operating costs — substantially lower than constructing and
maintaining new, permanent correctional facilities; and
WHEREAS, it is practical that the State of Minnesota do its due diligence to fairly consider the
costs associated with leasing and operating the Appleton prison before constructing new,
permanent correctional facilities;
NOW THEREFORE BE IT RESOLVED, that on March 8, 2016, the Hutchinson City
Council declared its support for a proposal for the State of Minnesota to lease and operate the
Appleton prison with State of Minnesota public employees to provide much-needed jobs and
economic development for the people of West Central Minnesota and to provide effective
rehabilitation services for inmates needed to reduce recidivism.
ADOPTED BY THE HUTCHINSON CITY COUNCIL THIS 8TH DAY OF MARCH, 2016
GARY T. FORCIER, MAYOR
ATTEST:
MATTHEW JAUNICH, CITY ADMINISTRATOR
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Consideration of Crow River Winery Dispensing Wine at Bring It Home Expo
Department: Administration
LICENSE SECTION
Meeting Date: 3/8/2016
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The Crow River Winery has requested to dispense wine at the Bring It Home Expo being held at the McLeod County
Fairgrounds on April 9, 2016. Crow River Winery is requesting to dispense wine for samplings and tastings.
Hutchinson City Code, and state statute, allow for a liquor license holder from an adjacent municipality to dispense
liquor at a municipally-owned facility as long as the governing board authorizes the activity. Crow River Winery has
submitted a certificate of insurance naming the City of Hutchinson as an additional insured. Crow River Winery was
authorized by the Council to conduct the same type of activity at the last three Expos.
BOARD ACTION REQUESTED:
Authorize Crow River Winery to dispense wine at Bring it Home Expo on April 9, 2016, at McLeod County Fairgrounds
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Otew
W I N E R Y
February 24, 2016
City of Hutchinson
1 1 1 Hassan Street SE
Hutchinson, MN 55350
Re: Bring It Home Expo
Dear Hutchinson City Council Members:
Crow River Winery would like to request permission from the City to offer wine
sampling and Castings at the Bring It Home Expo at the McLeod County
Fairgrounds on Saturday, April 9.
Crow River Winery is a locally -owned, operated and licensed Minnesota Farm
Winery.
Type Code: FWN
Winery License Number: 6302011
Permit Number: 80780
TTB Registry Number: BWN-MN15039
We were approved last year by the Council and it worked out very well! Please
feel free to contact me with questions.
Sincerely,
Chelsey Schrupp
Event Manager
Crow River Winery
14848 Highway 7 E.
Hutchinson, MN 55350
320-587-2922
cschruppCCrowRiverWinery.com
,4coR0v CERTIFICATE OF LIABILITY INSURANCE
��.
DATE(MMIDDIYYYY)
7/8/2015
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
PRODUCER
Ahmann-Martin
7555 Market Place Drive
Eden Prairie MN 55344
CONTANAME: CT Jenny Saylor
P"oNE 952-947-9700 FAx
. (AIX, No):
ADDRESS:jsaylor@ahmannmartin.com
INSURER(S) AFFORDING COVERAGE
NAIC #
INSURERA:United Fire & Casualty Company
13021
6/30/2015
INSURED BOXEL-1
INSURERB:SFM Mutual Insurance Co
11347
Boxelder Farm LLC
Crow River Winery LLC
Prieve Farms, LLC
INSURERC:Torus National Ins Company
25496
INSURER D:
20855 Kensington Blvd
INSURER E:
$100,000
INSURER F:
MED EXP (Any one person)
Lakeville MN 55044-7486
COVERAGES CERTIFICATE NUMBER: 680503680 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
LTR
TYPE OF INSURANCE
ADDL
INSD
SUBR
WVD
POLICY NUMBER
POLICY EFF
MMIDD/YYYY
POLICY EXP
MMIDD/YYYY
LIMITS
A
X
COMMERCIAL GENERAL LIABILITY
60434327
6/30/2015
6/30/2016
EACH OCCURRENCE
$1,000,000
CLAIMS -MADE XI OCCUR
DAMAGES( RENTED
To
PREMISES Ea occurrence
$100,000
MED EXP (Any one person)
$5,000
CG7108 10/06
PERSONAL & ADV INJURY
$1,000,000
X
AGGREGATE LIMIT APPLIES PER:
GENERAL AGGREGATE
$2,000,000
GEN'L
POLICY ❑PRO JECT ❑ LOC
PRODUCTS - COMP/OP AGG
$2,000,000
$
OTHER:
AUTOMOBILE
LIABILITY
COMBINED SINGLE LIMIT
(Ea accident)
$
BODILY INJURY (Per person)
$
ANY AUTO
ALL OWNED SCHEDULED
AUTOSAUTOS
BODILY INJURY (Per accident)
$
HIRED AUTOS NON -OWNED
AUTOS
PROPERTY DAMAGE
(Per accident)
$
C
UMBRELLA LIAB
X
OCCUR
73862H152ALI
6/30/2015
6/30/2016
EACH OCCURRENCE
$5,000,000
AGGREGATE
$5,000,000
X
EXCESS LIAB
CLAIMS -MADE
DED X RETENTION $ 10,000
$
B
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY YIN
53625.204
6/30/2015
6/30/2016
X PER OTH-
STATUTE ER
ANY PROPRIETOR/PARTNER/EXECUTIVE
E.L. EACH ACCIDENT
$1,000,000
OFFICER/MEMBER EXCLUDED? ❑
NIA
E.L. DISEASE - EA EMPLOYEE
$1,000,000
(Mandatory in NH)
If yes, describe under
DESCRIPTION OF OPERATIONS below
E.L. DISEASE - POLICY LIMIT
$1,000,000
DESCRIPTION OF OPERATIONS/ LOCATIONS /VEHICLES (ACORD 101, Additional Remarks Schedule, maybe attached if more space is required)
FOLLOWING ENDORSEMENTS APPLY TO THE PROJECTS AND NAMES LISTED BELOW ONLY IF REQUIRED BY WRITTEN
CONTRACT OR AGREEMENT: GENERAL LIABILITY: Additional Insured - Vendors, Lessor of Leased Equipment, Managers or Lessors of
Premises CG7174 07/11.
Additional Insured -State of Governmental Agency or Subdivision or Political Subdivision -Permits or Authorization Relating to Premises
CG2013 05/09
The City of Hutchinson is included as additional insured for General Liability per form CG2013 05/09 listed above.
CERTIFICATE HOLDER CANCELLATION
© 1988-2014 ACORD CORPORATION. All rights reserved.
ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
City of Hutchinson
ACCORDANCE WITH THE POLICY PROVISIONS.
111 Hassan St SE
Hutchinson MN 55350
AUTHORIZED REPRESENTATIVE
© 1988-2014 ACORD CORPORATION. All rights reserved.
ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Consideration of Applying for MDH Source Water Protection Grant
Department: PW/Engineering
LICENSE SECTION
Meeting Date: 3/8/2016
Application Complete N/A
Contact: John Paulson/Kent Exner
Agenda Item Type:
Presenter: John Paulson/Kent Exner
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The Minnesota Department of Health (MDH) has a Source Water Protection (SWP) grant program that they
administered each year. The SWP Implementation Grants can be used to assist Public Water Suppliers in
implementing best practices that are included in a Wellhead Protection Plan.
Well sealing is an important practice for protecting aquifer from contaminants. These grant funds would be used for
sealing two large diameter wells that are no longer being utilized. Wells of this type are expensive to seal and pose
unique risks. Generally, large diameter wells penetrate deeper aquifers. These particular wells are likely located in
the same aquifer that the City extracts ground water from for the City water supply. The MDH recommends that wells
that are no longer in use should be properly sealed. This grant would assist in making that goal a reality.
There is no match requirement for this grant. All grant funds would be used for well sealing costs with a small amount
for administering the project and record keeping.
City staff will be available to answer any questions that you may have.
BOARD ACTION REQUESTED:
Consideration of approving application to MDH for SWP Grant.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 10,000.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 10,000.00 Funding Source:
Environmental Health Division
Drinking Water Protection Section
P.O. Box 64975
St. Paul, Minnesota 55164-0975
Phone: 651-201-4700
Source Water Protection Plan Implementation Grant Application — March 2016
Public Water System Name
City of Hutchinson Water Treatment
Fax: (320)234.4240
I PERSON AUTHORIZED TO SIGN APPLICATION AND GRANT AGREEMENT ON BEHALF OF THE PUBLIC WATER SYSTEM
Name: Kent Exner
Total Cost of the Project:
Title: Director of Public Works
$ ...10,000 .........................
Amount Requested from MDH (minimum $1,000 maximum $10,000, or
$30,000 if 3 or more PWS -s apply jointly): $ ...10,000 ...............................
U Check this box if you are currently under a MDH violation / compliance agreement / APO (administrative penalty order)
WORK ITEM 1
For each work item to be funded under the grant, please provide the following information (use an additional page if necessary)
Li Check this box if the work is a continuation from a previous MDH grant
------------------------------------------------------------------------------------------------------------------------------------
1. Describe the work that will be performed: Implementation of sealing two large industrial wells within the DWSMA.
If the work item is about managing one or more potential contaminant sources, are they located in the DWSMA? x Yes IJ No
1a. Amount Requested for performing this Work: $10,000
1b. Anticipated outcomes (products) of performing this work: Reduce the number of large diameterprivate wells that can serve as
conduits for surface contamination to the underlying aquifer. The program would also ensure that they are properly sealed according to
the State Well Code.
1c. Measure number: ... Objective B-3 Measure 2... Please reference the MEASURE / OBJECTIVE number in the MDH source water
protection approved plan (NOT the Draft Copy) or Intake protection plan that will be supported by this work item. Attach the
page(s) that contain(s) the source water protection measure / objective;
OR
Attach the page(s) in the most recent SANITARY SURVEY that contains the action that will be supported by this work item. (Failure
to submit the required documentation may result in disqualification).
I
DETAILED BUDGET AND SCHEDULE
Please describe all sub -activities that are included in the f
use an additional page if necessary.
Sub -Activity: (Work Item #1)
Sealing of HTI well #2 ID#419488
Sealing of HTI well #3 ID#703542
Administration of reimbursement and record keeping
CHECKLIST
roject with the corresponding costs and estimated date of completion;
No of hours (where applicable): Amount: Estimated start
date:
$5,955
Upon Grant
Approval
$5,790
Upon Grant
Approval
1
$40
Upon Grant
Approval
x I have attached the required documentation to my application.
x I have filled out all the fields in my application.
x I have signed my application.
x I have provided a detailed budget for each work item.
x I have included 2 itemized quotes from 2 different contractors. P/ease provide jusdficadon if you choose the higher bid,
DISCLAIMER AND SIGNATURE
I certify that the information herein is true and accurate to the best of my knowledge and I submit this application on behalf of the
applicant public water supply system. I acknowledge that the project will be completed by June 30, 2017 and that all work performed
will be done in accordance with all Local, State and Federal Regulations:
Signature
Date
Note: If you are awarded a grant, NO work should begin until all required signatures have been
obtained on the grant agreement, and grantee receives a signed copy of the grant agreement.
INSTRUCTIONS
You may complete this form manually or electronically. Please print the information if you opt to do this manually. Once you
are finished, you have three options for submitting the application form to the Minnesota Department of Health:
Option 1 - Mail the form to: Option 2 - Fax the form to: Option 3 - E-mail the form to:
Ms. Cristina Covalschi Ms. Cristina Covalschi Cristina.Covalschi@state.mn.us
SWP Grant Coordinator SWP Grant Coordinator
Minnesota Department of Health (651) 201- 4701
P.O. Box 64975
St. Paul, Minnesota 55164-0975
DEFINITIONS OF THE TERMS USED IN THIS FORM (IN THE ORDER ENCOUNTERED):
Public Water System Name means the name that is used by the Minnesota Department of Health to identify the public
water system and that is associated with a public water supply system identification number.
Name of the Grant Contact means the name of the individual who will be responsible for managing the grant.
Telephone Number means the telephone number of the contact person that the Minnesota Department of Health can call
during its regular business hours (M -F from 8:30 a.m. to 4:30 p.m.).
E-mail means an internet address for the contact person that the Minnesota Department of Health can use to electronically
transmit information related to the grant.
Mailing Address means the mailing address of the public water system that shall be used for correspondence with MDH.
Name and Title of the Person Authorized to Sign the Grant Agreement on Behalf of the Public Water System
means a person who has authority to administer a financial agreement between the public water system and the Minnesota
Department of Health.
Total Grant Amount Being Requested means the sum of the costs of the work items that are identified in the grant
application (1a + 2a + 3a +....)
Work Item is the source water protection activity measure from the WHP plan that are to be performed under this part of
the grant application. Fill one box for each activity included in the project; feel free to insert more boxes if needed.
Amount requested for performing this work means the estimated amount requested by the grantee for completing
the activity performed under this part of the application.
Product(s) produced or anticipated outcomes of performing this work means the tangible results of performing
the work that is funded by this grant.
DWSMA — Drinking Water Supply Management Area; is the Minnesota Department of Health (MDH) approved surface and
subsurface area surrounding a public water system well that completely contains the scientifically calculated wellhead
protection area.
Correspondence from MDH or Section of the sanitary survey or page number(s) in the source water protection
plan that reference the source water protection measures that will be supported by this work item — self-explanatory.
Detailed Budget means a breakdown of costs with a detailed description of all costs. Costs must be based on a written
estimate from the contractor / vendor and must be attached to the application. The total must match the dollar amount that
is being requested. The number of hours column must be filled out only for activities that involve hiring of a consultant.
Estimated start date means the date when you expect to start the work.
To request this document in a different format please call
Section Receptionist: 651-201-4700 or TTY: 651-201-5797
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Setting Public Hearing Date for City Stormwater Ordinance Revisions
Department: PW/Eng
LICENSE SECTION
Meeting Date: 3/8/2016
Application Complete N/A
Contact: John Paulson
Agenda Item Type:
Presenter: John Paulson
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The City of Hutchinson is permitted to discharge in accordance with requirements of the Minnesota Pollution Control
Agency's Municipal Separate Storm Sewer System (MS4) permit. The requirements of this permit include specific
ordinance language that must meet or exceed the MS4 requirements. Revisions are needed to City Code, Chapter
54; Stormwater Management, to continue to meet the requirements of the MS4 permit. The changes will be related to
post-construction storm water treatment requirements that prohibit infiltration of storm water in areas where it is either
not feasible or prohibited by state requirements.
City staff recommends that the City Council order a Public Hearing (April 12th meeting) to review the required
changes to the Stormwater Ordinance and receive any public comment.
BOARD ACTION REQUESTED:
Order Public Hearing for April 12, 2016 City Council Meeting.
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Approval of Amendment to the USAquatics Contract for Professional Services
Department: Administration
LICENSE SECTION
Meeting Date: 3/8/2016
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich/Others
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
There is a need to amend our May 20, 2015 USAquatics Contract for professional services to cover additional work
needed relating to the additions we added relating to the rec center roof and HVAC system. The proposed
amendment is attached which will add an additional $44,327 in professional fees.
BOARD ACTION REQUESTED:
Approval of Amendment to the USAquatics Contract to Cover Professional Services for the Additional Scope of Work
Relating to the Roof and HVAC System at the Rec Center
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
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USAQUAT*ICS
tttt"
City of Hutchinson
111 Hassan St. SE
Hutchinson, MN 55350
Attn: Mary Haugen
PREAMBLE
Hutchinson Aquatic Center
City of Hutchinson, MN
Amendment to:
May 20, 2015 agreement
Amendment dated: February 29, 2016
USAquatics amd the City of Hutchinson have entered into a contract dated May 20, 2015 and herby wish to amend that
contract per:
A. Original contract agreement dated May 20, 2015
B. Amendment to Original Contract dated October 22, 2015
C. Febraury 23, 2016 Council acceptance of Construction Documents and authorization to call for costruction
Bids.
D. Probable Cost Estimate and Timeline for construction dated February 12, 2016
We understand that the scope of work may change throughout the project and reserve the right to adjust our fees
accordingly.
This amendment updates and changes the agreement dated May 20, 2015 as follows:
PART 2 - SCHEDULE OF DELIVERABLES
Additional Professional Services to Construction Documents related to replacement of built up roof and HVAC
system for the existing building, upgrades to the fire alarm system, increased site work per soils test report and
addition site improvements.
PART 3 - SCOPE OF RESPONSIBILITY
Per May 20, 2015 agreement
PART 4 - WORK NOT INCLUDED
Per May 20, 2015 agreement
PARTS -SCHEDULE
Per timeline for construction dated February 12, 2016
PART6-FEE
6.01 General
A. We propose to complete the above scope of work for section 1.03 above, per the original agreement dated
May 2012015, for an additional fixed fee of S44,327+ expenses, (estimated at S10,848) based on the revised
probable cost estimated for the defined scope of the project, February 12, 2016.
B. Fee Breakdown: 1.01 Schematic Design Completed
1.02 Design Development Completed
**5.75% Of Probable Cost Estimate 1.03 Construction Documents S286,994 + S44,327
For a total of 5331,321
2% of Awaded Contracts and Quotations 1.04 Bid & Const. Admin. TBD
AQUATIC CONSULTING & DESIGN
AQUATIC CONSULTING & DESIGN
C. Based on Signature Aquatics management of Multiple Bid packages
USAQUATIcs INC.
Proposal for Design Services
Hutchinson, MN
February 29, 2016
D. **1.04 and 1.05 Above will be a fixed fee percentage based on Awarded Contracts and Quotations as
approved by City of Hutchinson.
E. Trip expenses per Schedule of Fees would apply to all trips.
F. Hourly fee for Owner approved additional services per attached schedule of fees and charges, or as
negotiated.
PART 7 - ATTACHMENTS
None
PART 8 - ACKNOWLEDGEMENT
8.01 Proposal acceptance and authorization to begin work
A. Signing this proposal indicates an understanding of an owner/engineer agreement for the scope and
amounts stipulated above.
B. Both parties acknowledge that this agreement is for professional services as defined above under Section
1.03, Construction Documents. Since the construction delivery method has not been determined at this time, all
other professional services are not contractually obligated. It is further understood that the City of Hutchinson is
only authorizing, at this time, USAquatics to proceed with Section 1.03, Construction Documents. Other
sections of Professional Services will be provided upon, mutual agreement, with both parties, by amendment,
and the City's Notice to Proceed.
Matt Jaunich, City Administrator Gary Forcier, Mayor
X X
Signature Signature
Date Date
Respectfully Submitted,
Thomas R. Schaffer
FACILITIES DEVELOPMENT
* usas wimini ng. org
USAquatics, Inc. is a Preferred Professional Provider of USA Swimming Facilities Development
Page 2 of 2
CHECK REGISTER FOR CITY OF HUTCHINSON
CHECK DATE FROM 02/24/2016 - 03/08/2016
Check Date
-------------------
02/25/2016
Check
-------------
189997
Vendor Name
--------------------------------------------------------------
STREICH TRUCKING
Description
----------------------------------------------------------------------
HAUL- 2/4 & 2/5/16
Amount
947.50
03/08/2016
190000
A.M. LEONARD INC
TORCH GARDNER WEED
73.99
03/08/2016
190001
ABELSON, RANDY
PLATOR FIRE STATION- CHIEFS MEETING
21.60
03/08/2016
190002
ACCUWEATHER INC
2016 SUBSCRIPTION
229.00
03/08/2016
190003
ACE HARDWARE
SANDBELT
239.19
03/08/2016
190004
AMERIPRIDE SERVICES
TOWELS, MOP & MATS
89.53
03/08/2016
190005
ANDERSON CHEMICAL COMPANY
SODIUM HYDROSOLFITE
1,313.86
03/08/2016
190006
ARCTIC GLACIER USA INC.
ICE
137.90
03/08/2016
190007
ARNESON DISTRIBUTING CO
FEB PURCH
467.50
03/08/2016
190008
ARROWHEAD SCIENTIFIC INC
NIK TEST KIT, EVIDENCE BAG
251.89
03/08/2016
190009
ARTHUR J GALLAGHER RISK
INSURANCE BROKER FEE 4/1/16-6/30/16
3,218.75
03/08/2016
190010
ARTISAN BEER COMPANY
FEB PURCH
1,356.55
03/08/2016
190011
ASSOC. OF MN EMERGENCY MANAGERS
2016 MEMBERSHIP D.HATTEN
130.00
03/08/2016
190012
ATOMIC TARP LLC
CHIEF UNIFORM SHIRT PATCHES
50.00
03/08/2016
190013
AUTO VALUE - GLENCOE
FEMALE BULLET CONNECT
57.93
03/08/2016
190014
B & C PLUMBING & HEATING INC
UNIT SENIOR SIDE IS RUNNING IN COOLING M
2,165.00
03/08/2016
190015
BECKER ARENA PRODUCTS
PAINT
76.75
03/08/2016
190016
BELLBOY CORP
FEB PURCH
308.10
03/08/2016
190017
BERNICK'S
MISC BEVERAGES
217.60
03/08/2016
190018
BETTER HALF EMBROIDERY
LOGO ON JACKET
1,913.68
03/08/2016
190019
BLUETARP FINANCIAL INC.
RENEWED 1 YEAR HOTLINE
39.99
03/08/2016
190020
BOLTON & MENK INC.
HCD-RUNWAY, TAXIWAY & APRON
4,800.00
03/08/2016
190021
BRANDED SOLUTIONS
YOUTH HOODS
591.95
03/08/2016
190022
BRAUN INTERTEC CORP
AQUATIC CENTER
3,500.00
03/08/2016
190023
BREAKTHRU BEVERAGE
FEB PURCH
20,408.94
03/08/2016
190024
BUFFALO CREEK ENTERPRISES
BLOODY MARY MIX, MARGARITA
99.12
03/08/2016
190025
BUSHMAN, RAQUEL
CONCESSION SUPPLIES
552.86
03/08/2016
190026
BUSINESSWARE SOLUTIONS
APC 750VA SMART UPS
5,298.23
03/08/2016
190027
C & L DISTRIBUTING
FEB PURCH
18,250.13
03/08/2016
190028
CARLOS CREEK WINERY
FEB PURCH
422.00
03/08/2016
190029
CENTRAL HYDRAULICS
CHA-LYNN MOTOR
277.17
03/08/2016
190030
CENTRAL MCGOWAN
ACETYLENE, OXYGEN
119.59
03/08/2016
190031
CHANKASKA CREEK
FEB PURCH
218.40
03/08/2016
190032
CHAPPELL CENTRAL INC.
REZNOR VENTER MOTOR & WHELL REPLACEMENT
1,439.49
03/08/2016
190033
CHEMISOLV CORP
FERRIC CHLORIDE 38%
4,449.40
03/08/2016
190034
CHEP RECYCLED PALLET
08-B GRADE 48X40
3,000.00
03/08/2016
190035
COMDATA CORPORATION
MISC PURCH
346.75
03/08/2016
190036
CROW RIVER AUTO & TRUCK REPAIR
OIL CHANGE- 2000 FORD F450
1,720.50
03/08/2016
190037
CROW RIVER COATINGS
EPDXY FLOORING IN PARKS BREAKROOM, BATHR
2,544.00
03/08/2016
190038
CROW RIVER PRESS INC
WINDOW #10 ENVELOPES
1,141.64
03/08/2016
190039
CZECH, RANDY
CLASS B WW APP FEE, TRAINING /CERT CLASS
355.00
03/08/2016
190040
DALE A. ZORMAN TRUCKING SERVICE INC
MULCH PRODUCTS -TO CEDAR HILL FARM
1,550.00
03/08/2016
190041
DAVE'S PALLET SERVICE
#2 4 WAY PALLET
2,730.00
03/08/2016
190042
DROP -N -GO SHIPPING INC
MAILING TO MN POLLUTION CONTROL AGENCY
115.55
03/08/2016
190043
DVS RENEWAL
06 FORD
12.00
03/08/2016
190044
DYNA SYSTEMS
CRYOTAPS PLUG SAE
122.52
03/08/2016
190045
E2 ELECTRICAL SERVICES INC
AIRPORT CONTRACT RM- RECEPTACLE FOR PROJ
465.61
03/08/2016
190046
ECM PUBLISHERS INC
BRIDAL GUIDE
150.00
03/08/2016
190047
EHLERS & ASSOCIATES INC
50% FEE- TIF #16 ESTABLISH
5,000.00
03/08/2016
190048
EPIC PRODUCTS INC
CORK CAGE
633.54
03/08/2016
190049
EXNER, KENT
SAFETY FOOTWEAR
510.09
03/08/2016
190050
EXTREME BEVERAGE LLC
MISC BEVERAGES
69.80
03/08/2016
190051
FASTENAL COMPANY
MAINT PARTS- TOPLK, FLNG LK
345.83
03/08/2016
190052
FIRE SAFETY USA INC
4X1 GALLON JUGS TELE-JLITE BATTLE FOGGER
180.00
03/08/2016
190053
FIRST CHOICE FOOD & BEVERAGE SOLUTI
COFFEE
344.00
03/08/2016
190054
FORCE AMERICA
RELIEF VALVE- PILOT OPERATED SCREW ADJ
70.82
03/08/2016
190055
G & K SERVICES
COVERALLS
252.86
03/08/2016
190056
GEB ELECTRICAL INC
CHECK ELEC HEATER, LOOKER ROOM SWITCHES
1,425.20
03/08/2016
190057
GRAINGER
METAL CRIMPER
34.09
03/08/2016
190058
GRATKE, TIM
PIZZA -SPLITTER GATE INSTALL, MPCA CONF
347.21
03/08/2016
190059
HACH COMPANY
REAGENT SET, CHLORINE FREE, KTO KIT
866.21
03/08/2016
190060
HAGER JEWELRY INC.
LIBRARY ELEVATOR SIGNS
44.00
03/08/2016
190061
HANSEN GRAVEL
SNOW REMOVAL- SCHOOLS, REC & CIVIC -966
826.00
03/08/2016
1190062
HAWKINS INC
1540 # DR ACID MURIATIC 20' 1
4,496.45
Check Date
03/08/2016
03/08/2016
03/08/2016
03/08/2016
03/08/2016
03/08/2016
03/08/2016
03/08/2016
03/08/2016
03/08/2016
03/08/2016
03/08/2016
03/08/2016
03/08/2016
03/08/2016
03/08/2016
03/08/2016
03/08/2016
03/08/2016
03/08/2016
03/08/2016
03/08/2016
03/08/2016
03/08/2016
03/08/2016
03/08/2016
03/08/2016
03/08/2016
03/08/2016
03/08/2016
03/08/2016
03/08/2016
03/08/2016
03/08/2016
03/08/2016
03/08/2016
03/08/2016
03/08/2016
03/08/2016
03/08/2016
03/08/2016
03/08/2016
03/08/2016
03/08/2016
03/08/2016
03/08/2016
03/08/2016
03/08/2016
03/08/2016
03/08/2016
03/08/2016
03/08/2016
190063
190064
190065
190066
190067
190068
190069
190070
190071
190072
190073
190074
190075
190076
190077
190078
190079
190080
190081
190082
190083
190084
190085
190086
190087
190088
190089
190090
190091
190092
190093
190094
190095
190096
190097
190098
190099
190100
190101
190102
190103
190104
190105
190106
190107
190108
190109
190110
190111
190112
190113
190114
190115
190116
190117
190118
190119
190120
190121
190122
190123
190124
190125
190126
CHECK REGISTER FOR CITY OF HUTCHINSON
CHECK DATE FROM 02/24/2016 - 03/08/2016
Vendor Name
HD SUPPLY WATERWORKS LTD
HENRYS FOODS INC
HEWLETT PACKARD ENTERPRISE COMPANY
HI -LINE INC
HILLYARD / HUTCHINSON
HOHENSTEINS INC
HOLT TOUR AND CHARTER INC.
HP INC
HUTCH AUTO & TRUCK PARTS
HUTCHINSON AREA CHAMBER OF COMMERCE
HUTCHINSON CONVENTION & VISITORS BU
HUTCHINSON DOWNTOWN ASSOC.
HUTCHINSON SENIOR ADVISORY BOARD
HUTCHINSON WHOLESALE
HUTCHINSON, CITY OF
HUTCHINSON, CITY OF
HUTCHINSON, CITY OF
HUTCHINSON, CITY OF
IFCO SYSTEMS NA INC.
INDUSTRIAL PNEUMATIC SYSTEMS
INTEGRATED FIRE & SECURITY
INTERSTATE BATTERY SYSTEM MINNEAPOL
J & B PALLET
JEFF MEEHAN SALES INC.
JJ TAYLOR DIST OF MN
JLR GARAGE DOOR SERVICE
JOHNSON BROTHERS LIQUOR CO.
JORDAHL, JIM
KERI'S CLEANING
KRANZ LAWN & POWER
KRIS ENGINEERING
L & P SUPPLY CO
LAMPLIGHTER II
LIEN, MIKE
LIESTMAN, JEFF
LINCOLN MARKETING MN
LOCHER BROTHERS INC
LOGIS
LTP ENTERPRISES
MADDEN'S ON GULL LAKE
MAIN STREET SPORTS BAR
MATHESON TRI -GAS INC
MCLEOD COUNTY AUDITOR -TREASURER
MCLEOD COUNTY COURT ADMINISTRATOR
MCLEOD COUNTY COURT ADMINISTRATOR
MCMASTER-CARR
MEDICA
MENARDS HUTCHINSON
MEYER LABORATORY INC
MINNESOTA COUNTY ATTORNEY ASSN
MINNESOTA DEPT OF HEALTH
MINNESOTA DEPT OF LABOR & IND
MINNESOTA SPORTS FEDERATION
MINNESOTA VALLEY TESTING LAB
MODERN TOWING
MORGAN CREEK VINEYARDS
MOXIE MEDIA
M PCA
MYGUY INC.
NORTHERN BUSINESS PRODUCTS
NORTROM, ALICIA
O' RE I LLY AUTO PARTS
OFFICE DEPOT
OFFICE OF MN IT SERVICES
Description
-----------------------------------------------------------
METER ADPTS
TACO MEAT
CITY OF HUTCHINSON VMWARE COVERAGE 2/15
HOSE CLAMP, ABRASIVE ROLOC RADIAL BRISTL
BAGS, BRUSH STRIP
FEB PURCH
PLYMOUTH PLAYHOUSE 3/9/16
WINDOWS 7 INTEL CORE
BUMPER ASSY- GRAY WORK TRUCK
BRING IT HOME EXPO 4/9/16
DAYS INN DEC 2015 LODGING TAX
2016 MEMBERSHIP
TOUR REIMB
HOOD LIFT SUPPORT- 2004 JEEP CHEROKEE
Storm Drainage 1/01-1/31'16
WATER & SEWER THRU 1/31/16
REPLENISH ATM
MEETING- K.EXNER
08-B GRADE 48X40
FILTER ELEMENT
FIRE ALARM PROBLEMS
SHOP PARTS 12REBUILD
48X40 #2 GMA PALLETS
FEBRUARY COMMISSIONS
FEB PURCH
14' OPENER CAR WASH MODE, NEMO 4 SAFETY
FEB PURCH
2/9/16 ADAPTED REC DANCE
CITY CENTER, LIBRARY, SENIOR DINING, FIR
REBUILD CARBURATOR ON BRIGGS ENGINE -TAN
STANDARD GUARD, SNO-SHOCK CURVED END
WEDGES FOR FORESTRY, 2 CHAINS FOR NEW BU
EDA MEETING 2/18/15
NEW BRIGHTON TRAVEL, LUNCH
BOILER TEST AND LICENSE FEE
ADVERTISING MCLEOD COUNTY- RESIDENT GUID
FEB PURCH
NETWORKTHRU 12/31/15 -VARIOUS
WELL #4 REPAIR
J. OLSON- MINNESOTA AIRPORTS CONF.
EDA MEETING 1/7/16
ACETYLENE, HIGH PRESSURE
STATE DEED TAX- MACH PROPERTIES LLC
BAIL- A. CHRISTENSEN NO POI
BAIL- S. TUCKER NO INSURANCE
HYTREL SPIDER FOR 2-35/64", FLEXIBLE SHA
MEDICAL INSURANCE FOR MARCH 2016
FELT, ICE MELT, POLY PUSHER-SHEP BREAKRO
BOWL CLEANER
RECEIPT, INVENTORY & RETURN FORM
WATER -STATE TESTING FEE
BOILER LIC 2016-LEVINE,BOTZET,FENSKE,MOO
STATE VOLLEYBALL, BASKETBALL & SOFTBALL
BOD TESTING
GMCYUKON-625 BROWN
FEB PURCH
EDA LETTERHEAD
LAB CERTIFICATION RENEWAL
BLUE & BROWN CONCENTRATE
INK CRG
OFFICER MOSZER FUNERAL- GAS
COUPLER
2 DRAWER MOBILE FILE
JAN SERVICE
Amount_
173 01
141.39
752.64
152.34
334.70
800.50
590.00
867.88
200.00
100.00
1,410.47
200.00
1,509.55
254.78
4,559.49
1,027.14
5,000.00
65.00
570.40
455.00
292.55
6,960.00
8,103.82
4,977.14
2,166.96
28,192.63
200.00
5,050.00
235.57
333.48
8,692.42
104.57
97.50
70.00
449.00
28,554.85
16,127.00
59,400.00
212.00
36.51
14.55
9.62
300.00
600.00
116.03
118,585.44
1,415.33
398.90
44.00
7,573.00
155.00
2,126.00
1,623.00
225.00
170.04
136.00
1,800.00
958.10
334.23
53.58
21.75
249.93
100.40
CHECK REGISTER FOR CITY OF HUTCHINSON
CHECK DATE FROM 02/24/2016 - 03/08/2016
Check Date
-------------------
03/08/2016
Check
-------------
190127
Vendor Name
--------------------------------------------------------------
OLSON'S LOCKSMITHING
Description
------------------------------------------------------------------
KEYS
Amount
---------------------
14.76
03/08/2016
190128
PAUSTIS WINE COMPANY
FEB PURCH
2,798.04
03/08/2016
190129
PHILLIPS WINE & SPIRITS
FEB PURCH
10,485.96
03/08/2016
190130
POSITIVE ID INC
ID CARD- MOTOR VEHICLE
31.85
03/08/2016
190131
POSTMASTER
MARCH WATER BILLS
1,700.00
03/08/2016
190132
POSTMASTER
SR NEWSLETTER POSTAGE -APRIL
147.00
03/08/2016
190133
PRO AUTO MN INC.
COMPUTER DIAGNOSIS CK ENGINE LIGHT
617.46
03/08/2016
190134
PROMAXX TRUCK PARTS
6" RAIN CAP -GRINDER
17.92
03/08/2016
190135
QUILL CORP
LOBBY PRO UPRIGHT DUST PAN, LOBBY BROOM
73.94
03/08/2016
190136
RJLTRANSFER
HAUL 1/20-2/10/16
1,536.40
03/08/2016
190137
RATH RACING
TANKER 6- DROP TANK LATCH REPAIR
145.00
03/08/2016
190138
RDO EQUIPMENT CO.
SWITCH- GRINDER
136.98
03/08/2016
190139
RED BULL DISTRIBUTION COMPANY
FEB PURCH
44.56
03/08/2016
190140
REDLINE SYSTEMS INC.
VMF BACKSTOP POLES -TUBING
1,891.50
03/08/2016
190141
REINER ENTERPRISES INC
GERTEN'S ROUND TRIP
2,537.50
03/08/2016
190142
RUNNING'S SUPPLY
JEANS, FLOOR MAT, SALT, VALVE BALL
912.56
03/08/2016
190143
SAM'S CLUB
MISC PURCH
307.57
03/08/2016
190144
SCHELITZCHE, JAY
NORTHERN GREEN EXPO
30.00
03/08/2016
190145
SEBORA, MARC
COURT EXPENSES
58.55
03/08/2016
190146
SEH
VARIOUS PROFESSIONAL SERVICE PROJECTS
8,512.29
03/08/2016
190147
SEPPELT, MILES
MCLEOD INDUSTRY GROUP MTG, NAMETAGS, LUN
70.10
03/08/2016
190148
SHRED -IT USA INC
ON SITE SHREDDING- FEB
48.78
03/08/2016
190149
SIMONSON LUMBER CO
TREATED PLYWOOD -GR TRAILER REPAIRS
82.72
03/08/2016
190150
SOUTHERN WINE & SPIRITS OF MN
FEB PURCH
13,182.41
03/08/2016
190151
STAPLES ADVANTAGE
HAND WIPES
545.04
03/08/2016
190152
STRATEGIC EQUIPMENT AND SUPPLY
BAGS, FLASKS
209.75
03/08/2016
190153
STREICHERS
HOLSTER, LOCKING SYSTEM KIT
151.97
03/08/2016
190154
STURGES, JASON
FIRESCHOOL- ALEXANDDRIA
608.85
03/08/2016
190155
TASC
April 2016 Flex Adm. Fees
1,187.95
03/08/2016
190156
TITAN MACHINERY
GLASS TEMPERED, WASHER, PLATE, GASKET
1,427.07
03/08/2016
190157
TITLE MARK
0 & E REPORT- 430 WATER ST
100.00
03/08/2016
190158
UNIVERSAL ATHLETIC SERVICE INC
BADEN COLORED COMP VB
6,617.58
03/08/2016
190159
UNIVERSITY OF MINNESOTA
MN AIRPORTS CONF-J.OLSON
195.00
03/08/2016
190160
UPPER MIDWEST COMMUNITY POLICING IN
INTERNAL AFFAIRS INVESTIGATION CLASS 3/9
475.00
03/08/2016
190161
VERIZON WIRELESS
SERVICE 1/3-2/2/16
2,894.35
03/08/2016
190162
VERTECH SOLUTIONS & SERVICES
RENTAL AC A4 DISHMACHINE
69.95
03/08/2016
190163
VIKING BEER
FEB PURCH
8,024.89
03/08/2016
190164
VIKING COCA COLA
MISC BEVERAGES
1,319.95
03/08/2016
190165
VIKING SIGN & GRAPHICS INC
LOGO DECALS, GAS WATER AIR
505.00
03/08/2016
190166
VINOCOPIA INC
FEB PURCH
490.25
03/08/2016
190167
VIVID IMAGE
FINAL PAYMENT-CREEKSIDE, INITIAL YEAR HOST
5,220.00
03/08/2016
190168
VOSS, DEB
SHOES, PANTS
79.87
03/08/2016
190169
WASTE MANAGEMENT OF WI -MN
2/1-2/15/16 DISPOSAL FEES
4,409.97
03/08/2016
190170
WENDLANDT TREE SERVICE INC.
40"X48" 4 WAY PALLET
1,050.00
03/08/2016
190171
WEST CENTRAL SANITATION INC.
JAN REFUSE SERVICE
45,166.59
03/08/2016
190172
WILD MOUNTAIN WINERY, INC
FEB PURCH
114.00
03/08/2016
190173
WINE COMPANY, THE
FEB PURCH
496.40
03/08/2016
190174
WINE MERCHANTS INC
FEB PURCH
1,104.00
03/08/2016
190175
WISCONSIN DEPT OF AGRICULTURE
RENEW & TONNAGE
52.00
03/08/2016
190176
ZARNOTH BRUSH WORKS INC
ELGIN THREADED DISPOSABLE GUTTER GROOM -B
2,570.00
GRAND TOTAL
I
I
1
566,332.73
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: 3.2% Malt Liquor License - Hutchinson Center for the Arts
Department: Administration
LICENSE SECTION
Meeting Date: 3/8/2016
Application Complete Yes
Contact: Marc A. Sebora
Agenda Item Type:
Presenter: Marc A. Sebora
Reviewed by Staff✓❑
Public Hearing
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The Hutchinson Center for the Arts is a non-profit organization that operates a business establishment/art facility at 15
Franklin Street SW. The Hutchinson Center for the Arts has submitted an application for on-sale 3.2% malt liquor.
Hutchinson City Code allows for 3.2% malt liquor licenses to be issued to drug stores, restaurants, hotels, bowling
centers, clubs and establishments used exclusively for the sale of 3.2% malt liquor with the incidental sale of tobacco
and soft drinks. The Hutchinson Center for the Arts qualifies as an establishment used exclusively for the sale of
3.2% malt liquor with the incidental sale of tobacco and soft drinks, however the establishment is not required to sell
tobacco and soft drinks. The police department has conducted a background investigation on the chair person of the
Center for the Arts and has found nothing that would preclude her or the organization from obtaining a 3.2% malt
liquor license.
BOARD ACTION REQUESTED:
Approve issuing 3.2% malt liquor license to Hutchinson Center for the Arts located at 15 Franklin Street SW
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
'AaN
7AZ
I ! 1 Hassan Street Southeast
Hutchinson, MN 55350
(320)587-515I/Fax:(320)234-4240
On Sale 3.2 Malt Liquor
License tree: $425.00
City of Hutchinson
APPLICATION FOR 3.2 MALT LIQUOR LICENSE — ON SALE
In provisions of the City of Hutchinson Municipal Code Chapter 112
All applications must be received at least 30 days before City Council Meeting in order to be considered
Business/Applicant information
Name
Phone Number
15 Wit-- F ruin L.. . ��
i
Business Addr�e]ss M N 1� C Ct �j � �) City Safe zip
NON! a"Frl -IL)-0
�yy
Tvve of Business
r rc(. a ' 3&-,5b-7 - �5-5LI
Applicant Naive Phone Number
Applicant Address City State zip
Corporate Name
Corporate Address
State
Phone Number
City
Officer(s)/Owner(s) of the Organization/Business (if necessary, list additional names on se arate sheet)
Name Title
Name Title
X57-7 it- f Ce C` La C Y�
Naine T Title
Checklist
The following items need to be completed and/or attached in order for the application to be processed:
Certificate of insurance covering the license period: byes ❑ no
Application fee paid in full (check or money order): ;Yves ❑ no
Application completed in full and signed by applicant: es ❑ no
The above listed business hereby applies fora license for the term of one year to sell AT RETAIL ONLY, 3.2 MALT
LIQUOR, as the same are defined by law, for consumption "ON" those certain premises in the City of Hutchinson described
above at which place said applicant operates the business listed above and to that end represents and state as follows:
That said applicant is a citizen of the United States, of good moral character and repute; and has attained the age of 21
years: that he/she is proprietor of this establishment for which the license will be issued if this application is granted.
City of Hutchinson
Application for 3.2 Mali
Liquor License — On -Sale
Page 2 of 2
That no manufacturer of such 3.2 malt liquors has any ownership, in whole or in part, in said business of said applicant
or any interest therein.
That said applicant makes this application pursuant and subject to all the laws of the State of Minnesota and the
ordinances and regulations of said City of Hutchinson applicable thereto, which are hereby made a pari hereof, and
hereby agrees to observe and obey the same.
Each Applicant further states that he/she is not now the holder of, nor has he/she made application for, nor does he intend to
make application for a Federal Retail Dealer's Special tax stamp for the sale of 3.2 malt liquor.
I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to
investigat -the information submitted.
Signature of
Led applicant
% Z1
ate
Police Chief Recommendation
--approved ❑ denied Notes: 1 r 31,3 1114r
Police Chie Si nature Date
LIQUOR LIABILITY MINNESOTA JOINT UNDERWRITING ASSOCIATION
CERTIFICATE OF INSURANCE 12400 PORTLAND AVE S, STE 190 Page 1
BURNSVILLE, MN 55337
Th=s er- J -J-ate _. ... _w..- -- -.._._-....___.. _--.. «_� - :'_•jhT:' - npo-_ t^e ..e_.. _leate Ho_Mer.
Ti 4-s -_e_"ti=_Cd �c ��es .. --,. ., .. _ �_-._-_.,
Policy Number: L160017 Policy Period: FROM 2/01/2016 TO 2/01/2017
12:01 AM Standard Time
INSURED: AGENT: 171
HUTCHINSON CENTER FOR THE ARTS CITIZENS INS AGCY OF HUTCHINSON LLC
15 FRANKLIN ST S 102 MAIN ST S PO SOX 339
HUTCHINSON MN 55350 HUTCHINSON MN 55350
1
THE M3UA IS PROHIEXTRD SY STATU'= FROM PROVIDING PRODUCTS AND COMPLETED OPERATIONS COVERAGE
NEW POLICY
LIQUOR LIABILITY
T.hiS iS _.. .___�� - --__ �.. _ �._._.-_ 5 'ws�'� �s ..-= •._uc a� -7c .-.. .,. .--= _ __-_ �-__trx-
This is --, -ra= _ e - -- _ _ s= --we :ds _ .. i55 the ='S':ew na:nedabove a,'. _ _.. - a. --h L3 --
re: E'tir
155:ied a"O:we_ fy 1__-e _ uc5•�i:�c� e:ein i5 subles: .r all Lelmsr
s,_ -ch F •lir
1* -e Des;.__,,, La•;ai,l z)r 3? :.v :'c=2.".. t._=5 __ _-_ ?5 _.
15 FRANKLIN ST SW, HUTCHINSON, ISN 55350
COVERAGE
Deductible Amount: NONE
L. Bodily Injury
Property Damage
Loss of Means of Support
Pecuniary Loss
Annual Aggregate
Per Claimant
(Each Person)
(Each Occurrence)
(Each Occurrence)
(Each Person)
(Each Occurrence)
(Each Person)
(Each Occurrence)
Business Description: BAR - LONG TERM, LIQUOR
LIQUOR LIABILITY
Certificate Holder:
CITY OF HUTCHINSON
111 HASSAN ST. SE
HUTCHINSON MN 55359
LIMIT
$50,000
$100,000
$10,000
$50,000
$100,000
$50,000
$100,000
$300,000
NONE
Should the above policy be cancelled before the expiration date thereof, the Association will
enC3ea-'i,or tQ mail 60 days written notice tG the above named certlfi::ate holder, but failure to
mail such notice shall impose no obligation or .liability of any kind upon the Association. In
the event the cancellation is for non payment of premium, the Association will mail a 10 day
written notice.
1/25/16
COUNTERSIGNATURE DATE
* CERTIrI CATS HOLDER * OUR AUTHORIZED REPRESENTATIVE
2/01/1E 2101115
End of Certificate For Location 1 Building 1
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: 2nd Reading of Ordinance on Mayor and Council Salaries
Department: Administration
LICENSE SECTION
Meeting Date: 3/8/2016
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑
Unfinished Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Attached for your consideration is a second reading of the ordinance. There have been no changes to the ordinance
since the first reading. The proposed ordinance would raise the Mayor's salary from $8,247.20 annually to $9,247. It
would also raise the salary of each council member from $5,279.04 annually to $6,279. The Mayor's per diem would
also be raised from $60 for a half day to $65 and $95 for a full day with a maximum per diem payment of $5,395 per
year (up from $4,980). The increase is basically $1,000 across the board with a minor adjustment to the Mayor's per
diem.
The maximum financial impact this would have on the City would be an increase of about $5,415 which would go into
effect in 2017. It would have no impact on this year's budget.
Please note that the current salaries of the Mayor and Council Members have been in place and have not been
adjusted since 1994.
BOARD ACTION REQUESTED:
Consideration of second reading of ordinance and adoption of the ordinance.
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Ordinance No. 16-754
Publication No.
AN ORDINANCE SETTING THE SALARIES OF THE MAYOR AND CITY COUNCIL
MEMBERS
The City Council hereby ordains:
WHEREAS, the Hutchinson City Charter, Section 2.08 notes that the salaries of the
elective officers shall be established by Minnesota Statute 415.11, as such statute may be
amended from time to time; and
WHEREAS, City Code, Chapter 30.33 notes that pursuant to the authority granted by
Minnesota Statute 415.11, as it may be amended from time to time, salaries shall be set by
ordinance and no change in the salaries shall take effect until after the next succeeding municipal
election; and
WHEREAS, Minnesota Statute 415.11 notes that governing bodies of home rule charter
cities may, by ordinance, fix their own salaries in such amount as they deem reasonable; and
WHEREAS, no such changes in salaries shall take effect until after the next succeeding
municipal election; and
WHEREAS, the next Municipal Election is scheduled to take place on November 8,
2016; and
WHEREAS, the City Council last raised the salary of the Mayor and Council Members
to its current level in October of 1993 which became effective in January of 1994; and
WHEREAS, the current annual salary of the Mayor is $8,247.20 and the current annual
salary of each Council Member is $5,279.04; and
WHEREAS, the Mayor is also allowed as additional compensation the sum of $60.00 as
per diem payment for each half day meeting, defined as a meeting lasting three hours or less in
length, and $90.00 as a per diem payment for each full day meeting, defined as lasting in excess
of three hours, attended by the Mayor on behalf of the City of Hutchinson. The per diem
allowance shall not be paid for City Council meetings and regular Board meetings and shall be
limited to a total per diem payment of $4,980.00 per year.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, THAT
1) The annual salary of the Mayor shall be $9,247
2) The annual salary of each Council Member shall be $6,279
3) The Mayor shall be allowed as additional compensation the sum of $65.00 as per diem
payment for each half day meeting, defined as a meeting lasting three hours or less in
length, and $95.00 as a per diem payment for each full day meeting, defined as lasting in
excess of three hours, attended by the Mayor on behalf of the City of Hutchinson. The per
diem allowance shall not be paid for City Council meetings and regular Board meetings
and shall be limited to a total per diem payment of $5,395.00 per year.
4) The salaries provided herein shall be effective January 1, 2017
Adopted by the City Council this 8th Day of March, 2016.
Attest:
Matthew Jaunich, City Administrator Gary T. Forcier, Mayor
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Consideration of Ordinance No. 16-755 - Amending Section 2.04 - City Charter
Department: Administration/Legal
LICENSE SECTION
Meeting Date: 3/8/2016
Application Complete N/A
Contact: Matt Jaunich/Marc Sebora
Agenda Item Type:
Presenter: Matt Jaunich/Marc Sebora
Reviewed by Staff ❑
Unfinished Business
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
At the last City Council meeting, the Council held its first reading of a proposed ordinance to change the length of the
mayor's term of office from two years to four years with the understanding that the ordinance would be forwarded on
to the voters to vote on at this Fall's general election.
The enclosed ordinance provides for the change to a four year mayoral term and contemplates the change being
voted on by the people this fall. As requested by the Council at the last meeting, the proposed ordinance would have
the changes go into effect with the mayoral election in 2020 which has been revised from 2018 that was included in
the ordinance presented at the last Council meeting.
Procedurally, as we talked about the last Council meeting, the Charter Commission has the right to review the
proposed ordinance and suggest changes to it before it gets forwarded onto the people to vote on. That review period
can extend up to 150 days.
Staff will be available for any questions you have about this proposed ordinance at the Council meeting.
BOARD ACTION REQUESTED:
Second reading and consideration of adoption of Ordinance No. 16-755
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Ordinance No. 16-755
Publication No.
AN ORDINANCE ADOPTING REVISIONS TO SECTION 2.04 OF HUTCHINSON
CITY CHARTER
The City Council hereby ordains:
WHEREAS, Minnesota Statute 410.12, Subd. 5 permits amendments to a City Charter
by way of an ordinance proposed by the City Council; and,
WHEREAS, pursuant to that statute, said ordinance is to be reviewed by the City's
Charter Commission; and,
WHEREAS, after such Charter Commission review, the City Council may submit the
Charter change contained in the ordinance to the voters for approval,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, THAT
1. The Hutchinson City Charter be amended as follows:
Section 2.04 ELECTIVE OFFICERS. The elective officers of the City shall be
registered voters of the City and shall consist of a mayor who shall serve for two
years and four council members elected at large who shall serve for four years. The
term of office of each elective officer shall begin the first business da Monday in
January following the city election and qualification of such elective officer and shall
continue until a successor is elected and qualified. If the first Monday is a holiday,
the term of office shall then begin the first Tuesday in January.
2. Upon passage of this ordinance it shall be forwarded to the Hutchinson Charter
Commission for its review and comment.
3. Following the review of the Charter Commission, the City Council may submit the
question of this Charter amendment to the voters at the November 8, 2016, General
Election.
4. Upon approval of this Charter amendment by a majority of the voters, the change in
the mayoral term shall commence with the mayoral election in 2020 and be effective
when the mayor commences his or her duties in January 2021.
Adopted by the City Council this day of , 2016.
Attest:
Matthew Jaunich, City Administrator
Gary T. Forcier, Mayor
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Resolution No. 14534 City of Hutchinson 2016 Seasonal Pay Grid/Position Table
Department: Administration
LICENSE SECTION
Meeting Date: 3/8/2016
Application Complete N/A
Contact: Brenda Ewing
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Seasonal and temporary employees are utilized in the majority of City departments, at all times of the calendar year,
and in various types of positions as noted on the attached position table. These positions are a critical component in
the City efforts to provide City services to our citizens.
In 2015, the Council adopted a formal resolution establishing a Seasonal/Temporary Compensation Plan. At that time,
it was noted that, going forward, staff will present an annual Seasonal Pay Grid and Position Table to the Council for
consideration near the beginning of each calendar year. Amendments to the plan are necessary for 2016 as the
Minnesota minimum wage increases to $9.50 on August 1, 2016. The proposed plan incorporates this increase.
Attached is the proposed City of Hutchinson 2016 Seasonal / Temporary Compensation Plan. Also enclosed
is the current 2015 pay grid currently in use for your information. It is the intention of staff to immediately implement
the 2016 grid, if approved by the Council.
As the temporary and seasonal employee needs change frequently, it is also requested that the Council continue to
allow additions to and deletions from the position classification table throughout the year without requiring official
Council action.
BOARD ACTION REQUESTED:
Consideration and Approval of Resolution No. 14534 the 2016 City Seasonal / Temporary Compensation Plan.
Fiscal Impact: Funding Source: Department Budgets
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
2015
CITY OF HUTCHINSON
SEASONAL PAY GRID
Step 1
Step 2 Step 3
Step 4
Step 5
Pay Grade
Minimum
Maximum
S/T 1
9.00
9.25 9.50
n/a
n/a
S/T 2
9.25
9.50 9.75
n/a
n/a
S/T 3
9.50
9.75 10.00
10.25
10.50
S/T 4
9.75
10.08 10.40
10.73
11.05
S/T 5
10.00
10.43 10.85
11.28
11.70
S/T 6
10.50
11.13 11.75
12.38
13.00
S/T 7
11.00
11.83 12.65
13.48
14.30
S/T 8
12.00
12.90 13.80
14.70
15.60
S/T 9
13.00
13.98 14.95
15.93
16.90
S/T 10
14.00
15.05 16.10
17.15
18.20
S/T 11
15.00
16.13 17.25
18.38
19.50
RESOLUTION NO. 14534
CITY OF HUTCHINSON
2016 SEASONAL / TEMPORARY COMPENSATION PLAN
RESOLUTION ADOPTING PAY GRID AND POSITION CLASSIFICATION
ASSIGNMENT TABLE EFFECTIVE MARCH 8, 2016
WHEREAS, the City Council has considered the existing classification of seasonal
and temporary positions for the City of Hutchinson and the current economic conditions,
BE IT RESOLVED, that a Pay Grid and Position Classification Plan are hereby adopted. All
positions covered by this Resolution shall be grouped in grades having a definite range of
difficulty and responsibility. For each position there shall be a title; and there shall be
shown examples of work which are illustrative of duties of positions, as well as requirements
as to knowledge, abilities and skills necessary for performance of the work; and a statement
of experience and training desirable for recruitment into a position.
A. Modification of the Plan
The City Council reserves the right to modify any or all of the components or to vary from
any of the components of the Compensation Plan at its discretion and at any time.
Additions to and deletions from the Position Classification Table may be made by
management as necessary and without Council action.
B. Filing of the Plan
Upon adoption of the Resolution, a copy of the Plan approved by the City Council shall be
placed on file with the City Administrator. The plan so filed and subsequently adjusted by
the Council shall be the Seasonal / Temporary Compensation Plan of the City.
BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON
That the following tables are hereby adopted as the City Seasonal /Temporary Position
Classification Assignment Table and the Seasonal Pay Grid.
2016
City of Hutchinson Seasonal/ Temporary Position Classification Table
S/T Positions by Grade
S/T 1
Concessions Worker
Event Center Attendant
Gymnastics Aide
PRCE Office Staff
Rec Center Attendant
Rink/Warming House Attendant
Scorekeeper
Tournament Worker
Any other non -lifeguard employee under 18
(arena attendant, park maint., etc)
S/T 2
Lifeguard
Public Works Laborer
Skating Instructor
Temporary Liquor Sales Clerk*
Water/Wastewater Laborer
Youth Coach
S/T 3
Arena Attendant
Bike/Park Patrol
Event Center Maintenance
Lifeguard - Shift Leader
Park Maintenance
Public Works Maintenance (facility related)
Rec Center Attendant/Janitor
Swimming Instructor
S/T 4
Forestry Groundworker
Streets/letter Assistant
S/T 5
Seasonal Maintenance Lead
Lifeguard Scheduler
S/T 6
Adaptive Recreation Assistant
Snow Removal I (light equipment)
Youth Head Coach
S/T 7
Forestry Intern
Parks Maintenance Specialist
S/T 8
Engineering Survey Crew
Recreation Program Supervisor
Seasonal Street Maintenance Specialist
S/T 9
Arena Attendant/HVAC Mechanic
S/T 10
S/T 11
Lifeguard Supervisor
Snow Removal I I - (heavy equipment)
Swimming Supervisor
Tournament Coordinator
Seasonal Street Sweeper
* Compensation for temporary liquor sales clerk is the minimum rate for the position
of PT Liquor Sales Clerk on the City pay grid for regular positions. 2015 rate is $10.13/hour.
Attachment A
2016
CITY OF HUTCHINSON
SEASONAL PAY GRID
Adopted by the City Council this day of
ATTEST:
Matthew Jaunich, City Administrator
, 2016.
Gary Forcier, Mayor
Attachment B
Step 1
Step 2
Step 3
Step 4
Step 5
Pay Grade
Minimum
Maximum
S/T 1
9.50
9.75
10.00
n/a
n/a
S/T 2
9.75
10.00
10.25
n/a
n/a
S/T 3
10.00
10.25
10.50
10.75
11.00
S/T 4
10.25
10.50
10.75
11.00
11.25
S/T 5
10.50
10.80
11.10
11.40
11.70
S/T 6
10.75
11.31
11.88
12.44
13.00
S/T 7
11.00
11.83
12.65
13.48
14.30
S/T 8
12.00
12.90
13.80
14.70
15.60
S/T 9
13.00
13.98
14.95
15.93
16.90
S/T 10
14.00
15.05
16.10
17.15
18.20
S/T 11
15.00
16.13
17.25
18.38
19.50
Adopted by the City Council this day of
ATTEST:
Matthew Jaunich, City Administrator
, 2016.
Gary Forcier, Mayor
Attachment B
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Approve/Deny the purchase of Wheel-loader in the Compost Fund/Department
Department: Compost
LICENSE SECTION
Meeting Date: 3/8/2016
Application Complete N/A
Contact: Andy Kosek
Agenda Item Type:
Presenter: Andy Kosek
Reviewed by Staff ❑
New Business
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
For the last several years, departments that employ front end wheels loaders (Compost, Public Works, Parks)
have been continuously working towards reducing the total number of wheel loaders in the City wide fleet. When the
Fleet Committee was established in 2011, there were nine wheel loaders in the fleet. Public Works was able to
liquidate one loader in 2013 by way of using the tractors from the leaf vacuum in snow removal operations. This
proved to be a cost effective approach to minimizing the overall loader fleet count.
For the last couple of years, the loader count has been at eight. The Fleet Committee's longer term goal was to
reduce this fleet number to 7 loaders, we are now in a position to do so. Earlier this winter, a 2000 Case Public Works
loader experienced two major mechanical issues. It was deemed by the Fleet Committee to not repair the machine
due to cost of repairs and to dispose of the machine as is, removing it from the fleet. Discussions amongst Compost,
Public Works and Parks staff ensued and an arrangement was made by way of "sharing" loaders during each
departments high utilization time frames. With Compost's lower production model for 2016 and beyond, this
arrangement is possible due to lesser operations at Compost during the winter months. With that being said,
Creekside has a machine that is overdue for replacement, it being the second machine in the 2 for 1 proposition. With
high loader utilization during the high production years, Creekside's machine is a 2004 Case loader with
approximately 16,000 hours. For the time being, and to the best of our knowledge, the machine is mechanically
sound. However, the Target Replacement guideline for Compost wheel loaders is 8-10 years, or 8,000-10,000 hours,
it has far surpassed its life expectancy and is now at a point where major mechanical failures may be looming.
Replacement of this machine has been in the Compost CIP Budget in recent years but due to the inability to minimize
the overall City fleet, it was never acquired. Be it known, that both the 2000 Public Works' machine and the 2004
Compost machine will be traded in to the successful dealer within this transaction, proceeds from the trade-in
($15,000) of the Public Work's machine being transferred to the Fleet Replacement Fund, with the Compost loader
trade-in value ($25,000) ultimately impacting the fiscal responsibility of the Compost Fund within this purchase.
Staff has acquired quotes from three dealers for equally equipped machines- Case from Titan Machinery; John
Deere from RDO Equipment and Caterpillar from Zieglar. Upon review, it has been determined the Titan Machinery
quote for the Case 621 F loader is best option, financially.
BOARD ACTION REQUESTED:
Approve the purchase of the Case 621 F wheel loader from Titan Machinery for $149,274.00
Fiscal Impact: $ 149,274.00 Funding Source: Compost Fund
FTE Impact: 0.00 Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 149,274.00
Total City Cost: $ 109,274.00 Funding Source: Compost Fund
Remaining Cost: $ 40,000.00 Funding Source: Trade-in value
Case- 2016 New unit
John Deere- 2015 Demo unit
2016 New unit
Cat- 2016 New unit
Creekside currently employs a 2011 John Deere and a 2013 Case
"Total trade-in value includes Compost L35 & Public Works 895
Titan = $15,000 for Public Works #895
$25 000 for Compost #L35
$40,000
RDO = $15,000 for Public Works #895
$18,00 for Compost #L35
$33,000
Zeiglar= Not interested in trades
'Proceeds from trade of PW 895 will be transferred to
Fleet Replacement Fund
Ext
Net Total w/
3/1/2016
Net Total for
Dealer &
Eqpt Base Price
Warranty
Sub -Total
Total trade-
two machine
Compost Fund w/
Machine model
plus Options
Delivery
Mfg. Warranty
Cost
w/o trade
in values
trade
L35 trade only
(5y15000hr.
does not include
service call. parts
only)
Titan Machinery
Case 621 F-2016 New unit
$146,277
$250
3yr/3000hr
$2,747
$149,274
540.000
$109,274
$124,274
(3yd3000hr service
contract included)
RDO Equipment
John Deere 544K-2015 Demo unit
$150,016
$360
1 year
$2,988
$153,364
$33,000
$120,364
$135,364
John Deere 544K-2016 New unit
$156,514
$360
1 year
$2,988
$159,862
$33,000
$126,862
$141,862
Zeiglar
Cat 930M-2016 New unit
$176,900
$450
1 year
$2,710
$180,060
n/a
n/a
$180,060
Case- 2016 New unit
John Deere- 2015 Demo unit
2016 New unit
Cat- 2016 New unit
Creekside currently employs a 2011 John Deere and a 2013 Case
"Total trade-in value includes Compost L35 & Public Works 895
Titan = $15,000 for Public Works #895
$25 000 for Compost #L35
$40,000
RDO = $15,000 for Public Works #895
$18,00 for Compost #L35
$33,000
Zeiglar= Not interested in trades
'Proceeds from trade of PW 895 will be transferred to
Fleet Replacement Fund
TITAN
MACHINERY
6340 Hwy 101
Shakopee Mn 55379
Creekside Soils
Attn: Andy
Hutchinson MN
Reference:
Quotation
DATE 3/1/2015
Tim Pittman
Field Marketer
timothy. pittman@titanmarhi nery.00m
612-708-4578 Mobile
952-445-5405 - Office
952-445-0365 - Fax
Quantity
Description
Total
1
2016 Case 621 F Wheel Loader
$ 120,578.00
Radio AM/FM wl Weatherband
$ 408.00
Cab w/ Heat and AC
std
Air susp Seat
$ 192.00
Right and Left Rear view Mirrors
$ 123.00
Whelen Strobe
$ 625.00
Right hand Brake Pedal
$ 151.00
LH and RH Steps with front and rear full coverage wide fenders
$ 638.00
Ride Control
a 1.905.00
Fire Extinguisher
$ 72.00
Rear Camera
$ 1,052.00
Sun Visor
std
Cold Weather Package (includes grid heater, fuel warmer, block htr)
std
Cooling system ( includes hyd oil cooler and reversing fan)
std
Hydraulic Dif Lock Front open Rear Axles
$ 1,854.00
Full view air precleaner
$ 239.00
Axle Oscillation Stops
$ 103.00
1 additional Cab lights
$ 56-00
Radial Tires 20.5x25 L2
5 2.730.04
Michelin Tire Pref
5 1,647.00
3 spool valve with 2 lever control
$ 1,176.00
Case ACS Style Coupler
$ 3,507.00
3.5 yd ACS Patriot GP Bucket
$ 5,636.00
Counterweight 1050lbs
std
Extended Reach Loader Arms
$ 3.585.00
Sub Total
$ 146,277.00
Less 2000 Case 6210 # JEEO 123895 (Tran smisson 0ut)
$ {15,900.00)
PLUS TAX
If you have any questions concerning this quotation, please contact me at the number noted above.
Less 2004 Case 621 Q # JEEO 136935 wl Aprox 16,000 hours
$ (25,000.00)
Total
$ 106,277.00
3yr 3000 hr Full Machine Warranty and 3yr 3000 hr Service Contract
included
Additional 2 yr 2000hr Premier Extended Warranty total 5 yr 5000hr
$ 2,747.00
Freight To Hutchinson per contract Minumum $250
$ 250.00
TOTAL
$109,274
PLUS TAX
If you have any questions concerning this quotation, please contact me at the number noted above.
Investment Proposal (Quote)
Rk .JOHN DEERE RDO Equipment Co.
12500 DuPont Avenue South
Burnsville MR 55337
Phone: (952) 890-8880 - Fax: (952) 890-7046
Proposal for: Immtmerd Proposal Date:
CITY OF HUTCHINSON ORA CREEKSIDE SOILS PdcbV Valid Until:
USE ACCT# 5151008 peal Numb
1500 ADAMS ST SE Customer ACDOunlit.
HUTCHINSON. MN, 553507011 Sales PrpFasslonal:
(320) 234-5642
Fac
Ercall:
EgIOntla d Inbm don
2!81201&
3!912016
837698
5642012
Ryan Miller
(952) 890-8602
(952) 890-3886
R RM i t ler@rd oequi p meet. co m
Duan*
Serial
Hours
Status 1 Year 1 Make 1 Model
Cash Pdoae
$120,004.00
Number
a rox.
Additioual.liems
$120,004.00
1
1 DW544KHKEE664434
402 ti
" New 2015 JOHN DEERE 544K
$136,729.00
`--Warranty -John Deere Power Train & Hyd.-60 Months, 5000
$2,988,40
Hours,Deductible: 0, Exp Date: 2/812021
1
TBD
0
New 2016 ACS INDUSTRIES 544KCPLR
$4,797.00
1
TSD
0
New 2016 ACS INDUSTRIES 544K3.50C
$8,490.00
Equipment Subtotal:
$153,004,00
Trade Irft n afion
Serial Number
Year I Mahe 1 Model
P Irdb mation Trade In Value
Trade In Hours
JEED136935
2004 CASE 621D
$0.00 ($18.000.00)
4261
JFED123895
2000 CASE 6210
$0.00 ($15,000.00)
3701
Trade Subtotal:
$33,000.00
$120,004.00
Total Taxable Arrxwt
$153,004.00
Sales Tax Total:
$0.00
Sub Total:
$120,004.00
Cash with Order:
s0.00
Balance nue:
$120,004.00
D837698 Page 1 of 2
EqutpmeM Options
civ 5erlak NW&W Year 1 Make ! Model
Dadiptlon
1 1DW544KHKEE664434 2015 JOHN DEERE 544K
0810 STANDARD GATHERING GROUP
0914 IT4 ENGINE
1010 STD 544K WIC WSTE HNDLR
1110 TRANSMISSION WC AX DISC
1215 130AMP ALTERNATOR
1330 MUFFLER WITH CHROME EXHAUST
1430 AIR INTAKE W PRECLEANER
1520 REVERSE FAN DRIVE
1610 FUEL TANK AND LINES
1710 JD LINK ULTISIM1 NA 5YR
1915 STEERING CYLINDERS NG
2020 HI -LIFT BOOM W STD LINKAGE
2120 CONVENTIONAL STEERING
2230 SEAT. DELUXE WIC) LH STEERING
2432 3FNIJYSTKl1AUXIFNR
2510 RIDE CONTROL SYSTEM
2605 ENGLISH DECALS
2890 LOADRITE READY
3049 AXLE,WI HYD FRONT & REAR
3110 AXLE AUTO DIFF LOCK
4411 20.5R25 L2 1 STAR MI-3PC RIM
5550 FL COV FR&R FNDR/R PLATFORM
7120 HD LED MARKERITURN LIGHTS
8220 CAST HITCH
8320 HEATED OUTSIDE MIRRORS
8422 CAB WITH AIR
8450 AC CHARGE
8560 ZBAR COUPLER
9015 ENGINE BLOCK HEATER
9043 ENVIRONTMENTAL DRAIN
9065 AXLE COOLER
9105 RADIO, AMIFMIWB
9125 SINGLE BEACON BRACKET
9225 08 AMP CONVERTER -1 PLUG
9430 BOTTOM GUARDS
9525 SMV EMBLEM
1 TBD 2015 ACS INDUSTRIES 544KCPLR
91002430 PRO -SERIES STYLE COUPLER
1 TBD 2016 ACS INDUSTRIES 544K3.50C
90006110 3.5YD X 108" WIDE WIACS BOE.
D837698 Page 2 of 2
Investment Proposal (Qupte)41V
R D * RDO Equipment Co.
EMIPMEW CO. 12500 DuPont Avenue South
Burnsville MN, 55337
Phone: (952) 890-8880 -l=ax: (952) 890-7046
Proposal for
Investment Proposal Date:
CITY OF HUTCHINSON DBA CREEKSIDE SOILS
Pricing Valid Until:
' USE ACCT#1 5151008
Deal (dumber:
1500 ADAMS ST SE
CustomerAccotx W.
HUTCHINSON, MN, 553507011
Sales Professional:
(320)234-5642
Phone:
Fax:
Email:
Equtprwd Inkunatbn
Quanity soda] Hours
S#afus 1 Year 1 Malde 1 Model
Number (aoprox.)
Additional Items
1 TBD 0 New 2016 JOHN DEERE 544K
Freight Out
Warranty -John Deere Power Train & Hyd.-60 Months, 5000
Hours,Deductible: 0, Exp Date: 2/8/2021
TBD 0 New 2016 ACS INDUSTRIES 544KCPLR
TBD 0 New 2016 ACS INDUSTRIES 624K3.25GP
2/8/2016
3/9/2016
847180
5642012
Ryan Miller
(952)890-8602
(952)890-3886
RRMiller@rdoequipment.com
Cash Prise
$143,227.00
$350.00
$2,988.00
$4,797.00
Equipment 5ubtoW: x''59,882.00
TWO 111,401119"
Serial Number Year 1 Make I Model Payoff Inkwmaffm Trade In Value _ _ Trade In Hours
JEE0136935 2004 CASE 621D $O.DO {$18.000.00} 4261
JEE0123895 2000 CASE 621C $0.00 ($15,000.00) 3701
Trade Subtotal: X33,000.00
PwiftworderTbillillb
Balance: $126.862"00
Tata) Taxghlta Ameam 5169.862.00
Sales Tax Total: $0.00
Sub Total: $126,862.00
Cash WIM order: 50.00
Balance Due: $128,862.00
EW01111 t optiOm
CAV Serial Number Year 1 Make 1 Madel Desrxi
1 TSD 2016 JOHN DEERE 544K None
1 TBD 2016 ACS INDUSTRIES 544KCPLR 91002430 PRD -SERIES COUPLER
1 TSD 2016 ACS INDUSTRIES 624K3.25GP 90006110 3.5YD X 108" W1BOE
DN7180 Page 1 of 1
SEQ4760-012015 ARTICULATING WHEEL LOADER JANUARY 2015
PRICE SCHEDULE
Vendor Name:
Contact Person
Street Address:
P.O. Box:
City, State. Zap
Phone #:
Toll Free #
Fax #:
Email Address:
Website
Brad Sewell, Richard Alness
901 W. 94th St.
Minneapolis. MN
888-4
Fumish separate price quote for, ARTICULATING WHEEL LOADER
1.0 Articulating Wheel Loader
Make & Madel
Horse PowerlEngine Information
Operating Weight
Full Turn Static Tipping Load
Recommended Bucket Type & Size
(Stuck/Heaped) (SAE)
Is bucket included with base unit?
Break Out Force, bucket (SAE)
Hinge Pin Height
Articulation Angle
Brake Type
Transmission Type (describe features)
Differential type - Front & Rear
Seat type
Battery CCA
Tires
Hydraulics
Bucket Controls
Alternator Size
Starting Aid
Road & Work Lights
Warranty Details Months, Years, Hours, etc -
3.5 Yard Bucket. ACS Pro 2000 see 938M spec.
Added Options
Total Machine Plica
Cefefplllar 930M
LCaterpillar C7.RT 1 102 Nes HP
3'x85215
18,683 Ib
Performance GP bucket
3-0 cyd Reaped 12.7 cyd struck
No
27,263 Ib
40 degrees
Independent fronk and rear enclosed Inboard
wet disc
Stepless. electronically-rantrolled hydrostatic
transmission with 4 speed ranges, standard
thwte lock, and opbonal rimpull control and
creepercdntrol
Fatly loc mg front di arenpal (can be engaged
on the go at full torque with bunon on joysrir*)
Conventional rear differential
Fabric suspension seat
4 x 1,000 CCA
20.5 R25 Michelin KTLA on 3 -piece rims
2 valve. smg a lover. oa -sensing variable flow
electchydroulic control system with m -cab
programmable kick -outs and elotrohydraullc
cylinder snubbing
Seal mounted joystick with FINrR switch
115 amp
Ether slam rig aid and engine coolant heater
Front and rear halogen mailing and work lights
wilh LED rear stop tail tum lights
One year I unllmned hour premier warranty
Base Price: 3 147,025
S 9,350-05
5 29,240,00
k I. Le.
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M -W
Agenda Item: HUTCHINSON ENTERPRISE CENTER
Department: EDA
LICENSE SECTION
Meeting Date: 3/8/2016
Application Complete N/A
Contact: Miles R. Seppelt
Agenda Item Type:
Presenter: Miles R. Seppelt
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
For a number of years the Hutchinson Economic Development Authority has been considering the establishment of a
small business incubator and the implementation of a program of small business incubation as a strategy to help grow
the local economy and diversify the city's employment base.
Small business incubation is a proven economic development strategy in which education and financial resources are
focused on start-up and early-stage companies to help them grow and be successful. Many of Hutchinson's current
successful companies started locally with just one or two people: MITGI, RD Machine, Stamp -N -Storage and
Hutchinson Technology to name just a few. By implementing a program of small business incubation and
construction of the Hutchinson Enterprise Center incubator, the Hutchinson EDA is planning to provide a significant
boost to existing early-stage companies and aid in the creation of new companies.
The EDA desires to construct a 20,000 square foot building in the industrial park to serve as a small business
incubator. By providing education, training and mentoring to entrepreneurs, and by housing these early-stage
businesses a low-cost environment, the EDA will greatly facilitate their growth and development. If successful, client
companies will graduate and build their own buildings in the industrial park. Our goal is to facilitate the creation of
more companies employing 20 / 30 / 50 / 100 people and thereby diversify the local employment base.
The Hutchinson Enterprise Center is estimated to cost $1,776,161 and will be funded by a $763,750 grant obtained
from the State of Minnesota, $250,000 previously allocated by the City, tax increment financing of up to $137,500, and
up to $624,911 from the Hutchinson Economic Development Authority, which comes from various grants the EDA has
obtained over the years.
A resolution authorizing the project is attached for your consideration.
If you have any questions or need additional information, please give me a call anytime at 234-4223.
BOARD ACTION REQUESTED:
Adoption of attached resolution authorizing construction of the Hutchinson Enterprise Center and implementation of a
program of small business incubation.
Fiscal Impact: $ 0.00 Funding Source: DEED grant and existing EDA funds
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 1,776,161.00
Total City Cost: Funding Source: DEED grant, previous City allocation, TIF
Remaining Cost: $ 1,776,161.00 Funding Source: EDA funds
RESOLUTION # 14535
RESOLUTION AUTHORIZING CONSTRUCTION OF THE HUTCHINSON
ENTERPRISE CENTER AND IMPLEMENTION OF A PROGRAM OF SMALL
BUSINESS INCUBATION
WHEREAS, the City of Hutchinson desires to provide for the health, safety and general
welfare of the community; and,
WHEREAS, the provision of jobs and a well -diversified employment base and local
economy is in the best interests of the community; and,
WHEREAS, the creation of new small businesses through business incubation will help
achieve those goals; and,
WHEREAS, the Hutchinson Economic Development Authority has obtained a grant from
the State of Minnesota in the amount of $763,750 for the creation of a small business incubation
program; and,
WHEREAS, the Hutchinson City Council has previously allocated $250,000 from the
Community Improvement Fund for the project; and,
WHEREAS, the Hutchinson EDA has the financial resources needed to complete the
project with no additional cost to taxpayers,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA, THAT:
1. The Hutchinson Economic Development Authority is hereby authorized to proceed with
the construction of the Hutchinson Enterprise Center and implementation of a program of
small business incubation; and,
2. City Staff is hereby authorized and directed to take all such actions necessary to
implement this resolution.
Adopted by the Hutchinson City Council this 8th day of March, 2016.
ATTEST:
Matthew Jaunich
City Administrator
Gary T. Forcier
Mayor
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Consideration of Approving Roberts Park Lift Station Replacement Project
Department: PW/Engineering
LICENSE SECTION
Meeting Date: 3/8/2016
Application Complete N/A
Contact: John Paulson
Agenda Item Type:
Presenter: John Paulson
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
In the late Fall of 2015 City staff discovered that the lift station that pumps wastewater from Roberts Park had failed.
The wastewater system at Roberts Park includes a solids holding tank, gravity sewer line from the tank to the lift
station, lift station pumps and controls, and a forcemain from the lift station to the nearest sanitary manhole in Roberts
Rd SW. Upon further investigation staff determined that the lift station, pumps, and controls have been displaying
various symptoms of failure in recent years. The existing system is original to Roberts Park and is well beyond it's
useful life so replacement of the system is needed at this time.
Reconfiguring the current system to improve awareness of the systems functionality, reduce risks to the environment
and public health due to system failure, reduce maintenance costs, improve integrity of wastewater conveyance
piping, and align the Roberts Park system design with existing lift station design principals utilized by the Wastewater
Department.
A Request For Proposal was prepared and distributed to four local contractors. All four contractors submitted quotes
for the project. The quotes were competitive and Juul Contracting had the lowest quote at $45,114.66. The quote
has been verified for accuracy with the scope of work for the project.
The submittal from Juul Contracting and associated purchase order cover page are attached for your reference.
City staff recommends awarding the project to Juul Contracting and will be available to answer any questions that
you may have.
BOARD ACTION REQUESTED:
Consideration of awarding Roberts Park Lift Station Replacement Project to Juul Contracting.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 45,114.66
Total City Cost: $ 45,114.66 Funding Source: Facilities Fund
Remaining Cost: $ 0.00 Funding Source:
REQUEST FOR PROPOSALS
ROBERTS PARK
LIFT STATION REPLACEMENT
HUTCHINSON, MINNESOTA
Proposals for the replacement of the Roberts Park Lift Station located at Roberts Park in Hutchinson will
be received until the time of 4:00 pm, February 29, 2016. Proposals received after the closing time will
be returned unopened. There will be no formal opening.
Each proposal must be sealed and clearly marked: ROBERTS PARK LIFT STATION REPLACEMENT
and addressed to City of Hutchinson, Attn: Kent Exner, City of Hutchinson, 111 Hassan Street SE,
Hutchinson, MN 55350.
Engineer is Nero Engineering. Questions regarding the technical nature of this proposal should be
directed to Jennifer Svennes at 'svennes neroen .corn or (605) 690-9073; Eric Meester at
emeester neroen .com or (612) 240-0524.
Copies of this RFP may be obtained by contacting the City of Hutchinson engineering department at
(320) 234-4240 or Nero Engineering at (612) 240-0524.
The City of Hutchinson (Owner) reserves the right to reject any and all proposals, to waive irregularities
and to accept the proposal deemed to be in the best interest of the organization. No proposer may
withdraw his proposal within 60 days of the closing date.
1.0 BACKGROUND INFORMATION
A. The existing system that collects wastewater from the restrooms of the Roberts Park
concession building was installed in 1981. The system consists of a septic tank located just
south of the concession building, approximately 520 feet of a 4 -inch gravity pipe from the
septic tank to a 6 foot diameter lift station located along Roberts Road SW, and 570 feet of a
3 -inch forcemain which discharges into a manhole at the intersection of Roberts Road SW
and Harvest Street SW.
2.0 SUMMARY OF WORK
A_ The project generally consists of:
1. Removing the existing septic tank.
2. Installing new lift station in location of septic tank.
3. Installing Owner provided pumps (2), control panel, access hatch, and
accessories.
4. Directionally drilling new 3" HDPE forcemain between the new lift station and
existing lift station structure.
5. Removing pumps, piping, control panel, and accesories in existing lift station
structure.
6. Connecting the new forcemain to the existing forcmain in the existing lift station
structure.
7. Installing required electrical connections for disconnect and control panel.
8. It is anticipated that the soil conditions in this area may be unstable. Contractor
shall be responsible for provisions required to protect the work, adjacent
concession building, ball fields and appurtanances.
9. Contractor shall be resposible for any dewatering necessary for the installation of
the Work.
2 /-1--
64
3.0 SPECIFICATIONS AND DRAWINGS
A. The work shall be in accordance with the attached Specifications and Drawings:
a. SECTION 01330 SUBMITTAL PROCEDURES
b. SECTION 01789 PROJECT RECORD DOCUMENTS
c. SECTION 01815 TESTING PIPING SYSTEMS
d. SECTION 02200 SITE PREPRATION
e. SECTION 02310 GRADING
f. SECTION 02315 EXCAVATION AND BACKFILL
g. SECTION 02446 HORIZONTAL DIRECTIONAL DRILLING
h. SECTION 02630 PRECAST STRUCTURES
i. SECTION 18050 BASIC MATERIALS AND METHODS
j. DRAWING COVER
k. DRAWING 002 -CP -01 SITE PLAN
I. DRAWING 002 -CE -01 ELECTRICAL PLAN
m. DRAWING 999-C-01 STANDARD DETAILS
4.0 GENERAL TERMS AND CONDITIONS
A. The undersigned Proposer agrees, if this Proposal is accepted, to enter into an Agreement
with the Owner in the form included in the Proposal Documents to furnish the Work as
specified or indicated in the Proposal Documents for the prices and within the times indicated
in this Proposal and in accordance with the other terms and conditions of the Proposal
Documents. Proposer understands that work associated with each Phase of the project shall
be authorized by the Owner prior to beginning the Work.
B. Proposer has not added any conditions or qualifying statements to the Proposal_ Proposer
will sign and deliver the required number of counterparts of the Agreement, evidence of
insurance coverage, and other documents required by the Proposal Requirements within 7
days after the date of the Notice of Award.
C. Proposer accepts the provisions of the Agreement as to liquidated damages in the event of
its failure to furnish the Work in accordance with the schedule set forth in the Agreement.
D. In submitting this Proposal, Proposer represents, as set forth in the Agreement, that:
1. Proposer has examined and carefully studied the Proposal Documents, the other related
data identified in the Proposal Documents, and the following Addenda, receipt of all
which is hereby acknowledged_
Addendum No. Addendum Date
2. If specified, or if in Proposer's judgment, any local condition may affect cost, progress or
the completion of the Work, Proposer has visited the Point of Destination and become
familiar with and is satisfied as to the local conditions that may affect cost, progress,
delivery, or the completion of the Work.
3. Proposer is familiar with and is satisfied as to all federal, state and local Laws and
Regulations that may affect cost, progress and the furnishing of Work.
4. Proposer has carefully studied and correlated the information known to Proposer, and
information and observations obtained from Proposer's visits, if any, to the Point of
Destination with the Proposal Documents.
5. Proposer has given Engineer written notice of all conflicts, errors, ambiguities, or
discrepancies that Proposer has discovered in the Proposal Documents, and the written
resolution thereof by Engineer is acceptable to Proposer. If there has been no written
resolution by Engineer, then Proposer has included in the Proposal a list of clarifications
and exceptions to the Proposal Documents.
6. The Proposal Documents are generally sufficient to indicate and convey understanding of
the scope of the Work for which this Proposal is submitted.
7. Proposer further represents that this Proposal is genuine and not made in the interest of
or on behalf of any undisclosed individual or entity and is not submitted in conformity with
any agreement or rules of any group, association, organization or corporation; Proposer
has not directly or indirectly induced or solicited any other Proposer to submit a false or
sham Proposal; Proposer has not solicited or induced any individual or entity to refrain
from proposing; and Proposer has not sought by collusion to obtain for itself any
advantage over any other Proposer or over Buyer.
E. Proposer agrees that the furnishing of Work will conform to the schedule set forth in Article 4
of the Agreement.
F. Proposal will be evaluated based on overall value with consideration given to, but not limited
to price, ability to meet or exceed schedule, Proposer experience and past performance.
5.0 PROPOSAL FORM
A. Proposer will furnish the Work associated with the Project as specified in the Contract
Documents for the following price(s):
Item No,
I General Descri tion
Total Price
Expressed in Words
1
Lump Sum
!�/j//c���
/
Accompanying this Proposal Form, provide the information listed below.
• Indicate any exceptions, deviations and/or modifications to the proposed Work as outlined in Section
3.0 of this proposal.
• Indicate any exceptions, deviations and/or modifications to the proposed schedule, as outlined in
Section 6.0 of this proposal.
/T
6.0 PROJECT SCHEDULE
General Description
Date
Contractors' Bids Due
February 29, 2016
Council Meeting to Award Project
March 8, 2016
Preconstruction Meeting
March 11, 2016
Contractor Mobilization
March 21, 2016
Substantial Completion
April 15, 2016
Final Completion
April 18, 2016
We (the Proposer), offer to provide the Work to replace of the Roberts Park Lift Station for the City of
Hutchinson. We understand that each phase as outlined in the Work Plan will be authorized by the Owner
before the corresponding Work shall commence. Any variances or alternates to the stated specifications
must be described below and clearly indicated.
Company Name:
Contact Name:
Title: PC -e51
Phone No.: 320 587-'.p.ji'Fax: 3,V —,5.f7^ 49GZ _
Email Address: tI'-%A L cant_ {.�.,t c� L -e
Terms
Additional NoteslAltematives:
Signature Date:
4
Purchase Order Number
cry 0
PURCHASE REQUISITION 1 1 9 1 2 1 6 8
7
Department:
Submitted by:
Engineering Account #: I Date:' 03/09/16
John Paulson
Check the Appropriate Box. Is Item Budgeted ❑ YES NO
If not budgeted, where will the money come from? Facilities Fund
Department
Head
Director
Finance
Director
City
Administrator
Invoice To:
Attn:
VENDOR
Juul Contracting Co
Merrill Wendlandt
INFORMATION
Shipping Address
Juul Contracting Co.
P.O. Box 189
Hutchinson, MN 55350
Vendor:
1060 Adams St SE
Contact Name
Boog Wendlandt
Address
Hutchinson, MN 55350
Reference No.
Phone No.
320.587.2989
Fax No.
320.587.0964
Customer ID
Check if only source available and state reason ❑ Check Box
ORDERING INFORMATION
QUANTITY
UNITS
DESCRIPTION
UNIT PRICE
TOTAL
1
LS
Roberts Part Liftstation Replacement
45,114.66
$45,114.66
SUBTOTAL'
$45,114.66
TAX 6.876%
SHIPPING
TOTAL DUE'
$45,114.66
List additional quotes and comments on the reverse side of this form. (You may attach quote sheets if available).
Receiving Information:
Date Received Received By Invoice Amount Verified By
PO Roberts Park Lift Station ReplacementPage 1 of 1
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Calling a Special Workshop Meeting for 4 pm on March 22
Department: Administration
LICENSE SECTION
Meeting Date: 3/8/2016
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 1
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Staff would like to have a workshop session with the Council to discuss City objectives and goals for 2016 and
beyond. Staff has put together a list of objectives for 2016 along with additional objectives identified for future years.
Staff wants to make sure the Council is comfortable with these objectives and/or check to see if we are missing out on
anything. Staff is asking that the Council officially set that workshop date and time.
BOARD ACTION REQUESTED:
Approval of calling a special workshop meeting for 4:00 p.m. on March 22
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
CITY OF HUTCHINSON
Pedestrian and Bicycle Advisory Committee
Wednesday, December 16th, 2015
2:00 p.m.
City Center
Meeting Minutes
Members present: Melissa Goldstein, John Hassinger, David May, Sara Turrell
Others Present: Kent Exner (City Engineer), Sara Witte (Parks Supervisor), Jeff Nies
Meeting began at 2:00 p.m.
1. Review of last meetings minutes- John made a motion to approve the September
meeting minutes. Dave M. seconded.
2. Bike Rack Locations
Need to work on signage this winter, include bike friendly community, also a
brochure holder for bike maps will be incorporated
Melissa brought up the increase in bike traffic in downtown this fall, especially those
going to Zella's. She will talk with them about a window sign, pointing people to use
the bike rack in Library Square.
3. Bicycle Map
A second version will be built, including public bike rack locations. Jeff N. requested
additional maps for Crow River Nutrition, Sara W. will drop some off.
Add "No Bikes/Skateboards/Rollerblades" on downtown walks to 2nd version of map
4. Safe Routes to School
Draft was distributed. Kent mentioned that the Final report will imply some
commitment from the City.
5. Education/Promotion/Community Wellness-
Adult/Senior biking class: John H. /Ron J.- Oct. 7th , 5 people attended, maybe
plan for another this summer, more hands on? Have on a Sat morning?
Candace/Amy -Open Streets Event -future open streets Sept. 2016
a) Bike & Walk to School- Oct. 8h Fall 2015, around 100 kids participated
b) Bike to Work -
c) Bike Rides- Rotary will be June 11th, 2016, with a start at the Winery
d) Video- Sara update -Jason has a decent amount of footage, will make it a more
general video on biking in our community. He needs to get a PD rep, plans to have it
ready for spring release.
e) Move -subcommittee of Heart of Hutch, going to be meeting soon to get the 2016
calendar of events put together No Rep present for an update
6. Bike Rental/Sharing Program
Dolf will speak with the Director of Willmar to see of their bike share program
went. Also to check with Bemidji to see how their bike program did.
Refurbish Bikes? Jeff/Sara T. will talk with Dawn Mitchell and provide update
7. Sidewalk Improvements
New signs posted, still have people biking on sidewalk. Clarify ordinance on 2nd map
rendition. Also add a small section on rules for downtown?
8. Crosswalk Awareness/Infrastructure Improvements
Kent will inventory prioritize this winter, and bring back to group: Montana @ Hwy 7 W.
Council Member Arndt brought up the crossing by Cash Wise -South Grade Rd.
Sara W. put a camera up and gathered counts this fall.
NEXT MEETING: Schedule next meeting: February 17th @ 2: 00 pm
City Center Main Conference Room
Misc:
*Discussion on use of trail cameras, Sara W. will work on putting the data into a readable
format, once completed will share with the group
*County trails plan, draft document will be good to have in the future public meeting was held in
Silver Lake. County trail survey was 80% positive- with Dakota Trail
*Look at this winter, how to obtain the Silver status of Bike Friendly Bronze expires Fall 2018 -
see attached documents from The League ofAmerican Bicyclists
*Complete Streets -Kent shared map with group
*Dakota Trail Master Plan -needs to be developed to apply for Legacy grants
*Pavement Management Projects (Kent) -add sidewalk Lynn/Linden/Harrington
*ADA Transition Plan was discussed
*Luce Line trail-Winsted connection -need better signage, additional gravel through Winsted
airport
*Discussion on MNDOT Bike/Ped workshop held in Hutchinson on December 1 sr see
information attached
Library Board Meeting Minutes
January 25, 2016
Attending: Jon Ross, Dianne Wanzek, Gerry Grinde, Steve Bailey, Julie Lofdahl, Pam Dille & Katy Hiltner Ex -Officio
Excused: Mary Christensen, Jack Sandberg,
Guest: Roger Vacek
Jon Ross called the meeting to order. The minutes from the December 28, 2015 meeting were reviewed. Motion to
approve by Steve Bailey, seconded by Dianne Wanzek. Minutes approved as written.
Introduction of new head librarian, Katy Hiltner. Welcome Katy. The board is looking forward to working with Katy.
Old Business:
Winter Reading Program update --
About 210 people have signed up so far. Many new people have signed up this year. Program goes through
March 1St. April 1St will be the dessert buffet for those who finish twelve books.
"Bringing Books to Life" January 24th, 2:00 p.m. program report --
40 people came to the event at the museum. It was a good program that showed the DVD of the Dakota War of
1862, the children's version. There are nine DVDs in the series. All the McLeod County libraries have a copy and
the museum has a trunk of items that go with the DVDs. You can rent the trunk for a $50 deposit that would be
refunded when the trunk is returned.
Tax exempt status of Friends book sales --
Friends of the Library are not a 501(c)(3) so the library pays taxes on money raised. If books are donated, they are
given a receipt for the gift and the donor can fill in the dollar amount. The statement "donations are tax deductable
to the extent of the law" is on the letter.
2016 One Book, One Community Upcoming Events --
Sunday, January 31, 2:00 pm Historical background --- program at McLeod County Museum
Lori Pickell-Stangel and her husband Joe will talk about the history of the fur trading industry and fur -bearing
animals. Program will be taped for the cable channel.
Sunday, March 6, 2:00 pm Outdoor enthusiast Rudy Goldstein's -- program at McLeod County Museum
Rudy Goldstein will talk about his adventure to recreate Eric Sevareid and Walt Port's canoe trip to Hudson Bay. He
will be bringing the kayak that he used for the adventure. Program will be followed by a community book
discussion. This program will also be taped for the cable channel. Friends of the Library are paying the program fee
of $400.
Sunday, April 3, 2:00 pm Natalie Warren's Hudson Bay presentation -- program at Hutchinson Event Center
Natalie Warren also did a trip on the route Eric Sevareid took and will talk about her trip. Legacy funds of
$1,500 will be used to pay for this program. To use Legacy funds, there must be a Minnesota connection. Natalie
went to college in Minnesota.
New Business:
Genealogy XChange Meeting, Thursday, January 28th 7:00 pm --
A core group is planning to attend and will meet on the main level of the library in the NW corner. The meeting will
start out by showing free resources and links to forms. Pam will be facilitating and Stephanie Chapel will be
speaking. It will be interesting to see the different levels of interest of the people who come. It will run like a
support group to exchange ideas and to help each other. This is a library -sponsored program.
MN Southwest Initiative Foundation grant opportunities ---
Dianne had checked into this. It sounds like we would have to raise $5,000 and then the funds would be matched
and put into an endowment type account. She said Linda Remecal is willing to talk to the board in more detail.
Dianne will ask her to come to the March meeting. If more details are still needed, we could talk to Liz Cheney at
SWIF.
There seems to be grants and money out there. We just need time and personnel to locate. McLeod County
Libraries receive $8,000 in Legacy funds. The funds are divided between the four libraries. The libraries work
together to allocate those funds. Legacy funds are a non-competitive grant for Minnesota heritage or art programs,
such as music programs, art programs, and Minnesota book arts.
There is also the Burich Foundation for new programming funds.
Other --
Jeff Liestman is the new maintenance person. He is doing a great job. He comes in daily to check on what needs to
be done.
• PLS - Roger Vacek gave an update on the latest budget. Increase from City of Hutchinson of 1% and from McLeod
County 4%. PLS approved Katy's hiring at their last Thursday meeting.
• The library is tracking computer sign -outs to see how we are doing on usage. The laptops have lifted the load off
the desktops. This year the desktop computers will be replaced.
• The state elevator inspector said that wires that have to be moved out of the elevator main room. There is a
petition for extension to allow more time to move the wires. It is not an easy move. The wires are for the
computers in the children's section. One thought would be to change the computers to wireless.
• The issue with PLS's telecommunications funding application is being resolved. Applications for funds (both state &
federal) were originally approved. However, they are now under review at the federal a -rate level. Laurie Ortega is
hoping the issue can be resolved quickly. The high-speed and wireless has been great per Pam.
The board thanked Pam for all her hard work and leadership. We wish her well in her new position at PLS.
Next meeting scheduled for February 22, 2016. Katy will let us know if that meeting will take place. Some members are not
able to be there and we may not have a quorum.
Meeting adjourned at 5:30 pm
December 2015 Donations
Lake Allie Buying Club $ 25.00
Summer Reading Program Donations (to date) $1,120.00
Total $1,145.00
Minutes submitted by
Julie Lofdahl, Secretary
Snow Removal -Ice Control
by the numbers
Days with operations
Actual snowfall (inches)
Average snowfall (inches)
Days with below 00 temps
Actual average high temp
Actual average low temp
Average high temp
Average low temp
City employees utilized
Contractors utilized
Total personnel hours
2016 2015 2014
4
14
21
32
20
17
17
2
--6
28
28
28
8
8
8
City equipment units used
Contractor equipment units used
Total equipment hours
Gallons of fuel used
Salt brine used (gallons)
Sand -Salt used (tons)
De-icing salt used (tons)
21
6
359.25
944.85
24
1
240.00
662.81
23
8
837.25
578.50
1,450.0 2,445.0 1,730.0
149.1 288.1 264.5
18.9 27.0 1 -
