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cp01-26-2016HUTCHINSON CITY COUNCIL
MEETING AGENDA
TUESDAY, JANUARY 26, 2016
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER— 5:30 P.M.
(a) Approve the Council agenda and any agenda additions and/or corrections
2. INVOCATION — Vineyard United Methodist Church
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
PUBLIC COMMENTS
(]his is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou have a
question, concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please
keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda
in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals.)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of January 12, 2016
CONSENT AGENDA
(The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city
staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA I
(a) Resolution No. 14507 — Resolution Approving the Issuance of Commercial Development
Revenue Bonds under the Minnesota Municipal Industrial Development Act by McLeod County,
Minnesota
(b) Resolution No. 14520 — Resolution Approving Securities for Collateral from Citizens Bank and
Wells Fargo Bank
(c) Consideration for Approval of Purchase of Skid -steer Loader for Refuse Department
(d) Consideration of Board Appointments
- Appointment of William Mose to Creekside Advisory Board to October 2019
- Appointment of Pat Lembcke to HRA Board to August 2020
(e) Consideration for Approval of Issuing Short -Term Gambling Licenses
- Minnesota Deer Hunter's Association on April 2, 2016, at McLeod County Fairgrounds
- Pheasants Forever on April 30, 2016, at McLeod County Fairgrounds
(f) Claims, Appropriations and Contract Payments — Register A
8. APPROVAL OF CONSENT AGENDA 11
(a) Claims, Appropriations and Contract Payments — Register B
CITY COUNCIL AGENDA JANUARY 26, 2016
PUBLIC HEARINGS (6:00 P.M.) - NONE
purpose o t is portion o t e agen a is to provi e t e ounci with information necessary to craft wise policy. Includes
like monthly or annual reports and communications from other entities.)
9. LIQUOR HUTCH 2015 YEAR END REPORT
10. REVIEW OF CITY SNOW/ICE REMOVAL PRIORITIZATION
UNFINISHED BUSINESS
11. DISCUSSION OF PROPOSED CHARTER AMENDMENTS
NEW BUSINESS
12. APPROVE/DENY ORDINANCE NO. 16-750 — AN ORDINANCE AMENDING CHAPTER 154
OF THE ZONING CODE — MICRO -DISTILLERY COCKTAIL ROOMS (SET SECOND
READING AND ADOPTION FOR FEBRUARY 9, 2016)
13. APPROVE/DENY ORDINANCE NO. 16-751 — AN ORDINANCE AMENDING CHAPTER 154
OF THE ZONING CODE - ACCESSORY STRUCTURES (SET SECOND READING AND
ADOPTION FOR FEBRUARY 9, 2016)
14. APPROVE/DENY ORDINANCE NO. 16-752 — AN ORDINANCE AUTHORIZING THE SALE
OF PUBLIC PROPERTY TO MACH PROPERTIES LLC (SET SECOND READING AND
ADOPTION FOR FEBRUARY 9, 2016)
GOVERNANCE
(T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy
development and governance process items.)
15. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS
a) Resource Allocation Committee Minutes from January 5, 2016
�b) Hutchinson Housing & Redevelopment Authority Board Minutes from December 15, 2015
c) 2015 Department of Motor Vehicle Recap
�d) Planning/ZoningBuil ding Department Fourth Quarter Report
e) Planning Commission Minutes from December 15, 2015
MISCELLANEOUS
16. STAFF UPDATES
17. COUNCIL/MAYOR UPDATE
ADJOURNMENT
2
HUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, JANUARY 12, 2016
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER— 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Mary Christensen, Chad
Czmowski, Bill Arndt and John Lofdahl. Others present were Matt Jaunich, City Administrator, Marc
Sebora, City Attorney and Kent Exner, City Engineer
(a) Approve the Council agenda and any agenda additions and/or corrections
Motion by Lofdahl, second by Christensen, to approve the agenda as presented. Motion carried
unanimously.
2. INVOCATION — Vineyard United Methodist Church
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Proclamation — "One Book, One Community"
Mary Henke, representative from Hearth of Hutch, presented before the Council. Ms. Henke
explained that the subcommittee of Heart of Hutch that she represents is the area of Connect
Wholeheartedly. This area believes that a strong community finds many ways for residents to
interact with each other. The purpose of "One Book, One Community" is to have the community
of Hutchinson focusing on one book at the same time. Ms. Henke reviewed programs associated
with the book that are going on while the community is reading the book.
(b) Resolution No. 14510 — Resolution Accepting Donation from VFW Post 906
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich noted that the
VFW Post 906 has donated $15,000 to the City. Two conditions are associated with the
donation — one is that the money be used to construct a bathroom facility at the VFW Park and
the other is that the money be spent by July 1, 2016. Sara Redekpp, Hunger Free McLeod,
presented before the Council. Ms. Redekopp explained that Hunger Free McLeod is requesting
the construction of a permanent bathroom facility at VFW Park. Hunger Free McLeod uses the
park for their Summer Feeding Program. Ms. Redekopp explained that Hunger Free McLeod
receives federal funding for the program. In order to receive funding, a restroom is required to
be at the facility. Hunger Free McLeod has been renting a porta-potty for the last three
summers, however there have been issues with vandalism. The estimated cost to construct a
bathroom at VFW Park is approximately $43,700. The park department has indicated that they
can allocate $10,000 from the 2016 budget to help cover the costs and Hutchinson Utilities
Commission would be willing to provide the electrical service "in-kind". Along with the VFW
donation, the project is still approximately $17,200 short of the needed funding to pay for this
project. Ms. Redekopp noted she will continue to work on seeking funding to complete the
program.
Motion by Czmowski, second by Arndt, to approve Resolution No. 14510. Motion carried
unanimously.
PUBLIC COMMENTS
(]his is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou have a
question, concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please
keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda
in advance ofthe meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals.)
CITY COUNCIL MINUTES JANUARY 12, 2016
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of December 22, 2015
Motion by Christensen, second by Lofdahl, to approve minutes as presented. Motion carried
unanimously.
CONSENT AGENDA
(The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city
staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA I
(a) Resolution No. 14506 - Designating Depositories of City Funds in Commercial Banks and
Institutions
(b) Resolution No. 14508 - Appointing Matthew Jaunich as City Administrator for 2016
(c) Resolution No. 14509 - Designating Official Newspaper as Hutchinson Leader
(d) Selection of Council's Vice President — Chad Czmowski
(e) Designation of Council Representatives to Boards & Commissions:
1. AIRPORT COMMISSION — Gary Forcier
2. CREEKSIDE ADVISORY BOARD — John Lofdahl
3. HUTCHINSON ECONOMIC DEVELOPMENT AUTHORITY (EDA) — Chad
Czmowski and Mary Christensen
4. HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY (HRA) —
Gary Forcier
5. JOINT PLANNING BOARD — Bill Arndt
6. LIBRARY BOARD — Mary Christensen
7. MID -MINNESOTA COMMISSION — Bill Arndt
8. PARKS, RECREATION, COMMUNITY EDUCATION ADVISORY BOARD —
Chad Czmowski
9. PLANNING COMMISSION —Bill Arndt
10. PUBLIC ARTS COMMISSION —Mary Christensen
11. TREE BOARD — Gary Forcier
12. BICYCLE -PEDESTRIAN ADVISORY COMMITTEE — John Lofdahl
(f) Designation of Council Representatives to Other Committees:
1. HUTCHINSON DOWNTOWN ASSOCIATION — Gary Forcier
2. FIRE RELIEF ASSOCIATION — Fire Chief Mike Schumann, City Administrator
Matthew Jaunich, Mayor Gary Forcier
3. RESOURCE ALLOCATION COMMITTEE — Gary Forcier and John Lofdahl
4. WAGE COMMITTEE — Chad Czmowski and Gary Forcier
5. CITY -SCHOOL DISTRICT JOINT PLANNING COMMITTEE — Chad Czmowski
and Gary Forcier
2
CITY COUNCIL MINUTES JANUARY 12, 2016
6. RADIO BOARD —John Lofdahl
7. SOLID WASTE COMMITTEE — Bill Arndt
(g) Consideration for Approval of 2016 City Calendar
(h) Reappointment of Daron Vanderheiden to Hutchinson EDA to December 2021
(i) Appointment of Mike Cannon to Hutchinson EDA to December 2021
0) Resolution No. 14517 - Resolution Establishing Location for Traffic Control Devices
(k) Resolution No. 14519 - Resolution Calling for a Public Hearing on the Proposed Adoption of a
Modification to the Development Program for Development District No. 4 and the Proposed
Establishment of Tax Increment Financing District No. 4-16 Therein and the Adoption of a Tax
Increment Financing Plan Therefor
(1) Consideration for Approval of Items for 2016 Pavement Management Program Phase 1 Project —
Letting No. 1, Project No. 16-01
- Resolution No. 14511 - Ordering Preparation of Report on Improvement
- Resolution No. 14512 - Receiving Report and Calling Hearing on Improvement
- Setting Public Hearing for February 9, 2016, at 6:00 p.m.
(m) Consideration for Approval of Items for 2016 Street Sealcoating Project —Letting No. 3, Proj ect No.
16-03
- Resolution No. 14513 - Ordering Preparation of Report on Improvement
- Resolution No. 14514 - Receiving Report and Calling Hearing on Improvement
- Setting Public Hearing for February 9, 2016, at 6:00 p.m.
(n) Consideration for Approval of Items for City of Hutchinson Local Surface Water Management Plan
- Resolution No. 14518 - Resolution Calling Hearing
- Setting Public Hearing for February 9, 2016, at 6:00 p.m.
(o) Claims, Appropriations and Contract Payments - Register A
Item 5 — Chad Czmowski questioned if this committee is still active
Item 7 — Bill Arndt questioned if this committee is still active
Matt Jaunich noted he will check into whether or not these committees are still active.
Motion by Czmowski, second by Christensen, to approve Consent Agenda I. Motion carried
unanimously.
8. APPROVAL OF CONSENT AGENDA II
(a) Claims, Appropriations and Contract Payments - Register B
Motion by Arndt, second by Czmowski, with Forcier abstaining, to approve Consent Agenda II.
Motion carried unanimously.
PUBLIC HEARINGS (6:00 P.M.)
9. Consideration of Ordinance No. 15-749 — An Ordinance Approving Revisions to Sections of the
3
CITY COUNCIL MINUTES JANUARY 12, 2016
Hutchinson City Charter as Recommended by the Charter Commission (Set Second Reading and
Adoption for January 26, 2016)
Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that the Charter
Commission met in November and December 2015 and has recommended some amendments to the City
Charter. Mr. Sebora explained that state law requires a public hearing be held when considering
amendments to the Charter via ordinance. Mr. Sebora reviewed the proposed amendments. They are as
follows: Section 2.04 — Elective Officers: changing the beginning of the term of an elective officer be
the first Monday in January as opposed to the first business day in January. If the Monday is a holiday,
then it would be the first Tuesday in January. Section 2.09 — Vacancies in the Council: Allowing an
appointee to complete an expired term of a council member if there are two years or less of a term rather
than one year or less. In addition, language has been revised to indicated holding a special election to
fill a vacant seat if an unexpired term exceeds two years rather than one year. Section 3.01 — Council
Meetings: This change is to hold the first Council meeting of the year following an election of the first
Monday in January rather than on the first business day in January. If the Monday is a holiday, then the
meeting would be held on the first Tuesdayin January. Section 4.011 — Municipal Election: The
amendment strikes out reference to a specifc month of the primary and simply refers to the state law.
Section 4.02 — Special Elections: Adds language allowing the Council the authority to cancel a special
election if the candidate appointed to serve the remainder of an unexpired term is the only candidate on
the ballot. Section 7.05 — Capital Improvement Program: Changes the timeline from June 1 to August 1
of each year for the city administrator to prepare and submit a recommended five-year capital
improvement program. Section 7.06 — Council Action on Budget: Changes the timeline from the first
meeting in September to the second meeting in September for the Council to consider the City's budget.
Section 10.01— Franchises Required: Amended language allows Council approval rather than ordinance
adoption for temporary uses of public property.
Council Member Lofdahl asked questions about whether or not the Council should consider any of these
items being voted on at an election, or instead have a petition circulated to consider amendments.
Council Member Lofdahl specifically questioned amendments to Section 2.09 — Vacancies in the
Council. He thought perhaps voters could vote on this item or if a resident had a desire to have this
section amended differently, a petition could be circulated.
Steve Cook, 728 Juul Road, presented before the Council. Mr. Cook spoke about the proposed changes
to Section 2.09. Mr. Cook explained that in the year 2000, voters did vote on this section and voted to
the one year language. Since this language was adopted (as it is currently written), the only instance
where an appointment has been made was in 2015. Mr. Cook suggested that if the concern is having a
special election for only one candidate, he suggested amending Section 4.02 — Special Elections. Mr.
Cook felt that amending Section 2.09 as it is presented overturns a vote of the people. Mr. Cook
requested the Council table this item, including all the recommended amendments, and refer it back to
the Charter Commission. Mr. Cook suggested that the Council not overturn a vote of the people and
take care of the issue by amending the Charter in a different manner. Mr. Cook also suggested
amending Section 4.02 to clarify that the only way a special election would be cancelled is if the
appointed individual was the only candidate on the ballot.
Council Member Lofdahl noted he would be in favor of tabling this item to allow more time to receive
additional information.
Steve Cook noted that he feels the Council should honor the vote of the people in 2000. He noted he has
considered petitioning for an additional amendment to increase the mayor's term to four years, however
he is second guessing the work that noes into circulating a petition if a future Council and Charter
Commission will dust overturn a decision by the voters. Mr. Cook spoke about responsibilities of the
mayor's position. Mr. Cook noted that at a recent Charter Commission meeting, it was mentioned that
the mayor was just a figurehead. Mr. Cook stated that this statement is a disservice to the position. Mr.
Cook provided various statistics on the numbers of cities that have four-year mayoral terms. Mr. Cook
also spoke of the benefits he sees to a four-year mayoral term. He asked that the Charter Commission
reconsider changing the mayor's term from two years to four years and allow the people to vote on the
issue. Mr. Cook also encouraged the Council to adopt by-laws.
Motion by Czmowski, second by Lofdahl, to close public hearing. Motion carried unanimously
Motion by Lofdahl, second by Christensen, to table this item to February 9, 2016.
CITY COUNCIL MINUTES JANUARY 12, 2016
Marc Sebora noted that state law requires the Council to vote on this ordinance within one month from
today. Mr. Sebora also noted that there are other alternatives available to amend the Charter.
Motion carried unanimously.
10. Water Tower (Golf Course Road) Reconditioning Project — Letting No. 4, Project No. 16-04
- Resolution No. 14515 - Resolution Ordering Improvement and Preparation of Plans and
Specifications
- Resolution No. 14516 - Resolution Approving Plans and Specifications and Ordering
Advertisement for Bids
- Setting Bid Opening for February 18, 2016, at 10:30 a.m.
Kent Exner, City Engineer, presented before the Council. Mr. Exner provided a brief proj ect overview
of the Golf Course Road water tower reconditioning program. The project is to address the internal and
external coatings of the water tower. The water tower was constructed in 1972 with the last coatings
being applied in 1988. The estimated cost of the project is $600,000.
Motion by Czmowski, second by Arndt, to close public hearing. Motion carried unanimously.
Motion by Christensen, second by Lofdahl, to approve Resolution No. 14515 & 14516 and set bid
opening for February 18, 2016. Motion carried unanimously.
COMMUNICATIONS REQUESTS AND PETITIONS
(T e purpose oJ this portion oJ the agenda is to provide the ounci with information necessary to craft wise policy. Includes
items like monthly or annual reports and communications from other entities.)
UNFINISHED BUSINESS
NEW BUSINESS
11. Approve/Deny Purchase of Property Located at 126 Franklin Street NW As Requested by the
Hutchinson Economic Development Authority
Miles Seppelt, EDA Director, presented before the Council. Mr. Seppelt explained that the
Hutchinson EDA is requesting authorization to purchase a blighted property located at 126 Franklin
Street NW which is known as the "old medical clinic". The EDA's plan is to purchase the property,
demolish the existing building and improve the site in order to set the stage for future development.
The project would be funded out of existing tax increment dollars in Development District No. 4,
which can only be used for the remediation and removal of blight.
Motion by Czmowski, second by Lofdahl, to approve purchase of property located at 126 Franklin
Street NW as requested by the Hutchinson EDA. Motion carried unanimously.
12. Approve/Deny Setting January 25, 2016, as Special Meeting for Hutchinson Center for the Arts
Annual Meeting
Matt Jaunich noted that the Council has been invited to attend the CFA annual meeting being held at
6:00 p.m. on January 25, 2016.
Motion by Czmowski, second by Lofdahl, to set special meetinu for January 25, 2016, at 6:00 p.m.to
attend the Hutchinson Center for the Arts annual meeting. Motion carried unanimously.
GOVERNANCE
(T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy
development and governance process items.)
13. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS
CITY COUNCIL MINUTES JANUARY 12, 2016
a) Public Library Board Minutes from November 23, 2015
�b) Snow Removal — Ice Control Report for November and December 2015
c) Liquor Hutch Annual Report for 2015
(d) Bicycle -Pedestrian Advisory Committee Minutes from September 16, 2015
MISCELLANEOUS
14. STAFF UPDATES
Matt Jaunich — Mr. Jaunich noted that City offices will be closed January 18, 2016, in honor of Martin
Luther King, Jr. Day. Mr. Jaunich also noted that over the last few weeks staff has received
anonymous letters posing questions to staff. Mr. Jaunich encouraged people to provide their contact
information so they can be responded to.
15. COUNCIL/MAYOR UPDATE
Bill Arndt — Council Member Arndt suggested that the Council representatives to the various
boards/commissions provide updates at the Council meetings from their respective meetings.
Council Member Arndt also noted that he had received a comment from an elderly woman in reference
to the lighting in the area of the ice arena/recreation center. Matt Jaunich and Kent Exner noted that
staff received a comment as well and at this time have agreed to put wall-pacs on the buildings
surrounding the parking lot. Council Member Arndt suggested putting a fixture up in the space
between the buildings so as not to take up parking lot space. Council Member Arndt also commented
the back lot of the Hutchinson Mall is extremely dangerous with the number of potholes. Staff noted
that there is little they can do other than perhaps look into nuisance scenarios, however that could open
the door to several private properties that would be categorized as a nuisance that the City really has no
control over.
John Lofdahl — Council Member Lofdahl asked Marc Sebora, City Attorney, to look into compliance
with the new federal legislation related to gun laws and the gun shows that are held in the City.
Council Member Lofdahl spoke of a nuisance property a couple doors down from his home on
Jefferson Street.
Mary Christensen — Council Member Christensen asked staff to provide an update on reuulating the
turkey population. Matt Jaunich, City Administrator, informed the Council that the City recently
received its permit from the DNR to capture turkeys and to date have captured five. The permit allows
the City to capture 25 turkeys so therefore staff will continue to capture up to 25 turkeys.
Council Member Christensen also suggested having new employees come forth at Council meetings so
the Council and the public can meet new employees and be able to put a name with the face of public
positions.
Gary Forcier — Mayor Forcier encouraged residents to adopt a fire hydrant and clean the snow from
around them to assist firefighters in case of an emergency. Mayor Forcier noted that John Olson will
give a presentation at an upcoming meeting on how snow routes are prioritized.
16. CLOSED SESSION PURSUANT TO MINNESOTA STATUTE §13D.05, SUBD. 3(a) TO
CONDUCT CITY ADMINISTRATOR ONE-YEAR PERFORMANCE REVIEW
Motion by Arndt, second by Christensen, to convene into closed session at 7:30 p.m. Motion carried
unanimously.
Motion by Czmowski, second by Arndt, to reconvene into open session at 8:35 p.m. Motion carried
unanimously.
Motion by Czmowski, second by Christensen, to approve a 6% salary increase for City Administrator,
Matthew Jaunich. Motion carried unanimously.
R
CITY COUNCIL MINUTES JANUARY 12, 2016
ADJOURNMENT
Motion by Czmowski, second by Christensen, to adjourn at 8:37 p.m. Motion carried unanimously.
HUTCHINSON CITY COUNCIL
SUMMARY OF CLOSED MEETING PROCEEDINGS
CITY ADMINISTRATOR ANNUAL PERFORMANCE REVIEW SESSION
January 12, 2016
On January 12, 2016, the Hutchinson City Council closed its meeting. to conduct the annual
performance review for the City Administrator, Matthew Jaunich, Individuals present included
Hutchinson Mayor Gary Forcier, City Council members Bill Arndt, Mary Christensen, Chad
Czmowski, and John Lofdahl, City Administrator Matthew Jaunich, and City Attorney Marc
Sebora. Mr. Jaunich exercised his right to close the proceedings to the public.
Motion by Arndt, second by Christensen, to convene into closed session at 7:30 p.m. to conduct
the city administrator performance review. The motion passed unanimously. The Council then
proceeded into a closed session.
The Council reviewed with Mr. Jaunich his performance for calendar year 2015, in the following
categories: Organizational Management, Fiscal/Business Management, Program Development,
Relationship & Communication with the Council, Long -Range Planning, and Relationship with
Public & Outside Organizations.
The consensus of the Council is that Mr. Jaunich's cumulative performance for the review period
was found to be meeting or exceeding job requirements.
Mr. Jaunich provided the Council with a summary of his progress in the positon of City
Administrator since his hire in January 2015, and his future goals and projects.
Motion by Czmowksi, second by Christensen, to close the closed proceedings at 8:35 p.m. The
motion passed unanimously.
Motion by Czmowski, second by Arndt, to open the meeting at 8:35 p.m. The motion passed
unanimously.
HUTCHINSON CITY COUNCIL 04-fAa�
Request for Board Action 7AL =-ft
Resolution 14507 Approving the Issuance of Commercial Development Revenue Bonds
Agenda Item: under the Minnesota Municipal Industrial Development Act by McLeod County, MN
Department: Finance
LICENSE SECTION
Meeting Date: 1/26/2016
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Back in 2005, McLeod County served as the conduit in issuing revenue bonds to finance all or a portion of the costs
to acquire land and construct the current SWIF building in Hutchinson. SWIF and McLeod County desire to refinance
the existing revenue bonds and need approval from the City Council. Similar to the refinancing that the City Council
approved last year for Ecumen (The Pines & Oaks), these bonds shall not constitute a liability upon any property of
the City.
City staff recommends that the City Council approve this resolution.
Representatives from SWIF and its municipal advisor will attend the council meeting to answer any questions.
BOARD ACTION REQUESTED:
Approve resolution #14507.
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
CITY OF HUTCHINSON
COUNTY OF MCLEOD
STATE OF MINNESOTA
RESOLUTION NO. _14507_
RESOLUTION APPROVING THE ISSUANCE OF COMMERCIAL DEVELOPMENT
REVENUE BONDS UNDER THE MINNESOTA MUNICIPAL INDUSTRIAL
DEVELOPMENT ACT BY MCLEOD COUNTY, MINNESOTA
BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota (the
"City"), as follows:
Section 1. Recitals. The Southwest Minnesota Foundation (the "Corporation"), a
Minnesota nonprofit corporation and an organization described in Section 501(c)(3) of the
Internal Revenue Code of 1986, as amended (the "Code"), has advised the Board of
Commissioners of McLeod County (the "County") of its desire to finance through the issuance
of revenue bonds of the County (the "Bonds") under Minnesota Statutes, Sections 469.152 to
469.165 (the "Act"), all or a portion of the costs of the refinancing the County's Commercial
Development Revenue Bonds (Southwest Minnesota Foundation Project), Series 2005 (the
"Refunded Bonds"), which bonds were issued to finance all or a portion of the costs of the
acquisition of land and the construction of an approximately 10,500 finished square foot
administration building thereon.
Section 2. Authorization and Approval. For purposes of Minnesota Statutes, Section
469.153, Subdivision 3, the City Council hereby approves the issuance of the Bonds by the
County to refinance the Refunded Bonds. Notwithstanding the foregoing, however, the adoption
of this resolution shall not be deemed to establish any obligation on the part of the City or this
Council to cause the issuance of the Bonds, and the issuance of the Bonds is contingent upon
approval of the County. The Bonds, if issued, shall not constitute a charge, lien or encumbrance,
legal or equitable, upon any property of the City.
Attest:
Adopted on January 26, 2016 by the Hutchinson City Council.
City Administrator
Mayor
CERTIFICATE AS TO RESOLUTION AND ADOPTING VOTE
I, the undersigned, being the duly qualified and acting City Administrator of the
City of Hutchinson, Minnesota (the "City"), hereby certify that the attached resolution is
a true copy of Resolution No. _14507 entitled: "RESOLUTION APPROVING THE
ISSUANCE OF COMMERCIAL DEVELOPMENT REVENUE BONDS UNDER THE
MINNESOTA MUNICIPAL INDUSTRIAL DEVELOPMENT ACT BY MCLEOD
COUNTY, MINNESOTA" (the "Resolution"), on file in the original records of the City
in my legal custody; that the Resolution was duly adopted by the City Council of the City
at a meeting on January 26, 2016, and that the meeting was duly held by the City Council
and was attended throughout by a quorum; and that the Resolution has not as of the date
hereof been amended or repealed.
I further certify that upon vote being taken on the Resolution at said meeting, the
following Councilmembers voted in favor thereof:
and the following voted against the same:
and the following abstained from voting thereon or were absent:
WITNESS my hand officially this day of , 2016.
City Administrator
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Resolution 14520 Approving Securities for Collateral from Citizens Bank and Wells Fargo Bank
Department: Finance
LICENSE SECTION
Meeting Date: 1/26/2016
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
State statute requires the city council to annually approve the securities pledged as collateral by financial institutions
to cover City funds on deposit. The total amount of collateral, computed at its market value, shall be at least 10%
more than the amount on deposit. While the council only approves the year-end pledged collateral, the Finance
Director monitors pledged collateral monthly to ensure City funds are protected according to state law.
As of 12/31/2015, Citizens Bank is collateralized at 138% of the City's cash balance in that bank while Wells Fargo is
at 110%. Both banks are adequately collateralized per the state requirement of at least 110%.
Attached is resolution 14520 with a listing of the specific securities pledged as collateral from Citizens Bank & Trust
Co, and Wells Fargo Bank.
BOARD ACTION REQUESTED:
Approve listed securities as collateral for City deposits.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
CITY OF HUTCHINSON
RESOLUTION NO. 14520
RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM
CITIZENS BANK AND TRUST CO. OF HUTCHINSON, MINNESOTA
AND COLLATERAL FROM WELLS FARGO BANK.
WHEREAS the Citizens Bank & Trust Co. of Hutchinson, a City Depository, and the
Wells Fargo Bank of Hutchinson, have presented collateral as follows for the City of Hutchinson.
SECURITY
MARKET VALUE
MATURITY
3128MD3J0
$
1,549,269
10/01/2028
3128MDFG3
847,438
05/01/2027
3128MMT60
2,035,277
10/01/2030
3138AN N B5
1,325,294
07/01/2041
3138EKWP6
1,276,386
06/01/2027
3138 EKXJ 9
1,242,247
01/01/2034
3138X6W27
2,226,692
10/01/2028
31418APL6
2,103,375
01/01/2028
36179RA25
1,859,754
04/20/2030
TOTAL - Citizens Bank
$
14,465,732
3138EHJFO
$
2,009,206
12/01/2026
3138 LV E K5
1,540,977
06/01/2042
3138 NYW U 5
485,032
12/01/2042
3138WQA28
8,162
05/01/2043
31417E E800
1,395,942
12/01/2042
31417ENB3
123,621
01/01/2043
31417ES28
158,463
01/01/2043
31417ETE 1
3,972
01/01/2043
31418A2W7
2,469,494
12/01/2033
31418A KW7
396,319
10/01/2042
31419A N B9
2,898,469
09/01/2040
TOTAL - Wells Fargo
$
11,489,656
TOTAL COLLATERAL $ 25,955,387
BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota that the
Treasurer be authorized to accept said securities as collateral and that said collateral be
deposited for safekeeping.
Adopted by the City Council this 26th day of January 2016.
ATTESTED:
Matthew Jaunich
City Administrator
Gary Forcier
Mayor
HUTCHINSON CITY COUNCIL C� T
Request for Board Action Ate%
Agenda Item: Approve/Deny Purchase of Skid -steer Loader for the Refuse Department
Department: Refuse
LICENSE SECTION
Meeting Date: 1126/2016
Application Complete N/A
Contact: Andy Kosek
Agenda Item Type:
Presenter: Dan Broucek
Reviewed by Staff E
Consent Agenda
Time Requested (Minutes):
License Contingency NIA
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The Refuse Fund employs one skid -steer loader. The unit to be replaced is a 2004 Bobcat A300, an all -wheel steer
machine, with approximately 5,660 hours. This machine is primarily used in the processing of the Source Separated
Organics received at the Creekside Composting facility. It carries organics from the truck dumping location to a
conveyor belt that feeds the large homogenizing mixer located in the Tipping Building. It is also used for site
landscaping and maintenance, as well as snow removal. This unit also serves as the short-term back-up to the
equally equipped Compost Fund owned machine that is used for truck loading and bagging operations.
The target replacement age of skid -steers in the solid waste departments established by the Fleet Committee is 8-10
years of age. As noted, the unit to be replaced is a 2004, or 12 years old. Although there are no major concerns with
the current unit, it is important to keep equipment relatively close to the replacement guidelines for reliability concerns
as well future budget year planning.
Staff is seeking approval to acquire a 2016 Bobcat A770, a direct replacement of the current unit, the model A770 has
simply replaced the older A300 model. If approved, the currently owned unit would than be traded in to Farm -Rite
Equipment of Dassel, MN, whom provided the lowest net cost quote of $36,760.60, see attached quotes. Bobcat is
the only manufacturer of all -wheel steer skid -steers, this type of machine is sought due to the nature of the
application in which they operate, which is predominately hard surfacing, or pavement. This machine qualifies for and
would be purchased under the Minnesota State Contract Pricing.
BOARD ACTION REQUESTED:
Approval to purchase a Bobcat A770 from Farm -Rite Equipment
Fiscal Impact: $ 36,760.60 Funding Source: Refuse Fund
FTE Impact: 0.00 Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 36,760.60
Total City Cost: $ 36,760.60 Funding Source: Refuse Fund
Remaining Cost: $ 0.00 Funding Source:
Product Quotation
QuotationlNumber; 25241D025246
Date: 2016-01-11 1 1;12:14
IR to Bobcat Dealer Bill To
utchinson, Creek Side
Soils
Attn: Dan
1500 ADAMS ST SE
Hutchinson, MN 55350
Phone: (320) 583-8018
Farm -Rite Equipment; Inc,
901 PARKER AVE
P.O. BOX 26
DASSEL MN 5.5325-0026
Phone: (320) 275-2737
City of Hutchinson, Creek Side
Soils
Attn: Dan
1500 ADAMS ST SE
Hutchinson, MN 55350
Phone: (320) 583-8018.
Contact; David Cox
Phone: 320-275-2737
Fax: 320-275-3232
Cellular: 320-250-4393
E Mail: cox david23@hotmaii.com
Description
A770 T4 Bobcat A1.1 -Wheel Steer Loader
92 HP Turbo Tier Diesel Engine
2 -Speed Travel V
Air Intake Heater (Automatically Activated)
Auxiliary Hydraulics: Variable Flo,,i,
Backup Alarm
Bob -'Each
Bobcat Cnterlock Control. System (BICS)
Controls: Joystick Style with Hand Lever and Foot Pedal for
Engine Speed Control
Dual Steering Modes:
All -Wheel Steer Mode
Skid -Steer :Mode
Engine/Hydraulic Systems Shutdown.
Horn
A91- Option Package
Cab Enclosure with Heat and AC
High Flow Hvdraulics
Sound Reduction
Hydraulic Bucket Positioning
Power Bob -Tach
Part No Qty Price Ea. Total
MO..287 1 $46,650.70 $46,620,70
Instrumentation: Hourmeter, Engine Temperature & Fuel
Gauges, Warning Lights
Lift Arm Support
Lift Path: Vertical
Lights, Front.& Rear
Operator Cab
Includes: Adjustable Suspension Seat, Dome Light,
Electrical Power Port, Top & Rear Windows, Seat Bar, 3 -
Point Seat Belt
Roll Over Protective Structure (BOPS) meets SAE -J1040
& ISO 3471
Falling Object Protective. Structure. (FOPS) meets. SAE -
J 1043 &: ISO 3449, Level I; (Level II is available through
Bobcat Parts)
Parking Brake: Spring Applied, Pressure Released
(SAPR)
Warranty: 12 Months, Unlimited Hours
j'00297 -P01 -A91 1 $5;925150 $5925.50
Deluxe Instrument Panel
Keyless Start.
Engine Block ]neater
Attachment Control kit.
Cab Accessories Package
Radio Pv!0287-R26-0O2 1 $291.90 $291.90
Strobe. Light [tit, Amber 1129301 1: $297.5.0 $297,50
300# Counterweight Kit 7 129251 1 $625.00 5625.00
Solid -.Deal SKZ Tires Size: 12-16.5 N/C NiC
Total of Items Quoted.—.Minnesota State Contract Price
$3,760.60
Trade 2004 Bobcat A300 S/N — 52641 1319, 5657 Hours, Cab, Heat, AiC, High-flow, Radio, No Bucket......... $17,000)
Trade Price: 536,760.60
0111312016 16:12 Lano Equipment of Norwood Inc.
LANG EQUIPMENT OF NORWOOD, INC
Bobcat 4 Yamaha A.U.'s Flexi/ I
vww.lanodggip0in iood.wm
P.Q. BOX X99 Hwy. 212 Wast
Norwood Young America, IVIN 55363
Phone (952) 457.9181 Pax (952) 467.3259
TO
Ry
esTINIAi*D oHIpPIN4 mm 1 g}{IPPEh VGA
QUANTITY
l�
a
F-I?-kl-
ifAXP524673259 P A021002
n Fl
C2 (U � v Z IF U U RE1
PLEASE INDICATE THE ABOVE NUMBER WHEN OADEFING
QUOTATION IlAiE g
INQUIRY DATE INQUIRY NUMBER
/�
{/ /, DESCRIPTION
ls"C &4- A - )
A bio
C°C7 Cc Iti aIf'` i cf
/.1?a•karY• 4v fr+• �` �.! Y-- tt3 :moi$ i. 1F
j -.aCi ,for�p1) A.iu01
A
TIAMS
F3
AMOUNT
Aye. /'
->I,)
�,+
�;y
, `d/, 000 act'
I
`y3 9,4#o'll,
W6 ARE PLEASED TO SUBMIT YK ABOVE QUOTATION FOR YOUR CONSIDERATION. SHOULD YOU PLACE AN ORDER, BE A5sURED 3T WILL RECEIVE OUR PROMPTATTI«NTION. THIS
QUOTATION It, OUBJECT TO THE CONDITIONS PPONT9D ON REVERSE 90E• AND 0 VALID FOR DAYS. THEREAFrFR.IT IS SU940TTO CHANGE WITHOUT NOTICE.
ACCEPTED . DATE —
SIGN AND RETURN YELLOW ACOEPTANCE COPY WHEN ORDERING
`y 14
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Short-Term Gambling Licenses
Department: Administration
LICENSE SECTION
Meeting Date: 1/26/2016
Application Complete Yes
Contact: Matthew Jaunich
Agenda Item Type:
Presenter: Matthew Jaunich
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The Minnesota Deer Hunters Association and McLeod County Pheasants Forever have both submitted short-term
gambling license applications into administration for review and processing. The applications are for events the
organizations are holding on April 2, 2016, and April 30, 2016, respectively. Both events are being held at the
McLeod County Fairgrounds. The applicants have completed the appropriate applications in full and all pertinent
information has been received.
BOARD ACTION REQUESTED:
Approve issuing short-term gambling licenses to Minnesota Deer Hunters Association on April 2, 2016, and McLeod
County Pheasants Forever on April 30, 2016.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
I I I Hassan Street Southeast
Hutchinson, MN 55350
(320) 587-5151 Fax: (320) 2344240
City of Hutchinson
APPLICATION FOR GAMBLING DEVICES LICENSE
In provisions of the City of Hutchinson Ordinance No. 655
and Minnesota Statutes Chapter 349
All applications must be received at least 30 days before event in order to be considered
Application Type
lSd Short term Date(s) ❑ 4/0 0 Fee: $30.40
M thl? %Year - AlonthlDay`Year I jei b.pi
Organization Information
It IA/Ailg,–ar 6F R-%eIS1�
Name Phone Number
�f S/6 MAI 1It1-J Vz �i✓ c� rCLD ''I^l -5
Address where regular meeting are held City State Zip
Federal or State I D: 2 % .s /_S
Day and time of meetings? 45,�U --3RD Tc��,oF' E �-/ /�
Is this organization organized under the laws of the State of Minnesota? NJ yes 0 no
flow long has the organization been in existence?How may members in the organization? 20 '
What is the purpose of the organization?C-7T L- — 0F', U
In whose custody will organization records be kept?
1776 �©J-UL)//V 320 -6013---2-73,7
Name Phone Number
20602 6000,A9yg ZIA-) A) 5535-5
Address city State Zi
Duly Authorized Officer of the Organization Information
�7VG �v 320-62.6 -:5282
True Name Phone Number
G
76 6, S 2 24 5%. �R LcJ"'Al AIA/ ee
Residence Address City State Zip
Date of Birth: 1 1 i Place of Birth: �ZI �! 5�a'l
AlonthJdaylyear City Stale
Have you ever been convicted of any crime other than a traffic
offense? I] yes ,� no
If yes, explain:
City of Nutchlnson
Application far Gambling Devices License
Page 3 of 3
Officers of the Or anization (ifnecessary, list additional names on se orate sheet
CHO /AZ _ 8,Y A] 1) L � .-
Name
Title
h!ct Ll
LAt5--')A1
MAt_
15 -50
Residence Address
City
State
Zip
X30 4-
Co -- e
1
U
Name
Title
J �[t�3 I _I2�_ _
&V 7G
MW
-J:�-53 �s'-}
Residence Address
City
State
Zip
V
Name
Title
fU5 ►, �I Tc"I11I �'
w residence Address City Stale Zip
Officers or Other Persons Paid for Services Information (i necessa ,fist additional names on separate sheet
Name Title
Residence Address City Stale Zip
Nance Till e
Residence Address City ^ Slate Zip
Nance Title
Residence Address _ CttyState Li
Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all
laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of
Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)?
J
Gambling Manager �j yes ❑ no '� Authorized Officer 4 yes ❑ no
Initial Initial
I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson
to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City
Ordinance No. 114.20 relating to gambling and I will familiarize myself with the contents thereof.
atgnature qF autnortzea afircer of organization
Signature ofgambling manager of organization
Internal Use Only
City Council 13 approved © denied Notes:
�-I�/-I6
Date
Date
City of Hulchinson
ApphCalion for Gambling Devices License
Page 2 of 3
under Minnesota Statute
True Name Phone Number
Residence Address City Slate Zip
Date of Birth: Place of Birth: L ; 'Ea Cira
Monthldaylyear City Slate
Have you ever been convicted of any crime other than a traffic offense? ❑ yes 1 no
If yes, explain:
How long have you been a member of the organization?
Game Information
Location #11
Name of locar on where game will be played
Phone Number
84Q _Sjjj,
Address of location here game will be played City
Slate Zip
Date(s) and/or day(s) gambling devices will be used: 1-)4• 1C
through
Hours of the day gambling devices will be used. From .3. 3!J PM
To 00 PM.
Maximum number of player:
Will prizes be paid in money or merchandise? ❑ money .4merchandise
Will refreshments be served during the time the gambling devices will be used?
Ayes ❑ no (;q 7,!: -;R6 -T)
If Zes, will a char a be made for such refreshments? Ayes ❑ no
Lnp4&- DRg
Game Information
Location #2
Name of location where game will be played
Phone Number
Address of location where game will be played City
State Zip
Date(s) and/or day(s) gambling devices will be used: _
through
AM AM
Hours of the day gambling devices wil I be used: From pM
To
Maximum number of player:
Will prizes be paid in money or merchandise? ❑ money ❑ merchandise
Will refreshments be served during the time the gambling devices will be used?
❑ yes ❑ no
If yes, will a charge be made for such refreshments? ❑ yes ❑ no
City 0
I I 1 i iassm Street Southeast
Hutchinson. MN 55350
(320)587-5151 Fax;(320)234-4240
City of Hutchinson
APPLICATION FOR GAMBLING DEVICES LICENSE
In provisions of the City of Hutchinson Ordinance No. 655
and Minnesota Statutes Chapter 349
All applications must be received at least 30 days before event in order to be considered
A lication Type
Short Term Date(s) V-30-,4 - Y 30 -I�` Fee: $30.00
MonthiDc =l Year - Monih/DaylYear Pt
Or anization information
4ei Name
Address
Phone Number
M
where regular meeting are held
o6' Slate Zip
Federal or State ID: y1 YYq •
Day and time of meetings?
-; 3
Is this organization organized under the laws of the St to of Minnesota? yes D no
Flow ]on -0 has the organization been in existence? ;Dws
[low may members in the organization?
What is the purpose of the organization? '
in whose custody wi Il orga ization records be kept?
-49lo�I 116,&F
Name
Phone Number
Address
city State Zi
Duly Authorized Officer of the Organization Information
True Name Phone Number
0?� 15`Sh —? SS33�.
Residence Address City Stale Zip
Date of Birth: uy 1 l &0 Place of Birth:t�
Month/daylyear Ciry State
Have you ever been convicted of any crime other than a traffic
offense? p yes Win o
Ifyes. explain:
01), of 11tftChiRSUR
Application for Gambling Devices License
Page 2 of 3
II Designated Gambling Manager (Qualifier! under Minnesota Statute 029)
JI True Name PAho]ne Number
`�
Midence Address City State Zip
Date of Birth: 1 1 a?7 1 _ Place of Birth: � � �M
Mont Idaylyear ~` ` City St to
Have you ever been convicted of any crime other than a traffic offense? ❑ yes 9no
If yes, explain:
How long have you been a member of the organization?
Game Information
Location #j
Name of location where game will be played
Phone Number
Un
'MV
55-330�
Address gflocati n where game will he played City
State Zip
I3ate(s) and/or day{s} gambling devices wil[ be used: y J�i
through��
AM ANL
Hours of the day garnbling devices will be used: From �{)(]
To '
Maximum number of player:
Will prizes be paid in money or merchandise? R—money merchandise
Will refreshments be served during the time the gambling devices will be used?
©'yes ❑ no
If yes, will a charLe be made for such refreshments? i ! es ❑ ito
Game Information
Location 92
Name of location where game will be played
Phone Number
Address of'location where game will be played City
Stale zip
Date(s) and/or day(s) gambling devices will be used:
through
AM AM
Hours of the day gambling devices will be used: From pM To PM
Maximum number of player:
Will prizes be paid in money or merchandise? ❑ money ❑ merchandise
Will refreshments be served during the time the gambling devices will be used?
❑ yes ❑ no
If yes, will a charge be made for such refreshments? ❑ Les ❑ no
Crly° of Hutchinson
ApphcarronforGambling Devices License
Page 3 of 3
Officers of the Organization (ifnecessary, list additional names on se crate sheet)
, list additional names on separate sheet)
Name
!�bd
rr III�,
Limit'!
Residence Address
Name
Title
Name
_ rn
Title
_ Residence Address
Residence Address City
Stale
-3- _.
Zip
Name
Title
Residence Address
Residence Address City
State
Zip
Name
Title
Residence Address Cite
State
Zip
Officers or Other Persons Paid for Services Information (i necessa
, list additional names on separate sheet)
Name
Title
Residence Address
City
State Zip
Name
Title
_ Residence Address
City
State zip
Name
Title
Residence Address
City
State Zi
Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all
laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of
Hutchinson Ordinance 114.20 and Minneso S lutes Chapter 349)?
Gambling Manager dyes ❑ no Authorized Officer Yy/e's ❑ no./,////Z
Initial
I declare that the information 1 have provided on this application is truthful, and l authorize the City of Hutchinson
to investigate the information submitted. Also, 1 have received from the City of Hutchinson a copy of the City
Ordinance No. 114,20 relating top tiling and 1 will familiarize myself with the contents thereof.
L
Signa ure of'aut priced 0"icer of'organication 6ale
s I
Signature nf'ga ng manager of'organization Date
Internal Use Onl
City Council ❑ approved ❑ denied Notes:
CHECK REGISTER -A FOR CITY OF HUTCHINSON
CHECK DATE FROM 01/07/2016
- 01/26/2016
Check Date
-------------------
01/07/2016
Check
--------------
189438
Vendor Name
--------------------------------------------------------------
HUTCHINSON, CITY OF
Description
-----ENIS------------------------------------------------------------------,000.00
REPLENISH ATM
Amount
5,000.00
01/11/2016
189439
MOWA
2016 -INSIGHTTO ONSITE REGISTRATION -T.
195.00
01/26/2016
189443
A.M. LEONARD INC
SCOOOP ALL POLY ORANGE
838.37
01/26/2016
189444
AARP
JANUARY INSTRUCTION
540.00
01/26/2016
189445
ABDO EICK & MEYERS
CHART OF ACCOUNTS CONVERSION, PROGRESS B
3,750.00
01/26/2016
189446
ACE HARDWARE
NORTHWOODS SUPPLIES -PAINT
914.90
01/26/2016
189447
VOID
0.00
01/26/2016
189448
ACTIVAR PLASTIC PRODUCTS GROUP
PIPE PVC
413.87
01/26/2016
189449
ALPHA WIRELESS
MAI NT ON CONSOLE & FIXED TRANSMITTERS JA
848.19
01/26/2016
189450
AMERICAN WATER WORKS ASSN
2016 MEMBERSHIP- E. MOORE
270.00
01/26/2016
189451
ANIMAL MEDICAL CENTER ON CROW RIVER
CAT & DOG BOARDING
660.00
01/26/2016
189452
ARCTIC GLACIER USA INC.
ICE
112.80
01/26/2016
189453
ARNESON DISTRIBUTING CO
JAN PURCH
836.73
01/26/2016
189454
ARTISAN BEER COMPANY
JAN PURCH
833.75
01/26/2016
189455
ASCAP
ANNUAL LICENSE FEE 2016
336.00
01/26/2016
189456
AUTO VALUE - GLENCOE
HY04-04FJ, MP
261.41
01/26/2016
189457
AUTOMATIC SYSTEMS CO
PWR SUPPLIES
2,752.02
01/26/2016
189458
B & C PLUMBING & HEATING INC
PARKS SHOP FURNACE
1,170.05
01/26/2016
189459
BARR ENGINEERING COMPANY
SERVICES 11/28-12/25/15 WATER PLANT WELL
1,330.55
01/26/2016
189460
BAYSINGER, KYLE
MN STATE FIRE ARSON SCHOOL, ST CLOUD
429.21
01/26/2016
189461
BECKER ARENA PRODUCTS
POLYCARBONATE
1,347.48
01/26/2016
189462
BELLBOY CORP
JAN PURCH
1,970.94
01/26/2016
189463
BERNICK'S
MISC PURCH
144.20
01/26/2016
189464
BRAUN INTERTEC CORP
SERVICES THRU 12/25/15- DAKATO RAIL LINE
353.50
01/26/2016
189465
BREAKTHRU BEVERAGE
JAN PURCH
57,371.05
01/26/2016
189466
BRIAN RICK PLUMBING & HEATING
BALL & FLAPPER KITS
300.80
01/26/2016
189467
BUSINESSWARE SOLUTIONS
HP 24" LED E242 K.EXNER
4,111.49
01/26/2016
189468
C & L DISTRIBUTING
DEC PURCH
46,757.76
01/26/2016
189469
CARLOS CREEK WINERY
JAN PURCH
552.00
01/26/2016
189470
CARS ON PATROL SHOP LLC
SERVICE REQUEST- RADIO & CAMERA SHUT OFF
433.44
01/26/2016
189471
CENTRAL HYDRAULICS
SWIVEL, HOSE
150.63
01/26/2016
189472
CENTRAL MCGOWAN
HIGH PRESSURE CYL
519.90
01/26/2016
189473
CHEMISOLV CORP
FERRIC CHLORIDE 38%
4,441.50
01/26/2016
189474
CMK SERVICES LLC
SNOW BLOWING 338 4TH AVE SW
145.00
01/26/2016
189475
COMDATA CORPORATION
MISC PURCH
283.63
01/26/2016
189476
CROW RIVER AUTO & TRUCK REPAIR
OIL CHANGE- 2011 CHEV SUBURBAN K2500
299.70
01/26/2016
189477
CROW RIVER FLORAL & GIFTS
FRESH ARRANGEMENTS
55.00
01/26/2016
189478
CROW RIVER OFFICIALS ASSN
SCOREKEEPER FEES FEB & MARCH BASKETBALL
1,068.00
01/26/2016
189479
CROW RIVER PRESS INC
SENIOR NEWSLETTERS
87.60
01/26/2016
189481
CROW RIVER TITLE GUARANTY INC
EARNEST MONEY- OLD MEDICAL CTR PURCH
5,000.00
01/26/2016
189482
D & S TROPHIES & EMBROIDERY
ENGRAVING 2015 & 2016 PLATES
10.00
01/26/2016
189483
DROP -N -GO SHIPPING INC
PKG TO FORT COLLINS, CO
865.16
01/26/2016
189484
DVS RENEWAL
2004 INFO -499 -SUV
50.00
01/26/2016
189485
ECOLAB PEST ELIMINATION
COCKROACH/RODENT PROGRAM
212.07
01/26/2016
189486
ECONOMIC DEVELOPMENT ASSN OF MN
FIRM MEMBERSHIP 1 YEAR 2016
250.00
01/26/2016
189487
EHLERS & ASSOCIATES INC
REVIEW DEVELOPER AGREEMENT- CORNERSTONE
161.25
01/26/2016
189488
ELECTRO WATCHMAN
FALSE ALARMS ON ZONE 3 WEST DOORS
493.03
01/26/2016
189489
ELK RIVER COMPOSTING INC
CONTRACTED COMPOST DELIVERED 9/4-9/25/15
2,134.63
01/26/2016
189490
EMERGENCY APPARATUS MAINT
PUMP NEVER QUIT DRAINING LADDER 1
1,042.23
01/26/2016
189491
EMERGENCY AUTOMOTIVE TECH
NEW SQUAD CAR SETUP 2016 EXPENDITURE
2,422.46
01/26/2016
189492
ESRI INC
MAINTENANCE RENEWAL
5,500.00
01/26/2016
189493
EXTREME BEVERAGE LLC
MISC PURCH
244.30
01/26/2016
189494
FASTENAL COMPANY
WHEEL
326.54
01/26/2016
189495
FIRE INSTRUCTORS & TRAINING
REGISTRATION 2016 FITOAM CONFERENCE-R.AB
150.00
01/26/2016
189496
FIRE SAFETY USA INC
ULTRA CARBON KNIGHT LONG HOOD, CMC TUBUL
400.00
01/26/2016
189497
FIRST CHOICE FOOD & BEVERAGE SOLUTI
COL 1.5
228.00
01/26/2016
189498
G & K SERVICES
COVERALLS
245.06
01/26/2016
189499
GEB ELECTRICAL INC
REC CENTER LITES
828.00
01/26/2016
189500
GLOBAL DIESEL INNOVATIONS
XP3 W XTREME DIESEL BOTTLE
1,800.00
01/26/2016
189501
GRAINGER
GASKET
312.02
01/26/2016
189502
GRATKE, TIM
STAYED IN TOWN- WORKING ON SCADA
109.17
01/26/2016
189503
HANSEN GRAVEL
SNOW LOADER- CIVIC, MIDDLE, WEST & HIGH
746.00
01/26/2016
1189504
1 HANSON & VASEK CONSTRUCTION
SNOW HAULING
156.00
CHECK REGISTER -A FOR CITY OF HUTCHINSON
CHECK DATE FROM 01/07/2016 -
01/26/2016
Check Date
-------------------
01/26/2016
Check
--------------
189505
Vendor Name
--------------------------------------------------------------
HEATREX
Description
-EPLA-------------EATE----------------------------------------
REPLACEMENT HEATER IN BLDG 100
Amount
-----------,244.88
4,244.88
01/26/2016
189506
HILLYARD / HUTCHINSON
ICE MELT
176.25
01/26/2016
189507
HJERPE CONTRACTING
LOWBOYTRACTOR & TRAILER
962.50
01/26/2016
189508
HOLT MOTORS INC
REPAIR RIGHT REAR DRIVE 1999 MACK
1,314.24
01/26/2016
189509
HOLTTOUR AND CHARTER INC.
LIND HOUSE- NEW ULM
1,145.00
01/26/2016
189510
HOMESOURCESTORE, THE
MOTOR
48.99
01/26/2016
189511
HUTCHFIELD SERVICES INC
COMMERCIAL JANITORIAL -JAN
1,512.28
01/26/2016
189512
HUTCHINSON CO-OP
FUEL
6,085.35
01/26/2016
189513
HUTCHINSON HEALTH
EMPLOYEE SCREENING -OCT THRU DEC
3,006.00
01/26/2016
189514
HUTCHINSON LEADER
2016 SUBSCRIPTION
60.00
01/26/2016
189515
HUTCHINSON SENIOR ADVISORY BOARD
SR NEWSLETTER JAN
973.00
01/26/2016
189516
HUTCHINSON UTILITIES
DEC UTILITIES 11/30 - 12/31/15
146,459.21
01/26/2016
189517
HUTCHINSON WHOLESALE
WIPER MOTOR
1,590.25
01/26/2016
189518
HUTCHINSON, CITY OF
Storm Drainage 12/01-12/31'15
5,392.42
01/26/2016
189519
IFCO SYSTEMS NA INC.
B GRADE 48X40
3,000.00
01/26/2016
189520
INDEPENDENT EMERGENCY SERVICES
2016 SERVICES
105.24
01/26/2016
189521
INDUSTRIAL PNEUMATIC SYSTEMS
AIR FILTER, SEPARATOR FILTER, OIL FILTER
758.32
01/26/2016
189522
INTERSTATE BATTERY SYSTEM MINNEAPOL
DRY0196
17.99
01/26/2016
189523
J & B PALLET
48X40 #2 GMA PALLETS
6,960.00
01/26/2016
189524
J & N SPECIALTY IMPORTS LLC
JAN PURCH
653.16
01/26/2016
189525
JACOBSEN, SEPTEMBER
SR PARTY SUPPLIES
45.20
01/26/2016
189526
JAY MALONE MOTORS
WIPERS DO NOT SHUT OFF 2012 FORD F150
388.36
01/26/2016
189527
JEFF MEEHAN SALES INC.
CREEKSIDE COMMISSIONS
1,105.79
01/26/2016
189528
JJ TAYLOR DIST OF MN
JAN PURCH
7,089.66
01/26/2016
189529
JOHNSON BROTHERS LIQUOR CO.
JAN PURCH
59,317.43
01/26/2016
189530
JUUL CONTRACTING CO
SNOW HAUL 12/28/15
4,297.00
01/26/2016
189531
KDUZ KARP RADIO
12/15/15 ADVERTISING
173.00
01/26/2016
189532
KERI'S CLEANING
CITY CENTER, LIBRARY, SENIOR DINING, FIR
1,875.00
01/26/2016
189533
KILIAN, ERIC
BACKSUPPORT- UNIFORM
234.80
01/26/2016
189534
KOBOW, BECKY
BOOTH SUPPLIES, PARKING, SHOW
306.17
01/26/2016
189535
KOSEK, JEFF
SNOW REMOVAL
156.00
01/26/2016
189536
KRISS PRODUCTS INC
COOLING TOWER
470.93
01/26/2016
189537
L & P SUPPLY CO
MANTIS
1,260.28
01/26/2016
189538
LAKELAND BROADCASTING
MISC PURCHASES
216.00
01/26/2016
189539
LARAWAY ROOFING INC
FURNISHED LABOR & MATERIALS TO COMPLETE
339.00
01/26/2016
189540
LEXISNEXIS
DEC 2015 USER
151.41
01/26/2016
189541
UUNGREN-MCGRAW, MELONIE
REFUNDABLE DAMAGE DEPOSIT- 10/3/15
220.00
01/26/2016
189542
LOCATORS & SUPPLIES
36" BUMPER SITE ROD
71.38
01/26/2016
189543
LOCHER BROTHERS INC
JAN PURCH
38,503.75
01/26/2016
189544
LOGIS
NETWORKTHRU 11/21/15 -VARIOUS
9,909.53
01/26/2016
189545
M -R SIGN
STOP, SPEED LIMIT SIGNS- REPL SIGNS PER
1,641.11
01/26/2016
189546
MAIN STREET SPORTS BAR
ANNUAL OFFICER PLANNING MTG
121.94
01/26/2016
189547
MARTIN-MCALLISTER
PUBLIC SAFETY ASSESSMENT- DEMARS, M
450.00
01/26/2016
189548
MATHESON TRI -GAS INC
ACETYLENE, HIGH PRESSURE
15.04
01/26/2016
189549
MAYTAG LAUNDRY & CAR WASH
LINEN CLEANING
184.79
01/26/2016
189550
MCLEOD COUNTY RECORDER
BEVERLY SCHEURER-DOC A 423283
66.00
01/26/2016
189551
MDRA
2016 MEMBERSHIP DUES FOR DEPUTY #53
334.00
01/26/2016
189552
MEDICA
FEB MEDICAL INSURANCE
120,478.14
01/26/2016
189553
MEEKER WASHED SAND & GRAVEL
139.49 SAND
3,301.79
01/26/2016
189554
MEI TOTAL ELEVATOR SOLUTIONS
JANUARY YEARLY SERVICE
590.00
01/26/2016
189555
MENARDS HUTCHINSON
LIB SQUARE DECORATIONS -CORDS
1,174.85
01/26/2016
189556
MESSAGE MEDIA
MONTHLY ACCESS FEE -JAN
30.00
01/26/2016
189557
MESSERLI & KRAMER
WAGE GARNISHMENT
87.34
01/26/2016
189558
METRO CHIEF FIRE OFFICERS ASSOCIATI
2016 DUES C. STOTTS & M.SCHUMANN
200.00
01/26/2016
189559
MICHAEL RICHARD WASTEWATER MICROBIO
MICROSCOPIC EXAMINATION
1,050.00
01/26/2016
189560
MINNESOTA CHIEFS OF POLICE
PERMITS TO ACQUIRE
59.90
01/26/2016
189561
MINNESOTA DEPT OF COMMERCE
INSPECTION #28000410 ON 1/5/16
331.50
01/26/2016
189562
MINNESOTA MUNICIPAL UTILITIES ASSN
FIRSTLINE SUPERVISION REG OCT 7-9. M. LI
1,170.00
01/26/2016
189563
MINNESOTA NURSERY & LANDSCAPE ASSN
2016 EXPO REG
60.00
01/26/2016
189564
MINNESOTA STATE FIRE DEPT ASSN
2016 MSFDA MEMBERSHIP DUES
385.00
01/26/2016
189565
MINNESOTA UNEMPLOYMENT INSURANCE
4TH QTR UNEMPLOYMENT BENEFITS 2015
7,470.84
01/26/2016
189566
MINNESOTA VALLEY TESTING LAB
BOD
1,481.40
01/26/2016
1189567
IMMC
BLD 100 ELECTRIC HEATER
7,744.89
CHECK REGISTER-A FOR CITY OF HUTCHINSON
CHECK DATE FROM 01/07/2016
- 01/26/2016
Check Date
-------------------
01/26/2016
Check
--------------
189568
Vendor Name
--------------------------------------------------------------
MN BCA-CJTE
Description
- M ----O N LI ----RECE---TRAI--------------------------------
DMT-G ONLINE RECERT TRAINING D.JOHNSON
Amount
------------150. 0
150.00
01/26/2016
189569
MN DNR WATERS
WATER USE 2015 PERMIT 1968-0209
6,937.45
01/26/2016
189570
MN SECTION CSWEA
33RD ANNUAL INNOVATIVE WW CONF. T. GRATK
65.00
01/26/2016
189571
NEID-ZIMMERMAN, MOLLY
DAMAGE DEPOSIT-2015 EVENT
300.00
01/26/2016
189572
NERO ENGINEERING
SERVICES 12/1-12/31/15 WELL#4
2,183.96
01/26/2016
189573
NORTH AMERICAN SAFETY INC
HIVIS SAFETY SWEATSHIRTS
222.40
01/26/2016
189574
NORTH CENTRAL LABORATORIES
AMMONIA ISA BUFF
196.32
01/26/2016
189575
NORTHERN BUSINESS PRODUCTS
BOOK APPT, PEN
422.27
01/26/2016
189576
NORTHERN STATES SUPPLY INC
BACKING PAD PFER
243.32
01/26/2016
189577
NU-TELECOM
JAN SERVICES
77.58
01/26/2016
189578
NUSS TRUCK & EQUIPMENT
ROLLER
2,946.57
01/26/2016
189579
OFFICE DEPOT
PEN PROFILE
43.96
01/26/2016
189580
OLD DOMINION BRUSH
PINTLE EYE ASSY
904.84
01/26/2016
189581
OPG-3, INC
LF AVANTE SERVER FOR MS SQL, WEB
6,256.00
01/26/2016
189582
PAUSTIS WINE COMPANY
JAN PURCH
3,156.92
01/26/2016
189583
PHILLIPS WINE & SPIRITS
JAN PURCH
46,519.48
01/26/2016
189584
PLAISTED COMPANIES
HUMUS PEAT
8,868.75
01/26/2016
189585
PLUNKETTS PEST CONTROL
ANNUAL 2016
1,353.56
01/26/2016
189586
POSTMASTER
SR NEWSLETTER POSTAGE FEB
147.00
01/26/2016
189587
QUADE ELECTRIC
MICRO SWITCHES
67.00
01/26/2016
189588
QUILL CORP
MULTIFOLD TWL
134.95
01/26/2016
189589
R & R EXCAVATING
L1P14-01 #12 FINAL
66,733.84
01/26/2016
189590
REFLECTIVE APPAREL FACTORY INC
ANSI 3 WATER SEASON JACKET
851.30
01/26/2016
189591
REGION VI CHIEFS ASSC
2016 DUES
40.00
01/26/2016
189592
REID, ANDY
MN NURSERY & LANDSCAPE SHOW
133.36
01/26/2016
189593
SCHIMMEL CONSTRUCTION LLC
RENTAL REHAB- GASSER 815-817 MAIN ST S
39,110.00
01/26/2016
189594
SERVOCAL INSTRUMENTS INC
FLOW TEST SLUDGE FLOW METERS
400.00
01/26/2016
189595
SHOPKO STORES OPERATING CO, LLC
TOTE, WHEELED LATCH
28.98
01/26/2016
189596
SHRED-IT USA INC
ON SITE SHRED
49.45
01/26/2016
189597
SOUTHERN WINE & SPIRITS OF MN
JAN PURCH
26,514.80
01/26/2016
189598
SOUTHWEST INITIATIVE FOUNDATION
SWIF 2016 INVESTMENT
5,000.00
01/26/2016
189599
SPARTAN STAFFING
WK ENDING 01/03/16
2,712.59
01/26/2016
189600
SPRUNG SERVICES
MINN ALL LIC BOILER EXAM PREP-J. LIESTM
245.00
01/26/2016
189601
STANDARD PRINTING
BC DIMLER PREPRINT
35.00
01/26/2016
189602
STAPLES ADVANTAGE
GEL MOUSE PAD- A. REID
326.94
01/26/2016
189603
TEK MECHANICAL
KIWANIS SAFETY GUARD ON FURNACE
40.00
01/26/2016
189604
THE HARTFORD
2016 INSURANCE - SOLAR ARRAY
5,631.00
01/26/2016
189605
TITAN MACHINERY
TESTTRANS SHIFTING
5,117.74
01/26/2016
189606
TOWMASTER INC.
FALLS LOOP
345.20
01/26/2016
189607
TRI COUNTY WATER
WATER DEL
49.50
01/26/2016
189608
TWO WAY COMMUNICATIONS INC
SWEEP DEPT #658, MICROPHONE
52.50
01/26/2016
189609
UNITED FARMERS COOP
DYED FUEL #2
8,773.92
01/26/2016
189610
UNUM LIFE INSURANCE CO OF AMERICA
LIFE & LTD INSURANCE FOR FEB
2,069.34
01/26/2016
189611
VERIZON WIRELESS
DEC 3-JAN 02
38.22
01/26/2016
189612
VIKING BEER
JAN PURCH
16,325.95
01/26/2016
189613
VIKING SIGN & GRAPHICS INC
POLYMETAL BUILDING SIGNS WITH LOGOS
640.00
01/26/2016
189614
VINOCOPIA INC
JAN PURCH
4,261.00
01/26/2016
189615
VIVID IMAGE
FINAL PAYMENT WEBSITE BUILD PROJECT
2,720.00
01/26/2016
189616
WASTE MANAGEMENT OF WI-MN
SERVICE 12/16-12/31/15
5,302.79
01/26/2016
189617
WELCOME NEIGHBOR
NEW RESIDENT VISITS JAN
60.00
01/26/2016
189618
WELLS FARGO
MISC PURCHASES
7,339.92
01/26/2016
189619
WENDLANDT TREE SERVICE INC.
40"X48" 4 WAY PALLET #2
840.00
01/26/2016
189620
WEST CENTRAL SANITATION INC.
DECEMBER REFUSE SERVICE
45,042.40
01/26/2016
189621
WINE COMPANY, THE
JAN PURCH
5,150.30
01/26/2016
189622
WM MUELLER & SONS
SIZE A BLACKTOP
406.00
GRAND TOTAL
I
I
1
958,181.06
HUTCHINSON CITY COUNCIL ty?f a
Request for Board Action
Resolution 14521; Amending Resolution 14476 Special Assessment Certification to
Agenda Item: McLeod County
Department: Finance
LICENSE SECTION
Meeting Date: 1(26/2016
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUNDiEXPLANATION OF AGENDA ITEM.
Attached is a revised listing of assessments to be certified to McLeod County for collection with the 2016 taxes
payable by property owners.
The original list that council approved on October 27, 2015 has been amended to include the cost to remove a tree at
560 Franklin Avenue. The tree was removed in early November and through an agreement with the City, the
homeowner has decided to reimburse the City over a two year period through the county assessment process. This
resolution is necessary to allow Finance to certify to the County, 50% of the tree removal cost, plus interest, for
collection in 2016.
BOARD ACTION REQUESTED:
Approve resolution #14521 to amend the Special Assessments certified to McLeod County for collection in 2016.
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:. N/A
Remaining Cost: $ 0.00 Funding Source: NIA
RESOLUTION NO. 14521
RESOLUTION AMENDING RESOLUTION NO. 14476
RESOLUTION FOR CERTIFICATION OF SPECIAL ASSESSMENTS
FROM THE CITY OF HUTCHINSON TO MCLEOD COUNTY AUDITOR
WA2015 & TR2015
WHEREAS, the following embraces all unpaid water, sewer, weed cutting, snow removal and tree removal
bills to be assessed and levied upon the properties listed herein by the City Council of Hutchinson MN
under Minnesota Statutes, Chapter 429.
WHEREAS, the assessment is to be payable as provided in the following list and is to be extended on the
proper tax lists of the county each year as required under Minnesota Statute 429.061.
WHEREAS, A copy of this Resolution shall be provided to the McLeod County Auditor.
IT IS HEREBY RESOLVED that the following unpaid water, sewer, weed cutting, snow removal and tree
removal bills shall be certified to the McLeod County Auditor for collection with 2016 taxes on the parcels
and at the term and interest rates indicated on the following listing.
City Property ID
Address
Amount
County PID #
Term
Interest Rate
31-116-29-12-0010
560 FRANKLIN ST SW
$1,553.25
23-143-0110
2 Years
3.34%
31-117-29-14-0310
126 FRANKLIN ST NW
$681.71
23-056-2880
1 Year
0.00%
06-116-29-04-0220
130 GROVE ST SW
$673.14
23-050-0910
1 Year
0.00%
06-116-29-14-0332
902 HASSAN ST SE
$359.83
23-154-0490
1 Year
0.00%
06-116-29-15-0370
965 HASSAN ST SE
$630.63
23-154-0100
1 Year
0.00%
06-116-29-15-0370
965 HASSAN ST SE
$121.89
23-154-0100
1 Year
0.00%
06-116-29-03-0080
25 JEFFERSON ST SE
$714.51
23-050-0380
1 Year
0.00%
06-116-29-03-0980
234 JEFFERSON ST SE
$26.21
23-050-2080
1 Year
0.00%
06-116-29-15-0280
982 JEFFERSON ST SE
$365.09
23-154-0010
1 Year
0.00%
06-116-29-11-0940
606 MAIN ST S
$678.32
23-145-0310
1 Year
0.00%
07-116-29-10-0180
1339 SHERWOOD ST SE
$258.76
23-445-0290
1 Year
0.00%
01-116-30-08-0340
535 4TH AVE SW
$147.83
23-112-0920
1 Year
0.00%
01-116-30-08-0340
535 4TH AVE SW
$84.65
23-112-0920
1 Year
0.00%
01-116-30-01-0180
625 HARMONY LN SW
$17.81
23-112-0090
1 Year
0.00%
01-116-30-16-0300
964 HWY 15 S
$367.72
23-164-0040
1 Year
0.00%
02-116-30-09-0090
535 LAKEVIEW LN SW
$186.29
23-352-0060
1 Year
0.00%
01-116-30-07-0560
966 LEWIS AVE SW
$64.51
23-172-0070
1 Year
0.00%
01-116-30-09-0020
564 LYNN RD SW
$233.61
23-112-1630
1 Year
0.00%
10-116-30-01-1130
1130 PRAIRIE VIEW DR SW
$31.21
23-435-0190
1 Year
0.00%
10-116-30-01-1140
1140 PRAIRIE VIEW DR SW
$31.07
23-435-0200
1 Year
0.00%
10-116-30-01-1090
1840 SCENIC HEIGHTS CT SW
$192.89
23-435-0150
1 Year
0.00%
01-116-30-05-0440
317 STONEY POINT RD SW
$308.72
23-336-0590
1 Year
0.00%
31-117-29-09-0640
215 5TH AVE NE
$17.69
23-056-0290
1 Year
0.00%
31-117-29-16-0010
296 5TH AVE NE
$120.02
23-056-1780
1 Year
0.00%
31-117-29-11-0080
25 5TH AVE NW
$23.60
23-065-0080
1 Year
0.00%
36-117-30-07-1150
938 7TH AVE NW
$325.33
23-442-0230
1 Year
0.00%
36-117-30-07-1150
938 7TH AVE NW
$75.02
23-442-0230
1 Year
0.00%
06-116-29-07-0720
542 ADAMS ST SE
$52.82
23-050-4940
1 Year
0.00%
06-116-29-10-0240
561 ADAMS ST SE
$19.53
23-139-0220
1 Year
0.00%
City Property ID
Address
Amount
County PID #
Term
Interest Rate
31-117-29-09-0020
617 BLUFF ST NE
$64.51
23-096-0020
1 Year
0.00%
36-117-30-11-0330
485 CALIFORNIA ST NW
$137.77
23-310-0180
1 Year
0.00%
36-117-30-11-0200
486 CALIFORNIA ST NW
$64.51
23-310-0110
1 Year
0.00%
36-117-30-06-0150
700 CALIFORNIA ST NW
$256.25
23-300-0200
1 Year
0.00%
36-117-30-06-0310
791 CALIFORNIA ST NW
$354.50
23-300-0250
1 Year
0.00%
35-117-30-16-0370
415 CAMPBELL LN NW
$78.04
23-267-0080
1 Year
0.00%
36-117-30-07-1060
934 CAROLINA PKWY NW
$61.11
23-442-0140
1 Year
0.00%
06-116-29-02-0450
206 ERIE ST SE
$274.38
23-050-1770
1 Year
0.00%
06-116-29-07-0470
446 ERIE ST SE
$34.76
23-050-3590
1 Year
0.00%
36-117-30-13-0260
1285 HWY 7 W
$350.76
23-036-1400
1 Year
0.00%
31-117-29-01-0011
1105 MAPLE ST NE
$327.63
23-238-0020
1 Year
0.00%
31-117-29-02-0170
126 N HIGH DR NE
$477.46
23-106-0170
1 Year
0.00%
31-117-29-02-0170
126 N HIGH DR NE
$35.61
23-106-0170
1 Year
0.00%
31-117-29-01-0040
240 N HIGH DR NE
$18.15
23-238-0025
1 Year
0.00%
36-117-30-02-0270
900 N HIGH DR NW
$2025.56
23-309-0030
1 Year
0.00%
36-117-30-13-0070
1239 ROLLING OAKS LN NW
$221.11
23-275-0070
1 Year
0.00%
36-117-30-09-0460
710 TEXAS AVE NW
$201.59
23-453-0450
1 Year
0.00%
31-117-29-12-0370
455 WATER ST NW
$64.51
23-056-1030
1 Year
0.00%
31-117-29-12-0360
465 WATER ST NW
$214.51
23-056-0990
1 Year
0.00%
Adopted by the Hutchinson City Council this 26th day of January 2016.
Gary Forcier, Mayor
Matt Jaunich, City Administrator
COMPILED BY: J JUERGENSEN
ASSESSMENT ROLL NO. TR2015
TREE REMOVAL
ADOPTED:
01/26/2016
COMPUTED BY: P VANDER VEEN
WATER FUND:
601
CHECKED BY: P VANDER VEEN
SEWER FUND:
602
NUMBER OF YEARS 2
REFUSE
603
INTEREST RATE: 3.34%
TORM
652
Q i
CITY PID NO.
COUNTY PIDGRASS/
NO
PROPERTY ADDRESS
OWNER NAME
OWNER ADDRESS
UTILITY
BILLING
WEED
MOWING
SNOW
REMOVAL
TREE REMOVAL
MISC
TOTAL
ASSESSMENT
1
31 116 2912 0010
23 1430110
460 Franklin St SW
lay & Nancy Nackerud
560 Franklin St SW
Hutchinson
MN
55350
$1,553.25
51,553.25
TOTAL ASSESSMENT ROLL NO. TR2015
0.00
0.00
0.00
1,553.25
0.00
$3,553.25
G. WSSESSMENT ROLLSW OLLS\2015\TR2015\C-21ASSESSMENT ROLL TR2015 xlu - Page i of 1
COMPILED BY: JIUERGENSEN
COMPUTED BY: PVANDER VEEN
CHECKED BY: P VANDER VEEN
NUMBER OF YEARS
INTEREST RATE:
1
0.00%
ASSESSMENT ROLL NO. WA2015
UTILITY BILLING
ADOPTED: 01/26/2016
WATER FUND: 601
SEWER FUND: 602
REFUSE 603
STORM 65
a z CITY PID NO.
COUNTY PID
NO
PROPERTY ADDRESS
OWNER NAME
OWNER ADDRESS
UTILITY
BILLING
GRASS/ SNOW TOTAL
WEED REMOVAL TREE REMOVAL MISC ASSESSMENT
MOWING
1 31 117 29 14 0310
23 056 2880
126 Franklin St NW
Applegate Properties LLC
3480 Kings Point Rd
Minnetrista
MN
55331
$681.71
$681.71
2 06 116 29 04 0220
23 050 0910
130 Grove St SW
Wells Fargo Bank NA
ATTN: Foreclosure Dept MACX7801013
3476 Stateview Blvd
Fort Mills
SC
29715
$673.14
$673.14
3 06116 2914 0332
231540490
902 Hassan St SE
Federal National Mortgage Assn
14221 Dallas Pkwy Ste 1000
P O Box 650043
Dallas
TX
75265
$359.83 1
$359.83
4 06 116 2915 0370
23154 0100
965 Hassan St SE
Lisa Goble
965 Hassan St SE
Hutchinson
MN
55350
$752.521
$752.52
5 06 116 29 03 0080
23 050 0380
25 Jefferson st SE
Annette Dennum
P O Box 327
Brownton
MN
55312.
$714.51
_ $714.51
6 06 116 29 03 0980
23 050 2080
234 Jefferson StSE
Katherine Kuhlmey
234 Jefferson St SE
Hutchinson
MN
55350
$26.21
$26.21
7 06 116 29 15 0280
23 154 0010
982 Jefferson St SE
Curtis & Tressa Hughes
982 Jefferson st SE
Hutchinson
MN
55350
$365.09
$365.09
8 06 116 29 110940
23 145 0310
606 Main St 5
Federal National Mortgage Assn
14221 Dallas Pkwy Ste 1000
P O Box 650043
Dallas
TX
75265
$678.32
$678.32
9 07 116 29 10 0180
23 4450290
1339 Sherwood St SE
Christopher Bick
1339 Sherwood St SE
Hutchinson
MN
55350
$258.76
$258.76
10 01116 30 08 0340
231120920
5354th Ave SW
1PMorgan Chase Bank Natl Assn
3415 Vision Dr
Columbus
OH
43219
$232.48
$232.48
11 01 116 30 010180
23112 0090
625 Harmony Ln SW
Joshua J Dostal
920 Golf Course Rd NW
Hutchinson
MN
55350
$17.81
$17.81
12 01116 30 16 0300
23 164_0040
964 Hwy 15 5
Retail Partners Hutchinson LLC
c/o Retail Partners Dev LLC
5608 Stanford CT
Nashville
TN
37215
$367.72 1
$367.72
13 02 116 30 09 0090
23 352 0060
535 Lakeview Ln SW
Jerred L Stacey
535 Lakeview Ln SW
Hutchinson
MN
55350
$186.29
$186.29
14 01 116 30 07 0560
23 172 0070
966 Lewis Ave SW
Federal National Mortgage Assn
c/o Seterus
14523 Millikan Way SW, Ste 200
Beaverton
OR
97005
$64.51
$64.51
0111630 09 0020
231121630
564 Lynn Rd SW
Julie M Otto Schuettpelz
5100 Vega Ave
New Germany
MN
55336
$233.61
$233.61
1011630011130
234350190
1130 Prairie View Or SW
Gustav C Wurdell
20455248th Cir
Hutchinson
MN
55350
$31.21
$31.21
10 116 30 011140
234350200
1140 Prairie View Or SW
Gustav C Wurdell
20455 248th Cir
Hutchinson
MN
55350
$31.07
$31.07
10 116 30011090
234350150
1840 Scenic Heights Ct SW
Francisco Varelas & Claudia Reyna
1840 Scenic Heights Ct SW
Hutchinson
MN
55350
$192.89
$192.89
PIS
01116 30 05 0440
233360590
317 Stoney Point Rd SW
Thomas & &Yvette Fischer
317 Stoney Point Rd SW
Hutchinson
MN
55350
$308.72
$308.72
31117 29 09 0640
230560290
215 5th Ave NE
John H Quade
215 5th Ave NE
Hutchinson
MN
55350
$17.69
$17.69
31117 2916 0010
230561780
470 High St NE
Mach 1 Properties LLC
P O Box 652
Hutchinson
MN
55350
$120.02
$120.02
29 110080
23 065 0080
25 5th Ave NW
Daniel Houk
25 5th Ave NW
Hutchinson
MN
55350
$23.60
$23.60
23 36117 30 07 1150
23 442 0230
938 7th Ave NW
Federal National Mortgage Assn
14221 Dallas Pkwy Ste 1000
P 0 Box 650043
Dallas
TX
75254
$400.35
$400.35
24 06 116 29 07 0720
23 050 4940
542 Adams St SE
Elena Volkov
743 Grove St SW
Hutchinson
MN
55350
$52.82
$52.82
25 06 116 29 10 0240
23 139 0220
561 Adams St SE
Federal National Mortgage Assn
c/o Bank of America
5401 N Beach St
Mailstop 7X2-977-01-01
Fort Worth
TX
76137
$19.53.
$19.53
26 31117 29 09 0020
23 096 0020
617 Bluff St NE
Kyle S & Riana L Klaustermeier
206 1st Ave S
Brownton
MN
553121
$64.51
$64.51
27 36 117 30 110330
23 310 0180
586 California St NW
Maureen E Norem
18492 Walden Ave
Hutchinson
MN
553501
$137.77
$137.77
28 36 117 30 110200
233100110
486 California St NW
Vance E Woller
486 California St NW
Hutchinson
MN
553501
$64.51
$64.51
29 36 117 30 06 0150
23 300 0200
700 California St NW
MN Housing Finance Agency
10405 6th Ave N, Ste 320
Plymouth
MN
55441
$256.25
$256.25
30 36 117 30 06 0310
233000250
791 California Sl NW
Maria Elena Rojas de Barragan
2757 Oak Ave
Slayton
MN
56172
$54.50
$300.001 $354.50
31 35 117 30 16 0370
23 267 0080
415 Campbell Ln NW
Gregory 1 Kokesch
415 Campbell Ln NW
P O Box 637
Hutchinson
MN
55350
$78.04
$78.04
32 36117 30 071060
23 442 0140
934 Carolina Pkwy NW
Nathan B Smith & Katie R McDonell
934 Carolina Pkwy NW
Hutchinson
MN
55350
$61.11
$61.11
33 06 116 29 02 0450
23 050 1770
206 Erie St SE
Lake Area Bank
1400 Hwy 96 East
White Bear Lake
MN
55110
$274.38
$274.38
34106 116 29 07 0470
23 050 3590
446 Erie St SE
US Bank National Assn
c/o America's SVC MAC#X7801013
3476 Stateview, Blvd
MAC#X7801-013
Fort Mill
SC
29715
$34.76
534.76
230361400
1285 Hwy 7W
Quades Investments LLC
1162 Hwy 7 East
Hutchinson
MN
55350
$350.76
$350.76
31117 29 010011
232380020
1105 Maple St NE
Robert A & Dawn E Carnicorm
1105 Maple St NE
Hutchinson
MN
55350
$327.63
$327.63
31117 29 02 0170
231060170
126 North High Dr NE
Nationstar Mortgage LLC
350 Highland Dr
Lewisville
TX
75067
$513.07
$513.07
r353611730130260
3111729010040
232380025
240 North High Dr NE
Charles Frank Davis
240 North High Or NE
Hutchinson
MN
55350
$18.15
$18.15
36 117 30 02 0270
233090030
900 North High Dr NW
North Hutch LLC
c/o Scott Bradford
16 Washington Ave W, Ste 102
Hutchinson
MN
55350
$2,025.56
$2,025.56
36 117 3013 0070
232750070
1239 Rolling Oaks Ln NW
Charles Roberts
1239 Rolling Oaks Ln NW
Hutchinson
MN
55350
$221.11
$221.11
3611730090460
234530450
710 Texas Ave NW
jAaron K Briesemeister
1710 Texas Ave NW
lHutchinson
MN
55350
$201.59
$201.59
42 31117 29 12 0370
230561030
455 Water St NW
Phyllis Berde
44 Quality AveS
Lakeland
MN
55043
$64.51
Alternate
Taxpayer: Sam
Ulland, 108-
907, Winsted MN
55295 564.51
GV SESSMENTROLLSVtOLLS\2015\WA2015\C-23-ASSESSMENTROLL WA2015.xim-Pagel d2
COMPILED BY: J JUERGENSEN
ASSESSMENT ROLL NO. WA2015
UTILITY BILLING
ADOPTED:
01/26/2016
COMPUTED BY: P VANDER VEEN
WATER FUND:
601
CHECKED BY: P VANDER VEEN
SEWER FUND:
602
NUMBER OF YEARS 1
REFUSE
603
INTEREST RATE: 0.00%
ST RM
65
GRASS/
a z
PID NO.
COUNTY PID
PROPERTY ADDRESS
OWNER NAME
OWNER ADDRESS
UTILITY
WEED
SNOW
TREE REMOVAL
MISC
TOTAL
CITY
NO
BILLING
REMOVAL
ASSESSMENT
MOWING
Alternate
Taxpayer: Sam
Ulland, P O Box
907, Winsted MN
4313111/
2912 0360
123 0560990
1465 Water St NW
Beverly E Scheurer
4436 Washington Blvd
Madison Lake
MN
56063
$214.51
55295
$214.51
TOTAL ASSESSMENT ROLL NO, WA2015
11,773.13
$300.00
$0.00
$0.00.
0.00
$12,073.13
G WSSESSMENT ROLLSIROLLS12015\WA2015\C-23-ASSESSMENT ROLL WA2015.1. - Page 2 of 2
AGREEMENT
I (we), owner(s) of real property at this address:1/111UG' e °l Hutchinson, MN 55350,
hereby petition that improvements be made by identified work oil tree(s) on my (our) property
determined by the City to be hazardous and/or infected/infested. And, pursuant to Minnesota Statutes,
Chapter 429, that the City of Hutchinson shall assess the entire cost of the improvement against my(our)
pruperty described and hereby a gree to pay the entire cost as apportioned by the city.
I (we) agree that the City of Hutchinson will secure a minimum of two price quotations for identified
tree work from contractors who derive the majority of their .income from arboricultural activities. I
(we) further agree that the City of Hutchinson will utilize the lowest of the prices received whenever
practicable, but may utilize the contractor that is most able to perform the work in a timely manner. I
(we) agree the identified tree wo rk will be done by the contractor(s), and I (we) authorize entry onto my
(our) property for the City's contractor to complete the work in a workmanlike manner. I (we) agree the
costs of the tree work will be paid initially by the City of Hutchinson. I (we) further agree that after the
City of Hutchinson has incurred the cost of tree work, that cost, plus applicable administrative fees, will
be;
1) At my (our) option as indicated, I (we) will be billed directly once the work is completed, at
which time 1 (we) agree that I (eve) shall make full payment within 30 days. I (we) further agree
that if the billing is not paid on or before the date due, a finance charge of 1'/z%a (18% per
annum) will be added to any unpaid balance and that any unpaid balance at October 31 of any
year will be assessed to my (our) property taxes. I (we) further agree that if assessed, interest
rates shall apply to any unpaid balances, consistent with other assessments made by the City
during that year.
I (we) — choose / do not choose terms of the agreement identified in option 1.
2) 1(we) authorize the City to assess 100 percent (100%) of the cost of the tree work, including
applicable administrative fees to my (our) property. I (we) agree to pay said costs, as may be
determined by the Council of the City to be a fair apportionment of the costs of the tree work.
I (we) agree that said assessments shall be assessed over a period of 2 years.
I (we) furtheragree that the estimated assessment may be exceeded if the increases are a result
of specific requests I (we) make or are otherwise approved by me (us) in a subsequent and
separate written agreement. 1 (we) further agree that interest rates shall apply to any unpaid
balances, consistent with other assessments made by the City during that year. I (we) expressly
waive rights to objection and to any irregularity with regard to the assessments and any claim
that the amount that is levied against my (our) property is excessive, together with all rights to
appeal in the courts.
1 (we) E'` choose J doAot choose terms of the agreement identified in option 2.
Property Owner(s)
Description of Property
CHECK REGISTER-B FOR CITY OF HUTCHINSON
CHECK DATE FROM 01/07/2016 - 01/26/2016
Check Date Check
------------------8--4--------------
------------- --8--4--------
01/26/2016 189480
Vendor Name
--------------------------------------------------------------
CROW RIVER SIGNS
Description Amount
-----------------------I NDO--------------------------------------------------65.0 --
NEW HOURS ON WINDOW FOR DMV 65.00
GRAND TOTAL 1
65.00
To: Mayor and Council
From: Candice Woods, Liquor Hutch Director
Date: 01/01/16
Re: Liquor Hutch End of Year Sales January — December 2015
2014 2015 Change
Year to Date Sales: $5,612,722 $5,850,729 4.3% increase
Liquor $1,893,387 $1,959,123 3.5016 increase
Beer $ 2,709,276 $ 2,844,071 5.0016 increase
Wine $ 903,564 $ 937,031 3.7016 increase
Year to Date Gross Profit Dollars:
$1,435,719
$1,462,779
1.9% increase
Year to Date Customer Count:
227,969
234,593
2.9% increase
Average Sale per Customer:
$24.62
$24.94
$0.32 increase
Gross Profit Percentage:
25.58%
25.07%
.51 % decrease
2015 Budget Comparisons: Budget Actual Difference
Sales $5,695,000 $5,850,729 +$155,729
Gross Profits $1,423,929 $1,462,779 +$38,850
Further details of all statistics have been provided to the Administrative Department. Please feel free to contact me
with any questions or requests for additional data.
Snowlice Prioritization
This is a very brief summary of the priorities relating to the City's snow and ice responses.
Snow Removal Operations
Two things you can do with snow:
Move it out of the way
Let it melt
We feel like snow removal isn't rocket science, because there's really only two things you
can do with snow. You can move it out of your way or you can let it melt.
Moving it out of the way is the most common and effective method.
Obviously, weather helps the most when it comes to melting snow, but chemicals are also
used to help in the melting process.
The focus of the snow/ice control industry in the last 15 years has decidedly been focused
on using chemicals to help melt snow and ice. With costs of chemicals rising dramatically,
we have shifted our focus back to mechanical means of snow removal. We have been
working to reduce chemical use over the last few years in an effort both to contain costs and
to mitigate environmental impacts of using chemicals.
Getting snowmelt water off of the street as soon as possible is one way to preserve
pavements. Later in the season we work to open up curb lines and expose storm drains as
soon as possible.
Pa
Snow Emergency •
EMERGENCY
During a snow emergency, no parking is allowed on
streets and alleyways between midnight and 7:00 a.m.
Some areas of the City have signed parking restrictions
that remain in effect during a snow emergency.
During a snow emergency, police officers are authorized to
have motor vehicles removed at the owner's expense.
Usually called after accumulations 4" of snow or more. Not
many snow emergencies in the last few years, due to
relatively small accumulations, or because timing of snow
has allowed plowing before accumulations of 4".
Snow Emergencies are usually declared before noon, but may be called as late as 4:00 p.m. Snow
emergencies, when called, are in effect from midnight to 7:00 a.m. the following day. During this time,
vehicles that are parked in violation may be removed at the owner's expense.
The City notifies various media outlets to let them know a snow emergency has been called and the City
updates a telephone message line that people can call anytime. The number is 234-5699. There is also a
service that allows residents to sign up to receive text, telephone and/or email messages that a snow
emergency has been declared. Residents can go to the City's website to sign up for the service.
Snow emergencies are reserved for significant snow events and are generally not called until 4" of snow has
accumulated or there are significant icing or drifting conditions requiring snow removal/ice control efforts..
3
Purpose of Snow Removal
City's goal is to provide reasonable
service that allows travel:
Emergency
Commercial_1
Personal
The purpose of providing snow removal and ice control services is to facilitate traffic.
Emergency traffic is a life -safety issue, commercial traffic is an economic issue, and
personal travel is a quality of life issue. All three are important and our response is crafted
to address all three priorities.
II
Initiating operations 41�10 4a
Weather monitoring
Mn/DOT RWIS
Mn/DOT Aeronautics weather information
• Websites (NOAA, AccuWeather, etc.)
Television, radio and other media
Look out the window O
City staff use a variety of tools to monitor weather conditions. Mn/DOT's weather tools
seem to be the most reliable at predicting the timing of snowfalls.
We use other media to `check' what we're seeing on Mn/DOT's sites.
With all of these high-tech tools, the most reliable system remains just getting up early in
the morning and looking out the window.
Once a plan for the response has been made, personnel are notified. Whenever possible,
operations are planned to avoid overtime situations. After staff has been notified, the Police
Department is notified of the coming operations.
61
Initiating Operations 1112 1 z
=� '
TIMING — it's all about timing. 9 38 4
Streets 7 6
Public facilities
Options for Initial Operations
Sanding operations only
Snowplowing operations (without snow removal
downtown)
Snowplowing and concurrent Snow Removal
operations
It's all about the timing. Street operations are timed to coincide with the forecasted snow activity. The schedule of use at public
facilities dictates the schedule for cleaning them. Each storm is different, so each storm requires its own timing considerations.
Operation are pushed back so we can plow as much of the forecasted accumulation as possible, while still allowing for free flow
of traffic. Sometimes, depending upon the length of the storm and accumulation, that means we respond to the same storm
twice.
There are 3 options for deploying staff and equipment. There are not enough employees to allow for split crews, so we only get
one shot at it.
The first option is to deploy sanding trucks. We have six trucks capable of sanding, but usually only deploy 4 or 5 of them for
sanding. These operations take about 2-6 hours, depending upon weather conditions.
The second option is to initiate snowplowing operations without removing snow downtown. This option is generally used when
the timing of the snowfall does not allow concurrent snow removal, or in situations when we have lighter snowfalls predicted
back-to-back. These operations generally take 6-9 hours, depending upon weather conditions. In very severe weather, when
plowing during a storm is necessary, operations can take over 12 hours. For safety reasons, operators are generally not asked to
work more than 14 hours without 9 hours of rest before being called in again. Because of the number of staff available, we
cannot split shifts. Instead, we rely on forecasts to time operations so we get most of the snow that is predicted to fall, then
follow up the next day to clean everything up.
Whenever snowfalls occur during times when full operations are feasible, both snowplowing and snow removal can take place
at the same time. This was fairly common in past years, but in recent years has been pretty rare. In order to do concurrent snow
removal, the snow must stop accumulating before 9:00 p.m., in order to provide the time necessary to address sidewalk snow
removal, preparatory plowing, and snow removal hauling operations. These operations take 6-9 hours, depending upon weather
conditions.
When it is necessary to return downtown the day following a full snowplowing, operations usually take 4-6 hours, depending
upon accumulations. Following the initial snowplowing operation, or during lighter snowfalls, a judgment is made about
whether all of the staff assigned to snow removal are needed.
361
Priority p of operations Trlorit
#1) Priority routes & central business district (where
no boulevard storage exists)
#2) Other business districts, truck routes & the
airport
#3) Through streets & specifically identified public
properties
#4) Cul-de-sacs, dead-end streets & alleys
#5) Specifically identified sidewalks, trails &
walkways
Last) Other public properties & maintenance
Priority of operations is laid out to effectively meet the objectives of providing emergency, commercial and
personal travel.
A system of priority routes has been established to ensure that all properties in the City are about only 4 or 5 blocks
from a priority route. Obviously these are the busiest roadways in the City, for example: School Rd NW,
61h/McLeod Ave NE, Dale St SW, Century Ave SE.
Whenever possible, and snow accumulations and timing allow, we remove snow from downtown concurrently with
other snow removal/ice control operations. More often than not, however, downtown snow removal stretches over
two days because of timing issues. If snowfall continues past 9:00 p.m., it is not feasible to remove snow
downtown and do other snow operations at the same time. In order to do downtown snow removal, sidewalk work
needs to begin between 9:00 p.m. and 10:00 p.m., then work on streets, alleys and parking lots begins at 1:00 a.m.,
which is followed up by the snow blower and snow hauling trucks at around 2:30 a.m..
Business districts, commercial, industrial and institutional areas, truck routes and the airport are the second level of
priority. In most cases, routes are designed so the roadways are at least passable to these areas of high activity in
the community.
The next priority level is for through streets and identified public properties to be addressed. Once these are
addressed, the focus continues to dead-end streets and alleys.
Specifically identified sidewalks, trails and walkways are then addressed in priority order and finally, public
properties and maintenance activities to prepare for the next snowfall are addressed.
VA
Follow-up Operations
Sidewalks/trails/walkways
Public facilities
Bridge decks
Fire hydrants
Bus stops
Other
D
While there is some sidewalk work is done concurrently with the rest of the snow removal operations, a
significant portion of the snow removal on sidewalks, trails & walkways takes place once the initial priority list is
addressed.
Operators complete the sidewalks/trails maintained by the City using a 4 -tiered priority system. Generally, tier 1
priority sidewalks are done concurrently with operations, and sometimes tier 2 priority sidewalks can be done in
the same work period. Tier 3 and 4 priority sidewalks are usually done in subsequent work periods. It is
important to note that if it snows again before all the sidewalks can be done, the priority for work kicks back up to
the tier 1 sidewalks.
The City also does a sidewalk inspection after snowfall ends and takes complaint calls to determine if there any
private walks that need to be maintained. If so, those property owners are notified. If the sidewalks aren't cleared
in a timely manner, a contractor removes snow and the property owner is billed for the service.
In work periods following primary operations, staff also puts the finishing touches on any public facilities and, if
necessary, removes snow from bridge decks.
The Fire Department does a good job reminding residents to clean out their neighborhood fire hydrants. In the
past, when we have a lot of snow accumulation, we have coordinated use of the county's Sentenced -to -Serve
program to help clean out hydrants. In some cases, we can send our own equipment to clean around key fire
hydrants. Also, as time permits, we also will clean snow away from school bus stops in various neighborhoods.
We also tackle a whole host of other tasks once we are finished, including equipment cleaning and maintenance,
managing snow disposal sites, touching up slippery intersections and grades, and responding to various requests
E:
for service.
Sidewalks & trails
Current inventory:
41.6 miles; 36.1 acres
City -maintained:
20.4 miles (49%); 21.1 acres (58%)
Privately -maintained:
21.2 miles (51 %); 15.0 acres (42%)
According to City Code, it is the responsibility of the adjacent property owner, using
due diligence, to keep sidewalks, trails and walkways clear for pedestrian travel.
There are certain sidewalks, trails, and walkways, identified by the City, which may
receive some snow removal services from City staff and equipment. These services
are provided at the City's discretion, on a priority basis, and do not relieve property
owners of their responsibilities. Snow remaining on sidewalks 24 hours after snow
has stopped falling, including snow that was plowed from public streets onto the
sidewalk, is considered a public nuisance. Property owners may be notified that their
property is in violation. Beginning 12 hours after notification, City crews may cause
sidewalks, trails, and walkways to be cleaned and bill adjacent property owners for
that service. Unpaid bills and an administrative fee are certified to the following
years' property taxes for collection.
The City's current inventory of sidewalks & trails is 41.6 miles, covering 36.1 acres. The
City maintains 49% of the length and 58% of the area, while private property owners are
responsible for 51% of the length and 42% of the area.
X
Sidewalk/Trail Priority System
City 1 —done concurrently with initial plowing
School 1 — done concurrently with initial plowing
City 2 — When possible, done with initial work, but may move
to subsequent work period.
City 3 —done in subsequent work period.
City 4 —specific sidewalks/trails that generally require more
work to maintain, done in subsequent work period.
When the City staff specifically identify sidewalk/trail routes to receive services, the routes
are assigned to a priority category. The top priority goes to sidewalks/trails in the
downtown business districts where there is no snow storage in the boulevard and to
sidewalks serving schools.
The second priority goes to sidewalks/trails in business districts outside of downtown and to
areas of significant use within the City.
The third priority goes to remaining outlying sidewalks/trails, and the fourth to those
trails/sidewalks that usually require more work to maintain due to their location, geometrics,
and the amount of snow accumulation from drifting that is generally found on them.
M
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HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Discussion on Proposed Charter Amendments
Department: Administration
LICENSE SECTION
Meeting Date: 1/26/2016
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑
Unfinished Business
Time Requested (Minutes): 15
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
As a follow up to the to discussion that was held at our last meeting, Councilman Lofdahl has asked that the item of
the proposed Charter Amendments be put on the agenda for discussion purposes. This will be for discussion
purposes only with no action taking place until our February 9 meeting.
On a side note, Staff has looked into the proposed Charter Amendments and have determined that the proposed
Ordinance to amend the Charter has to either be approved in full or denied in full. Basically we cannot pick apart the
ordinance and select that of which we like and that of which we don't like. That doesn't prohibit us from making
recommendations to the Charter Commission, but from a technical standpoint regarding what is in front of you, you
will eventually have to make a decision to approve or deny the ordinance. Marc will have more on this at our meeting
on Tuesday.
BOARD ACTION REQUESTED:
Discussion Only
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Section 2.04. ELECTIVE OFFICERS. The elective officers of the City shall be
registered voters of the City and shall consist of a mayor who shall serve for two years
and four council members elected at large who shall serve for four years. The term of
office of each elective officer shall begin the first business da Monday in January
following the city election and qualification of such elective officer and shall continue
until a successor is elected and qualified. If the first Monday is a holiday., the term of
office shall than begin the first Tuesday in January.
Section 2.04. VACANCIES IN THE COUNCIL. A vacancy in the council shall be
deemed to exist in case of expiration of the term of any elective officer without an elected
successor, the failure of any elective officer to qualify on or before the date of the second
regular meeting of the new council, or by reason of the death, resignation, removal from
office, removal from the city, continuous absence from the city of more than three
months, conviction of a felony of any such elective officer whether before or after such
qualification, or by reason of the failure of any elective officer without good cause to
perform any of the ditties of membership in the council for a period of three months. In
each such case the council shall by resolution declare such vacancy to exist and shall
forthwith appoint an eligible person to fill the same. In the case of a tie vote in the
council, the mayor shall make the appointment. In the event the unexpired term of the
vacant seat is one two years or less, such appointee shall complete the unexpired term. In
the event the unexpired term of the vacant seat exceeds owe two years, a special election
shall be held at or- befor the next regular municipal election to fill the remainder of the
vacancy.
Section 3.01. COUNCIL MEETINGS. On the first busoness do Monday in in
January following a regular municipal election the council shall meet at the usual place
and time for the holding of council meetings. If the first Monday is a holiday, the first
Tuesday in JanuarV shall then be used. At this time the newly elected members of the
council shall assume their duties. Thereafter the council shall meet at such time each
month as may be prescribed by ordinance and resolution. The mayor or any other three
members of the council may call special meetings of the council upon at least twelve
hours' notice to each member of the council and such reasonable public notice as may be
prescribed by council rule in compliance with the laws of Minnesota. To the extent
provided by law all meetings of the council shall be public, and any citizen shall have
access to the minutes and records thereof at all reasonable times.
Section 4.011. PRIMARY MUNICIPAL ELECTION. The city shall establish a
primary election to coincide with state primary elections. generally the first Tuesday
folim-ing the seeond Monday in September. No later than the next city council
meeting after the adoption of this charter change, the council shall designate each council
seat, whether occupied or not, by a separate numerical number or letter of the alphabet
and assign each council member to one of the seats, with the mayor assigned as mayor.
Each council seat and the office of mayor so designated, shall be a separate office for
each subsequent election. Any incumbent member of the council filing for re-election
shall be a candidate only for the office of which he/she is the incumbent, except in the
case where an incumbent council member files for the office of mayor. Each person
filing for the office of council member shall state in his/her affidavit of candidacy, the
designated council seat that he/she is a candidate for. If less than three candidates file for
any one seat, the candidates or candidate shall proceed to the general or special election.
Incumbency shall not be designated on the ballot.
Section 4.02. SPECIAL ELECTIONS. The council may by resolution order a special
election and provide all means for holding it. Except as provided in Section 2.09, the city
administrator shall give at least two weeks' published notice of a special election. The
procedure at such election shall conform as nearly as possible to that prescribed for other
city elections, including a primary municipal election if an elective office is to be filled at
the special election.
In the event that there is only one G ficial candidate on the ballot for the vacant council seat the
special election For the council seat may be canceled by the city council on its own motion pursuant to
Minnesota Statute Section 205.10 subd. 6 and that candidate shall be appointed to serve the
remainder of the unexpired term For the vacant council seat.
Section 7.05. CAPITAL IMPROVEMENT PROGRAM. The city administrator shall
prepare and submit to the council a recommended five-year capital improvement program
no later than dune 1 August 1 each year. The capital improvement program shall include
a list of all capital improvements proposed to be undertaken during the next five fiscal
years, with appropriate supporting information as to the necessity for such improvements,
cost estimates, method of financing and recommended time schedules for each such
improvement; and the estimated annual cost of operating and maintaining the facilities to
be constructed or acquired. This information shall be revised and extended each year for
capital improvement still pending or in process.
Section 7.06. COUNCIL ACTION ON BUDGET. The budget shall be considered by
the -%tit second regular monthly meeting of the council in September and at subsequent
meetings until a budget is adopted for the ensuing year. The meetings shall be so
conducted as to give interested citizens a reasonable opportunity to be heard. The council
may revise the proposed budget but no amendment to the budget shall increase the
authorized expenditures to an amount greater than the estimated income. The council
shall adopt the budget by a resolution which shall set forth the total for each budgeted
fund and each department with such segregation as to objects and purposes of
expenditures as the council deems necessary for purposes of budget control. The council
shall also adopt a resolution levying the amount of taxes provided in the budget and the
city administrator shall certify the tax resolution to the county auditor in accordance with
law. Adoption of the budget resolution shall constitute appropriations at the beginning of
the fiscal year of the sums fixed in the resolution for the several purposes named.
Section 10.01. FRANCHISES REQUIRED. No person, firm or corporation shall place
or maintain any permanent or semi-permanent fixtures in, over, upon, or under any street
or public place for the purpose of operating a public utility or for any other purpose,
without a franchise therefore from the City, except where the city's authority is
preempted by state or federal law; provided, however, that temporary uses such as street
vendors, periodic displays and sales of food, beverages and merchandise, facilities for
short-term public gatherings and similar enterprises shall be regulated by permit a -ad
ofdin*".e or Council approval as the Council may see fit. A franchise shall be granted
only by ordinance, which shall not be an emergency ordinance. Every ordinance granting
a franchise shall contain all the terms and conditions of the franchise. The grantee shall
bear the costs of publication of the franchise ordinance and shall make a sufficient
deposit with the city administrator to guarantee publication before the ordinance is
passed.
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Ordinance No. 16-750 - Amending Chapter 154 — Micro-Distillery Cocktail Rooms
Department: Planning
LICENSE SECTION
Meeting Date: 1/26/2016
Application Complete N/A
Contact: Dan Jochum/Marc Sebora
Agenda Item Type:
Presenter: Dan Jochum/Marc Sebora
Reviewed by Staff ✓❑
New Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Similar to the ordinance that was adopted in 2014 allowing brew pubs and taprooms to various zoning districts in the
City, the Planning Commission is recommending allowing micro-distillery cocktail rooms to those same zoning
districts. The zoning districts include C2, C3, C4,C5 and Industrial/Commercial. As with the brew pubs and tap
rooms, micro-distillery cocktail rooms would be allowed in these districts by conditional use permits.
The Planning Commission held a public hearing and reviewed the proposed ordinance amendments at their January
19, 2016 meeting. Nobody from the public spoke on this topic or attended the meeting. The Planning Commission
was comfortable with the proposed amendments and unanimously approved them.
BOARD ACTION REQUESTED:
Set second reading of Ordinance No. 16-750 for February 9, 2016.
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
ORDINANCE NO. 16-750
SUMMARY OF ORDINANCE NO. 16-750 — AN ORDINANCE AMENDING CHAPTER
154 OF THE HUTCHINSON CITY CODE (ZONING) — ALLOWING
MICRODISTILLERIES AND COCKTAIL ROOMS BY CONDITIONAL USE PERMIT
The City Council hereby ordains the following summary of Ordinance No. 16-750:
1. Title of Ordinance: Micro -distillery Cocktail Rooms
An Ordinance Amending Chapter 154 (Zoning) of the City of Hutchinson Code of
Ordinances Adding Language in Section 154.062 — 154.066 allowing Micro -distillery
Cocktail Rooms by Conditional Use Permit (CUP).
2. Summary of Ordinance: Amends Sections 154.062 — 154.066 allowing Micro -distillery
Cocktail Rooms by Conditional Use Permit (CUP).
This Ordinance shall take effect upon publication in accordance with the Hutchinson City
Charter.
3. Availability of Ordinance:
A complete, printed copy of this ordinance is available for inspection by any person
during regular business hours in the office of the City Clerk.
Adopted by the Hutchinson City Council this day of , 2016.
ATTEST:
Matthew 7aunich, City Administrator Gary T. Forcier, Mayor
Publication No.
Date of Publication:
§ 154.062 C-2, AUTOMOTIVE SERVICE COMMERCIAL DISTRICT.
(A) Purpose. The C-2 district is intended to provide locations for businesses which
generate a high degree of automobile traffic and which would properly be developed along major
thoroughfares of the community.
(B) Permitted principal uses. The following uses are permitted, as regulated herein,
without special application requirements or conditions attached. Highly similar uses not listed
may be allowed upon the determination of the City Council.
this code;
154.112;
(1) Retail sales businesses;
(2) Service stations, automobile repair shops. For standards, see § 154.111 of
(3) Car wash operations, including automated lanes. For standards, see §
(4) Business and professional offices;
(5) Drive-through banking facilities, postal centers and similar uses;
(6) Convenience goods store; including gasoline pumps, subject to a
maximum of 4,000 square feet of enclosed sales area;
(7) New car, marine, farm machinery, manufactured home, sales and display
areas, when operated in conjunction with and as part of the new item franchised dealership;
(8) Nurseries and garden supply centers;
(9) Motels; and
(10) Restaurants, including convenience food restaurants.
(C) Conditional uses. Used car, farm machinery, marine and mobile home sales and
display areas when not operated as a part of new item franchise dealership, Brew Pubs, Tap
Rooms, Micro -distillery Cocktail Rooms.
§ 154.063 C-3, CENTRAL COMMERCIAL DISTRICT.
(A) Purpose. The C-3 central commercial district is intended to provide an area for
the grouping of general retail sales establishments, offices and services which serve city residents
and the surrounding area. The C-3 district provisions and boundaries are intended to promote
compatible land use relationships among diverse types of uses and encourage well-planned
development or expansion in accord with the approved Comprehensive Plan. Only those uses
which substantially interfere with the overall function of the general commercial area will be
excluded. On-site parking is not required in this district.
(B) Permitted uses. The following uses are permitted as regulated herein, without
special application requirements or conditions attached. Similar uses may be allowed upon the
determination of the City Council.
(1) Trade and services: any retail store or personal service business subject to
all regulations and permits and licenses as may be required by law, and further provided that the
use is not objectionable due to noise, fumes, smoke, odor or vibration, including the following
and other similar uses;
(2)
Cultural facilities;
(3)
Trade and business schools;
(4)
Catering establishments;
(5)
Employment agencies;
(6)
Game and amusement arcades;
(7)
Hotels and motels;
(8) Interior decorating service and sales;
(9) Offices for corporations and professionals;
(10) Publishing, job printing and blueprinting;
(11) Post offices and other public service operations;
(12) Restaurants;
(13) Taverns;
(14) Theaters;
(15) Commercial parking lots;
(16) Pawnbroker establishments;
(17) Massage service establishments; and
(18) Upper level apartment units.
(C) Conditional permitted uses.
(1) Commercial parking ramps for passenger vehicles only, provided a
reservoir space is provided within the structure for holding cars awaiting entrance, which
reservoir space shall have a capacity of no less than two vehicles;
(2) New or used automobile sales; indoor display area only;
(3) Motor fuel and service stations, excluding major repair operation. See
Appendix B to this chapter for the off-street parking schedule;
(4) A state licensed residential facility serving from seven through 16 persons;
(5) Group homes up to 5,000 square feet;
(6) All licensed day care facilities which are not permitted principal uses
under state law;
(7) Single-family residences applying for additions, decks, garages,
remodeling, or other single-family related uses.
(8) (a) Drive-through windows (specific considerations of traffic impact,
accessibility to appropriate roadways, site plan consideration and other relevant information
would be part of the application review).
(b) Conditions for residential facilities, group homes, crisis shelters
and licensed day care facilities shall not be imposed which are more restrictive than those
imposed on conditional uses or other multi -family residential property in the same district, unless
the additional conditions are necessary to protect the health or the safety of the residents of the
residential facility.
(9) The requirements of § 154.115 of this code shall apply to the conditional
uses described in this section.
(10) Tattoo establishments.
(11) Brew Pubs
(12) Tap Rooms
13 Micro -distillery Cocktail Rooms
§ 154.064 C-4, FRINGE COMMERCIAL DISTRICT.
(A) Purpose. The C-4 commercial district is intended to provide one or more areas
for the grouping of general retail sales establishments, offices and services which offer
convenient shopping facilities for city residents and the surrounding area. C-4 district provisions
and boundaries are established to promote compatible land use relationships among diverse types
of uses and encourage well-planned development or expansion in accord with the city's
Comprehensive Plan. Only those uses which substantially interfere with the overall function of
the general commercial area will be excluded.
(B) Permitted uses. The following uses are permitted as regulated herein, without
special application requirements or conditions attached. Similar uses may be allowed upon the
determination of the City Council.
(1) Trade and services: any retail store or personal service business subject to
all regulations and permits and licenses as may be required by law, and further provided that the
use is not objectionable due to noise, fumes, smoke, odor or vibration, including the following
and other similar uses as determined by the city's Planning Commission;
universities;
(2) Catering businesses;
(3) Convenience grocery stores;
(4) Cultural facilities;
(5) Game and amusement arcades;
(6) Hotels and motels;
(7) Motor vehicle sales and service establishments;
(8) Post offices and other public service operations;
(9) Restaurants, including convenience food;
(10) Taverns;
(11) Theaters;
(12) Trade and business schools, technical colleges, vocational schools,
(13) Hospitals;
(14) Crisis shelters;
(15) Car washes;
(16) Pawnbroker establishments;
(17) Massage service establishments; and
(18) Offices; business and professional.
(C) Conditional permitted uses.
(1) Permitted uses listed in the C-2 district but not including used car, farm
machinery, marine or manufactured home sales;
(2) Commercial parking structures;
(3) Churches and houses of worship and related facilities;
(4) Storage units;
(5) Tattoo establishments;
(6) Towing company offices with fenced impound lots, subject to providing a
completely fenced and screened enclosure. Fences must be a minimum of six feet high and
constructed of wood or equivalent materials; and
(7)
Dog daycare.
(8)
Brew Pubs
(9)
Tap Rooms
10 Micro -distillery Cocktail Rooms
§ 154.065 C-5, CONDITIONAL COMMERCIAL DISTRICT.
(A) Purpose. The purpose of the C-5 conditional commercial district is to provide for
business, commercial and retail uses that are conveniently accessed by major arterial traffic.
property; and
(1) Development will be allowed only as a conditional use to:
(a) Ease land use transition;
(b) Control development so that it is compatible with the surrounding
(c) Establish dimensional requirements on an individual basis.
(2) Those uses which substantially interfere with the overall function of the
area will be excluded.
(3) Development shall also meet standards for lighting, landscaping and
pedestrian access.
(B) Permitted uses.
(1) There are no permitted principal uses in the C-5 district.
(2) (a) Any accessory use, building or structure customarily incidental to a
permitted conditional use listed below, and located on the same lot therewith not to exceed 320
square feet;
(b) Parking and loading facilities, as regulated in § 154.116 and
Appendix B to this chapter; and
(c) Signs as regulated in §§ 154.135 through 154.139.
(C) Conditional uses. Buildings or land may be used for the following if granted a
conditional use permit:
(1) Trade and services: any retail store, personal service or business service
establishments, subject to all regulations and permits and licenses as may be required by law,
including the following and other similar uses;
(2) Business and professional offices;
(3) Candy and ice cream shops;
(4) Cultural establishments: museums, galleries and the like;
(5) Convenience goods stores; including gasoline pumps, subject to a
maximum of 4,000 square feet of enclosed sales area;
(6) Freestanding and attached car washes;
(7) Hotels and motels;
(8) Motor fuel and service stations, excluding major repair operation. See
Appendix B to this chapter for the off-street parking schedule;
(9) Restaurants, including convenience food;
(10) Retail sales;
(11) Theaters; and
(12) Variety, gift, notion, antique and soft goods stores.
(13) Brew Pubs
(14) Tap Rooms
(1 5) Micro -distillery Cocktail Rooms
§ 154.066 PC, INDUSTRIAL/COMMERCIAL DISTRICT.
(A) Purpose. It is the purpose of the UC district to allow for development of areas
where there is a transition in use occurring, but sites are not available which would allow for
compliance with other district requirements. Industrial or commercial development will be
allowed only as a conditional permitted use to:
and
(1) Ease land use transition;
(2) Control development so that it is compatible with surrounding property;
(3) Establish dimensional requirements on an individual basis.
(B) Permitted uses.
(1) There are no permitted principal uses in the PC district.
(2) (a) Any accessory use, building or structure customarily incidental to a
permitted conditional use listed below, and located on the same lot therewith not to exceed 320
square feet;
(b) Parking and loading facilities, as regulated in § 154.116 and
Appendix B to this chapter;
(c) Signs as regulated in §§ 154.135 - 154.139 of this code;
(d) Pawnbroker establishments; and
(e) Massage service establishments.
(C) Conditional uses. Buildings or land may be used for the following if granted a
conditional use permit, and provided further that any objectionable features normally associated
with these uses, such as those deemed to be hazardous, offensive or objectionable by reason of
odor, dust, cinders, gas, fumes, noise, vibration, radiation, refuse matter or water -carried waste,
shall be ameliorated, controlled or eliminated through design, mechanical devices, screen
planting and/or walls or other measures as specified by the Planning Commission, and authorized
that the use and its day to day activity will not be unreasonably hazardous, noxious or offensive:
(1) Trade and services: any retail store, personal service or business service
establishments, subject to all regulations and permits and licenses as may be required by law,
including the following and other similar uses;
(2) Automobile or trailer sales and service establishments;
(3) Building materials and hardware, retail sales and repairs;
(4) Business and professional offices;
(5) Cultural, entertainment and recreational establishments;
(6) General merchandising, apparel and accessories and establishments;
(7) Car wash operations, including automated lanes. See Appendix B to this
chapter for the off-street parking schedule;
(8) Catering establishments;
(9) Churches and houses of worship and related facilities;
(10) Convenience goods and food shops, subject to a maximum of 5,000 square
feet of sales area;
(11) Dog kennels;
(12) Drive-in or drive-through restaurants, banking facilities and the like;
(13) Employment agencies;
(14) Fairgrounds;
(15) Furniture, home furnishing and equipment, sales and display;
(16) Hotels and motels;
(17) Manufacturing: any light manufacturing or process including repairs,
assembling, fabricating, altering, converting, finishing, processing, treating, testing, packaging or
bottling, except any use or process hereinafter specifically excluded or which would not be in
keeping with the purpose of the district as stated above. This determination shall be made by the
Zoning Administrator upon review of the building permit application;
(18) Motor vehicle body shops;
(19) Post offices and other public service operations;
(20) Publishing, job printing and blue printing;
(21) Nurseries, garden supply centers;
(22) Restaurants;
(23) Service stations, automobile repair shops. Standards for automobile
services stations are set forth in § 154.111 of this code;
(24) Taverns;
(25) Trade and business schools;
(26) Theaters;
(27) Warehousing, storage and wholesaling: the storage, handling, assembly
and distribution of goods and materials for retail, wholesale or on-site use. This does not include
truck terminals, which are not allowed in this district; and
(28) Recyclable materials collection centers.
(29) Brew Pubs
(30) Tap Rooms
31 Micro -distillery Cocktail Rooms
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Amendment to City Code of Ordinances Chapter 154 - Accessory Structures
Department: Planning
LICENSE SECTION
Meeting Date: 1/26/2016
Application Complete N/A
Contact: Dan Jochum
Agenda Item Type:
Presenter: Dan Jochum
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The Planning Commission and Staff have been working on revised ordinance language related to accessory structure
size limitations as well as some other minor changes to the zoning ordinance related to accessory structures. The
proposed ordinance is attached to this memo.
The Planning Commission held a public hearing and reviewed the proposed ordinance amendments at their January
19, 2016 meeting. Nobody from the public spoke on this topic or attended the meeting. The Planning Commission
was comfortable with the proposed amendment and unanimously approved the proposed amendment.
BOARD ACTION REQUESTED:
Approval of proposed ordinance amendment.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
DIRECTORS REPORT - PLANNING DEPARTMENT
To:
From:
Date:
RE:
Discussion
Hutchinson Planning Commission
Dan Jochum, AICP
January 14, 2016, for January 19, 2016, Planning Commission Meeting
Ordinance Amendments for Accessory Structures and Pole Buildings
The following is the ordinance language Staff prepared after discussion about accessory
structures and pole buildings at the December 15, 2015 Planning Commission Meeting.
§154.004 DEFINITIONS.
POLE BUILDING. A building with a frame made of wooden or metal parts, with metal
panels covering three or more sides, and without a full foundation.
§ 154.026 ACCESSORY BUILDINGS.
(A) No accessory buildings shall be erected or located within any required side yard
setback, except as provided in §§ 154.056 and 154.057 of this code, for R-1 and R-2 districts.
(B) Utility buildings in residential districts shall n &ieeed 12 feet by 16 feet be
smaller than 200 square feet and shall be six feet or more from all lot lines of adjoining lots, and
shall not be located within a utility easement.
(C) No accessory building or garage per single-family homes shall occupy more than
25% of a rear yard. . All new homes shall either
have an attached or detached garage of at least 400 square feet. Garages less than 400 square feet
but larger than 240 square feet are allowed by conditional use permit. Gar -ages less than 240
squaf:e �aet are not alle Gar -ages between 1,000 squar-e feet and 1,500 squar-e feet may4e
0 ef the rear- yard.
Gar -ages larger- than 1,500 squar-e feet are not allowed in residential zoning . The size of
detached (accessory) garages are regulated per the below table:
Lot Size
Maximum Detached (Accessory) Garage Size
.15 to .29 Acres
1,000 square feet
.30 to .49 Acres
1,250 square feet
.50 to 1.0 Acres
1,500 square feet
1.0 to 2.0 Acres
1,750 square feet
2.0 Acres or more
2,000 square feet
*Note — No accessory structure or detached garage shall occupy more than 25% of a rear yard.
(D) No permit shall be issued for the construction of more than one accessory
detached private garage structure for each dwelling.
(E) No accessory building or use shall be constructed or developed on a lot prior to
the time of construction of the principal building to which it is accessory, except by conditional
use permit.
(F) Accessory buildings in all districts shall be located to the rear of the principal
building.
Ordinance Amendment Accessory Structures
Planning Commission —1/19/16
Page 2
(G) No accessory building in a commercial or industry district shall exceed the height
of the principal building except by conditional use permit.
(H) Utility sheds in residential districts which have floor areas greater than ten feet by
1€eet 200 square feet shall have a floating concrete slab. Only one utility shed per home is
permitted.
(1) Pole buildings shall be per-fnit4ed only if siding and r-aafiag in buildifig fnater-ia6
Pole Buildings are not allowed for detached garages or accessory buildings in residential zoned
areas unless the lot is at least 1 acre in size.
(J) Unattached garages require direct access by public way or in cases of interior lots,
a side yard drive setback dimension no less than ten feet between the property line and the
principal structure. Direct access to the public right-of-way is not permitted through the rear or
side yard of double frontage lots located on any collectors or arterial roadways, except for
properties platted prior to 1988.
('89 Code, § 11.7.14) (Ord. 464, passed 1--96; Am. Ord. 07-0459, passed 3-13-07) Penalty, see
§ 10.99
§ 154.056 R-1, SINGLE-FAMILY RESIDENTIAL DISTRICT.
(E) Accessory uses.
(1) Detached garages not e�Eeeo, iag 1,000 squar-e feet, as referenced in
154.026;
(2) Utility sheds not exceeding 200 square feet;
(3) Gazebo or summer lawn -house; yard recreational equipment;
(4) Signs, as regulated in §§ 154.140 through 154.144 of this chapter; and
(5) Swimming pools or game courts designed for private use.
§ 154.061 C-1, NEIGHBORHOOD CONVENIENCE COMMERCIAL DISTRICT.
(F) Other requirements. Refer to development standards in §§ 154.110 through 154.125 and
154.140 through 154.144 of this chapter for additional regulations pertaining to the following:
(8) Pole baffis buildings; and
§ 154.062 C-2, AUTOMOTIVE SERVICE COMMERCIAL DISTRICT.
(F) Other requirements. Refer to §§ 154.110 through 154.125 and 154.140 through 154.144
of this chapter for regulations pertaining to:
(8) Pole kms buildings; and
§ 154.063 C-3, CENTRAL COMMERCIAL DISTRICT.
(E) Other requirements. Refer to §§ 154.015 through 154.026 of this chapter, regarding
general requirements, and §§ 154.110 through 154.125 and 154.140 through 154.144, regarding
development standards, for regulations pertaining to:
(8) Pole kms buildings; and
§ 154.064 C-4, FRINGE COMMERCIAL DISTRICT.
(F) Other requirements. Refer to §§ 154.110 through 154.125 and 154.140 through 154.144
of this chapter, regarding development standards, for regulations pertaining to:
(8) Pole kms buildings ; and
Ordinance Amendment Accessory Structures
Planning Commission —1/19/16
Page 3
§ 154.065 C-5, CONDITIONAL COMMERCIAL DISTRICT.
(J) Other requirements. Refer to §§ 154.110 through 154.125 and 154.140 through 154.144
of this chapter, regarding development standards, for regulations pertaining to:
(6) Pole kms buildings.
§ 154.066 UC, INDUSTRIAL/COMMERCIAL DISTRICT.
(G) Other requirements. Refer to §§ 154.110 through 154.125 and 154.140 through 154.144
of this chapter, regarding development standards, for regulations pertaining to:
(8) Poles buildings; and
§ 154.067 I-1, LIGHT INDUSTRIAL PARK DISTRICT.
(F) Other requirements. Refer to §§ 154.110 through 154.125 and 154.140 through 154.144
of this chapter, regarding development standards, for regulations pertaining to:
(8) Pole baffis buildings; and
§ 154.068 I-2, HEAVY INDUSTRY DISTRICT.
(F) Other requirements. Refer to §§ 154.110 through 154.125 and 154.140 through 154.144
of this chapter, regarding development standards, for regulations pertaining to:
(8) Pole kms buildings; and
§ 154.069 BP, BUSINESS PARK DISTRICT.
(F) Other requirements. Refer to §§ 154.110 through 154.125 and 154.140 through 154.144
of this chapter, regarding development standards, for regulations pertaining to:
(8) Pole baffis buildings; and
§ 154.123 POLE BUILDINGS/TUBE FRAME STRUCTURES/TEMPORARY
BUILDINGS.
(A) Pole buildings in Commercial, Business and Industrial Zoning Districts require a
conditional use permit. Pole Buildings are regulated by _5154.026 for Residential Zoning
Districts.
TITLE AND SUMMARY OF ORDINANCE NO. 16-751
The following Ordinance is hereby published by title and summary:
1. Title of Ordinance: City of Hutchinson Zoning Ordinance Revisions (Chapter 154).
An ordinance amending chapter 154, Zoning Ordinance, regarding accessory structures
within the City of Hutchinson, Minnesota.
2. Summary of Ordinance:
This ordinance amends, Chapter 154, which section regulates land usage within the City
of Hutchinson, MN. More specifically, this ordinance amends the accessory structure
requirements and pole buildings requirements within the City of Hutchinson.
This Chapter applies in the City of Hutchinson, Minnesota. Except as otherwise provided
herein, the Planning Director shall administer, implement, and enforce the provisions of
this Chapter.
This Ordinance shall take effect upon publication in accordance with the Hutchinson City
Charter.
3. Availability of Ordinance:
A complete, printed copy of this Ordinance is available for inspection by any person
during regular business hours in the office of the City Clerk,
This Ordinance was passed by the City Council of the City of Hutchinson on the 9th day of
February, 2016.
ATTEST:
Matthew Jaunich, City Administrator Gary T. Forcier, Mayor
First reading of the Ordinance: January 26, 2016
Second reading of the Ordinance: February 9, 2016
Publication No.
Date of Publication:
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Ordinance No. 16-752 - Ordinance Authorizing Land Sale
Department: Legal
LICENSE SECTION
Meeting Date: 1/26/2016
Application Complete N/A
Contact: Marc Sebora
Agenda Item Type:
Presenter: Marc Sebora
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Attached you will find a purchase agreement in which the City of Hutchinson is selling land at the corner of Hwy 7
East and High Street to Mach1 Properties LLC.
Mach1 Properties, LLC has purchased the old Culligan Water building on Hwy 7. The land being conveyed to Mach1
Properties, LLC is unneeded highway right of way and will be used by Mach1 Properties,LLC to erect a sign for their
insurance business. The actual business is Progressive Insurance Services and the agent is Stephen Schumaci.
The sale price of $2914.60 was determined by using the same price per square foot the last time the City sold
highway right of way, which was to the veterinary clinic located on on Hwy 7 West.
The City Charter requires a public hearing before public land is vacated and that public hearing was held on
December 15, 2015. The Planning Commission approved the vacation and the matter was before the City Council at
its December 22, 2015, meeting.
Finally, as part of the transaction, the City is reserving for itself an easement for utility purposes over the area being
conveyed.
Staff is recommending approval of this agreement so that the property can be sold and a business sign can be
erected.
BOARD ACTION REQUESTED:
Approve first reading and set second reading and adoption of Ordinance No. 16-752 for February 9, 2016.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
ORDINANCE NO. 16-752
PUBLICATION NO.
AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, AUTHORIZING THE SALE OF
MUNICIPALLY OWNED REAL PROPERTY
THE CITY OF HUTCHINSON ORDAINS:
Section 1. That the municipally owned real property legally described as follows:
That part of vacated Fifth Avenue Northeast, formerly Second Street, lying northeasterly of and
adjoining the northeasterly line of Lot 1, Block 15, NORTH HALF OF HUTCHINSON,
according to the recorded plat thereof, decribed as follows:
Commencing at the most easterly corner of said Lot 1; thence northwesterly, along the
northeasterly line of said Lot 1 a distance of 8.61 feet to the point of beginning of said Fifth
Avenue Northeast being vacated; thence North 03 degrees 11 minutes 31 second West, assuming
the southeasterly line of said Lot 1 has a bearing of North 38 degrees 47 minutes 52 seconds East,
a distanc eof 56.07 feet the centerline of said Fifth Avenue Northeast; thence northwesterly, along
said centerline of Fifth Avenue Northeast 51.70 feet to the intersection with a line parallel with
and distant 75.00 feet southerly of the centerline of Trunk Highway No. 7 and 22 as shown on
MINNESOTA DEPARTMENT OF TRANSPORTATION RIGHT OF WAY PLAT NO. 43-47,
according to the recorded plat thereof (said centerline of Trunk Highway No. 7 and 22 being
shown as the acquisition line thereon); thence westerly, along said parallel line, 59.76
feet to the intersection with the northeasterly prolongation of the northwesterly line of said Lot 1;
thence southwesterly, along said northeasterly prolongation to the most northerly corner of said
Lot 1; thence southeasterly, along the northeasterly line of said Lot 1 to the point of beginning.
Subject to an easement for utility purposes in favor of the city of Hutchinson over, under and
across that part of said Fifth Avenue Northeast being herein described.
for good and valuable consideration in the amount of $2914.60 is hereby transferred and conveyed to
Mach Properties LLC.
Section 2. The City Administrator, Matthew Jaunich, or his designee is authorized to sign any
and all documents on behalf of the City to effectuate the closing of this transaction.
Section 3. This ordinance shall take effect upon its adoption and publication.
Adopted by the City Council this 9th day of February, 2016.
ATTEST:
Gary T. Forcier Matthew Jaunich
Mayor City Administrator
REAL ESTATE PURCHASE AGREEMENT
Parties. This Purchase Agreement is made and effective on the last date executed below by and between Mach 1 Properties LLC,
a limited liability corporation under the laws of the State of Minnesota, "Buyer", and the City of Hutchinson, a Minnesota
municipal corporation, "Seller".
Offer/Acceptance. Seller agrees to convey real property (the "Property") in McLeod County, Minnesota, as indicated by the
legal description described hereto:
That part of vacated Fifth Avenue Northeast, formerly Second Street, lying northeasterly of an adjoining
the northeasterly line of Lot 1, Block 15, NORTH HALF OF HUTCHINSON, according to the recorded
plat thereof, decribed as follows:
Commencing at the most easterly corner of said Lot 1; thence northwesterly, along the northeasterly line
of said Lot 1 a distance of 8.61 feet to the point of beginning of said Fifth Avenue Northeast being vacated;
thence North 03 degrees 11 minutes 31 second West, assuming the southeasterly line of said Lot 1 has a
bearing of North 38 degrees 47 minutes 52 seconds East, a distanc eof 56.07 feet the centerline of said
Fifth Avenue Northeast; thence northwesterly, along said centerline of Fifth Avenue Northeast 51.70 feet
to the intersection with a line parallel with and distant 75.00 feet southerly of the centerline of Trunk
Highway No. 7 and 22 as shown on MINNESOTA DEPARTMENT OF TRANSPORTATION RIGHT
OF WAY PLAT NO. 43-47, according to the recorded plat thereof (said centerline of Trunk Highway
No. 7 and 22 being shown as the acquisition line thereon); thence westerly, along said parallel line, 59.76
feet to the intersection with the northeasterly prolongation of the northwesterly line of said Lot 1; thence
southwesterly, along said northeasterly prolongation to the most northerly corner of said Lot 1; thence
southeasterly, along the northeasterly line of said Lot 1 to the point of beginning.
Subject to an easement for utility purposes in favor of the city of Hutchinson over, under and across that
part of said Fifth Avenue Northeast being herein described.
Purchase Price and Terms. The purchase price for the property shall be two thousand nine hundred fourteen dollars and
60 cents ($2914.60) which the Buyer agrees to pay in cash or by certified check or bank draft on the date of the closing
and upon delivery of the deed as hereinafter provided.
Closing Date and Contingencies- For a period of up to 30 days following the execution of this purchase agreement, Buyer
shall have an opportunity to conduct investigations of the property as described below. The obligation of the Buyer to
complete the transaction contemplated under this purchase agreement is specifically contingent on and the Buyer satisfying
itself that there are no significant environmental or other problems affecting the property. The Buyer shall be the sole judge of
the fitness of the condition of the property. The closing of this transaction shall take place within 30 days of the end of the
contingency period and, in no event later than on or before February 26, 2016, or as otherwise mutually agreed by and
between the parties.
Deed. At closing, Seller shall execute and deliver a Quit Claim Deed conveying title of record, subject to building and zoning
laws, ordinances, state and federal regulations, exceptions to title which constitute encumbrances, restrictions or easements of
record.
Assessments. Seller shall pay on the date of closing any deferred real estate taxes (including "green acres" taxes) under
Minnesota Statute §273.1.11 or special assessments payment of which is required as a result of the closing of this sale.
Real estate taxes due and payable in the year in which this transaction is closed shall be prorated between the Buyer and
Seller. Buyer shall pay real estate taxes due and payable in the year following closing and thereafter. Seller makes no
representation concerning the amount of future real estate taxes or of future special assessments.
Seller's Lien Warrants. Seller warrants that there have been no labor or material furnished to the property for which
payment has not been made.
Condition of Property. Seller shall remove all debris and all personal property not included in this sale from the property
before possession date. Seller has not received any notice from any governmental authority as to the existence of any
Dutch elm disease, oak wilt, or other disease of any trees on the property.
Upon execution of this purchase agreement, Seller will deliver to the Buyer true and correct copies of all records
effecting the property and its ownership, condition and use including, without limitation, copies of all surveys, soil
tests, environmental studies and reports, market studies, appraisals, tax records, governmental permits and
correspondence either in the Seller's possession or immediately available to Seller.
Seller knows of no hazardous substances or petroleum products having been placed, stored, or released from or on the
property by any person in violation of any law, nor of any underground storage tanks having been located on the property
at any time.
Notwithstanding Buyer's environmental investigations of the property, Seller does not warrant and represent to Buyer
that there have been no acts or occurrences upon the property that have caused or could cause hazardous substances or
petroleum products to be released or discharged into the subsoil or ground water of the property or other property in the
area. Seller does not represent and warrant to Buyer that the property is free of hazardous substances and is not
subject to any "superfund" type liens or claims by governmental regulatory agencies or third parties arising from the
release or threatened release of hazardous substances in, on, or about the property.
Seller knows of no wetlands, flood plain, or shoreland on or affecting the property.
Seller's warranties and representations contained in this section shall survive the delivery of the deed provided that any
notice of a defect or claim of breach of warranty must be in writing. Any such notice with respect to matters referred to
in this section must be given by the Buyer to the Seller within one year of the date of closing or they will be deemed
waived. The conditions of the conveyance of this property set forth in the Price and Terms section of this
agreement shall also survive the delivery of the deeds.
Buyer shall have the right to have inspections of the property conducted prior to closing. Unless required by local
ordinance or lending regulations, Seller does not plan to have the property inspected. Other than the representations
made in this paragraph, and by any contingencies, the property is being sold "AS IS" with no express or implied
representations or warranties by the Seller as to physical conditions or fitness for any particular purpose.
Disclosure of Notices. Seller has not received any notice from any governmental authority as to violation of any law,
ordinance or regulation. If the property is subject to restrictive covenants, Seller has not received any notice from
any person as to a breach of the covenants. Seller has not received any notice from any governmental authority
concerning any eminent domain, condemnation, special taxing district, or rezoning proceedings. Should Seller receive
notice of annexation proceedings, Seller agrees to cooperate with Buyer to annex the above-described land into the City
of Hutchinson.
Access Prior to Closing. By this purchase agreement, Buyer does not acquire any right of possession of the property,
license, or easement. However, during the period from the date of the Purchase Agreement to the Closing Date, Buyer
and its agents shall have access to the Property for completing such tests, studies, evaluations and other investigations
as Buyer deems necessary. This right of entry shall also include the Buyer's agents, surveyors, engineers, and site
evaluators for the purposes of testing, measuring and evaluating the condition of the parcel.
Buyer shall indemnify and hold Seller harmless from any and all liens, claims, liabilities or charges incurred or caused
by Buyer's contracts with surveyors, engineers, and site evaluators, which indemnity shall include any costs and
disbursements incurred by Seller in any defense thereof.
Possession. Seller shall deliver possession of the property not later than February 26, 2016, the date of closing; or
such earlier time as the Seller is capable of executing the deed.
Closing Costs and Prorations. Seller shall pay any state deed tax due and payable with respect to the Warranty Deed
conveying the property. Real estate taxes, if any, due and payable for the Property the year in which the Closing occurs
shall be prorated between Seller and Buyer as of the Closing Date. Buyer shall pay the costs of recording the conveyance
instruments and the premium for any policy of title insurance which Buyer elects to purchase. All other costs and expenses
with respect to the property shall be prorated between the Seller and Buyer as is customary as of the closing date. Each
party shall pay its respective attorney's fees and professional costs with respect to the negotiation and closing of the
purchase. Seller shall pay any commission or fee payable to Seller's broker or agent if any.
Records. Upon the execution of the Purchase Agreement, Seller will deliver to Buyer true and correct copies of all records
(the "Records") affecting the Property and their ownership, condition and use including, without limitation, copies of all
surveys, soil tests, environmental studies and reports, market studies, appraisals, tax records, governmental permits and
correspondence either in Seller's possession or immediately available to Seller.
Minnesota Law. This contract shall be governed by the laws of the State of Minnesota.
Well Disclosure. Seller certifies that Seller does not know of any wells on the property.
Closing. Closing shall be conducted at Hutchinson City Center located at I I I Hassan Street SE,
Hutchinson, MN 55350. At closing, Seller and Buyer shall disclose their Federal Tax Identification
numbers for the purposes of completing state and federal tax forms.
Breach of Contract. The parties herein agree that the ordinary remedies available for breach of contract, including but not
limited to rights of specific performance, shall apply to this transaction, notwithstanding the payment of any earnest
money by Buyer.
Miscellaneous. This agreement is subject to terms and requirements of the City Charter of the City of
Hutchinson.
SELLER
BUYER
CITY OF HUTCHINSON MachlProperties LLC
Gary T. Forcier, Mayor
Its:
Matthew Jaunich, City Administrator
Resource Allocation
Committee
January 5, 2016
4:00 PM
Hutchinson City Center
Attendees: Gary Forcier, John Lofdahl, Matt Jaunich, Andy Reid, Kent Exner (Committee Members)
Dolf Moon, John Olson, Dan Jochum, John Paulson (Contributing Participants)
Meeting Minutes
1. 2016 Infrastructure Improvement Program —review updated project list & preliminary worksheet
scopes/phases
- Kent E. provided an updated 2016 improvement project list specifically noting the roadways (segments of Linden, Milwaukee, Madson,
Church, West Shore and Grove) to be addressed within the proposed 2016 Pavement Management Program project. Also, reviewed was a
very preliminary cost estimate for the upcoming PMP project and the potential of utilizing an alternate bid approach to possibly limit the
ultimate project cost.
2. Downtown Wayfinding Signage — review design proposal & project delivery approach
- Dan J. provided a review of a design services proposal from Hoisington Koegler Group Inc. (HKGi) to deliver construction documents
relative to the proposed downtown wayfinding signage project. Also, it was noted that City staff will be administering the public bidding
process and coordinating document publishing/distribution. RAC members agreed that HKGi's proposal scope and not -to -exceed cost
amount ($14,815) seem appropriate.
3. Local Surface Water Management Plan — review draft document & future approval/input process
- John P. and Kent E. provided an overview of the Local Surface Water Management Plan document final draft. Specifically, the identified
efforts, improvements and projects with associated estimated costs were reviewed and any clarifications/explanations were provided. At
this point, RAC members agreed that administering a formal public hearing at an upcoming City Council meeting would be beneficial
prior to the Council's potential adoption of this plan.
4. South Grade Road Trail — review project scope & potential private property easements
- Kent E. reviewed the preliminary design of the proposed South Grade Road (Dale to TH15) trail extension project and associated
estimated construction cost ($250,000 — 300,000). The project scope primarily includes removing an existing sidewalk,
removing/transplanting trees, landscaping/restoration, grading and bituminous paving. Also, the proposed trail alignment/width will
require the potential acquisition of easement rights from 18 private properties. In regards to the easements, RAC members agreed that
negotiating based on a similar compensation rate to past MnDOT acquisitions would be acceptable (ultimately, all easement
compensation will be approved by the City Council). At this time, RAC members agreed that this trail improvement seems to be in the
best interest of the community and, ultimately, will provide a direct connection to several amenities/destinations/corridors.
5. Water Tower Reconditioning (Golf Course Road) — review project scope & estimated costs
- Kent E. provided a review of this project's summary of work and the most recent construction cost estimate ($610,000).
6. Luce Line State Trail — review MnDNR Cooperative Agreement for the City of Hutchinson segment
- Kent E. reviewed a draft agreement with the MnDNR to definitively establish their operations and maintenance responsibilities along the
Luce Line State Trail corridor. It was noted that the City owns portions of the land/trail within the identified corridor. However, City
staff believes that the MnDNR should have specific responsibilities, including pavement repairs/replacements, along the entire corridor
through the City for continuity and sustainability purposes. In the near future, City staff will be providing draft comments/feedback to
MnDNR staff for their consideration/inclusion.
7. River/Lake Basin Functionality Study — review Hutchinson Waters letter & citizen survey input
- John P. and Kent E. briefly reviewed a letter from the Hutchinson Waters group and recent citizen survey input regarding potential
improvements to the river/lake basin within and/or immediately adjacent to the City. Also, RAC members discussed past
comments/feedback regarding river/lake basin water elevations and rock spillway functionality from City policymakers and interested
members of the public. At this point, RAC members reviewed the possibility of administering a consultant study of several
items/issues/improvements relative to this topic and agreed that City staff should pursue a proposal to address this effort.
8. City Citizen Survey — review results related to infrastructure functionality/maintenance/improvements
- Item postponed and will be addressed at a future meeting.
9. Other Discussion
h
HRA
HUTCHINSON HOUSING AND
REDEVELOPMENT AUTHORITY
Regular Board Meeting Tuesday, December 15, 2015, 7:00 AM
iWinutes
CALL TO ORDER: Chairman LaVonne Hansen called the meeting to order. Members Present: Gary
Forcier, LouAnn Holmquist and Steve Jensen. Staff Present: Jean Ward and Judy Flemming. Visitor:
Juanita Rodriguez
2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON NOVEMBER 17, 2415
Steve Jensen moved to approve the Minutes of the regular board meeting as written. LouAnn
Holmquist seconded and the motion carried unanimously.
3. FINANCIAL REPORTS
a. Steve Jensen moved to approve the City Center General Fund payments of $10,615.48 for checks
8713 to 8717. LouAnn Holmquist seconded and the motion carried unanimously.
b. LouAnn Holmquist moved to approve the City Center November 30, 2015 Financial Reports. Steve
Jensen seconded and the motion carried unanimously.
c. Steve Jensen moved to approve the Park Towers operating account payments of $200,214.17 for
checks 13441 to 13475 and approval of Park Towers Security Account payments of $382.40 for
checks 1532 to 1.533. LouAnn Holmquist seconded and the motion carried unanimously.
d. Steve Jensen moved to approve the October 2015 Park Towers financial statements. LouAnn
Holmquist seconded and the motion carried unanimously.
4. PARK TOWERS UPDATE
a. Occupancy Report: 99% for the year.
b. Jean Ward discussed with the Board her comments in the Smoke Free Building article that was in
the Hutchinson Leader last week. Currently at Park Towers, E cigarettes are not banned yet
because it would be hard to enforce the rule.
c. FYI: December 16th elevator inspection for renovated small elevator car.
d. Fire Alarm Panel Update:
• Insurance settlement of $7,150.17.
• Summit Companies had the lowest bid. They will also be the on-call monitor of the system too.
• Project completion date 12/11/2015.
e. LouAnn Holmquist moved to approve Resolution #2015-18 Resolution to Write Off Uncollectable
Accounts. Steve Jensen seconded and the motion carried unanimously.
5. OTHER COMMUNICATIONS
a. FYI: Workforce Rental Housing Article
b. FYI: Mayor Forcier is working on finding a new HRA Board member.
c. Jean will be part of the January meeting in regards to city accessibility issues.
6. ADJOURNMENT
Steve Jensen moved to adjourn and LouAnn Holmquist seconded. There being no other business,
Chairman LaVonne Hansen declared the meeting adjourned.
Recorded by Jean Ward, HRA Execut, r
Gary Forcer, Secretary/Treasurer
December 15, 2015 Minutes Page i of l
2015 Motor Vehicle Recap
2015 saw total fee transactions of 41,425. This is up 980 from 2014 and 1302
from 2013.
We implemented proof of citizenship for CDL driver
Expedited 121 motor vehicle titles in 2015
Goals for 2016
Implement new medical certificates forms for CDL drivers
Implement the new Insurance requirements for self-propelled vehicles
Become a passport acceptance facility for the National Passport Agency
Pursue becoming a CDL fingerprinting/background collecting facility for CDL
drivers through Morpho Trust Partner Program
5 Year End Recap Comparison
2015
2.014
1
2013
2012
--2011
Grand Totals:
$
5,669,658.55
Grand Totals:
$
5,6271657.01
Grand Totals:
$5,327,337.05
[Grand Totaks-
$4,856,796.04
Grand Totals:
$4,794,751.93
City Fees:
$
281,993,50
City Fees:
$ _
278,347.00
City Fees:
$257,286.75
City Fees:
$270,466.00
City Fees:
$220,055.50
fanSaCtipnS:
41,425
TranSaCti0n5:
40,445Transactions:
40,123
ransactions:
41,494
Transadtiom
40580
Motor Vehkle
Motor Vehicle
Motor Vehicle
_
Motor Vehicle
Motor Vehicle
State Total;.
$
5,151,618.00
Total:
1 $_5,127,328.16
Total:
$
4,828,074.02
Total:
$
4,333,06033
Total:
$
4,332,195.68
City Fees:
$
200,710.00
City Fees:
1 $
202,214.00
City Fees:
_ _ 1 $
198,363.00
City Fees:
$
_195,402.00
Clty Fees:
$
171,203.00
Transactions:
30;312
— —
—7rensactions:
29,422
Transactions;
28,777
Transactions:
28,946
Transactions:
29486
_ Drivers License
Drivers License
Drivers License
Orivers License
Drivers
License
State Total:
$
129,506.D0
Total:
$
120;459.25
Total:
$
123,876.25
Total:
$
139,528,00
Total:
$
135,622.25
City Fees:
$
61,296.DD
City Fees-
$
57,448.00
City Fees:
$
36,680:00
City Fees:
$
39,660,00
City Fees:
$
30,070.00
Transactions:
7838
Transactions:7,730
—
--
Transactions:
7,398
Transactions:
- —._
8,140
Transactions:
7288
Passport
Passport_ Pic_ tures
Passport
Passport
Passpo rt
Applications:
Applications:
Applications:
Applications:
$
11,275,00
Applications:
$
-
Photos:
$
4,110-DO
Photos:
-
1 $
3,660.00
Photos:
$
7,09$.00
Photos: —
-
. $
8,070.00
Phdms:
S
4,875.00
Postage: —
Transactions: (Apps&prw a) 274
Postage:
Transactions:
-
244
Postage:
Transactions: (App:aPq
473
--
Postage:
Transactions: [aPpe&riwr
989
Postage: S _ -
Transactions: 325
DNR
ONR
DNR
State Total:
$
92,164.55
Total:
$
87,125.35
Total:
_DNR
y
104,068.78
Total:
$
102,060.46
Total;
___DNR
5
91,858:00
City Fees:
$
12,302.00
City Fees:
- l $
11,676.D0
City Fees:
$
12,294.50
City Fees:
$
13,259,50
City Fees:
$
11,431.59
Transactions:
2512
Transactions:
2,472
Transactions:
2,813
Transactions:
2,702
Transactions;
2528
F&G.
$ 13,376.50
$ 440,50
489
Total:
City Fees: -
Transactions:
F&G
$
$
ATM Fees
14,397.2S
556.50
577
Total:
jCitV Fees:_
ransactions;
Fish & Game
$ 16,356.25
_ 5 529.25
662
ATM Fees
Total;
City Fees:
[Transactions:
Fish &Game
$ 13,956.25
$ 524.50
717
ATM Fees
_
total:
City Fees:
ransactions:
F&G
$
S.
AT_ M Fees
16,858.00
63.8.50
953
State Total:
City Fees:
Transactions;
ATM
Month Total
-_
$
3,135,00
12 Months Total
$
2,79f
2.SD
12 Months Total $
12,32S.00
12 Months Total
$
2,215.D0
12 Months Total
$1,837.12
Planning, Zoning and Building Dept. Monthly Report
4th Quarter 2015
Building Department Permit Activities
A Commercial New
B Commercial/Ind. Remodel
C New Single Family
1380 Hwy 15 S (Qdoba) - $441,250; 1020 Hwy 15 S (Caribou) - $152,000; 1215 Roberts Rd (Crospoint
Church) - $113,000; 45 Hassan St SE (Novation) - $95,000
1205 Oakwood Ct NW - $197,000; 1460 Calgary Ln SE - $182,000; 985 Texas Cir NW - $188,000; 1440
Calgary Ln SE - $192,000;
Other Building Inspection Activities November 18 - 2012 IRC (advanced wood wall bracing); December 2 - DLI Education Seminar
Evergreen Meals served October - December
Week of
4th Qtr. 2014
4th Qtr. 2015
2014 Year to Date
2015 Year to Date
Total Number Inspections
Stewart
467
335
210
1477
305
1850
% of Inspections done within 24 HRS
week 2
100.0%
100.00%
104
99.80%
106
99.87%
Total Number Plan Review
982
40
40
648
174
390
177
% of Plan Reviews completed in 21 Days
280
100%
100%
87
100%
week 5
100%
Building Permits Issued by Type
Number of Permits &
Valuation
Number of Permits &
Valuation
Year to Date Number
Permits & Valuation
Year to Date Number
Permits & Valuation
Commercial (new)
0
$0.00
0 $0.00
2
$504,000.00
2
$1,757,000.00
Commercial ( additions/remodels)
28
$2,168,887.00
21 $1,034,945.00
78
$3,676,787.00
86
$6,993,599.00
Total Commercial
28
$2,168,887.00
21 $1,034,945.00
80
$4,180,787.00
88
$8,750,599.00
Industrial (new)
0
$0.00
0 $0.00
0
$0.00
0
Industrial (additions/remodels)
0
$0.00
0 $0.00
1
$156,000.00
0
$0.00
Total Industrial
0
$0.00
0 $0.00
1
$156,000.00
0
$0.00
Fire Sprinkling
4
$12,825.00
2 $20,280.00
6
$19,175.00
8
$163,930.00
New Residential
10
$2,045,432.00
4 $759,000.00
22
$4,575,500.00
20
$3,623,304.00
Residential misc (additions/remodels)
19
$55,630.00
24 $169,881.00
134
$1,410,756.00
126
$799,831.00
Set Fee permits (reside, reroof, window)
82
$0.00
100 $0.00
455
548
HRA Permits
0
$0.00
2 $38,000.00
4
$256,699.00
7
$67,980.00
Waived Fees
1
$20,250.00
0 $0.00
15
$1,779,595.00
5
$284,200.00
Subtotal Building Permits 144
$4,303,024.00 153 $2,022,106.00
717
$12,378,512.00
802 $13,689,844.00
Mechanical
61
$297,457.00
42 $176,925.00
157
$1,821,629.00
164
$1,247,905.52
HRA Mechanical
0
$0.00
0 $0.00
11
2
Plumbing
25
$0.00
15 $0.00
83
78
HRA Plumbing
0
$0.00
0 $0.00
0
0
Signs
14
$69.00
10 $0.00
62
$100.00
63
$372.00
Total Valuation
12441
$4,600,550.00 220 $2,199,031.00
1020
$14,200,241.00 1109 $14,938,121.52
*Set fees not included in valuation
A Commercial New
B Commercial/Ind. Remodel
C New Single Family
1380 Hwy 15 S (Qdoba) - $441,250; 1020 Hwy 15 S (Caribou) - $152,000; 1215 Roberts Rd (Crospoint
Church) - $113,000; 45 Hassan St SE (Novation) - $95,000
1205 Oakwood Ct NW - $197,000; 1460 Calgary Ln SE - $182,000; 985 Texas Cir NW - $188,000; 1440
Calgary Ln SE - $192,000;
Other Building Inspection Activities November 18 - 2012 IRC (advanced wood wall bracing); December 2 - DLI Education Seminar
Evergreen Meals served October - December
Week of
Hutchinson
Park
Towers
Silver Lake
Glencoe
Brownton
Stewart
week
672
210
74
305
133
181
week 2
832
275
104
514
106
213
week 3
982
416
293
648
209
390
week 4
746
280
77
320
87
147
week 5
500
200
70
280
71
130
3732
1381
618
2067
606
1061
Total Meals served October - Deceml 9465
Dates Closed November 26 & 27; December 24 & 25
Planning and Zoning Monthly Activities MonthNear: October, 2015
Activity
Number
Additional Info.
Number of Planning Applications Reviewed and
1
Consideration of a Conditional Use Permit
Processed
to construct an accessory structure over
1,000 sq. ft. in size that is also a pole
building at 1485 South Grade Rd SW in a
R-1 zoning district, Douglas Anderson,
Applicant
Number of Joint Planning Board Applications
0
Reviewed and Processed
Number of Planning Commission Meetings
0
Number of Joint Planning Meetings
0
Number of Zoning Reviews for Building Permits
22
(Compliance with Zoning Code)
Number of Land Use Permits Issued -(Fences,
13
small sheds, patios, driveways, detached decks, etc.)
Number of Zoning Review for Sign Permits
5
Number of Predevelopment/Pre Application
5
Hwy 15 So Commercial, Southwinds
Meetings
Residential, Catering Business,
Residential Accessory structure (2)
Number of Misc. Planning Meetings
22
City Council - 2
Directors Meeting - 2
Public Arts
PBZ Staff Mtg -2
Water St
Doug Anderson
Dan Wozniak (Hwy 15 S)
Underwood Ave Culvert - 2
Ryan Clouse
Cleaning Service - 3
Dakota Rail
Building Official Position
Chamber Leadership Panel
Southwind 2nd Addition
Roz Ewald
CPR
Number of Zoning Enforcement Cases
2
Nuisance house on Water St.
Number of Walk -In Customers Served
286
Site Visits
8
California St., HHW, Shalom, Cash
Wise, Nokes propery
Planning and Zoning Monthly Activities Month/Year: November, 2015
Activity
Number
Additional Info.
Number of Planning Applications Reviewed and
2
Consideration of a request for a
Processed
Conditional Use Permit to build a pole type
building in a C-4 zoning district located at
1385 Hwy 7 W, Jeff Munsell, applicant;
Consideration of a Vacation of a portion of
City right-of-way near 470 High St. at Hwy
7 E.
Number of Joint Planning Board Applications
0
Reviewed and Processed
Number of Planning Commission Meetings
1
Consideration of a Conditional Use Permit
to construct an accessory structure over
1,000 sq. ft. in size that is also a pole
building at 1485 South Grade Rd SW in a
R-1 zoning district, Douglas Anderson,
Applicant
Number of Joint Planning Meetings
1
Consideration of a Variance for a
septic tank at 1050 Bluff St NE.
Number of Zoning Reviews for Building Permits
9
(Compliance with Zoning Code)
Number of Land Use Permits Issued -(Fences,
1
small sheds, patios, driveways, detached decks, etc.)
Number of Zoning Review for Sign Permits
3
Number of Predevelopment/Pre Application
2
Vacation of right of way for commercial
Meetings
project.
Number of Misc. Planning Meetings
23
City Council - 2
Directors Meeting - 2
Public Arts
PBZ Staff Mtg -2
Dakota Rail Trail
Keri (cleaning)
Colin Koski (snow removal) - 2
Jeff Rausch - 3
Resource Allocation
Planning Staff
Interpretive signage
Levee walkway study
Micro Sites Ordinance
Airport temp office
Corporate Mechanical
Benefits Mtg
Budget Workshop
Number of Zoning Enforcement Cases
2
Nuisance house on Water St., Sign
Number of Walk -In Customers Served
225
Site Visits
2
Commercial development closeout,
2015 projects closeout.
Planning and Zoning Monthly Activities MonthNear: December, 2015
Activity
Number
Additional Info.
Number of Planning Applications Reviewed and
2
Consideration of an amendment to the City
Processed
Code of Ordinances, Chapter 154:
Accessory Structures; Consideration of an
amendment to the City Code of
Ordinances, Chapter 154: Micro -Distillery
Cocktail Rooms.
Number of Joint Planning Board Applications
0
Reviewed and Processed
Number of Planning Commission Meetings
1
Consideration of a request for a
Conditional Use Permit to build a pole type
building in a C-4 zoning district located at
1385 Hwy 7 W, Jeff Munsell, applicant;
Consideration of a Vacation of a portion of
City right-of-way near 470 High St. at Hwy
7 E.
Number of Joint Planning Meetings
0
Number of Zoning Reviews for Building Permits
1
(Compliance with Zoning Code)
Number of Land Use Permits Issued -(Fences,
1
small sheds, patios, driveways, detached decks, etc.)
Number of Zoning Review for Sign Permits
1
Number of Predevelopment/Pre Application
2
Hotel Project and residential addition
Meetings
meeting.
Number of Misc. Planning Meetings
23
City Council - 2
Directors Meeting - 1
Public Arts
PBZ Staff Mtg -1
Resource Allocation
Brian Forcier
Interviews (custodian)
Sue Callier
Jordan, Crow River Sign
City Council Resolutions
Signage Coordination Mtg
Randy Redman
Lighting Discussion
430 Water St. Court
Number of Zoning Enforcement Cases
2
Nuisance house on Water St., Sign
Number of Walk -In Customers Served
144
Site Visits
4
Sign violation,
MINUTES
HUTCHINSON PLANNING COMMISSION
Tuesday, December 15, 2015
5:30 p.m.
1. CALL TO ORDER 5:30 P.M.
The December 15, 2015 Planning Commission meeting was called to order by Chair
Hantge at 5:30 p.m. Members in bold were present Chair Hantge, Commissioner
Kirchoff, Commissioner Johnston, Commissioner Norton, Commissioner Arndt,
Commissioner Wick, and Commissioner Fahey. Also present were Dan Jochum, City
Planner, Marc Sebora, City Attorney and Kyle Dimler, Building Official.
2. PLEDGE OF ALLEGIANCE
3. CONSENT AGENDA
A. CONSIDERATION OF MINUTES DATED NOVEMER 17, 2015
Motion by Commissioner Norton, Second by Commissioner Arndt to approve.
Motion approved unanimously.
4. PUBLIC HEARINGS
A. CONSIDERATION OF A CONDITIONAL USE PERMIT TO BUILD A 40'X
50' POLY TYPE BUILDING IN C-4 ZONING DISTRICE LOCATED AT 1385
HWY 7 W, JEFF MUNSELL, APPLICANT
Dan Jochum, City Planner, presented to the Commission.
Mr. Jochum reviewed the details of the application as provided in the
Commissioners' packets.
Mr. Jochum noted that there is ample screening existing screen to the east and to
the north. Staff recommends the addition of 3 trees to fill in voids in the existing
screening.
Mr. Jochum noted Staff does not have any significant concerns regarding this
application.
Commissioner Norton asked if the recommendation for additional trees was solely
from Staff or if there had been concern raised by neighboring property owners.'
Mr. Jochum noted the recommendation was solely from Staff based upon their
review of the submitted documents.
Minutes
Hutchinson Planning Commission
December 15, 2015
Page 2
Commissioner Johnston asked if there had been any presentation of a proposed
color scheme.
Jason Verhasselt, representing the applicant, stated the building is not proposed to
be anything flamboyant.
Jason Verhasselt 1355 Hwy 7 West presented to the Commission. Mr. Verhasselt
noted the building site is the highest point on their lot.
Motion made by Commissioner Arndt, Second by Commissioner Norton to close
the public hearing at 5:38 p.m. Motion approved unanimously.
Motion by Commissioner Arndt to approve with conditions 1-6 as recommended
by staff, Second by Commissioner Norton. Motion was approved unanimously.
This item will be on the consent agenda at the Tuesday, December 22, 2015 City
Council meeting at 5:30 p.m.
Motion to close hearing — Motion to approve with staff recommendations — Motion to reject
B. CONSIDERATION OF A VACATION OF A PORTION OF CITY RIGHT OF
WAY NEAR 470 HIGH ST AT HWY 7 E
Dan Jochum, City Planner, presented to the Commission.
Mr. Jochum noted that the applicant found that a portion of what they believed
was theirs, was actually a piece of right-of-way property that belongs to the City.
Mr. Jochum stated the subject portion of the right-of-way, approximately 3,800
sq. ft., is not needed by the City and Staff has coordinated a proposed sale to
transfer the ownership following the vacation of this portion of the City righ-of-
way.
Motion made by Commissioner Arndt, Second by Commissioner Norton at 5:42
p.m. moved to close public hearing.
Motion made by Commissioner Norton, Second by Commissioner Arndt to
approve the vacation of the subject portion of the right-of-way as proposed.
Motion was approved unanimously.
This item will be on the consent agenda at the Tuesday, December 22, 2015 City
Council meeting at 5:30 p.m.
Motion to close hearing — Motion to approve with staff recommendations — Motion to reject
Minutes
Hutchinson Planning Commission
December 15, 2015
Page 3
5. UNFINISHED BUSINESS
A. Discussion on Micro -Distillery Locations
Mr. Jochum noted that City Attorney Marc Sebora has prepared draft language for
the City Zoning Ordinance included in the Commission's packets.
Mr. Jochum noted the next step in this process would be to have a public hearing
if the Commission believes the proposed language is acceptable.
Mr. Jochum noted the public hearing will be at the January 2016 Planning
Commission meeting.
B. Discussion on Pole Buildings and Accessory Structure Size Limits
Mr. Jochum referenced the lengthy discussion at the November 2015 Planning
Commission meeting regarding the possibility of modifying the maximum
allowable size for accessory structures based upon lot size.
Mr. Jochum referred the Commissioners to the chart that Staff prepared as a
consideration to amend Section 154.026 of the Hutchinson Code of Ordinances.
Mr. Jochum stated that he would propose eliminating the requirement for a
conditional use permit and allowing staff to administer permits based upon the
proposed parameters.
The Commission discussed the proposed language and asked questions regarding
the possibility of a variance to exceed the proposed parameters, the maximum
building height, and whether the minimum should be moved directly to 1,500 sq.
ft.
The Commission asked Staff to prepare an ordinance for a public hearing at the
January Planning Commission meeting.
6. NEW BUSINESS
Mr. Jochum noted that no applications have been received yet for the January
meeting.
7. COMMUNICATION FROM STAFF
A. Upcoming Meetings
8. ADJOURNMENT
Motion by Commissioner Arndt, Second by Commissioner Arndt to adjourn the meeting
at 6:10 p.m.
