11-24-2015 CCMHUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, NOVEMBER 24, 2015
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Mary Christensen, Chad
Czmowski, Bill Arndt and John Lofdahl. Others present were Matt Jaunich, City Administrator and Marc
Sebora, City Attorney
(a) Approve the Council agenda and any agenda additions and/or corrections
Motion by Lofdahl, second by Christensen, to approve the agenda as presented. Motion carried
unanimously.
2. INVOCATION — Word of Life
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
PUBLIC COMMENTS
(This is an opportunity for members of the public to address the City Council on items not on the current agenda. If you have a
question, concern or comment, please ask to be recognized by the mayor— state your name and address for the record. Please keep
comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda in
advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of November 10, 2015
(b) Workshop of November 10, 2015
Motion by Czmowski, second by Lofdahl, to approve the minutes as presented. Motion carried
unanimously.
CONSENT AGENDA
(The items listed for consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city
staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA I
(a) Resolution No. 14481 — Resolution Amending the General Fund Budget for Fiscal Year 2015
(b) Resolution No. 14482 — Resolution to Appropriate Found Property to Police Department Use
(c) Resolution No. 14483 — Resolution Approving Conditional Use Permit to Construct an Accessory
Structure over 1000 Square Feet in Size That is Also a Pole Building at 1485 South Grade Road
SW in an R-1 Zoning District (Favorable Planning Commission Recommendation)
CITY COUNCIL MINUTES NOVEMBER 24, 2015
(c) Claims, Appropriations and Contract Payments
Motion by Czmowski, second by Arndt, to approve the consent agenda. Motion carried
unanimously.
PUBLIC HEARINGS (6:00 P.M.) - NONE
COMMUNICATIONS, REQUESTS AND PETITIONS
(The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. Includes
items like monthly or annual reports and communications from other entities)
8. Presentation on an Inclusive Play Park by Hutchinson Elks
Tammy Lehn and Catherine Libor -Huse of the Hutchinson Elks presented before the Council. They
explained that the Hutchinson Elks organization would like to install an inclusive play park in the
Hutchinson Elks Park. The park would mainly be intended for adults and children with mobility and
sensory impairments. Ms. Lehn provided a web site where information is stored about the project.
The Elks requested that the City be used as a conduit for financing in that donations would be
submitted to the City and then the City would submit payments. This is for tax purposes. Marc
Sebora and Matt Jaunich noted that there is no issue with the City being the fiscal agent for the
project, however certain processes will need to be addressed. The Elks also asked if the City could
expend any funds toward the project. Mr. Jaunich noted that in the past, the City has expended funds
for projects when there are gaps to fill. The City's budget is near to being set, so it may not be able
to be included officially in the 2016 budget. Staff will respond to the Elks regarding the fiscal agent
process.
UNFINISHED BUSINESS
NEW BUSINESS
GOVERNANCE
(The purpose of this portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy
development and governance process items)
9. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) Resource Allocation Committee Meeting Minutes from November 3, 2015
(b) Hutchinson Housing & Redevelopment Authority Board Minutes from October 20, 2015
(c) Planning Commission Minutes from September 15, 2015
(d) City of Hutchinson Financial Reports and Investment Report for October 2015
MISCELLANEOUS
10. STAFF UPDATES
Kent Exner — Mr. Exner noted that the solar project is complete with a project completion ceremony
being held December 2, 2015, at 11:00 a.m. on site.
Motion by Arndt, second by Christensen, to set public meeting for December 2, 2015, at 11:00 a.m. to
attend the project completion ceremony for the solar project.
Mr. Exner also noted that the City is hosting the MnDOT Bike/Ped Plan Regional Workshop on
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CITY COUNCIL MINUTES NOVEMBER 24, 2015
December 1, 2015.
Mr. Exner noted that the leaf vacuum service completed yesterday.
11. COUNCIL/MAYOR UPDATE
John Lofdahl — Council Member Lofdahl spoke about things he and Mayor Forcier learned at the CGMC
annual conference last week. One of the main issues was the CGMC requesting member cities to
contribute towards appealing regulatory standards of the MPCA for clean water issues. A formal
request came to the city today that will be placed on the next Council agenda.
Bill Arndt — Council Member Arndt noted that he received a request for an additional street light on
Milwaukee Avenue. Kent Exner noted that Milwaukee Avenue will most likely be included on the
pavement management program next year where street lighting and other items will be addressed.
ADJOURNMENT
Motion by Arndt, second by Czmowski, to adjourn at 6:15 p.m. Motion carried unanimously.
ATTEST:
Gary T. Forcier
Mayor
Matthew Jaunich
City Administrator