01-12-2016 CCAHUTCHINSON CITY COUNCIL
MEETING AGENDA
TUESDAY, JANUARY 12, 2016
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER — 5:30 P.M.
(a) Approve the Council agenda and any agenda additions and/or corrections
2. INVOCATION — Vineyard United Methodist Church
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Proclamation — "One Book, One Community"
(b) Resolution No. 14510 — Resolution Accepting Donation from VFW Post 906
PUBLIC COMMENTS
(This is an opportunity for members of the public to address the City Council on items not on the current agenda. If you have a
question, concern or comment, please ask to be recognized by the mayor— state your name and address for the record. Please keep
comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda in
advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of December 22, 2015
CONSENT AGENDA
(The items listed for consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city
staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA I
(a) Resolution No. 14506 - Designating Depositories of City Funds in Commercial Banks and Institutions
(b) Resolution No. 14508 - Appointing Matthew Jaunich as City Administrator for 2016
(c) Resolution No. 14509 - Designating Official Newspaper as Hutchinson Leader
(d) Selection of Council's Vice President — Chad Czmowski
(e) Designation of Council Representatives to Boards & Commissions:
1. AIRPORT COMMISSION — Gary Forcier
2. CREEKSIDE ADVISORY BOARD — John Lofdahl
3. HUTCHINSON ECONOMIC DEVELOPMENT AUTHORITY (EDA) — Chad
Czmowski and Mary Christensen
CITY COUNCIL AGENDA JANUARY 12, 2016
4. HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY (HRA) —
Gary Forcier
5. JOINT PLANNING BOARD — Bill Arndt
6. LIBRARY BOARD — Mary Christensen
7. MID -MINNESOTA COMMISSION — Bill Arndt
8. PARKS, RECREATION, COMMUNITY EDUCATION ADVISORY BOARD —
Chad Czmowski
9. PLANNING COMMISSION — Bill Arndt
10. PUBLIC ARTS COMMISSION — Mary Christensen
11. TREE BOARD — Gary Forcier
12. BICYCLE -PEDESTRIAN ADVISORY COMMITTEE — John Lofdahl
(f) Designation of Council Representatives to Other Committees:
1. HUTCHINSON DOWNTOWN ASSOCIATION — Chad Czmowski
2. FIRE RELIEF ASSOCIATION — Fire Chief Mike Schumann, City Administrator
Matthew Jaunich, Mayor Gary Forcier
3. RESOURCE ALLOCATION COMMITTEE — Gary Forcier and John Lofdahl
4. WAGE COMMITTEE — Chad Czmowski and Gary Forcier
5. CITY -SCHOOL DISTRICT JOINT PLANNING COMMITTEE — Chad
Czmowski and Gary Forcier
6. RADIO BOARD — Gary Forcier/John Lofdahl
7. SOLID WASTE COMMITTEE — Bill Arndt
(g) Consideration for Approval of 2016 City Calendar
(h) Reappointment of Daron Vanderheiden to Hutchinson EDA to December 2021
(i) Appointment of Mike Cannon to Hutchinson EDA to December 2021
0) Resolution No. 14517 - Resolution Establishing Location for Traffic Control Devices
(k) Resolution No. 14519 - Resolution Calling for a Public Hearing on the Proposed Adoption of a
Modification to the Development Program for Development District No. 4 and the Proposed
Establishment of Tax Increment Financing District No. 4-16 Therein and the Adoption of a Tax
Increment Financing Plan Therefor
(1) Consideration for Approval of Items for 2016 Pavement Management Program Phase 1 Project —
Letting No. 1, Project No. 16-01
- Resolution No. 14511 - Ordering Preparation of Report on Improvement
- Resolution No. 14512 - Receiving Report and Calling Hearing on Improvement
- Setting Public Hearing for February 9, 2016, at 6:00 p.m.
(m) Consideration for Approval of Items for 2016 Street Sealcoating Project — Letting No. 3, Project No.
16-03
- Resolution No. 14513 - Ordering Preparation of Report on Improvement
- Resolution No. 14514 - Receiving Report and Calling Hearing on Improvement
- Setting Public Hearing for February 9, 2016, at 6:00 p.m.
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CITY COUNCIL AGENDA JANUARY 12, 2016
(n) Consideration for Approval of Items for City of Hutchinson Local Surface Water Management Plan
- Resolution No. 14518 - Resolution Calling Hearing
- Setting Public Hearing for February 9, 2016, at 6:00 p.m.
(o) Claims, Appropriations and Contract Payments - Register A
8. APPROVAL OF CONSENT AGENDA II
(a) Claims, Appropriations and Contract Payments - Register B
PUBLIC HEARINGS (6:00 P.M.)
9. Consideration of Ordinance No. 15-749 — An Ordinance Approving Revisions to Sections of the
Hutchinson City Charter as Recommended by the Charter Commission (Set Second Reading and
Adoption for January 26, 2016)
10. Water Tower (Golf Course Road) Reconditioning Project — Letting No. 4, Project No. 16-04
- Resolution No. 14515 - Resolution Ordering Improvement and Preparation of Plans and
Specifications
- Resolution No. 14516 - Resolution Approving Plans and Specifications and Ordering
Advertisement for Bids
- Setting Bid Opening for February 18, 2016, at 10:30 a.m.
COMMUNICATIONS, REQUESTS AND PETITIONS
(The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. Includes
items like monthly or annual reports and communications from other entities)
UNFINISHED BUSINESS
NEW BUSINESS
11. Approve/Deny Purchase of Property Located at 126 Franklin Street NW As Requested by the
Hutchinson Economic Development Authority
12. Approve/Deny Setting January 25, 2016, as Special Meeting for Hutchinson Center for the Arts
Annual Meeting
GOVERNANCE
(The purpose of this portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy
development and governance process items)
13. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) Public Library Board Minutes from November 23, 2015
(b) Snow Removal — Ice Control Report for November and December 2015
c) Liquor Hutch Annual Report for 2015
d) Bicycle -Pedestrian Advisory Committee Minutes from September 16, 2015
MISCELLANEOUS
14. STAFF UPDATES
CITY COUNCIL AGENDA JANUARY 12, 2016
15. COUNCIL/MAYOR UPDATE
16. CLOSED SESSION PURSUANT TO MINNESOTA STATUTE §13D.05, SUBD. 3(a) TO
CONDUCT CITY ADMINISTRATOR ONE-YEAR PERFORMANCE REVIEW
ADJOURNMENT
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