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10-13-2015 CCMHUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, OCTOBER 13, 2015 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections Matt Jaunich noted that Jim Fahey from Historic Hutchinson would like to give a brief presentation under Communications. Mr. Jaunich also noted that the action under Item 11 should be approving/denying a Resolution ordering the abatement of hazardous property conditions. Council Member Czmowski also asked that the Council add a discussion of the Hutchinson Utilities Commission appointment. This item will be added under New Business after Item 12. Motion by Czmowski, second by Arndt, to approve the agenda with the changes noted above. Motion carried unanimously. 2. INVOCATION — Our Savior's Lutheran Church 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY PUBLIC COMMENTS (This is an opportunity for members of the public to address the City Council on items not on the current agenda. If you have a question, concern or comment, please ask to be recognized by the mayor— state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of September 22, 2015 Motion by Lofdahl, second by Christensen, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA (The items listed for consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA I (a) Resolution No. 14468 — Resolution to Appropriate Forfeited Firearms to Hutchinson Police Department Use (b) Resolution No. 14469 — Resolution to Sell Forfeited Jewelry (c) Resolution No. 14470 — Resolution to Deposit Unclaimed Currency into City General Fund CITY COUNCIL MINUTES OCTOBER 13, 2015 (d) Resolution No. 14473 — Resolution Activating Deferred Assessment, Assessment Roll No. SA5075B (e) Resolution No. 14474 - Resolution Establishing Location for Traffic Control Devices (f) Consideration for Approval of Energy Star Community Partner Letter of Commitment (g) Consideration for Approval of Spooky Sprint Event on October 31, 2015 (h) Consideration for Approval of Allowing American Legion Post 96 to Conduct Off -Site Gambling at VFW Post 906, 247 I't Avenue SE, on December 26, 2015 (i) Claims, Appropriations and Contract Payments Items 7(a) and 7(i) were pulled for separate discussion. Motion by Lofdahl, second by Czmowski, to approve consent agenda with the exception of the items noted above. Motion carried unanimously. Item 7(a) had further discussion. Chief Dan Hatten noted that these forfeited firearms will go to a licensed dealer who will value their worth and provide them credit. These firearms were seized due to drug forfeitures or other criminal matters and the court has determined that they can be appropriated. Motion by Lofdahl, second by Arndt, to approve Item 7(a). Motion carried unanimously. Item 7(i) had further discussion. Council Member Lofdahl wanted to mention some large items that were paid this month that include $127,000 Ameresco; $26,000 water park boring samples; $50,000 Liquor Hutch; $694,000 Duinicks; $106,000 fire pension; $151,000 HUC; $117,000 liability insurance LMCIT. Motion by Lofdahl, second by Christensen, to approve Item 7(i). Motion carried unanimously. PUBLIC HEARINGS (6:00 P.M.) - NONE COMMUNICATIONS, REQUESTS AND PETITIONS (The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. Includes items like monthly or annual reports and communications from other entities) 8. HISTORIC HUTCHINSON UPDATE Jim Fahey, Historic Hutchinson, provided an update of the organization's activities over the last year. These items include the Harrington -Merrill House, the Depot, Living History Tour and the historical church at the corner of Hassan Street/Second Avenue SE. Other projects include hosting tours, installing outdoor classroom at Harrington -Merrill House, produced Old Herbaceous, worked on a plan for the inside of the Harrington -Merrill House, partnered with McLeod County and Glencoe, introduced the "Then and Now" calendar and completed floor refinish at historic church. Mr. Fahey also thanked the many partners, including the City of Hutchinson, that work with Historic Hutchinson. Mr. Fahey also presented a check in the amount of $1000 for the City's work on the historic church. 2 CITY COUNCIL MINUTES OCTOBER 13, 2015 UNFINISHED BUSINESS 9. APPROVE/DENY FUNDING REQUEST FROM MCLEOD COUNTY HISTORICAL SOCIETYMISTORIC HUTCHINSON Council Member Christensen noted she will be abstaining from discussion and voting on this item as she is the president of Historic Hutchinson. Lori Pickell-Stangel, McLeod County Historical Society, presented before the Council. Ms. Pickell- Stangel noted that the last time she was before the Council, Historic Hutchinson had requested funding for a few potential projects, however the Council asked of the group to narrow down their request to one specific project. Since that meeting, the group has focused and singled out their project to the Depot. Ms. Pickell-Stangel noted that the group has identified a Minnesota Historical and Cultural Heritage Grant that they would like to apply for. The total estimate of the project is $10,000420,000 with a matchings funds grant being requested of the City in the amount of $6,000. The grant that has been identified is to support projects of enduring value for the cause of history and historic preservation across the state. Phase 1 of the project will be for research and recording which will include a site evaluation completed by a professional in historic graffiti. The director of the Nicollet County Historical Society may assist with this and will assist with recommendations on recording, handling and documenting all historical graffiti as well as how many hours it will take to complete documentation and create a grid system and photograph. In addition, specific names and dates will be researched and how they relate to Hutchinson's history. Phase 2 will include preservation and interpretation and will be based on professional recommendations. Motion by Lofdahl, second by Czmowski, to approve funding request from McLeod County Historical Society/Historic Hutchinson. Motion carried unanimously. NEW BUSINESS 10. APPROVE/DENY RESOLUTION NO. 14475 RESOLUTION AMENDING CITY OF HUTCHINSON POSITION CLASSIFICATION ASSIGNMENT TABLE Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that staff is requesting that the City's current part-time senior office specialist be transitioned to a full-time position to include lab assistance and review functions. Staff believes that this is necessary to ensure that Minnesota Pollution Control Agency permit requirements are satisfactorily achieved. Motion by Czmowski, second by Christensen, to approve Resolution No. 14475, amending City of Hutchinson position classification assignment table. Motion carried unanimously. 11. OUTDOOR AQUATIC CENTER/POOL PROJECT UPDATE (a) Approve/Deny Accepting and Approving the Final Study Phase and Conceptual Design With Related Probably Cost Estimate and Five -Year Operating Pro Forma (b) Approve/Deny Authorizing USAquatics to Proceed With Construction Documents Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that this past May, the city hired USAquatics to execute a design development agreement for a new outdoor pool and aquatic center. USAquatics has worked with the PRCE Board over the past four -five months to come up with a proposed facility and has worked with the board in defining the project with expected construction costs and established time lines. In addition, an open house was held on August 13, 2015, for the public to view and comment on the proposed project. Mr. Jaunich explained that the group reviewed four options for a new aquatic center. These included repairing/renovating the current pool, repairing/renovating and expanding, build a new outdoor CITY COUNCIL MINUTES OCTOBER 13, 2015 pool/aquatic center or build a new indoor pool/community center. Mr. Jaunich provided a design of a proposed conceptual plan for a new outdoor pool/aquatic center. The proposed plan includes a six lane lap area, a climbing wall with a zip line, a zero -depth entry pool with a multi -play area, lazy river, three water slides with a plunge area. The plan includes lounge areas, lawn areas, shade structures, rental tents and covered seating with a concession area along with a renovated bathhouse. Mr. Jaunich then provided an update on the proposed cost of the project which is estimated at $4,990,390. This is a 1% increase from the estimate in September due to construction costs increasing 10%. Some items will be included as an alternate bid in order to keep the project under $5 million. Project changes include reducing from three slides to two slides, removing one climbing wall, removing certain splash area/lazy river features and removing some shade/cantilever structures. These items could be added at any time as funds become available. Major features that are included in the plan are a renovated lobby/bathhouse/locker room, lazy river with features, lap pool area with diving boards & zip line, splash pool area with features and two water slides & plunge pool area. Funding sources for the project include community improvement fund, capital projects fund and excess fund balance in the general fund. Mr. Jaunich also provided a five-year financial forecast of the project which forecasts revenues in the amount of approximately $14,000 the first year and approximately $28,000 the fifth year. Mr. Jaunich provided a proposed timeline for the project which would include bidding the project in January/February 2016, starting construction in March 2016 with final completion in May 2017. Mr. Jaunich requested the Council to consider accepting and approving the final study phase and conceptual design with related probably cost estimate and five-year operating pro forma and authorizing USAquatics to proceed with construction documents. Council Member Christensen asked Mr. Jaunich what the funds from the hospital were to be designated for. Mr. Jaunich explained that the funds from the hospital were designated to be used for health/wellness/recreation purposes, therefore more than $1.3 million is being used for the pool project and the remainder is coming from reserves. Those reserves could be used for other items, however this project has been identified as a priority by the Council. There will be no levy increase for this project. Council Member Arndt asked if it would be possible for the pool to be open four months instead of three months. Dolf Moon, Parks/Recreation/Community Education Director, noted that typically the swim season is Memorial Day to Labor Day. In addition, there are staffing issues that the City faces with extending the season. Motion by Lofdahl, second by Christensen, to approve accepting and approving the final study phase and conceptual design with related probable cost estimate and five-year operating pro forma and approve authorizing USAquatics to proceed with construction documents 12. APPROVE/DENY DECLARING 430 WATER STREET AS A PUBLIC NUISANCE Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that City staff has been working on having improvements made to 430 Water Street since the summer of 2013. The City has deemed the property inhabitable due to unsafe conditions. The City has corresponded with the record owner of the property since that time about the conditions of the property with no response. Mr. Sebora explained that the City has statutory authority to order abatement of hazardous property conditions and follow a court process to do. Therefore, staff is asking the Council to 11 CITY COUNCIL MINUTES OCTOBER 13, 2015 approve Resolution No. 14471 which orders the abatement of hazardous conditions at 430 Water Street NW. Motion by Christensen, second by Arndt, to approve Resolution No. 14471, ordering the abatement of hazardous property conditions at 430 Water Street NW and approving the Order for Abatement of a Hazardous Building. Motion carried unanimously. 13. APPROVE/DENY RESOLUTION NO. 14472 - RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR WASTEWATER TREATMENT FACILITY FORCEMAIN BYPASS IMPROVEMENTS PROJECT (LETTING NO. 13, PROJECT NO. 15-13) Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that the City received bids for this project last week. The apparent low bidder is Gridor Construction with a low bid of $196,200 which was approximately 6.5% lower than the final engineer's estimate. Motion by Czmowski, second by Lofdahl, to approve Resolution No. 14472. Motion carried unanimously. HUC APPOINTMENT Council Member Czmowski asked for an update on a candidate for the appointment to the Hutchinson Utilities Commission. Mayor Forcier noted that he has spoken to a potential candidate who will be completing an interest form in the near future. The appointment needs to be made by December. Council Member Lofdahl asked if the mayor is considering the candidate recommended by the HUC. Mayor Forcier noted that he is not considering that individual as he does not feel that the candidate is interested in the position as he has not responded to Mayor Forcier. GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 14. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS a) Weed Notices Monthly Report for August 2015 b) Liquor Hutch Quarterly Report MISCELLANEOUS 15. STAFF UPDATES Kent Exner provided an update on projects — Shady Ridge Road, Golf Course Road, and solar project. Mr. Exner also noted that the county trails committee is progressing and a final plan will be complete in the near future. In addition, a Complete Streets policy will be established with the support ofRegion 6E — regional development commission. Matt Jaunich — Mr. Jaunich reminded the Council of the City recognition event being held on October 29t'`. In addition, staff is now ready to issue permits to ATVs/golf carts if residents wish to use them on city streets. Mr. Jaunich also noted that the CGMC Fall Conference is being held November 12 & 13 if the Council is interested in attending. Mr. Jaunich announced that Pam Dille, head librarian, has submitted her resignation and will be taking a position with Pioneerland in Willmar. In addition, Lenny Rutledge, Building Official, has submitted his resignation and has taken a position with the City of Minnetonka. 16. COUNCIL/MAYOR UPDATE Bill Arndt — Council Member Arndt asked if enhanced light poles could be placed at South Grade CITY COUNCIL MINUTES OCTOBER 13, 201 S Road/Merrill Street by Cash Wise. It is very heavily used and needs better lighting. Mary Christensen — Council Member Christensen reminded citizens that the leaf vacuum service began today. ADJOURNMENT Motion by Lofdahl, second by Christensen, to adjourn at 7:10 p.m. Motion carried unanimously. ATTEST: Gary T. Forcier Mayor Matthew Jaunich City Administrator I