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09-08-1992 CCMMINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, SEPTEMBER 8, 1992 1. The meeting was called to order at 7:30 P.M. by Mayor Ackland. The following were present: Mayor Paul L. Ackland, Councilmen Craig Lenz, John Mlinar, Marlin Torgerson and Don Erickson. Also present: City Administrator Gary D. Plotz, City Engineer John Rodeberg, Finance Director Kenneth B. Merrill, and City Attorney G. Barry Anderson. 2. INVOCATION There was no pastor present for the invocation. 3. MINUTES The minutes of the regular meeting of August 25, 1992, bid openings of August 25, 1992 and August 28, 1992 were approved as distributed. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. BUILDING OFFICIAL'S REPORT - AUGUST 1992 2. POLICE COMMISSION MINUTES OF JUNE 29 & AUGUST 5, 1992 3. LIBRARY BOARD MINUTES OF JULY 6, 1992 4. HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY MINUTES OF JULY 14, 1992 5. PARKS & RECREATION BOARD MINUTES OF JULY 29, 1992 The motion was made by Councilman Lenz, seconded by Coun- cilman Mlinar and unanimously carried, to order the report and minutes filed. 5. PUBLIC HEARING - 8:00 P.M. (a) LETTING NO. 3, PROJECT 92-05 - ADAMS STREET (T.H. 22) AND FAIR AVENUE Mayor Ackland called the hearing to order at 8:00 P.M. and read the Public Hearing Notice for Adams Street. Engineer Rodeberg reported there were some problems with the sanitary sewer and water lines under Adams Street. They were old and needed to be replaced. A consultant was working on the project design; however, there were CITY COUNCIL MINUTES - SEPTEMBER 8, 1992 several issues that needed to be resolved. The City Engineer pointed out that the existing right-of-way with a narrow width, the numerous large trees directly behind the existing curb and gutter, and MN/DOT's request to construct center turn lanes made it impossible to include parking in the design without removing trees and pur- chasing additional right-of-way. The City would also need to acquire temporary easements for sidewalk con- struction and additional right-of-way at street inter- sections to meet MN/DOT design requirements. Also, MN/DOT can not pay for the cost of parking lanes. Therefore, it would increase the City's share of the project cost and result in higher assessment rates. These issues have delayed the project schedule to 1993, with bids to be taken this winter and construction to begin in spring 1993. Gwen Wichman, 537 Adams Street SE, asked where company would park their cars. She also inquired about the one- way alley on Jefferson and Adams and wondered if 3M had to use Adams. Otto Rettig, 516 Adams Street SE, stated he could look out his window to the north and east, and he never saw any problem with turn lanes. There was no traffic build up and no need for left turn lanes on Fifth or Adams. Due to the construction work on Main Street, there was heavy traffic on Adams. Engineer Rodeberg stated the dilemma was to redo the street so that it met the needs of the people. The pur- pose of the hearing was to seek the residents' preference and to select the best benefit for everybody affected. An unidentified gentleman predicted the property value would go down and the cost would go up if there was no parking in front of the houses. The City Engineer responded there were alleys where peo- ple could park. He stated the travel downtown was con- centrated, and Adams was not a residential street. There needed to be a balance between parking and business loca- tions. Lucille Ulrich, 205 Adams Street SE, inquired what would occur on Second and Adams where trucks cannot make the curves. She asked about plans for pedestrian striping on 2 CITY COUNCIL MINUTES - SEPTEMBER 8, 1992 Fifth and Adams and stated it was dangerous to cross the street at this intersection. Some years ago she sub- mitted a petition to the State regarding the traffic situation, and they denied any action being merited. Engineer Rodeberg commented the City may need to purchase a small piece of property at Washington, Second, Fifth and Fair Avenues to round out the curve to make it easier for trucks to turn. He also stated installation of a stop -and -go light cost $80,000, but could not be install- ed without MN/DOT's permission, based on traffic warrants being met. The Manager of Minne-Mine Credit Union stated he relied heavily on back street parking. Another concern was the closed parking lot. Customers who come through the drive-in window area need to exit onto the street. He inquired about the construction plan. Don Martin, 725 Goebel Street, (owner of property at 336 Adams Street SE), asked what percent of the people along the proposed street had an alleyway where they could park. He was in favor of no parking and saving money. The City Engineer responded the blocks north of Fifth Avenue were short, and there was parking space on side streets. Robert Gausman, 561 Adams Street SE, preferred that it go back to a city street with no turn lanes and no parking in order to save the trees. The City Engineer stated the turn lanes were based on traffic levels, and Adams Street would be a state aid highway after T.H. 22 was rerouted. The MN/DOT design guidelines would be about the same. Engineer Rodeberg commented he preferred to see some stop lights, but traf- fic warrants are not currently met. Mayor Ackland stated that a committee was working on a plan to by-pass Hwy. 22 south of town. It would be several years, however, before the proposal would be considered. Gwen Wichman questioned which way the decision would go if the proposal benefitted the businesses but the residents did not want it. She had heard that Adams and Jefferson might become one-way streets. rK CITY COUNCIL MINUTES - SEPTEMBER 8, 1992 Richard Larson, 640 Adams Street SE, commented he had a small business located on the end of Adams. He was concerned about the scrap iron lying at the end of the alley. Bernett Pierce, 216 Adams Street SE, stated she was in favor of no parking on Adams. Otto Rettig said he could not understand not being able to park in front of his house after living there 37 years. He did not have a driveway to pull into. He com- mented the block of Fifth and Fair would need special consideration because of the businesses located along the street. Mr. Rettig observed the trees located on the east side of the street were further back than the ones on the west side. Donna Brink, 231 Adams Street SE, asked if things changed from year to year since it appeared the plans were chang- ing. Mayor Ackland responded that it was the opinion of the present City Council that trees should be preserved when- ever possible. Dwayne Brink inquired if the turn lanes would increase the flow of traffic. He favored no parking and saving the trees. Engineer Rodeberg reported that safety was the main rea- son for the turn lanes. He stated another hearing would be held regarding this proposed project after the project was bid. James Muetzel, 607 Adams Street SE, commented he favored no parking. If other residents want parking, they can pay for it themselves. The motion was made by Councilman Torgerson, seconded by Councilman Lenz and unanimously carried, to close the hearing at 8:55 P.M. 6. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST FOR OUT-OF-STATE TRAVEL BY MARION GRAHAM Councilman Erickson moved to approve, seconded by Coun- cilman Torgerson and unanimously carried. 4 CITY COUNCIL MINUTES - SEPTEMBER 8, 1992 (b) UPDATE ON OLD WASTEWATER TREATMENT FACILITY Engineer Rodeberg reported on the proposed use for the old wastewater treatment facility. Following discussion, it was the consensus of the Council to wait until spring before taking any action. (c) DISCUSSION OF HUTCHINSON CITY HALL/MUNICIPAL CENTER REQUEST FOR PROPOSALS Following discussion of the proposed plans, Councilman Erickson moved to approve the Request for Proposals for Architectural and Engineering Services Related to Con- struction of the Hutchinson City Hall/Municipal Center. Motion seconded by Councilman Mlinar and unanimously car- ried. (d) DISCUSSION OF VACATED ALLEY BEHIND COAST TO COAST STORE Al Kramer, owner of the Coast to Coast Store, commented on delivery truck problems encountered with the vacation of the alley behind his business. He and Erickson's had discussed the issue, but no agreement had been reached. Following discussion, it was the consensus of the Council to place this item on the September 22 Council agenda. 7. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 9790 - RESOLUTION FOR PURCHASE The motion was made by Councilman Lenz, seconded by Coun- cilman Torgerson and unanimously carried, to waive read- ing and adopt. (b) RESOLUTION NO. 9791 - RESOLUTION ESTABLISHING LOCATION FOR TRAFFIC CONTROL DEVICE The motion was made by Councilman Erickson, seconded by Councilman Mlinar and unanimously carried, to waive read- ing and adopt. (c) RESOLUTION NO. 9795 - RESOLUTION SETTING INTEREST RATE FOR 1992 ADOPTED ASSESSMENT ROLLS The motion was made by Councilman Mlinar, seconded by Councilman Lenz and unanimously carried, to waive read- ing and adopt. 5 CITY COUNCIL MINUTES - SEPTEMBER 8, 1992 (d) ORDINANCE NO. 92-66 - AN ORDINANCE AMENDING ZONING ORDINANCE NO. 464, SECTIONS 6.07, 8.03, 8.04, 8.05 AND 8.12 The motion was made by Councilman Torgerson, seconded by Councilman Lenz and unanimously carried, to waive second reading and adopt. (e) ORDINANCE NO. 92-67 - AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, CHANGING THE BOUNDARIES OF ELECTION PRECINCTS AND ADOPTING BY REFERENCE CITY CODE CHAPTER 1 AND SECTION 2.99 WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS The motion was made by Councilman Torgerson, seconded by Councilman Mlinar and unanimously carried, to waive first reading and set second reading for September 22, 1992. 8. UNFINISHED BUSINESS None. 9. NEW BUSINESS (a) CONSIDERATION OF ESTABLISHING TIME, DATE, AND LOCATION FOR PUBLIC HEARING ON CITY'S 1993 BUDGET AND TAX LEVY Following discussion, Councilman Torgerson moved to hold a public hearing on December 14, 1992, at 7:00 P.M. in the City Hall Council Chambers. Motion seconded by Coun- cilman Lenz and unanimously carried. (b) CONSIDERATION OF CROSS EASEMENT AGREEMENT BETWEEN SHOPKO STORES, INC. AND CITY OF HUTCHINSON (PHASE I - HUTCHINSON DOWNTOWN REDEVELOPMENT PROJECT) (DEFERRED AUG. 25, 1992) Following discussion, the motion was made by Councilman Mlinar, seconded by Councilman Lenz and unanimously car- ried, to defer to the first October meeting. (c) CONSIDERATION OF SANITARY SEWER CLEANING AND FLUSHING CONTRACT WITH CITY OF LITCHFIELD Following discussion, Councilman Mlinar moved to approve entering into contract. Motion seconded by Councilman Erickson and unanimously carried. (d) CONSIDERATION OF AWARDING BID FOR LETTING NO. 11, PROJECT NO. 92-17 (CROW RIVER PEDESTRIAN BRIDGE) 1.1 CITY COUNCIL MINUTES - SEPTEMBER 8, 1992 Following discussion, Councilman Erickson moved to approve awarding contract to Structural Specialties in the amount of $31,584.35 and to waive reading and adopt Resolution No. 9793. Motion seconded by Councilman Tor- gerson and unanimously carried. (e) CONSIDERATION OF AWARDING BID FOR LETTING NO. 14, PROJECT NO. 92-20 (DOWNTOWN LIFE SAFETY IMPROVEMENT) Following discussion, Councilman Torgerson moved to approve awarding contract to low bidder, Quade Electric, in the amount of $71,026.50 and to waive reading and adopt Resolution No. 9794. (f) CONSIDERATION OF REVISED DISADVANTAGED BUSINESS ENTERPRISE PROGRAM FOR HUTCHINSON MUNICIPAL AIRPORT Following discussion, Councilman Mlinar moved to approve and to waive reading and adopt Resolution No. 9792. Mo- tion seconded by Councilman Lenz and unanimously carried. (g) CONSIDERATION OF FRANCHISE FOR 101 PARK PLACE DUMPSTER LOCATION Following discussion, Councilman Mlinar moved to table to the next Council meeting. Motion seconded by Councilman Torgerson and unanimously carried. (h) CONSIDERATION OF MN/DOT PROGRAM TO REALIGN T.H. 22 Following discussion, Councilman Torgerson moved to approve and to waive reading and adopt Resolution No. 9797. Motion seconded by Councilman Erickson and unani- mously carried. (i) CONSIDERATION OF PLAZA HEIGHTS ASSESSMENT AGREEMENT WITH FRANK FAY/NORWEST BANK Engineer Rodeberg reported on the two Agreement of Assessment Annulment And Waiver of Irregularity And Appeal of Reassessment for the two sets of property owned by Norwest Bank Minnesota. Following discussion, Councilman Torgerson moved to approve and enter into assessment agreement for PID No. 12-116-30-02-0040 (19 acre parcel). Motion seconded by Councilman Lenz and unanimously carried. The motion was made by Councilman Torgerson, seconded by 7 CITY COUNCIL MINUTES - SEPTEMBER 8, 1992 Councilman Mlinar and unanimously carried, to approve and enter into assessment agreement for PID No. 12-116-30-02 (22 platted lots in Plaza Heights). (j) CONSIDERATION OF MAC'S BLUFF ASSESSMENT AGREEMENT WITH GARY HASSE The motion was made by Councilman Mlinar to defer to Sep- tember 22 Council meeting. Motion seconded by Councilman Torgerson and unanimously carried. (k) CONSIDERATION OF REVISED POLICE DEPARTMENT POLICIES Following discussion, Councilman Mlinar moved to approve the revised policies. Motion seconded by Councilman Lenz and unanimously carried. (1) CONSIDERATION OF HEALTH AND DENTAL INSURANCE RENEWALS Agent Dennis Potter and Consultant Mark Flaten presented the proposed changes for health and dental insurance. Councilman Torgerson moved to approve the renewal rates effective January 1, 1993. Motion seconded by Councilman Mlinar. After discussion, Councilman Torgerson withdrew his motion, and Councilman Mlinar withdrew his second. The motion was made by Councilman Mlinar to hold a City Employee Committee meeting to review the changes before a decision was made on insurance renewals. Motion sec- onded by Councilman Torgerson and unanimously carried. (m) CONSIDERATION OF SIDEWALK ON CITY PROPERTY ALONG SOUTH EDGE OF GIRL SCOUT PARK It was reported that Fahey Sales Agency, Inc. had offered to pay for the installation of a sidewalk on city prop- erty along the south edge of Girl Scout Park which was adjacent to its parking lot. Following discussion, Councilman Torgerson moved to ap- prove, contingent that Fahey Sales Agency would maintain the sidewalk located on city property. Motion seconded by Councilman Lenz and unanimously carried. (n) CONSIDERATION OF ESTABLISHING PRELIMINARY 1993 TAX LEVY Following discussion, Councilman Erickson moved to ap- prove an additional $40,000 for the general fund and to 8 CITY COUNCIL MINUTES - SEPTEMBER 8, 1992 waive reading and adopt Resolution No. 9796 setting the preliminary 1993 tax levy at $3,201,407. Motion seconded by Councilman Mlinar and unanimously carried. (o) CONSIDERATION OF PAYMENT FOR BUILDING, RELOCATION AND OTHER EXPENSES FOR SIMONSON'S LUMBER OPTION, PHASE II During discussion, it was recommended the Acquisition Committee meet to review the issue and request Attorney Ronald McGraw to report on the relocation costs. The motion was made by Councilman Mlinar to defer, sec- onded by Councilman Torgerson and unanimously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR Administrator Plotz reported on the blueprints for the new liquor store and the selection of interior colors. A meeting will be held tomorrow with Witte Sanitation and Aagard West to negotiate for interim refuse hauling dur- ing the month of October. The McLeod County Emergency Services Director informed the City Administrator that the City of Hutchinson would receive $30,000 from federal funding for the recent storm cleanup. (b) COMMUNICATIONS FROM COUNCILMAN JOHN MLINAR Councilman Mlinar recommended a Resolution of Commenda- tion be presented to the Police Department and Fire Department for their superb handling of the hostage situ- ation last Friday. The motion was made by Councilman Mlinar, seconded by Councilman Torgerson and unanimously carried, to adopt a Resolution. (c) COMMUNICATIONS FROM COUNCILMAN MARLIN TORGERSON Councilman Torgerson stated several people had requested lighting along the Luce Line walking trail since it was dark along the river and in the wooded area. (d) COMMUNICATIONS FROM COUNCILMAN DON ERICKSON 0 N CITY COUNCIL MINUTES - SEPTEMBER 8, 1992 Councilman Erickson expressed concern regarding traffic control on Main Street for the Arts and Crafts Festival. The City Administrator will discuss with the Police Chief having the area patrolled. (e) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING Director Rodeberg reported the street lights along Main Street would be painted the latter part of the month. He also stated there was a new state mandate which would in- crease the city budget by $5-6,000. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The motion was made by Councilman Lenz, seconded by Coun- cilman Mlinar and unanimously carried, to approve the claims and authorize payment from appropriate funds. 12. ADJOURNMENT There being no further business, the meeting adjourned at 10:15 P.M. 10