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12-08-1992 CCMMINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, DECEMBER 8, 1992 1. The meeting was called to order at 7:30 P.M. by Mayor Ackland. The following were present: Mayor Paul L. Ackland, Councilmen Craig Lenz, John Mlinar, Marlin Torgerson, and Don Erickson. Also present: City Administrator Gary D. Plotz, City Engineer John Rodeberg, and City Attorney G. Barry Anderson. 2. INVOCATION The invocation was given by the Reverend Jon Lindekugel. 3. MINUTES The minutes of the regular meeting of November 24, 1992 were approved as distributed. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. BUILDING OFFICIAL'S REPORT - NOVEMBER 1992 2. TREE BOARD MINUTES OF OCTOBER 19, 1992 3. HOSPITAL/NURSING HOME BOARD MINUTES OF OCTOBER 20, 1992 (b) APPLICATION FOR SNOW REMOVAL PERMIT BY JERRY EBERT AND TOM CALLIER The motion was made by Councilman Torgerson, seconded by Councilman Erickson and unanimously carried, to order report and minutes filed and to issue permits. 5. PUBLIC HEARING None. 6. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST FOR STREET LIGHTING ON STEVEN STREET Following discussion, Councilman Erickson moved to approve and to refer the request to the Hutchinson Utilities. Motion seconded by Councilman Lenz and unanimously carried. �� o CITY COUNCIL MINUTES - DECEMBER 8, 1992 (b) CONSIDERATION OF REQUEST TO USE FIRE MARSHALL VEHICLE FOR OUT-OF-STATE CONFERENCE Following discussion, Councilman Erickson moved to deny the request. Motion seconded by Councilman Mlinar and unanimously carried. 7. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 92-73 - AN ORDINANCE OF THE CITY OF HUTCHINSON, COUNTY OF MCLEOD, STATE OF MINNESOTA, INCORPORATING AND ANNEXING CERTAIN TRACTS AND PARCELS OF LAND INTO THE CITY OF HUTCHINSON AS MORE PARTICULARLY SET OUT IN SAID ORDINANCE (HUTCHINSON TECHNOLOGY, INC.) The motion was made by Councilman Mlinar, seconded by Councilman Torgerson and unanimously carried, to waive second reading and adopt. (b) RESOLUTION NO. 9849 - RESOLUTION FOR PURCHASE The motion was made by Councilman Torgerson, seconded by Councilman Lenz and unanimously carried, to waive reading and adopt. (C) RESOLUTION NO. 9850 - TRANSFERRING $65,000 FROM LIQUOR FUND TO GENERAL FUND The motion was made by Councilman Lenz, seconded by Coun- cilman Erickson and unanimously carried, to waive reading and adopt. 8. UNFINISHED BUSINESS (a) DISCUSSION OF PROPOSED REDUCTION IN HOURS FOR FIRE MARSHALL POSITION Following discussion, Councilman Mlinar moved to defer. Motion seconded by Councilman Lenz and unanimously carried. Councilman Torgerson moved to hold a special City Council meeting at 6:30 P.M. on December 14, 1992. Motion seconded by Councilman Mlinar and unanimously carried. 2 CITY COUNCIL MINUTES - DECEMBER 8, 1992 9. NEW BUSINESS (a) CONSIDERATION OF RECOMMENDATION FROM HCDC AND HOUSING AUTHORITY REGARDING PROPOSED POSITION OF HOUSING/ COMMUNITY DEVELOPMENT COORDINATOR During discussion it was stated the Coordinator would report to the Executive Director of the Chamber of Commerce and the Executive Director of HRA. Councilman Erickson moved to approve and to allow the HCDC to use any dollars left over in the 1992 budget to help fund the position for 1993, to the maximum of $4,000. Motion seconded by Councilman Mlinar and unani- mously carried. (b) CONSIDERATION OF AWARDING BID FOR SELF-CONTAINED AIRCRAFT FUELING FACILITY Following a report by the City Engineer, Councilman Erickson moved to approve awarding the bid to Independent Petroleum Service, Inc., in the amount of $51,995.00. Motion seconded by Councilman Torgerson and unanimously carried. (c) CONSIDERATION OF AWARDING BID FOR SOUTH PARK ELEVATED WATER TOWER Following discussion, Councilman Torgerson moved to approve and award bid to CBI Na -Con for total bid price of $558,100.00. Motion seconded by Councilman Lenz and unanimously carried. (d) DISCUSSION OF SECURING CONSULTING SERVICE REGARDING SOUTH GRADE ROAD AID, T.H. 15 Following discussion, Councilman Mlinar moved to approve entering into negotiations with TKDA. Motion seconded by Councilman Torgerson and unanimously carried. (e) REVIEW OF ENTERPRISE FUNDS Finance Director Merrill reviewed the enterprise funds. No action was taken. (f) CONSIDERATION OF CONFINING STORM SEWER EASEMENT BETWEEN LINCOLN AVENUE AND CROW RIVER Engineer Rodeberg stated the proposal was to confine the easement to eight feet on either side of the center line. 3 CITY COUNCIL MINUTES - DECEMBER 8, 1992 Following discussion, Councilman Erickson moved to confine the easement and to waive reading and adopt Resolution No. 9853. Motion seconded by Councilman Mlinar and unanimously carried. (g) WITHDRAWN FROM AGENDA (h) CONSIDERATION OF RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT FOR FIFTH AVENUE SE/ERIE STREET/HURON STREET Following discussion, Councilman Torgerson moved to approve and accept the report, to set the public hearing for January 12, 1993, at 8:00 P.M., and to waive readings and adopt Resolutions No. 9851 and No. 9852. Motion sec- onded by Councilman Mlinar and unanimously carried. (i) CONSIDERATION OF RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT FOR FIFTH AVENUE NE AND PROSPECT STREET Following discussion, Councilman Mlinar moved to withdraw agenda item. Motion seconded by Councilman Torgerson and unanimously carried. (j) CONSIDERATION OF REQUEST TO HIRE NEW PATROL OFFICER Following discussion, Councilman Torgerson moved to approve beginning the procedure for hiring in January 1993. Motion seconded by Councilman Mlinar and unani- mously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR Administrator Plotz stated the St. Anastasia Church youth group had requested permission to conduct a fund raiser on the downtown sidewalk on December 19, 1992, from 9:00 A.M. to 9:00 P.M. After discussion, Councilman Torgerson moved to approve, with the stipulation that the business involved be con- tacted. Motion seconded by Councilman Erickson and unan- imously carried. The City Administrator reported on the Arts Guild Ad Hoc Committee meeting. The organization was interested in a display area and use of lobby in the new City Hall location. They also had an interest in the vacated 4 CITY COUNCIL MINUTES - DECEMBER 8, 1992 liquor store and City Hall buildings. Mr. Plotz sug- gested holding a public meeting for input on future use of the old City Hall. (b) COMMUNICATIONS FROM COUNCILMAN JOHN MLINAR Councilman Mlinar inquired about the figures on the new City Hall. He also commented on the snowmobile trail. (c) COMMUNICATIONS FROM COUNCILMAN MARLIN TORGERSON Councilman Torgerson asked about the appraisal on the lot located by Shopko. He also inquired about the clean-up project along the Crow River by the wastewater treatment plant. Councilman Torgerson questioned if there were any further problems with beavers. Engineer Rodeberg responded there were some problems by the airport. (d) COMMUNICATIONS FROM CITY ATTORNEY Attorney Anderson reported the Cable TV Committee met prior to the Council meeting. It would cost $5,200 to conduct a technical audit of the local cable system. (e) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING Engineer Rodeberg reported on the Chamber of Commerce/ City Hall discussion on cost breakdown. He commented on some of the advantages of having the Chamber offices located in the proposed City Hall building. The City Engineer requested approval of two engineering contracts: (1) GIS with Bolten & Menk for $14,500.00, which will be paid for by the Hutchinson Utilities and will be administered by the City; and (2) fuel tank airport work by TKDA for $13,000.00. After discussion, Councilman Torgerson moved to approve the two contracts. Motion seconded by Councilman Mlinar and unanimously carried. (f) COMMUNICATIONS FROM MAYOR PAUL L. ACKLAND Mayor Ackland commented on an upcoming meeting at HTI to present their expansion plans. 9 CITY COUNCIL MINUTES - DECEMBER 8, 1992 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The motion was made by Councilman Mlinar, seconded by Councilman Erickson and unanimously carried, to approve the claims and authorize payment from appropriate funds. 12. ADJOURNMENT There being no further business, the meeting adjourned at 9:10 P.M. 2.1