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12-22-1992 CCMMINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, DECEMBER 22, 1992 1. The meeting was called to order at 7:30 P.M. by Mayor Ackland. The following were present: Mayor Paul L. Ackland, Councilmen Craig Lenz, John Mlinar, Marlin Torgerson and Don Erickson. Also present: City Administrator Gary D. Plotz, Director of Engineering John Rodeberg, and City Attorney G. Barry Anderson. 2. INVOCATION The invocation was given by the Reverend Randy Chrissis. 3. MINUTES The minutes of the regular meeting of December 8, 1992, bid openings of November 25, 1992, November 30, 1992 and December 7, 1992 were approved as distributed. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. FINANCIAL REPORT - NOVEMBER 1992 2. PLANNING COMMISSION MINUTES OF NOVEMBER 17, 1992 3. HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY MINUTES OF NOVEMBER 17, 1992 (b) REPORT OF CITY INVESTMENTS (c) APPLICATIONS FOR CIGARETTE LICENSES (d) APPLICATIONS FOR GAMBLING LICENSES 1. AMERICAN LEGION 2. VFW POST #906 3. HUTCHINSON 40 & 8 4. ELKS LODGE 5. VFW AUXILIARY 6. MILITARY ORDER OF COOTIES (e) APPLICATIONS FOR BINGO LICENSES 1. AMERICAN LEGION 2. VFW POST #906 3. ELKS LODGE (f) APPOINTMENT OF DOLORES BRUNNER TO PIONEERLAND LIBRARY SYSTEM BOARD CITY COUNCIL MINUTES - DECEMBER 22, 1992 The motion was made by Councilman Torgerson, seconded by Councilman Lenz and unanimously carried, to order report and minutes filed, to issue licenses, and to ratify appointment. S. PUBLIC HEARING None. 6. COMMUNICATIONS, REQUESTS AND PETITIONS None. 7. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 9856 - RESOLUTION FOR PURCHASE The motion was made by Councilman Mlinar, seconded by Councilman Lenz and unanimously carried, to waive reading and adopt. (b) RESOLUTION NO. 9857 - RESOLUTION ADOPTING LIQUOR FUND, WATER/SEWER/REFUSE FUND AND CENTRAL GARAGE FUND BUDGETS FOR FISCAL YEAR 1993 The motion was made by Councilman Lenz, seconded by Coun- cilman Erickson and unanimously carried, to waive reading and adopt. The motion was amended by Councilman Lenz to approve an additional $15,000.00 for security equipment at the wastewater facility. Motion seconded by Councilman Torgerson and unanimously carried. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF AGREEMENT WITH COBORN'S INCORPORATED REGARDING SANITARY SEWER LINE AND MANHOLE AT NEW LOCATION FOR CASH WISE IN HUTCHINSON MALL PLAT 2 Following discussion, Councilman Erickson moved to approve and enter into agreement. Motion seconded by Councilman Mlinar and unanimously carried. 9. NEW BUSINESS (a) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS CITY COUNCIL MINUTES - DECEMBER 22, 1992 Councilman Torgerson moved to authorize discontinuation of service at noon on December 28, 1992, unless other arrangements had been made. Motion seconded by Council- man Mlinar and unanimously carried. (b) CONSIDERATION OF ADVERTISING FOR BIDS FOR TWO POLICE VEHICLES Police Chief Madson reported on the bidding process. Following discussion, Councilman Torgerson moved to approve advertising. Motion seconded by Councilman Mlinar and unanimously carried. (c) CONSIDERATION OF HANDICAP PARKING IN DOWNTOWN AREA Building Official Jim Marka reported on recommendations from the Handicap Advisory Committee. A Resolution regarding handicap parking in the downtown area will be submitted at the next Council meeting. No action was taken. (d) CONSIDERATION OF NOTIFICATION FORM LETTER TO NON-COMPLIANT BUILDING OWNERS Building Official Marka presented a draft form letter which would be used as an informative type notification concerning barriers for handicapped persons. Following discussion, Councilman Mlinar moved to approve as a standard letter. Motion seconded by Councilman Lenz and unanimously carried. (e) CONSIDERATION OF APPROVING 1993 HUTCHINSON FIRE DEPARTMENT OFFICERS The motion was made by Councilman Torgerson, seconded by Councilman Mlinar and unanimously carried, to approve the officers. (f) CONSIDERATION OF ENTERING INTO CONSULTANT AGREEMENT FOR SOUTH GRADE ROAD/HUTCHINSON MALL PROJECT Engineer Rodeberg reported Phase I of the construction services contract with TKDA provided for all preliminary and final design work at a cost not to exceed $11,900.00. Following discussion, Councilman Erickson moved to approve and enter into agreement with TKDA. Motion sec- onded by Councilman Mlinar and unanimously carried. 3 CITY COUNCIL MINUTES - DECEMBER 22, 1992 (g) CONSIDERATION OF ENTERING INTO CONSULTANT AGREEMENT FOR CROW RIVER TASK FORCE PROJECT Engineer Rodeberg reported the Crow River Task Force rec- ommended the contract with Barr Engineering in the amount of $14,000.00 to conduct a hydrographic study. Following discussion, Councilman Torgerson moved to table. Motion seconded by Councilman Lenz and unanimous- ly carried. (h) CONSIDERATION OF ORDERING PREPARATION OF REPORT, RECEIVING REPORT AND CALLING HEARING FOR IMPROVEMENT PROJECT NO. 93-08, LETTING NO. 5 FOR FOURTH AVENUE SW (DALE STREET TO LYNN ROAD) Following discussion, Councilman Lenz moved to approve and accept report, to set hearing for January 12, 1993 at 8:00 P.M., and to waive readings and adopt Resolutions No. 9858 and No. 9859. Motion seconded by Councilman Torgerson and unanimously carried. (i) CONSIDERATION OF ADVERTISING FOR ENGINEERING TECHNICIAN Following discussion, Councilman Mlinar moved to approve advertising for position. Motion seconded by Councilman Torgerson and unanimously carried. (j) CONSIDERATION OF SKETCH PLAN SUBMITTED BY DAN HUEBERT (TWO MILE RADIUS--ACOMA TOWNSHIP) WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, the motion was made by Councilman Torgerson, seconded by Councilman Mlinar and unanimously carried, to refer to the County with no objection. (k) CONSIDERATION OF REVISED LOT SPLIT REQUESTED BY ROBERT SANDSTEDE (FIFTH AVENUE NW) WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, Councilman Lenz moved to approve lot split. Motion seconded by Councilman Torgerson and unanimously carried. (1) CONSIDERATION OF REQUEST BY RICHARD HAUSLADEN TO REZONE FROM I-1 TO B-1 ON HWY. 15 N. (TWO MILE RADIUS) WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION 4 CITY COUNCIL MINUTES - DECEMBER 22, 1992 Following discussion, the motion was made by Councilman Mlinar, seconded by Councilman Erickson and unanimously carried, to refer to the County with no objection. (m) DISCUSSION OF 1993 COST OF LIVING ADJUSTMENT Following discussion, Councilman Torgerson moved to approve a three percent cost of living adjustment to be effective January 1, 1993. Motion seconded by Council- man Mlinar and unanimously carried. (n) CONSIDERATION OF ADDITIONAL YOUTH CENTER FUNDING Finance Director Kenneth B. Merrill requested authoriza- tion to transfer $7,000.00 from the 1992 General Fund to the Youth Center Special Revenue Fund. Following discussion, Councilman Torgerson moved to approve transfer and to waive reading and adopt Resolu- tion No. 9860. Motion seconded by Councilman Mlinar and unanimously carried. (o) CONSIDERATION. OF RENEWAL OF LONG-TERM DISABILITY INSURANCE Finance Director Merrill reported the City's employee benefits consultant recommended acceptance of the in- creased renewal rate of $.63 per $100 of payroll, effec- tive December 1, 1992. Following discussion, Councilman Mlinar moved to approve. Motion seconded by Councilman Lenz and unanimously car- ried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR Administrator Plotz reported the appraiser's report on the lot south of Shopko would be completed by next week. He also stated the new liquor store was scheduled to be ready by the end of January '1993. On December 30, at 1:30 P.M., there will be a tour of the liquor store and food store building. Mr. Plotz reported the snowmobile trail signs were installed recently. He further stated Hutchinson was not one of the two recipients of the EPA grant for yard cycling, compost, etc. 5 CITY COUNCIL MINUTES - DECEMBER 22, 1992 The City Administrator commented on a forthcoming com- posting course to be offered in the spring through the community education program. Participants in the course will: (1) receive a free compost bin (81 have been pur- chased thus far); (2) pay a $1.00 fee for the class; (3) receive a $5.00 coupon toward purchase of mulching blade to retro fit onto lawn mower, if the person does grass cycling; and (4) receive a $1.00 credit per month on his/ her refuse bill if the individual completes the course and participates in mulching/composting. The consensus of the Council was to move forward with the program as outlined. Administrator Plotz stated the City had no agreement with Aagard West to pick up Christmas trees. Several options were suggested. Mayor Ackland directed City staff to work out appropriate arrangements for tree pickups. It was reported that the McLeod County Solid Waste Com- mittee was considering future pickup of old tires. Mr. Plotz informed the Council he had received a letter of resignation from Fire Marshall George Field, effective December 31, 1992. (b) COMMUNICATIONS FROM COUNCILMAN CRAIG LENZ Councilman Lenz inquired about the date for holding gen- eral public hearings on improvement projects. He sug- gested the annual joint meetings with the Utilities, HCDC Board, County Commissioners, and Township officials be held on two different dates. (c) COMMUNICATIONS FROM COUNCILMAN MARLIN TORGERSON Councilman Torgerson inquired about a bridge for sale by the City of New Ulm. Administrator Plotz responded that the bridge was advertised for sale in the newspaper, and bids were being accepted until January 15, 1993. A con- sultant will be doing a report on the condition of the bridge. (d) COMMUNICATIONS FROM COUNCILMAN DON ERICKSON Councilman Erickson recommended a 1.5 percent merit in- crease for the City Administrator. The motion was made by Councilman Torgerson, seconded by Councilman Mlinar and unanimously carried, to approve. 2 CITY COUNCIL MINUTES - DECEMBER 22, 1992 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The motion was made by Councilman Lenz, seconded by Coun- cilman Erickson and unanimously carried, to approve the claims and authorize payment from appropriate funds. 12. ADJOURNMENT There being no further business, the meeting adjourned at 9:02 P.M. 0 7