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07-25-1989 CCMMINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JULY 25, 1989 1. The meeting was called to order by Mayor Ackland at 7:30 p.m. The following were present: Mayor Paul L. Ackland, Aldermen Mike Carls, John Mlinar, Marlin Torgerson and Pat Mikulecky. Also present: City Administrator Gary D. Plotz, Consultant Engineer Marlow V. Priebe and City Attorney G. Barry Anderson. 2. INVOCATION In the absence of a pastor, there was no invocation. 3. MINUTES NONE 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. FINANCIAL REPORT - JUNE 1989 2. PLANNING COMMISSION MINUTES OF JUNE 20, 1989 3. POLICE CIVIL SERVICE COMMISSION MINUTES OF JULY 12, 1989 (b) THREE SHORT-TERM NON -INTOXICATING MALT LIQUOR LICENSES FOR HUTCHINSON HUSKIES BASEBALL ASSOCIATION (c) BINGO LICENSE FOR VFW (d) APPOINTMENTS (1) BURNS MANOR BOARD - Roger Gilmer (2) DOWNTOWN CHRISTMAS LIGHTING COMMITTEE - Jay Beytien, Larry Dostal, Jay Alrick, Dolf Moon and Paul Ackland Motion was made by Alderman Mlinar, seconded by Alderman Torgerson and carried unanimously to order report and minutes filed, issue licenses and ratify appointments. 5. PUBLIC HEARING NONE 1 J. CITY COUNCIL MINUTES - JULY 25, 1989 6. COMMUNICATIONS, REQUESTS AND PETITIONS (a) PRESENTATION BY CHARLES BAILLY & CO. ON 1988 FINANCIAL REPORT Charles Bailly summarized the financial report and management letter. In discussion of the fire department country account, he stated that if the Council wishes to include it in the financial report in future years, the Council should act on a motion to that effect. No formal action was taken at this time. (b) CONSIDERATION OF REQUEST FOR STREET REPAIR ON OSGOOD AVENUE In response to a resident's request, Engineer Priebe stated that storm sewer will be needed in the area and that the City should look at that project in the spring of 1990. Meanwhile, minimal street repairs are being done. Engineer Priebe was directed to call the resident and explain the situation. (c) CONSIDERATION OF REQUEST FOR ASSISTANCE OF $500 FOR LANDSCAPE STUDY FOR MAINSTREET PROJECT After discussion, motion was made by Alderman Mlinar, seconded by Alderman Torgerson and carried unanimously to honor the request and appropriate the funds from the contingency fund. (c -?)DISCUSSION OF CROSSWALK PROPOSALS FOR MAINSTREET & FIRST AVENUE SO In response to requests for safety controls at the Main Street crosswalk, Mainstreet Project representatives were informed that the police are issuing warnings to motorists. MN/DOT allows some variation in striping, but only in the color white. The City will check into the possibility of flashing lights at the crosswalk. (d) UPDATE ON HUTCH HOTEL PROJECT Report by Small Cities Coordinator Connie Mangan indicated that feasibility study would again be done to assure appropriate use of HUD funding. The present 1991 deadline could possibly be extended. A follow-up report will be prepared for the second meeting in August. Y. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 9043 - RESOLUTION IDENTIFYING CONGESTED TRAFFIC AREAS Motion was made by Alderman Carls, seconded by Alderman Mikulecky and carried unanimously to waive reading and adopt resolution. (b) RESOLUTION NO. 9044 - RESOLUTION ENTERING INTO CONTRACT WITH MN/DOT FOR 1990 TRANSIT GRANT 2 CITY COUNCIL MINUTES - JULY 25, 1989 Motion was made by Alderman Mikulecky, seconded by Alderman Torgerson and carried unanimously to waive reading and adopt resolution. (c) RESOLUTION NO. 9045 - RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR SIDEWALK PROJECT - LETTING NO. 6, PROJECT 89-04 After discussion, motion was made by Alderman Torgerson, seconded by Alderman Mikulecky and carried unanimously to waive reading and adopt resolution. (d) RESOLUTION NO. 9046 - RESOLUTION ESTABLISHING LOCATION FOR TRAFFIC CONTROL DEVICES AT CLIFTON HEIGHTS Motion was made by Alderman Carls, seconded by Alderman Torgerson and carried unanimously to waive reading and adopt resolution. (e) RESOLUTIONS TO ENTER INTO COOPERATIVE AGREEMENTS WITH MN/AOT FOR HIGHWAY PROJECTS (1) Resolution No. 9047 - T.H. 15 (2) Resolution No. 9048 - T.H. 7 Motion was made by Alderman Torgerson, seconded by Alderman Carls and carried unanimously to waive reading and adopt resolutions. (f) CONSIDERATION OF STATE PROPOSED CONTRACT FOR HWY 15 TURN LANE After discussion, the proposed contract was deferred indefinitely on a motion by Alderman Mikulecky, seconded by Alderman Mlinar and carried unanimously. Engineer Priebe was instructed to communicate with MN/DOT regarding options. (g) RESOLUTION NO. 9051 - RESOLUTION FOR PURCHASE Motion was made by Alderman Mlinar, seconded by Alderman Carls and carried unanimously to waive reading and adopt resolution. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF COMMUNICATION FROM DONOHUE CONCERNING PART 1 OF DOWNTOWN SPRINKLER SYSTEM The matter was deferred until August for staff study on a motion by Alderman Mlinar, seconded by Alderman Mikulecky and carried unanimously. 9. NEW BUSINESS (a) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS 3 CITY COUNCIL MINUTES - JULY 25, 1989 Motion was made by Alderman Mikulecky, seconded by Alderman Mlinar to authorize discontinuation of service. (b) CONSIDERATION OF AWARDING BIDS FOR BURNS MANOR RENOVATION Motion was made by Alderman Mlinar, seconded by Alderman Torgerson and carried unanimously to award bids for Burns Manor Renovation as recommended by Design Dimensions. (c) CONSIDERATION OF HUTCHMOBILE FOR TRANSPORTATION TO CITY YOUTH CENTER After discussion, motion was made by Alderman Carls, seconded by Alderman Torgerson and carried unanimously to approve use of Hutchmobile for a 4 week trial for youth center use, with local cost to be paid by non -City donations to the center. (d) CONSIDERATION OF AGREEMENT W/ D.J. ENTERPRISES FOR CURBSIDE RECYCLING Motion was made to approve agreement by Alderman Carls, seconded by Alderman Torgerson and carried unanimously. (e) CONSIDERATION OF STATE AWARD TO CITY RE CONDEMNATION OF PROPERTY ON HWY 22 SOUTH Motion to approve and accept award was made by Alderman Torgerson, seconded by Alderman Mlinar and carried unanimously. (f) CONSIDERATION OF REVISED MAINTENANCE AGREEMENT BETWEEN CITY AND STATE OF MN FOR LANDSCAPE PLANTINGS ON HIGHWAY RIGHT OF WAY Motion was made to approve, enter into agreement, waive reading and adopt Resolution 9052, by Alderman Torgerson, seconded by Alderman Mikulecky and carried unanimously. (g) CONSIDERATION OF REQUEST FROM SHINGOBEE BUILDERS TO BARRICADE SIDEWALK AND PARKING SPACE IN FRONT OF HUTCHINSON LEADER FOR CONSTRUCTION Request was approved on a motion by Alderman Mlinar, seconded by Alderman Mikulecky and carried unanimously. (h) CONSIDERATION OF REVISED SITE PLAN SUBMITTED BY ROBERT HORNICK WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION City Attorney Anderson and Engineer Priebe reported that staff recom- mends closing two entrances and requiring 15 feet of green space at the street; however, this is not a requirement. After discussion, motion was made by Alderman Torgerson to approve the site plan as presented, except to add the required buffer zone to the north. Motion was sec- onded by Alderman Mikulecky and approved unanimously. 4 CITY COUNCIL MINUTES - JULY 25, 1989 (i) CONSIDERATION OF REZONING PROJECT REQUESTED BY FAITH LUTHERAN CHUURCH FROM R-2 TO C-3 WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Motion was made by Alderman Carls to approve, waive first reading of Ordinance 8904 and set second reading for August 8. Seconded by Alderman Mlinar, it carried unanimously. (j) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY NEIL JENSEN FOR GARAGE ADDITION AT 518 2ND AVE SW WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Motion was made by Alderman Mlinar, seconded by Alderman Mikulecky and carried unanimously to approve, waive reading and adopt Resolution No. 9049. (k) CONSIDERATION OF PRELIMINARY AND FINAL PLAT OF CLASSIC CIRCLE ADDITION REQUESTED BY JUNE REDMAN WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following staff discussion that the subdivision agreement is needed by August 8, motion was made by Alderman Mikulecky to approve, waive reading and adopt Resolution No. 9050. Seconded by Alderman Mlinar, it carried unanimously. (1) CONSIDERATION OF REZONING FROM R-5 TO R-2 PROPERTY ON WATER STREET REQUESTED BY CITY STAFF WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION. Motion was made by Alderman Torgerson to approve, waive first reading of Ordinance 8905 and set second reading for August 8. Seconded by Alderman Mlinar, it carried unanimously. (m) ITEM DELETED (n) CONSIDERATION OF COMMUNICATION FROM PARK AND RECREATION BOARD CONCERNING LIONS CLUB HALLOWEEN PARTY The Council took no action, and encouraged the Park and Recreation Board and Lions Club work out the arrangements. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM THE CITY ADMINISTRATOR City Administrator Plotz reported that interviews for Youth Center Director will be conducted next week. A Holland Baseball Team is being hosted during July by the Parks and Recreation Department as a good will tour, paid for by the visitors. 5 CITY COUNCIL MINUTES - JULY 25, 1989 Consulting firm will be meeting with city hall staff concerning remodeling needs for the building. A citizen request for an ordinance to fence swimming pools will be dealt with at the next planning commission meeting, to be forwarded to the council. (b) COMMUNICATIONS FROM ALDERMAN MIKE CARLS Alderman Carls reported that the hospital board will be holding a planning meeting jointly with the city council at a date to be arranged. (c) COMMUNICATIONS FROM ALDERMAN JOHN MLINAR Alderman Mlinar asked what progress is being made to remove dirt pile from property on South Grade Road. Engineer Priebe will check to try to locate owner. (d) COMMUNICATIONS FROM ALDERMAN MARLIN TORGERSON Alderman Torgerson discussed problem with tall weeds on property being developed. He discussed the necessity for positive relations with citizens on proposed developments within the city. (e) COMMUNICATIONS FROM ALDERMAN PAT MIKULECKY Alderman Mikulecky discussed problem with weeds on property being developed and stated that some city -owned park areas have gone unmowed during this season. (f) COMMUNICATIONS FROM CITY ATTORNEY BARRY ANDERSON Attorney Anderson recommended the Council adopt a resolution requesting the bankruptcy trustee to resolve the situation with the Dakota Rail, since the success of the rail is important to the City. He will develop resolution for adoption on August 8. (g) COMMUNICATIONS FROM CONSULTANT ENGINEER MARLOW PRIEBE Engineer Priebe reported application deadline has passed for engin- eers and approximately four candidates may be interviewed. Date of August 14 was set for the interviews, beginning at 5:30 p.m. in hospital conference room. 10. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS 6 CITY COUNCIL MINUTES - JULY 25, 1989 Notion was made by Alderman Torgerson, seconded by Alderman Mikulecky and unanimously carried to approve and authorize payment from the appropriate funds. 12. ADJOURNMENT There being no further business, the meeting adjourned at 9:35 p.m. VA