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07-11-1989 CCMMINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JULY 11, 1989 1. The meeting was called to order- by Mayor Ackland at 7:30 P.M. The follow- ing were present: Mayor Paul L. Ackland, Aldermen Mike Carls, John Mlinar, Marlin Torgerson and Pat Mikulecky. Also present: City Administrator Gary D. Plotz, Consultant Engineer Marlow V. Priebe and City Attorney G. Barry Anderson. 2. INVOCATION The invocation was given by the Reverend Dan Cloeter, 3. MINUTES The minutes of the regular meeting of June 27, 1989 were approved as amended; and the Board of Review Minutes of June 27, 1989 were approved as distributed. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. BUILDING OFFICIAL'S REPORT - JUNE 1989 2. LIBRARY BOARD MINUTES OF JUNE 22, 1989 3. HOSPITAL BOARD MINUTES OF MAY 16, 1989 (b) REQUEST FOR USE OF LIBRARY SQUARE FOR ARTS & CRAFTS FESTIVAL ON SEPTEMBER 15-16, 1989 The motion was made by Alderman Torgerson, seconded by Alderman Mlinar and unanimously carried, to order report and minutes filed and approve request. 5. PUBLIC HEARING - 8:00 P.M. (a) ASSESSMENT ROLL NO. 251 - LETTING NO. 4, PROJECT NO. 89-05, 89-06, 89-07 And 89-12 Mayor Ackland called the hearing to order at 8:00 P.M. and read Publi- cation No. 4009. No one was present to be heard on the project. Ald- erman Torgerson moved to close the hearing at 8:03 P.M. Motion sec- onded by Alderman Mikulecky and unanimously carried. The motion was made by Alderman Torgerson, seconded by Alderman Carls and unanimously carried, to approve and adopt Assessment Roll No. 251, award the contract to Mid Minnesota Hot Mix in amount of $83,634.56, and to waive readings and adopt Resolutions No. 9040 and No. 9041. CITY COUNCIL MINUTES - JULY 11, 1989 (b) ASSESSMENT ROLL NO. 243-A - LETTING NO. 6, PROJECT NO. 88-11 Mayor Ackland called the hearing to order at 8:04 P.M. and read Publi- cation No. 4010. No one was present to be heard on the project. Ald- erman Carls moved to close the hearing at 8:05 P.M. Motion seconded by Alderman Mlinar and unanimously carried. The motion was made by Alderman Carls, seconded by Alderman Mlinar and unanimously carried, to approve and adopt Assessment Roll No. 243-A and to waive reading and adopt Resolution No. 9042. 6. COMMUNICATIONS. REQUEST AND PETITIONS (a) STATUS REPORT ON LEASE AGREEMENT FOR YOUTH CENTER (DEFERRED JUNE 27) Attorney Anderson reported on the terms in the proposed youth center lease agreement, and discussion followed. Mr. Jim Mills commented that the manager position would be advertised if the lease agreement was ap- proved. It was suggested that workman's compensation coverage be pro- vided for the person who will be the youth center manager. The motion was made by Alderman Torgerson, seconded by Alderman Mlinar, to approve and enter into an agreement with Tom Dolder (landlord) for a six-month period as stated. Motion carried four to zero, with Alderman Mikulecky abstaining from voting. (b) REVIEW OF GATE IN ALLEY WEST OF ADAMS STREET BETWEEN FOOD 'N FUEL AND FIFTH AVENUE SOUTHEAST Mr. Otto Rettig, 516 Adams, commented that a racing car had been moved through the gate area. One individual drives down the alley from the south to the north and drives over the railroad ties. He reported that 90% of the traffic had disappeared since the fence/gate was in- stalled. Also, the alley had been graded and was in better condition now than in previous years. Mr. Rettig questioned whether the combin- ation to the padlock had been given out. It was his suggestion to put a sign at the end of the alley and remove the white board sign and re- place it with a "dead end" sign placed lower down. Mr. Tom Pessek, 554 Adams, stated he had the referenced racing car in his garage. Since the gate is located on his property, he has diffi- culty getting out of his garage. He liked the gate to reduce traffic but would like to have it moved to the north side of his line so that he could get out the other way. Mr. Pessek expressed concern about someone getting hurt on the railroad ties located alongside the gate. Following discussion, Alderman Torgerson made the motion to move the gate to the north end of Tom Pessek's property and to make fence line solid on both ends of the gate. Motion seconded by Alderman Mlinar and unanimously carried. N CITY COUNCIL MINUTES - JULY 11, 1989 7. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 9034 - RESOLUTION FOR PURCHASE The motion was made by Alderman Carls, seconded by Alderman Mlinar and unanimously carried, to waive reading and adopt Resolution. (b) RESOLUTION NO. 9035A- RESOLUTION ACCEPTING $112,500 FROM THE HUTCHINSON UTILITIES COMMISSION The motion was made by Alderman Mlinar, seconded by Alderman Torgerson and unanimously carried, to waive reading and adopt Resolution. (c) RESOLUTION NO. 9037 - RESOLUTION FOR RELEASE AND SUBSTITUTION OF PLEDGED SECURITIES FROM FIRST STATE FEDERAL SAVINGS & LOAN ASSOCIATION, HUTCHINSON, MINNESOTA The motion was made by Alderman Carls, seconded by Alderman Mlinar and unanimously carried, to waive reading and adopt Resolution. (d) RESOLUTION 10. 9038 - RESOLUTION TO ESTABLISH CITY FEES/CHARGES, ETC. The motion was made by Alderman Carls, seconded by Alderman Mlinar and unanimously carried, to waive reading and adopt Resolution by reference of all previous charges and fees. (e) RESOLUTION NO. 9039 - RESOLUTION CONTINUING THE EFFECT OF PARKING AND TRAFFIC REGULATIONS The motion was made by Alderman Carls, seconded by Alderman Mlinar and unanimously carried, to waive reading and adopt by reference prior traffic regulations. 8. UNFINISHED BUSINESS (a) REPORT ON BREAKDOWN OF TAXES FOR MCLAUGHLIN PROPERTY Attorney Anderson reported on the McLaughlin property tax issue. Fol- lowing discussion, it was suggested that the outstanding $1,500 assess- ment fee be split 50/50 between the City and HRA. The motion was made by Alderman Mikulecky, seconded by Alderman Mlinar and unanimously carried, that the HRA assume one-half of the amount owing and the City one-half. 9. NEW BUSINESS (a) CONSIDERATION OF RE-ESTABLISHING BUILDING PERMITS AND FEES FOR RESHINGLING AND RESIDING Following discussion, Alderman Carls moved to require permits to be 3 taken out on both and a permit fee of $20 on residing and no fee on shingling. Motion seconded by Alderman Torgerson and unanimously carried. (b) CONSIDERATION OF RETAINAGE REDUCTION FOR ROBERT L. CARR CO. FROM $10,000 TO $5,000 CITY COUNCIL MINUTES - JULY 11, 1989 The motion was made by Alderman Torgerson, seconded by Alderman Mlinar and unanimously carried, to approve the reduction with recommended stipulations. (c) CONSIDERATION OF SANITARY SEWER HOOK-UP TO TARTAN PARK CONCESSION STAND Following discussion, Alderman Carls moved to approve the estimated hook-up cost of $1,256 to be taken out of the Park & Recreation Depart- ment budget, if available, or out of contingency fund. Motion seconded by Alderman Mlinar and unanimously carried. (d) CONSIDERATION OF PURCHASE OF NEW RADAR EQUIPMENT FOR POLICE DEPARTMENT The motion was made by Alderman Mikulecky, seconded by Alderman Mlinar and unanimously carried, to approve the $1,790 purchase. (e) CONSIDERATION OF DESIGNATION FOR BICYCLE AUCTION RECEIPTS Police Chief Madson recommended that the proceeds of $1,187 from the annual bicycle auction be allocated as follows: $750 for items of equipment for the Police Reserves, $250 for carpeting in conference area, and $125 for marker board in conference room. The motion was made by Alderman Torgerson, seconded by Alderman Carls and unanimously carried, to approve designation of receipts. (f) CONSIDERATION OF SALE OF $1,250,000 GENERAL OBLIGATION 1989 IMPROVEMENT BONDS Mr. Bill Fahey, Ehlers & Associates, presented a report on the G.O. improvement bonds. He stated the amount had been reduced from $1,525,- 000 to $1,250,000. The motion was made by Alderman Mlinar, seconded by Alderman Mikulecky and unanimously carried, to approve the bond sale, open bids on August 8, 1989 at 11:00 A.M., and waive reading and adopt amended Resolution No. 9035. (g) DISCUSSION OF 1990 TAX LEVY AND CITY BUDGET Finance Director Merrill reported on the vetoed tax bill and the bud- geting process. Since the tax levy would be set for October 1, it was his recommendation to wait until that date and hold budget hearing(s) after October 1 deadline. No action was taken. 4 CITY COUNCIL MINUTES - JULY 11, 1989 (h) CONSIDERATION OF STATE AID FOR AIRPORT MAINTENANCE AND OPERATION The motion was made by Alderman Mikulecky, seconded by Alderman Torger- son and unanimously carried, to approve and enter into agreement, waive reading and adopt Resolution No. 9036. (i) CONSIDERATION OF PURCHASE AGREEMENT FOR HELLAND PARK PROPERTY The motion was made by Alderman Torgerson, seconded by Alderman Miku- lecky and unanimously carried, to approve and enter into a purchase agreement for parkland with Triple H & 0 Partnership. (j) CONSIDERATION OF WORKSITE AGREEMENT WITH HEARTLAND COMMUNITY ACTION AGENCY The motion was made by Alderman Mlinar, seconded by Alderman Carls and unanimously carried, to approve the worksite agreement. (k) CONSIDERATION OF APPLYING FOR MAXI -AUDIT ON CITY HALL AND OLD FIRE STATION The motion was made by Alderman Carls, seconded by Alderman Torgerson and unanimously carried, to approve application for a maxi -audit grant agreement. (1) CONSIDERATION OF AGREEMENT WITH DAN HUDSON REGARDING DRIVE-THROUGH WINDOW AT "SUBWAY" The motion was made by Alderman Mikulecky, seconded by Alderman Torger- son and unanimously carried, to approve and enter into a right-of-way agreement. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM ALDERMAN MIKE CARLS Alderman Carls stated the Hospital Board would like to hold a joint meeting with the City Council sometime in August to update them on the hospital's expansion plans. It was the consensus of the Council to meet on August 9, 5:00 P.M., at the hospital. (b) COMMUNICATIONS FROM ALDERMAN JOHN MLINAR Alderman Mlinar inquired about the status of advertising for a City En- gineer. Administrator Plotz reported an ad was placed in the League of Cities publication in June, as well as in other publications. To date the City has received seven applications. (c) COMMUNICATIONS FROM ALDERMAN MARLIN TORGERSON Alderman Torgerson stated a resident had a concern about chemicals 5 CITY COUNCIL MINUTES - JULY 11, 1989 being emitted into the air from mosquito spraying. He suggested the bridge approach on School Road be cleaned up as the willows and sumac growing in the area makes it look bad. (d) COMMUNICATIONS FROM ALDERMAN PAT MIKULECKY Alderman Mikulecky inquired about an appointment to the Burns Manor Nursing Home Board to fill a vacancy on the board. (e) COMMUNICATIONS FROM MAYOR PAUL L. ACKLAND Mayor Ackland stated he had received a request for the use of the temporary bridge on Hwy. 22 South. It was reported that Hands, Inc. will celebrate its 25th anniversary on August 6. The Mayor requested that a Council representative be pres- ent. Also, he mentioned that this non-profit organization had spent $125 for a brochure to adverise their open house. The Mayor suggested that the City pay for the cost of the brochure. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The motion was made by Alderman Torgerson, seconded by Alderman Mlinar, to approve and authorize payment from the appropriate funds. Motion unanimously carried. 12. ADJOURNMETN There being no further business, the meeting adjourned at 9:20 P.M. R