Loading...
06-13-1989 CCMMINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JUNE 13, 1989 1. The meeting was called to order by Mayor Ackland at 7:30 P.M. The follow- ing were present: Mayor Paul L. Ackland, Aldermen Mike Carls, John Nlinar, Marlin Torgerson and Pat Mikulecky. Also present: Finance Director Kenneth B. Merrill, Consultant Engineer Marlow V. Priebe and City Attorney G. Barry Anderson. 2. INVOCATION The invocation was given by the Reverend Jon Lindekugel. 3. MINUTES The minutes of the special meeting and regular meeting of May 23, 1989, bid openings of May 23, June 2, June 5 and June 6, 1989 and Board of Review of June 5, 1989 were approved as distributed. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. BUILDING OFFICIAL'S REPORT - MAY 1989 2. AIRPORT COMMISSION MINUTES OF MAY 30, 1989 3. POLICE COMMISSION MINUTES OF MAY 2 AND MAY 17, 1989 (b) REDUCED REFUSE RATE FOR SENIOR CITIZEN The motion was made by Alderman Mlinar, seconded by Alderman Mikulecky and unanimously carried, to order report and minutes filed and approve reduced rate. (c) PRESENTATION TO HUTCHINSON WOMEN'S CLUB Mayor Ackland presented representatives of the Hutchinson Women's Club with a Resolution of Appreciation for their project at the Oakland Cemetery. 5. PUBLIC HEARING - 8:00 P.M. (a) PROPOSED LAYOUT AND IMPROVEMENTS (LETTING NO. 7, PROJECT NO. 89-13) FOR HIGHWAY 7 EAST Mayor Ackland called the hearing to order at 8:00 P.M. and read Publi- cation No. 3997. Engineer Gene Setrum, MN/DOT Willmar office, reported the design plan was prepared in Willmar and approved in St. Paul. He then presented a drawing of the proposed plan along Hwy. 7 East. It was reported the 1 �r CITY COUNCIL MINUTES - JUNE 13,1989 outside lanes would be wide enough to be expanded to five lanes in the future. There was no proposed raised concrete islands in the middle. The project will cost $900,000, with the letting in January 1990 and construction during 1990. The State will pay the total cost of the roadway surfacing, curb and gutter and drainage along the roadway, and the City cost will be for hydraulics. There is one driveway on Fifth Street for which the State would like to obtain an easement. Esther Froeming, 505 Seventh Avenue SE., inquired about the road surface by Montesorri School. Mr. Setrum stated that for a period of time the local residents will drive on gravel surface. There will be no raised grade, and the speed limit will be reduced to 45 mph. It will take a construction season to finish the project. Howard Telecky, 321 Hwy. 7 East, questioned the approach by his house. He stated the neighbor comes over onto his property. Lyndon Gernand, 474 Hwy. 7 East, asked about an entrance into his shop. Mr. Setrum stated that the footing for the shop was 10 feet below the road. It would have to come out beyond the building to get a good grade. Ken Felska, 306 Hwy. 7 East, commented his property was right next to the railroad tracks. He asked how close the road would come to the auto machine service building. Since he's close to the property line, he was concerned about the width. Mr. Setrum stated the width would be 64 feet from curb to curb, which would allow for five lanes. Bob Reckow, manager of Northland Beverage, inquired if it would be cost effective to put in an entrance off of Hwy. 7 East to the property on Michigan Avenue at the time the project was done. Mr. Setrum stated that if the owner knew where he wanted the entrance, he should apply for a permit before next year. Then the State would put in the curb cut along the highway. Bruce Santelman, representing the Country Kitchen, asked if the busi- nesses would be blocked off from people going east and west on Hwy. 7. Mr. Setrum reported that the detour would go down County Road 4 to Bis- cay and come back into town on Hwy. 22. However, the detour will not put the businesses out of business for the summer as they can be reach- ed on a temporary service road by traffic going east. Roger Kable, Kable's Furniture, questioned how the traffic was supposed to get over to the businesses on the other part of the road when noth- ing beyond Garden Road would be accessible. Mr. Setrum commented it would not be direct access but by service road. Alderman Torgerson moved to close the hearing at 8:35 P.M. Motion sec- onded by Alderman Mlinar and unanimously carried. Following discussion, Alderman Torgerson moved to approve the layout 2 CITY COUNCIL MINUTES - JUNE 13, 1989 and waive reading and adopt Resolution No. 9018. Motion seconded by Alderman Mikulecky and unanimously carried. 6. COMMUNICATIONS, REQUESTS AND PETITIONS (a) PRESENTATION OF PLAN FOR YOUTH CENTER FOR COUNCIL APPROVAL Mr. Jim Mills reported that no youth center lease agreement was in place, and the July 6 opening date had to be delayed. It was his recommendation that the Council approve the items submitted except for the lease agreement and hiring of a youth center manager. Following discussion, Alderman Torgerson moved to approve the items ex- cept for a lease agreement. Motion seconded by Alderman Carle. The motion was amended by Alderman Mlinar to establish a June 27, 1989 deadline for a lease agreement with Tom Dolder. Amended motion sec- onded by Alderman Torgerson and unanimously carried. Main motion car- ried unanimously. (b) CONSIDERATION OF REQUEST BY HUTCHINSON ASSEMBLY OF GOD CHURCH TO USE LIBRARY SQUARE FOR CONCERT ON JULY 30, 1989 The motion was made by Alderman Carle, seconded by Alderman Mlinar and unanimously carried, to approve the request. (c) PRESENTATION BY DONOHUE & ASSOCIATES ON ENGINEERING SERVICES PROPOSAL FOR 3M SOLVENT RECOVERY PROJECT Mr. Richard (Rick) Ford, Operations Specialist for Donohue & Associ- ates, presented a report on the proposed project and the services Dono- hue would provide. He stated that 3M had offered to subsidize $8,000 toward the $12,400 fee for the study. Following discussion, Alderman Torgerson moved to approve and enter into agreement with Donohue & Associates. Motion seconded by Alderman Mlinar. Alderman Mikulecky amended the motion that the City pay the entire fee for the study. Amended motion seconded by Alderman Carle and unanimously carried. Main motion unanimously carried. (d) PRESENTATION BY FIRE DEPARTMENT REGARDING AERIAL LADDER REPAIR Gary Forcier and Brad Emans from the Fire Department reported that the aerial ladder needed repairs. Three quotes were received, and it was their recommendation to have Pierce in Wisconsin do the necessary re- pairs at a cost of $4,000. Also, it was recommended to have a trans- port company haul the truck and ladder to Wisconsin at a cost of $1,100. Following discussion, Alderman Torgerson moved to accept the bid from Pierce and accept the transportation recommendation of the Fire Depart- ment. Motion seconded by Alderman Mlinar and unanimously carried. 3 CITY COUNCIL MINUTES - JUNE 13, 1989 7. E:1 VE RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 89-01, SECOND SERIES - AN ORDINANCE ADOPTING A REVISION AND CODIFICATION WITH CERTAIN ADDITIONS AND DELETIONS, OF ALL ORDINANCES OF THE CITY OF HUTCHINSON, MINNESOTA The motion was made by Alderman Mikulecky, seconded by Alderman Torger- son, to waive first reading and set second reading for June 27, 1989. Following discussion, the motion and second were withdrawn. Alderman Carls moved to defer. Motion seconded by Alderman Mlinar and unanimously carried. (b) ORDINANCE NO. 89-02 - AN ORDINANCE AMENDING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP (CASA ADDITION) The motion was made by Alderman Mikulecky, seconded by Alderman Torger- son and unanimously carried, to waive second reading and adopt Ordi- nance No. 89-02. (c) ORDINANCE NO. 89-03 - AN ORDINANCE TO VACATE UTILITY EASEMENT IN CASA ADDITION The motion was made by Alderman Carls, seconded by Alderman Mlinar and unanimously carried, to waive second reading and adopt Ordinance No. 89-03. (d) RESOLUTION NO. 9010 - RESOLUTION FOR PURCHASE The motion was made by Alderman Torgerson, seconded by Alderman Mlinar and unanimously carried, to waive reading and adopt Resolution. UNFINISHED BUSINESS (a) CONSIDERATION OF PUBLIC PARKING LOT FOR NORTH MAIN STREET UNDER THE DEVELOPMENT DISTRICT PROGRAM/TAX INCREMENT FINANCE PLAN OF 1980 (DEFERRED MAY 23, 1989) The City Attorney recommended the City hire an appraiser to determine the fair market value of the Quade property to be used for a parking lot. The estimated cost for an appraisal would be $300 to $500. Following discussion, Alderman Torgerson moved to approve hiring an ap- praiser. Motion seconded by Alderman Mikulecky and unanimously car- ried. NEW BUSINESS (a) CONSIDERATION OF FLOOD DAMAGE REDUCTION GRANT PROGRAM Following discussion regarding properties eligible, the motion was made 4 CITY COUNCIL MINUTES - JUNE 13, 1989 by Alderman Torgerson to defer. Motion seconded by Alderman Mlinar and unanimously carried. (b) CONSIDERATION OF RENEWAL OF HOTEL/MOTEL INSPECTIONS CONTRACT WITH STATE OF MINNESOTA Following discussion, Alderman Carls moved to approve and enter into contract. Motion seconded by Alderman Mlinar and unanimously carried. (c) CONSIDERATION OF CONTRACT AMENDMENT WITH MUNICIPAL ORDINANCE CODIFIERS, INC. Following an explanation of the contract amendment by Attorney Ander- son, Alderman Mlinar moved to approve and enter into contract. Motion seconded by Alderman Carls and unanimously carried. (d) ITEM WITHDRAWN FROM AGENDA (e) CONSIDERATION OF SETTING DATE FOR REFUSE BOARD OF REVIEW WITH JUNKER SANITATION The motion was made by Alderman Mlinar, seconded by Alderman Torgerson and unanimously carried, to set the Board of Review for June 27, 1989 at 6:30 P.M. (f) CONSIDERATION OF AWARD FOR SECTION I AND II FOR WATER TREATMENT FACILITIES FILTER REHABILITATION AND CONTROL SYSTEM MODIFICATION PROJECT Mr. Chuck Barger of RCM commented on the bids received. It was his recommendation to award the bid for Section I to P&L Mechanical, Inc. for $205,178, using base bid equipment and DeZurik valves, and to award Section II to Quade's, Inc. for $71,500, using Consolidated Electric equipment for a $5,000 addition. Alderman Torgerson moved to award Section I to P&L Mechanical. Motion seconded by Alderman Mlinar and unanimously carried. Mr. Quint Bocchi, representing Custom Control Technology, Inc., com- mented on his firm's proposal and its work. Following discussion, Ald- erman Torgerson moved to defer Section II to the next meeting. Motion seconded by Alderman Mlinar and unanimously carried. (g) CONSIDERATION OF PREPARATION OF ASSESSMENTS AND SETTING PUBLIC HEARING FOR LETTING NO. 4, PROJECTS 89-05, 89-06, 89-07, 89-12 Following discussion, the motion was made by Alderman Carls, seconded by Alderman Torgerson and unanimously carried, to approve and set hear- ing for July 11, 1989 at 8:00 P.M. and waive readings and adopt Resolu- tions No. 9012 and No. 9013. 5 CITY COUNCIL MINUTES - JUNE 13, 1989 (h) CONSIDERATION OF AWARDING BID FOR TRANSIT BUS Following discussion, Alderman Mlinar moved to approve the purchase of a medium -duty vehicle from Minnesota Body & Equipment Co. for $36,121. Motion seconded by Alderman Carls and unanimously carried. (i) CONSIDERATION OF PROPOSALS FOR ENGINEERING SERVICES FOR DOWNTOWN WATER SERVICES AND SPRINKLING Engineering proposals were submitted by RCM and Donohue & Associates. Following discussion, Alderman Mikulecky moved to go with Donohue & Associates for Phase I, with the preliminary design. Motion seconded by Alderman Torgerson. Alderman Mikulecky amended the motion that Don- ohue come back with a cost estimate before proceeding with work on the preliminary study. Amended motion seconded by Alderman Mikulecky and unanimously carried. The main motion carried four to one, with Mayor Ackland, Aldermen Mlinar, Torgerson and Mikulecky voting aye and Ald- erman Carls voting nay. (j) CONSIDERATION OF SPRINKLER SYSTEM CONNECTION FOR BENJAMIN PROPERTY OFF FRANKLIN STREET BEFORE FINAL SURFACING Following discussion, Alderman Mikulecky moved to defer. Motion sec- onded by Alderman Mlinar and unanimously carried. (k) CONSIDERATION OF ALLEY STORM SEWER LINE WEST OF MAIN STREET BETWEEN SECOND AND THIRD AVENUE AND ALLEY SURFACING BETWEEN SECOND AND FOURTH AVENUE It was the recommendation of the Consultant Engineer to obtain bids for installation of a new line and surfacing. Following discussion, Alder- man Torgerson moved to approve. Motion seconded by Alderman Carls and unanimously carried. (1) CONSIDERATION OF SELECTING ARCHITECTURAL FIRM TO PREPARE STUDY ON REMODELING AND/OR REPLACEMENT OF CITY HALL Following discussion of the pros and cons of two architectural firms, Alderman Carls moved to establish a sub-committeee of Mayor Ackland, Alderman Torgerson and Administrator Plotz to make a recommendation at the next meeting. Motion seconded by Alderman Mikulecky and unani- mously carried. (m) CONSIDERATION OF WAIVING BUILDING PERMIT FEE FOR RCM PROJECT 14007.01 Following discussion of whether or not the building permit fee was in- cluded in the bid, Alderman Torgerson moved to defer. Motion seconded by Alderman Carls and unanimously carried. (n) CONSIDERATION OF APPROVING PLANS AND SPECIFICATIONS AND ADVERTISE FOR BIDS FOR BLUFF STREET PROJECT, LETTING NO. 5, PROJECT NO. 89-15 C CITY COUNCIL MINUTES - JUNE 13, 1989 Following discussion, Alderman Torgerson moved to approve plans and specifications, open bids on July 11, 1989 at 2:00 P.M., waive reading and adopt Resolution No. 9011. Motion seconded by Alderman Mlinar and unanimously carried. (o) CONSIDERATION OF AWARDING BID FOR PURCHASE OF TWO COMBINATION GRASS AND SIDEWALK MAINTENANCE MACHINES AND SNOW BLOWER AND BROOM Supervisor Doug Meier recommended the Council award the bid to MTI Dis- tributing Co. for a net price of $23,745 after trade-in. Following discussion, Alderman Torgerson moved to accept the bid from MTI and enter into contract. Motion seconded by Alderman Mikulecky and unani- mously carried. (p) CONSIDERATION OF ACCEPTING ENGINEER'S REPORT, WAIVING PUBLIC HEARING, APPROVING PLANS AND SPECIFICATIONS AND ADVERTISING FOR BIDS FOR LETTING NO. 6, PROJECT NO. 89-04 Following discussion, the motion was made by Alderman Torgerson, sec- onded by Alderman Mlinar and unanimously carried, to approve the re- port, plans and specifications, advertise for bids on July 11, 1989 at 2:00 P.M., and waive readings and adopt Resolutions No. 9014 through No. 9017. (q) CONSIDERATION OF RECYCLING RECOMMENDATIONS FROM SOLID WASTE MANAGEMENT COMMITTEE Committee Chairperson Mark Schnobrich presented the recycling recommen- dations to reject the County proposal and set up a local curb -side pickup to begin immediately. It would begin on a trial basis in one designated precinct. Following discussion, Alderman Mlinar moved to approve the Committee to draw up specifications regarding the pilot program and implementation. Motion seconded by Alderman Mikulecky and unanimously carried. (r) CONSIDERATION OF SPECIFICATIONS FOR BURNS MANOR RENOVATION AND AUTHORIZATION TO ADVERTISE FOR BIDS Chairperson Ancher Nelsen, Acting Administrator Dorothy Lundberg, Linda Nelson of Good Neighbor, and Laurie Pearson of Design Dimensions ap- peared before the Council to present the Phase I remodeling renovation for Burns Manor. It was reported that the bid specifications would be divided into five sections, and the bids would be opened on July 11, 1989 at 2:00 P.M. Following discussion, the motion was made by Alderman Mlinar, seconded by Alderman Mikulecky and unanimously carried, to approve the specifi- cations and advertise for bids. 7 CITY COUNCIL MINUTES - JUNE 13, 1989 10. MISCELLANEOUS (a) COMMUNICATIONS FROM FINANCE DIRECTOR Director Kenneth Merrill commented on the Governor's report at the League of Cities Conference and the Truth In Taxation Bill. (b) COMMUNICATIONS FROM ALDERMAN MIKE CARLS Alderman Carls commented on the public notice from the Minnesota Pollu- tion Control Agency regarding the proposed air emission facility permit amendment for 3M in Hutchinson. He was concerned about public input and the deadline on June 16, 1989. Alderman Carls suggested the City file a protest with the MPCA that the period of time for public comment was inadequate and that the period should be extended. He felt the City should know more about this matter, and a City representative should attend the meeting in St. Paul with written questions to be answered. Also, the agency should be requested to hold a public infor- mational meeting in Hutchinson. Alderman Torgerson moved to hold a public informational meeting in Hutchinson. Motion seconded by Alderman Carls. The motion was amended by Alderman Carls that the public informational meeting be held prior to any amendment made to the 3M permit. The amended motion and main motion unanimously carried. (c) COMMUNICATIONS FROM ALDERMAN JOHN MLINAR Alderman Mlinar commented on the mounds of dirt in the yard of a newly constructed house located on South Grade Road west of First Bank of Minnesota. The matter was referred to the City Administrator for ac- tion to be taken. (d) COMMUNICATIONS FROM ALDERMAN MARLIN TORGERSON Alderman Torgerson reported a motorcycle rider just about had an acci- dent on Dale and South Grade Road due to a hole in the road. The Con- sultant Engineer reported it was to be repaired this week. Alderman Torgerson commented on trees and brush growing up on School Road near the area of the bridge. The Finance Director was to follow up on this matter. (e) COMMUNICATIONS FROM CITY ATTORNEY Attorney Anderson reported that the Ulland trailers had been moved to the street garage and will be sold at public auction. (f) COMMUNICATIONS FROM CONSULTANT ENGINEER Engineer Priebe reported that the assessment roll No. 243-A for Plaza D CITY COUNCIL MINUTES - JUNE 13, 1989 Heights Addition had been prepared. It was his recommendation to hold an assessment hearing for Letting No. 6, Project No. 88-11 on July 11, 1989 at 8:00 P.M. Following discussion, Alderman Mlinar moved to approve the assessment roll No. 243-A, hold hearing July 11, 1989 at 8:00 P.M., and waive readings and adopt Resolutions No. 9019 and No. 9020. Motion seconded by Alderman Torgerson and unanimously carried. Consultant Priebe stated the City should receive a letter this week for approval of the temporary bridge on Hwy. 22 South. He further reported that the water in the water main on Hwy. 22 between Oakland Avenue and Juul Contracting Co. may have to be lowered. (g) COMMUNICATIONS FROM MAYOR PAUL L. ACKLAND Mayor Ackland commented on the McLaughlin property issue and the letter from the City Attorney regarding this matter. He requested a report on the tax breakdown for the next meeting. (h) COMMUNICATIONS FROM POLICE CHIEF STEVEN MADSON Chief Madson reported that the new Police Department secretary will be- gin work on June 26. Also, the Police Commission is in the process of final selection for a police officer. It was the legal opinion of the City Attorney that all police employees shall be appointed by the City Administrator in accordance with the City Charter and by recommendation from the Police Civil Service Com- mission. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The motion was made by Alderman Torgerson, seconded by Alderman Miku- lecky, to approve and authorize payment from the appropriate funds. Motion unanimously carried. 12. ADJOURNMENT There being no further business, the meeting adjourned at 12:00 midnight. 0