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04-25-1989 CCMMINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, APRIL 25, 1989 1. The meeting• was• called to order by Mayor Ackland at 7:30 P.M. The follow- ing• were present: Mayor Paul L. Ackland, Aldermen Mike Carls, John Mlinar, Marlin Torg•erson and Pat Mikulecky. Also present: City Administrator Gary D. Plotz, Consultant Engineer Marlow V. Priebe and City Attorney G. Barry Anderson. 2. INVOCATION The invocation was given by the Reverend Walter Marth. 3. MINUTES The minutes of the regular meeting of April 11, 1989 were approved as dis- tributed. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. FINANCIAL REPORT - MARCH 1989 2. PLANNING COMMISSION MINUTES - MARCH 21, 1989 3. HRA MINUTES - MARCH 21, 1989 AND MARCH 28, 1989 4. AIRPORT COMMISSION MINUTES - APRIL 17, 1989 (b) RENEWAL OF ON -SALE NON -INTOXICATING MALT LIQUOR LICENSES 1. CROW RIVER COUNTRY CLUB 2. GODFATHER'S PIZZA 3. GOLD COIN RESTAURANT 4. PIZZA HUT 5. LITTLE CROW BOWLING LANES (c) RENEWAL OF OFF -SALE NON -INTOXICATING MALT LIQUOR LICENSES 1. CASH WISE FOODS 2. ERICKSON FREEDOM STATION - HWY. 7 & HWY. 15 3. GEORGE'S FOOD 'N FUEL 4. ONE-STOP GAS & GROCERY 5. SOUTHTOWN MOBIL 6. TOM THUMB FOOD MARKET 7. SUPER AMERICA (d) APPOINTMENT OF JEFF HAAG TO POLICE CIVIL SERVICE COMMISSION The motion was made by Alderman Torgerson, seconded by Alderman Mlinar, to order report and minutes filed, issue the licenses and ratify the 1 CITY COUNCIL MINUTES - APRIL 25, 1989 appointment. Motion unanimously carried. 5. PUBLIC HEARING None. d. COMMUAICATIOAS, REQUESTS AND PETITIONS (a) DISCUSSION OF ALLEY WEST OF ADAMS STREET AND NORTH OF FOOD 'N FUEL Following discussion, Alderman Carls moved that for a period of 60 days to stop traffic with a gate at the north property line of the Credit Union. Motion seconded by Alderman Torgerson. The motion was amended by Alderman Carls to read that the gate goes up one week after signs are posted, and signs should be signed and posted with all deliberate speed. Alderman Torgerson seconded the amended motion and unanimously carried. Main motion carried unanimously. (b) PRESENTATION BY CHUCK BARGER OF RCM OF WATER PLANT IMPROVEMENTS COVERING FILTERS AND PUMP CONTROL SYSTEMS AND AUTHORIZE ADVERTISING Mr. Chuck Barger reported on the filters and pump control systems at the water plant. Following discussion, Alderman Mlinar moved to ap- prove the water plant improvements of filters and pump control systems and advertise for bids on June 2, 1989. Motion seconded by Alderman Mikulecky and unanimously carried. (c) CONSIDERATION OF PETITION FROM CLIFTON HEIGHTS RESIDENTS FOR IMPROVEMENTS, STREET LIGHTING AND TRAFFIC SIGNS Following discussion, Alderman Carls moved to approve for the 1990 im- provement project list and refer to the Utilities, Police and Street Departments and City Administrator. Motion seconded by Alderman Tor- gerson and unanimously carried. (d) WITHDRAWN FROM AGENDA (e) UPDATE REPORT BY BILL BASSETT ON LOBBYING ACTIVITIES BY COALITION OF GREATER MINNESOTA CITIES Mr. Bill Bassett presented an update report on legislative action and what the Coalition is doing. 7. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 8993 - RESOLUTION FOR PURCHASE The motion was made by Alderman Mlinar, seconded by Alderman Carls, to waive reading and adopt Resolution No. 8993. Motion unanimously car- ried. 2 CITY COUNCIL MINUTES - APRIL 25, 1989 8. UNFINISHED BUSINESS (a) CONSIDERATION OF RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT PROJECT NO. 89-03, LETTING NO. 3 (DOWNTOWN SPRINKLING PROJECT) Mr. Dwayne Peterson represented the HCDC Finance Committee and reported on the proposed formula from its April 25, 1989 meeting. The property owners with either no basement or a basement under 1,500 sq. ft. would have a $300 deferred assessment, and the additional amount from the Revolving Loan Fund would be $135,285. Following discussion, Alderman Carls moved to approve the report and set hearing for May 23, 1989 at 8:00 P.M., and to waive readings and adopt Resolutions No. 8981 and No. 8982, and make an alternate that the $300 assessment not be deferred but rather be an activated assessment. Motion seconded by Alderman Mlinar and unanimously carried. (b) CONSIDERATION OF PUBLIC PARKING LOT FOR NORTH MAIN STREET UNDER THE DEVELOPMENT DISTRICT PROGRAM TAX INCREMENT FINANCE PLAN OF 1980 Administrator Plotz reported on the alternatives for the parking lot situation. Engineer Priebe recommended deferring the item for a re- view by the Street Department for the cost of gravel on the lot or possibly leasing the lot. Alderman Mlinar moved to defer to May 9, 1989. Notion seconded by Ald- erman Torgerson and unanimously carried. (c) CONSIDERATION OF REJECTING BID(S) FOR REMOVAL OF TRAILERS AT MIDWEST TRAILER COURT (DEFERRED FEBRUARY 28, 1989) Following discussion, Alderman Torgerson moved to reject the bid from Duiamond 5 Wrecking, Inc. Motion seconded by Alderman Mlinar and unan- imously carried. 9. NEW BUSINESS (a) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS Following discussion, Alderman Mikulecky moved to discontinue service on May 1, 1989 unless other arrangements had been made, and to defer payment to May 25 for Dr. Steven DeKoster. Motion seconded by Alder- man Torgerson and unanimously carried. (b) CONSIDERATION OF ADDITIONAL FEES FOR RCM CONTRACT Following discussion, Alderman Mikulecky moved to defer until the next meeting for additional figures from RCM. Motion seconded by Alderman Mlinar and unanimously carried. 3 CITY COUNCIL MINUTES - APRIL 25, 1989 (c) CONSIDERATION OF PROPOSED CONSTRUCTION AGREEMENT WITH MN/DOT FOR TRUNK HIGHWAY 10. 22 PROJECT Following discussion, Alderman Torgerson moved to approve and enter into agreement and to waive reading and adopt Resolution No. 8997. Motion seconded by Alderman Carle and unanimously carried. (d) CONSIDERATION OF REQUEST FROM HUTCHINSON MANUFACTURING & SALES INC. FOR CITY SEWER HOOK-UP Administrator Platz recommended obtaining surveys from other cities to determine their policy(s) for hook-up charges. Alderman Torgerson moved to defer to May 9, 1989. Motion seconded by Alderman Mlinar and unanimously carried. (e) CONSIDERATION OF ELECTRICAL SERVICE AT OLD WASTEWATER TREATMENT PLANT BY QUADE'S ELECTRIC It was reported the cost would be $2,200 to complete the electrical service, plus the cost for an electrical inspection. Following dis- cussion, Alderman Mlinar moved to approve the work. Motion seconded by Alderman Torgerson and unanimously carried. (f) CONSIDERATION OF UNDERGROUND SPRINKLING SYSTEM AT VETERANS MEMORIAL FIELD Following discussion, Alderman Carle moved to approve the sprinkling system, based on the memorandum from the Interim Parks & Recreation Di- rector to take $9,500 from the chemical budget and one-half ($5,100) from the salary savings for a Recreation Director. Motion seconded by Alderman Mlinar and unanimously carried. Interim Director Haugen reported bids had been received for this proj- ect; however, one of the four bidders presented an alternate bid on the sprinkling system. It was the legal opinion of the City Attorney that the specifications had been changed, and the City only had one bid. It was his recommendation to obtain quotes from the other three low bid- ders. Alderman Carle moved to direct the Interim Park & Recreation Director to contact all three lower bidders with the specifications to receive quotes. Motion seconded by Alderman Mlinar and unanimously carried. (g) CONSIDERATION OF REQUEST FROM SCHOOL DISTRICT NO. 423 REGARDING SIDEWALK AND STREET LIGHTS Following discussion, Alderman Carle approved the request for the new school. Motion seconded by Alderman Mlinar and unanimously carried. (h) CONSIDERATION OF AWARDING 1989 GASOLINE AND DIESEL FUEL CONTRACT FOR CITY VEHICLES 4 CITY COUNCIL MINUTES - APRIL 25, 1989 Following discussion, Alderman Mlinar moved to approve and award the quotation to Cenex Co -Op for $.059 per gallon over the Koch price. Motion seconded by Alderman Torgerson and unanimously carried. (i) CONSIDERATION OF CURBING AROUND PET HOSPITAL'S EAST AND NORTH ENTRANCES AND DIAGONAL PARKING ALONG NORTH SIDE OF PROPERTY RIGHT-OF-WAY Dr. & Mrs. Curtis Reiter presented a proposed site plan for improve- ments at the Hutchinson Pet Hospital. Following discussion, Alderman Torgerson moved that the Engineering Department do a survey and study of the curb to extend it back as far as possible without doing a sur- vey of the whole street and get a cost estimate for the project. Mo- tion seconded by Alderman Mlinar and unanimously carried. (j) WITHDRAWN FROM AGENDA (k) CONSIDERATION OF REVISED LAYOUTS FROM MN/DOT FOR HWY. 9 EAST PROJECT Following discussion, Alderman Carls moved to defer. Motion seconded by Alderman Mikulecky and unanimously carried. (1) CONSIDERATION OF ESTABLISHING HANGAR RENT FOR NEW HANGAR AT MUNICIPAL AIRPORT AS RECOMMENDED BY AIRPORT COMMISSION Mr. John Miller appeared before the Council to express concern regard- ing some of the actions taken by the Airport Commission. Following discussion, Alderman Carls moved to send all related items back to the Airport Commission for further consideration. Motion seconded by Ald- erman Mlinar and unanimously carried. (m) CONSIDERATION OF CHARGING HANGAR RENT FOR CIVIL AIR PATROL PLANE AT MUNICIPAL AIRPORT AS RECOMMENDED BY AIRPORT COMMISSION Following discussion, Alderman Carls moved to send all related items back to the Airport Commission for further consideration. Motion sec- onded by Alderman Mlinar and unanimously carried. (n) CONSIDERATION OF EXTENDING CONDITIONAL USE PERMIT REQUESTED BY CLARK MILLER ON A & W RESTAURANT SITE WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, Alderman Carls moved to approve the extension. Motion seconded by Alderman Mlinar and unanimously carried. (o) CONSIDERATION OF FINAL PLAT OF MAC SUBDIVISION (TWO MILE RADIUS) WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, Alderman Mlinar moved to refer to the County with no objection. Motion seconded by Alderman Mikulecky and unanimously carried. 5 CITY COUNCIL MINUTES - APRIL 25, 1980 (p) CONSIDERATION OF BEGINNING ANNEXATION PROCEEDINGS ON TRACT IN SECTION 1 LYNN TOWNSHIP OFF SOUTH GRADE ROAD WITH UNFAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, Alderman Torgerson moved to refer back to the Planning Commission for additional information. Notion seconded by Alderman Carls and unanimously carried. (q) CONSIDERATION OF BEGINNING REVISED ANNEXATION PROCEEDINGS ON MCDONALD PROPERTY WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, Alderman Mlinar moved to refer to the Municipal Board. Notion seconded by Alderman Carls and unanimously carried. (r) DISCUSSION OF BURGER KING SITE PLAN WITH RECOMMENDATION OF PLANNING COMMISSION It was the recommendation of the Planning Commission that the house located on Hwy. 7 East adjacent to the site be removed and the open excavation be filled in, and also the open excavation to the north of Gas IN Grocery be filled and restored to a buildable condition within 20 days of notice by the City. Following discussion, Alderman Carls moved to direct the City Attorney to take the necessary steps to accomplish the recommendations of the Planning Commission. Motion seconded by Alderman Mlinar and unani- mously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz reported that six proposals were received for remodeling or replacement of City Hall. A summary report will be pre- pared and distributed to the Council members. (b) COMMUNICATIONS FROM COMMUNITY EDUCATION DIRECTOR Mr. Jim Mills reported that the Spanky's facility would be available for use as a youth center for $3,000/month rent. The school district had youth development funds available for this project; however, addi- tional funding was needed. It was suggested that a six-month lease arrangement be entered into between the City and School District with the owner of the property. Following discussion, Alderman Mlinar moved to approve the resolution from the Youth Development Planning Committee and negotiate a proposal for recommendation. Notion seconded by Alderman Torgerson and unani- mously carried. 6 CITY COUNCIL MINUTES - APRIL 25, 1989 (c) COMMUNICATIONS FROM CONSULTANT ENGINEER MARLOW PRIEBE Engineer Priebe reported that bids were received on April 24, 1989 for Letting No. 2 and Letting No. 4. It was his recommendation to order the preparation of Assessment Roll No. 250 for Letting No. 2 and set a public hearing for May 23, 1989 at 8:00 P.M., and to reject the bids for Letting No. 4 and advertise for bids on May 15, 1989 at 2:00 P.M. Following discussion, Alderman Mlinar moved to approve and waive read- ing and adopt Resolution No. 8994 and No. 8995 for Letting No. 2. Motion seconded by Alderman Carls and unanimously carried. Following discussion, Alderman Mlinar moved to reject the bids, adver- tise for bids on May 15, 1989, and to waive reading and adopt Resolu- tion No. 8996. Motion seconded by Alderman Carls and unanimously car- ried. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The motion was made by Alderman Torgerson, seconded by Alderman Miku- lecky, to approve and authorize payment from the appropriate funds. Motion unanimously carried. 12. ADJOURNMENT There being no further business, the meeting adjourned at 10:10 P.M.