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04-11-1989 CCMMINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, APRIL 11, 1989 1. The meeting was called to order by Mayor Ackland at 7:30 P.M. The follow- ing were present: Mayor Paul L. Ackland, Aldermen Mike Carle, John Mlinar, Marlin Torgerson and Pat Mikulecky. Also present: City Administrator Gary D. Plotz, Assistant Engineer Cal Rice, and City Attorney G. Barry Anderson. 2. INVOCATION The invocation was given by the Reverend Walter Marth. 3. MINUTES The minutes of the regular meeting of March 28, 1989 were approved as dis- tributed. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. BUILDING OFFICIAL'S REPORT - MARCH 1989 2. HOSPITAL BOARD MINUTES - FEBRUARY 21, 1989 3. AIRPORT COMMISSION MINUTES - MARCH 27, 1989 4. PARK & RECREATION BOARD MINUTES - JANUARY 25 & FEBRUARY 22, 1989 5. TREE BOARD MINUTES - JANUARY 18, 1989 (b) PARADE PERMIT FOR AMERICAN LEGION ON MAY 29, 1989 (c) REDUCED REFUSE RATE The motion was made by Alderman Mlinar, seconded by Alderman Torgerson, to order the report and minutes filed, issue permit and approve reduced rate. Motion unanimously carried. 5. PUBLIC HEARING - 8:00 P.M. (a) ASSESSMENT ROLL NO. 249 - PROJECT NO. 89-01, LETTING NO. 1 Mayor Ackland called the public hearing to order at 8:00 P.M. and read Publication No. 3976. Mr. John Rickeman, Route 4, inquired about deferred payment and if the interest would be deferred. Since he is outside the city limits, he cannot hook up to the line. City Administrator Plotz explained the procedure for deferred assess- ments. 1 CITY COUNCIL MINUTES - APRIL 11, 1989 Alderman Mlinar moved to close the hearing at 8:05 P.M. Motion sec- onded by Alderman Torgerson and unanimously carried. Alderman Torgerson moved to approve and adopt Assessment Roll No. 249 to award the contract to Rickert Excavating Company for $69,964, and to waive readings and adopt Resolutions No. 8979 and No. 8980. Motion seconded by Alderman Carls and unanimously carried. 6. COMMUNICATIONS, REQUESTS AND PETITIONS (a) UPDATE REPORT BY BILL BASSETT ON LOBBYING ACTIVITIES BY COALITION OF GREATER MINNESOTA CITIES Mr. Bassett was unable to attend the meeting. (b) COMMUNICATION FROM CITY ATTORNEY REGARDING BEELER/ANDERSON PROPERTY Attorney Anderson requested direction from the Council regarding assessments on the Beeler/Anderson property. It was reported that one parcel improvement is almost 30 years old. There was a question on collecting interest on deferred assessments outside the city limits. Following discussion, Alderman Carls moved that the City Attorney com- municate with the affected parties that the City intends to uphold its present policy. Motion seconded by Alderman Mlinar and unanimously carried. (c) CONSIDERATION OF REQUEST BY OPTIMIST CLUB TO USE LIBRARY SQUARE ON APRIL 22 FOR ANNUAL "GREEN -UP CLEAN-UP" DAY The motion was made by Alderman Torgerson, seconded by Alderman Carls, to approve. Motion unanimously carried. (d) CONSIDERATION OF REQUEST FOR JAYCEE WATER CARNIVAL PERMITS: 1. PARADE PERMIT 2. DANCE PERMIT 3. FIREWORKS PERMIT 4. PERMISSION TO CLOSE STREETS AND USE LIBRARY SQUARE The motion was made by Alderman Carls to approve and issue the permits and waive fees and rentals. Motion seconded by Alderman Mlinar and unanimously carried. It was noted that the carnival would be located at West River Park. During discussion, it was the consensus of the Council to make Les Kou- ba Parkway a one-way street and use the west side of the road for park- ing. The parking lot of the old Warehouse Grocery property would also be used for parking. CITY COUNCIL MINUTES - APRIL 11, 1989 (e) CONSIDERATION OF REQUEST FOR RON-INTOXICATING LIQUOR LICENSE AND SET-UP LICENSE FOR JAYCEE WATER CARNIVAL, JUNE 17-18, 1989 The motion was made by Alderman Carls to approve and issue the license and waive the fee. Motion seconded by Alderman Mlinar and unanimously carried. (f) CONSIDERATION OF REQUEST FOR CITY DONATION TO JAYCEE WATER CARNIVAL The motion was made by Alderman Carls to approve the subsidy of $1,000. Motion seconded by Alderman Mlinar and unanimously carried. (g) DISCUSSION OF PARKS AND RECREATION APPOINTMENTS City Administrator Plotz reported the interviewing process had been completed for the candidates of Parks and Recreation Director. It was the decision of the interviewing committee to offer the position to Dolf Moon at an annual salary of $33,500. It was also recommended to place one other candidate as Parks Manager in the vacant position in the Parks Department. Following discussion that it would be creating a new position to have a Parks Manager, the motion was made by Alderman Mlinar to defer until the new Parks and Recreation Director is hired and then work on the new type of structure, if necessary. Motion seconded by Alderman Mikulecky and unanimously carried. (h) CONSIDERATION OF REQUEST BY VINYL WINDOW SYSTEMS AND MAINSTREET TO USE LIBRARY SQUARE ON APRIL 24, 1989 FOR GRAND OPENING ENTERTAINMENT Alderman Mlinar moved to approve the request. Motion seconded by Ald- erman Torgerson and unanimously carried. 7. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 8976 - RESOLUTION FOR PURCHASE The motion was made by Alderman Mlinar, seconded by Alderman Carts, to waive the reading and adopt Resolution No. 8976, with the addition of the bulk storage tank at a cost of $1,240.86. Alderman Torgerson moved to amend the motion to defer the item of rewiring the old wastewater treatment plant. Amended motion seconded by Alderman Mlinar and unani- mously carried. Main motion unanimously carried. (b) RESOLUTION NO. 8977 - RESOLUTION REJECTING IMPROVEMENT PROJECT NO. 89-11 (CITY PARKING LOT) The motion was made by Alderman Mikulecky, seconded by Alderman Torger- son, to waive reading and adopt Resolution No. 8977. Motion unanimous- ly carried. 3 CITY COUNCIL MINUTES - APRIL 11, 1989 (c) RESOLUTION NO. 8978 - RESOLUTION APPROVING PLANS AND SPECIAL PROVISIONS FOR IMPROVEMENT OF T.H. 22 (MN/DOT PROJECT 4307-20) The motion was made by Alderman Torgerson, seconded by Alderman Miku- lecky, to waive reading and adopt Resolution No. 8978. Motion unani- mously carried. (d) RESOLUTION 10. 8990 - RESOLUTION ACCEPTING $112,500 FROM HUTCHINSON UTILITIES The motion was made by Alderman Carls, seconded by Alderman Mlinar, to waive reading and adopt Resolution No. 8990. Motion unanimously car- ried. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF DEMOLITION COST ON MCLAUGHLIN BUILDING (DEFERRED MARCH 28, 1989) Following discussion, Alderman Carls moved to defer. Motion seconded by Alderman Mlinar and unanimously carried. (b) CONSIDERATION OF BOND ISSUE FOR BURNS MANOR NURSING HOME IMPROVEMENTS (DEFERRED MARCH 28, 1989) Bond Consultant Bill Fahey reported that the differences between Good Neighbor and Charles Bailly & Company had been reconciled, and a $830,000 revenue bond was being proposed. The bond bids would be opened on May 9, 1989 at 2:00 P.M. Following discussion, Alderman Mlinar moved to approve and waive read- ing and adopt Resolution No. 8968. Motion seconded by Alderman Torger- son and unanimously carried. 9. NEW BUSINESS (a) CONSIDERATION OF HANGAR RENTAL AGREEMENT FOR HUTCHINSON MUNICIPAL AIRPORT Following discussion, Alderman Mlinar moved to approve the agreement form. Motion seconded by Alderman Torgerson and unanimously carried. (b) CONSIDERATION OF AWARDING BID FOR RENTAL OF AIRPORT FARM LAND Following discussion, Alderman Mlinar moved to approve the recommenda- tion of the Maintenance Operations Supervisor for Steven Hahn to be awarded a three-year contract. Motion seconded by Alderman Torgerson and unanimously carried. (c) CONSIDERATION OF PURCHASE OF COMPUTER EQUIPMENT FOR POLICE DEPARTMENT 4 CITY COUNCIL MINUTES - APRIL 11, 1989 Police Chief Madson requested that the computer equipment be paid for with 14,000 from the 1989 budgeted capital improvements and the balance of approximately $7,200 to come from the unexpended salary and fringe benefits for the school liaison officer/emergency planner position. Following discussion, Alderman Carls moved to approve the purchase and pay for the equipment in the mariner recommended by the Chief of Police. Motion seconded by Alderman Mlinar and unanimously carried. (d) CONSIDERATION OF 1989 YARD WASTE RECYCLING PROGRAM During discussion, it was pointed out that a part-time person to moni- tor the tree dump area was not budgeted. The $950 cost would come outy of the Park budget, if possible. Alderman Mikulecky moved to approve the program. Motion seconded by Alderman Carls and unanimously carried. (e) CONSIDERATION OF REQUEST BY LARRY FRASER AND DARROLD ZIEGLER TO CERTIFY 1988 IMPROVEMENT Following discussion, Alderman Torgerson moved to accept the recommen- dation of the City Administrator and certify to taxes. Motion seconded by Alderman Mlinar and unanimously carried. (f) CONSIDERATION OF TWO TEMPORARY SIGNS FOR BROWN'S GREENHOUSE Following discussion, Alderman Carls moved to approve. Motion seconded by Alderman Mlinar and unanimously carried. (g) CONSIDERATION OF RETAINAGE REDUCTION FOR ROBERT L. CARR COMPANY Following discussion, Alderman Carls moved to approve the reduction from $20,000 to $10,000. Motion seconded by Alderman Torgerson and unanimously carried. (h) CONSIDERATION OF PUBLIC PARKING LOT FOR NORTH MAIN STREET UNDER THE DEVELOPMENT DISTRICT PROGRAM/TAX INCREMENT FINANCE PLAN OF 1980 Mr. Skip Quade requested that the City provide public surfaced parking for the west side of North Main Street in the area of his building lo- cated at 122 North Main under the Development District Plan. It was proposed that the City acquire the Quade lot adjacent to the Emma Lake property owned by the City and develop both into a public parking lot. Administrator Platz reported that the Lake property had been donated to the City; therefore, there were no assessments on it. However, the property was within the tax increment financing district and could be paved under 429 funding. 5 CITY COUNCIL MINUTES - APRIL 11, 1989 Mr. Quade further requested that the alley behind his building be changed to a two-way alley since there was no truck traffic creating a problem in the area. Following discussion, Alderman Carle moved to have the City Administra- tor Investigate the options and report back to the Council. Motion seconded by Alderman Mlinar and unanimously carried. (i) CONSIDERATION OF GRANT AGREEMENT BETWEEN CITY OF HUTCHINSON AND MINNESOTA DEPARTMENT OF TRADE AND ECONOMIC DEVELOPMENT FOR CELEBRATE MINNESOTA 1990 PROJECT Following discussion, Alderman Torgerson moved to approve and enter into an agreement. Motion seconded by Alderman Mlinar. The motion was amended by Alderman Carle to name the City Administrator as the "Pri- mary Contact Person," and he will delegate the person to be responsi- ble for the project. Amended motion seconded by Alderman Mlinar and unanimously carried. Main motion unanimously carried. (j) CONSIDERATION OF INSTALLATION OF PRIVATE WELL OR IMPROVEMENT PROJECT FOR PROPERTY AT 43 ARCH STREET Following discussion, Alderman Mikulecky moved to accept the City En- gineer's recommendation, for staff to check to see if a well is per- missible with Council action and for the City to provide an estimate of improvement cost for water and sewer service to the property, for which the owner would be assessed. Motion seconded by Alderman Carle and unanimously carried. (k) CONSIDERATION OF PROPOSED PARKLAND FROM HELLAND'S PROPERTY City Administrator Plotz reported on the background of the proposed parkland from Helland's property. The Park Board and City Council favored acquiring 6.6 acres from the Hellands, with 89,971 sq. ft. be- ing park land donation and 197,683 sq. ft. land purchase. Mr. Plotz was able to negotiate terms with the owner for a $55,000 purchase price. The terms would be 20% down ($11,000) on a four-year contract - for -deed at 8% interest. Following discussion, Alderman Carle moved to approve the recommenda- tion of the City Administrator to make an offer of $55,000 with terms. Motion seconded by Alderman Mlinar and unanimously carried. (1) CONSIDERATION OF RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT PROJECT NO. 89-03, LETTING NO. 3 (DOWNTOWN SPRINKLING PROJECT) HCDC Director John Bernhagen addressed reducing the cost to the busi- ness owners in the downtown area. It was his recommendation to reduce the cost by $1,800 per service line and use $60,000 from the revolving loan fund toward the cost of the project. The HCDC Finance Committee will review the proposal and bring a written request to the next City A CITY COUNCIL MINUTES - APRIL 11, 1989 Council meeting. Following discussion, Alderman Torgerson moved to change the public hearing date to May 23, 1989 for a review of the HCDC Finance Committee to make a recommendation. Motion seconded by Alderman Carls and unani- mously carried. (m) CONSIDERATION OF RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT PROJECT NO. 89-15, LETTING NO. 5 (BITUMINOUS SURFACING - WALLER DRIVE) Following discussion, Alderman Torgerson moved to approve and set the hearing for May 10, 1989 at 8:00 P.M., and to waive readings and adopt Resolutions No. 8983 and No. 8984. Motion seconded by Alderman Miku- lecky and unanimously carried. (n) CONSIDERATION OF RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT PROJECT NO. 89-15, LETTING NO. 5 (CARLISLE STREET AREA STORM SEWER) Following discussion, Alderman Carls moved to approve and set the hear- ing for May 10, 1989 at 8:00 P.M., and to waive readings and adopt Res- olutions No. 8985 and No. 8986. Notion seconded by Alderman Torgerson and unanimously carried. (o) CONSIDERATION OF RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT PROJECT NO. 89-15, LETTING NO. 5 (BLUFF STREET AREA STORM SEWER) Following discussion, Alderman Torgerson moved to approve and set hear- ing for May 10, 1989 at 8:00 P.M., and to waive readings and adopt Res- olutions No. 8987, no. 8988 and No. 8989. Motion seconded by Alderman Carls and unanimously carried. (p) CONSIDERATION OF AUTHORIZATION TO PROCEED WITH EMINENT DOMAIN ACTION TO COMPLETE AIRPORT ZONING PROJECT Following discussion, Alderman Carls moved to approve the proceedings and waive reading and adopt Resolution No. 8991. Motion seconded by Alderman Mlinar and unanimously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR Administrator Platz reported that Menard Buildings had been granted an extension to complete the airport hangar project. (b) COMMUNICATIONS FROM ALDERMAN JOHN MLINAR Alderman Mlinar inquired about the progress of City Hall remodeling. Mr. Plotz stated that two firms had toured the building to date, and proposals on remodeling or replacement will be received by April 15. 7 CITY COUNCIL MINUTES - APRIL 11, 1989 It was suggested that the City advertise for a City Engineer in the June issue of the League of Cities magazine so that one can be hired by fall. Also, Alderman Mlinar recommended hiring a part-time person to help in the Park Department. (c) COMMUNICATIONS FROM ALDERMAN MARLIN TORGERSON Alderman Torgerson commented on a letter he had received. The Mayor will be meeting with the group involved. (d) COMMUNICATIONS FROM MAYOR PAUL L. ACKLAND Mayor Ackland reported on a meeting held last week regarding a tempor- ary bridge across the river during construction on Hwy. 22 South. Since three or four parties would bear the $15,000 cost of constructing the bridge, it would have gates with locks. The DNR preferred a raised bridge. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The motion was made by Alderman Carls, seconded by Alderman Mlinar, to approve and authorize payment from the appropriate funds. Motion unan- imously carried. 12. ADJOURNMENT There being no further business, the meeting adjourned at 10:30 P.M.