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01-24-1989 CCMMINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 24, 1989 1. The meeting was called to order by Mayor Ackland at 7:30 P.M. The follow- ing were present: Mayor Paul L. Ackland, Aldermen Mike Carls, John Mlinar, Marlin Torgerson and Pat Mikulecky. Also present: City Administrator Gary D. Plotz, Director of Engineering Eugene Anderson, and City Attorney G. Barry Anderson. 2. INVOCATION No one was present to give the invocation. 3. MINUTES The minutes of the regular meeting of January 10, 1989 were approved as dis- tributed. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. FINANCIAL REPORT - DECEMBER 1988 2. AIRPORT COMMISSION MINUTES OF JANUARY 5, 1989 3. HOSPITAL BOARD MINUTES OF DECEMBER 20, 1988 (b) SNOW REMOVAL PERMIT 1. BUD REINERT 3. DAVISON NORTHSIDE GROCERY 2. DONALD GLAS (c) APPOINTMENTS TO SENIOR ADVISORY BOARD: 1. MARIE KAPING 2. ELSA YOUNG 3. MILDRED JENSEN The motion was made by Alderman Torgerson, seconded by Alderman Mlinar, to order the report and minutes filed, issue the permit and ratify the appointments. Motion unanimously carried. 5. PUBLIC HEARING - 8:00 P.M. (a) IMPROVEMENT PROJECT NO. 89-02 Mayor Ackland called the public hearing to order at 8:00 P.M. and read Publication No. 3963. Mr. Deforest Wagner raised a few questions regarding the project. He wanted to know if interest was included in the storm sewer that was deferred. The City Engineer informed him it would not include any de- ferred assessments. 1 CITY COUNCIL MINUTES - JANUARY 24, 1989 Mr. Wagner inquired when the project would begin inasmuch as some peo- ple wanted to begin putting in basements on their lots in March or April. Also, would the owners be able to put up houses in certain areas, ie., the second block from Goebel on the east end, and have hookups. He was informed the bids would go out in April and construc- tion would begin in June. Alderman Mlinar moved to close the hearing at 8:10 P.M. Motion sec- onded by Alderman Torgerson and unanimously carried. Alderman Torgerson moved to approve and order the preparation of plans and specifications for the project and to waive the reading and adopt Resolution No. 8955. Motion seconded by Alderman Mlinar and unanimous- ly carried. 6. COMMUNICATIONS, REQUESTS AND PETITIONS (a) DISCUSSION OF CORRESPONDENCE CONCERNING RICHARD DANIELSON AND JEFF MUNSELL City Attorney Anderson stated there was no violation on the part of Munsell regarding a fence. Furthermore, the setback of the buffer zone would require an amendment to the zoning ordinance. No action was required or taken. (b) CONSIDERATION OF REQUEST BY MAINSTREET HUTCHINSON BOARD TO INCLUDE MAIN STREET LIGHTING IN 1989 IMPROVEMENT PROJECTS Mr. Jay Beytien requested a committee be appointed to review the light- ing in the downtown. Following discussion, it was the consensus of the Council to appoint a committee in February which would study the downtown Christmas light- ing. (c) CONSIDERATION OF REQUEST FOR AUTHORIZATION FOR MAINSTREET HUTCHINSON BOARD AND CHAMBER OF COMMERCE TO LOOK AT REPLACEMENT OF CHRISTMAS DECORATIONS FOR 1989 See 6-b. 7. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 1/89 - AN ORDINANCE EXTENDING THE CORPORATE LIMITS OF THE CITY OF HUTCHINSON TO INCLUDE CERTAIN UNINCORPORATED LAND TOTALLY SURROUNDED BY THE CITY OF HUTCHINSON The motion was made by Alderman Mlinar, seconded by Alderman Torgerson, to waive first reading of ordinance and set second reading for February 14, 1989. Motion unanimously carried. 2 CITY COUNCIL MINUTES - JANUARY 24, 1989 (b) RESOLUTION NO. 8954 - RESOLUTION FOR PURCHASE The motion was made by Alderman Torgerson, seconded by Alderman Miku- lecky, to waive reading and adopt Resolution No. 8954. Motion unani- mously carried. (c) RESOLUTION NO. 8957 - RESOLUTION ELECTING TO DESIGNATE GENERAL OBLIGATION IMPROVEMENT BONDS OF 1986 AS "QUALIFIED TAX-EXEMPT OBLIGATIONS" The motion was made by Alderman Torgerson, seconded by Alderman Mlinar, to waive reading and adopt Resolution No. 8957. Motion unanimously carried. (d) RESOLUTION NO. 8958 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM FIRST BANK OF MINNESOTA OF HUTCHINSON, MINNESOTA The motion was made by Alderman Carls, seconded by Alderman Mlinar, to waive reading and adopt Resolution No. 8958. Motion unanimously car- ried. (e) ORDINANCE 10. 32/88 - AN ORDINANCE TO ALLOW PERSONS TO OPERATE MOTORIZED GOLF CARTS ON DESIGNATED ROADWAYS WITHIN THE CITY OF HUTCHINSON The motion was made by Alderman Torgerson, seconded by Alderman Mlinar, to waive first reading of ordinance and set second reading for February 14, 1989. Motion unanimously carried. (f) RESOLUTION NO. 8959 - RESOLUTION OF AFFIRMATION BY THE CITY OF HUTCHINSON TO CONTINUE AS A "STAR CITY" The motion was made by Alderman Carls, seconded by Alderman Mlinar, to waive reading and adopt Resolution No. 8959, Notion unanimously car- ried. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF SETTLEMENT WITH HASSAN VALLEY TOWNSHIP REGARDING LEGAL FEES Following discussion, Alderman Carls moved to approve splitting the $945 bill for legal services of Radzwill & Olsen, Attorneys At Law. Motion seconded by Alderman Mlinar and unanimously carried. 9. NEW BUSINESS (a) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS The motion was made by Alderman Carls, seconded by Alderman Torgerson, to authorize discontinuation of service on January 30 at noon unless 3 CITY COUNCIL MINUTES - JANUARY 24, 1989 other arrangements were made. Motion unanimously carried. (b) CONSIDERATION OF RATE INCREASE FOR JUNKER SANITATION Attorney Lee La Bore, legal representative for Junker Sanitation, re- viewed the company's costs over several years and referred to the con- tract between the City and Junker Sanitation. He reported that effec- tive February 1, 1989 the McLeod County landfill costs would increase $2/cubic yard; therefore, Junker Sanitation was requesting an increase in their rate. Discussion followed regarding the amount of yardage taken to the land- fill. The Council requested a breakdown of Junker's commercial and residential yardage. Alderman Torgerson moved to use 27,913 yards at $2 per cubic yard in- crease. Motion seconded by Alderman Mlinar. After discussion, it was unanimous consent to withdraw the motion. Alderman Carls moved that the City Administrator prepare a report on alternatives for use of the McLeod County landfill. Motion seconded by Alderman Mlinar and unanimously carried. Mr. Tim Schweitzer, owner of the McLeod County landfill, explained the costs affiliated with landfills and the need to increase the rate ef- fective February 1, 1989. (c) CONSIDERATION OF ESTABLISHING POLICY FOR SNOW REMOVAL Following discussion, Alderman Torgerson moved to approve the policy and fee schedule. Motion seconded by Alderman Mlinar and unanimously carried. (d) CONSIDERATION OF RETAINAGE REDUCTION AND PROGRESS PAYMENT FOR ROBERT L. CARR COMPANY Following discussion, Alderman Mikulecky moved to approve a retainage reduction from $150,000 to $50,000. Motion seconded by Alderman Tor- gerson and unanimously carried. (e) CONSIDERATION OF APPROVING PLANS AND SPECIFICATIONS AND ADVERTISING FOR BIDS ON PROJECT NO. 89-01 Following discussion, Alderman Torgerson moved to approve the plans and specifications for project No. 89-01 and to waive reading and adopt Resolution No. 8956. Motion seconded by Alderman Mikulecky and unani- mously carried. (f) DELETED FROM AGENDA 4 CITY COUNCIL MINUTES - JANUARY 24, 1989 (g) CONSIDERATION OF PURCHASE OF NEW REPLACEMENT AMBULANCE FOR HUTCHINSON COMMUNITY HOSPITAL Following discussion, the motion was made by Alderman Mlinar, seconded by Alderman Torgerson, to approve the purchase. Notion unanimously carried. (h) CONSIDERATION OF PURCHASE OF NEW MEDICAL VACUUM PUMP SYSTEM AT HUTCHINSON COMMUNITY HOSPITAL Following discussion, the motion was made by Alderman Mlinar, seconded by Alderman Torgerson, to approve the purchase. Motion unanimously carried. (i) CONSIDERATION OF PURCHASE OF CO2 LASER FOR USE IN SURGERY AT HUTCHINSON COMMUNITY HOSPITAL Following discussion, the motion was made by Alderman Mlinar, seconded by Alderman Torgerson, to approve the purchase. Motion unanimously carried. (j) CONSIDERATION OF CORRESPONDENCE FROM CITY ATTORNEY REGARDING ROLLING GREENS TOWNHOUSE ASSOCIATION Following discussion, Alderman Torgerson moved to waive the interest and penalty on the overdue special assessment taxes. Motion seconded by Alderman Mlinar. Alderman Torgerson moved to amend the motion to waive just the penalty. Amended motion seconded by Alderman Mlinar and unanimously carried. Main motion carried unanimously. (k) CONSIDERATION OF ORDINANCE ESTABLISHING A TAX ON FURNISHING OF LODGING WITHIN CITY OF HUTCHINSON Mr. Gary Blythe, Executive Vice -President of the Chamber of Commerce, reported on the proposed lodging tax program. After a two-year trial period, it would be reviewed. Following discussion, Alderman Mlinar moved to approve a two percent tax and to waive first reading of Ordinance No. 2/89 and set the sec- ond reading for February 14, 1989. Motion seconded by Alderman Carls and unanimously carried. (1) CONSIDERATION OF ADVERTISING AND PUBLICITY AGREEMENT BETWEEN CITY OF HUTCHINSON AND HUTCHINSON AREA CHAMBER OF COMMERCE Alderman Carls moved to defer. and unanimously carried. 5 Motion seconded by Alderman Torgerson CITY COUNCIL MINUTES - JANUARY 24, 1989 W. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz stated the Hutchinson Baseball Association would like to donate up to $2,500 to build a press box at the Veter- an's Memorial Field. The building construction would be done by the park maintenance personnel. They were requesting permission to begin the project by February 1, 1989. Following discussion, Alderman Carls moved to approve the project. Motion seconded by Alderman Mlinar and unanimously carried. It was reported that the specifications were ready for removal of the trailers at the Midwest Trailer Court, and bids would be opened on Jan- uary 31, 1989 at 2:00 P.M. It was the consensus of the Council to hold a special meeting on January 31 at 5:45 P.M. to award the bid. Mr. Plotz commented that the OSHA inspector had spent two days in Hutchinson inspecting the city buildings. (b) COMMUNICATIONS FROM ALDERMAN MIKE CARLS Alderman Carls requested a report on the status of the youth committee and youth survey at the next Council meeting. (c) COMMUNICATIONS FROM ALDERMAN JOHN MLINAR Alderman Mlinar inquired if the written comments on the survey sheets were incorporated into the survey compilation. Administrator Plotz stated they would have to be compiled by hand at City Hall. (d) COMMUNICATIONS FROM CITY ATTORNEY Attorney Anderson commented on his letter of January 20, 1989 regard- ing the application from the Glencoe Jaycees for a non -intoxicating malt liquor license during Sno-Break '89. No Council action was taken. (e) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING Engineer Anderson reminded the Council members of the 9:00 A.M. meeting on January 25 at City Hall regarding County Ditch 18 and the subsequent public hearing at 7:30 P.M. at the elementary school. 11. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The motion was made by Alderman Carls, seconded by Alderman Mlinar, to approve and authorize payment from the appropriate funds. Motion unan- imously carried. A CITY COUNTC I L MINUTES - JANUARY 24, 1989 12. ADJOURNMENT There being no further business, the meeting adjourned at 10:07 P.M. 7