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09-13-1988 CCMMINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, SEPTEMBER 13, 1988 1. The meeting was called to order by Mayor Ackland at 8:00 P.M. The follow- ing were present: Mayor Paul L. Ackland, Aldermen Mike Carls, John Mlinar, and Marlin Torgerson. Absent: Alderman Pat Mikulecky. Also present: City Administrator Gary D. Plotz, Director of Engineering Eugene Anderson and City Attorney G. Barry Anderson. 2. INVOCATION The invocation was given by the Reverend Steven Olson. 3. MINUTES The minutes of the regular meeting of August 23, 1988, bid openings of August 23, 1988 and September 2, 1988 were approved as distributed. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. BUILDING OFFICIAL'S REPORT - AUGUST 1988 2. AIRPORT COMMISSION MINUTES OF AUGUST 29, 1988 3. HRA MINUTES OF JULY 19, 1988 4. NURSING HOME BOARD MINUTES OF JULY 21, 1988 (b) USE OF LIBRARY SQUARE ON SEPTEMBER 17, 1988 (c) APPLICATION FROM HUTCHINSON YOUTH HOCKEY ASSOCIATION FOR ON -SALE NON -INTOXICATING MALT LIQUOR LICENSE (d) APPOINTMENTS: 1. PARK & RECREATION BOARD - VIRGIL VOIGT & LINDA MARTIN 2. AIRPORT COMMISSION - DENNIS KAHL 3. UTILITIES COMMISSION - DR. THOMAS B. LYKE The motion was made by Alderman Carls, seconded by Alderman Torgerson, to order the report and minutes filed, approve use of Library Square, issue license and ratify appointments. Motion unanimously carried. 5. PUBLIC HEARING - 8:00 P.M. (a) SET-UP LICENSE FOR BRADLEY LARSON AT LITTLE CROW BOWLING LANES (CONTINUED HEARING FROM JUNE 14, 1988) Following discussion, Alderman Torgerson moved to close the hearing at 8:03 P.M. Motion seconded by Alderman Mlinar and unanimously carried. 1 CITY COUNCIL MINUTES - SEPTEMBER 13, 1988 6. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST BY HUTCHINSON DOWNTOWN BUSINESS ASSOCIATION FOR PERMANENT INSTALLATION OF LIGHTING IN LIBRARY SQUARE Mr. Jay Beytien presented the request of the Downtown Business Associ- ation for the installation of permanent lighting in Library Square. It was reported the cost would be approximately $2,500. Following discussion, Alderman Carls moved to approve the request for the first preference, with the funding to come out of money available in the library bonds or out of the City's general fund, contingent upon the proposal being presented to the Library Board so that they're aware of the recommendation. Motion seconded by Alderman Torgerson and unan- imously carried. (b) PRESENTATION BY PRESIDENT BUD DAGGETT AND IVAN LARSON REGARDING FUEL AND POWER COST ADJUSTMENT BY HUTCHINSON UTILITIES Commission President Bud Daggett and Ivan Larson made a presentation on the fuel and power cost adjustment by the Hutchinson Utilities. Following discussion, Alderman Torgerson moved to approve the request for fuel and power cost adjustment and waive reading and adopt Resolu- tion No. 8860. Motion seconded by Alderman Mlinar and unanimously car- ried. (c) UPDATE REPORT ON LIBRARY SYSTEM AND PIONEERLAND LIBRARY SYSTEM BUDGET REQUEST Mr. Burton Sundberg reported on the Pioneerland Library System. He further stated that Hutchinson's share in the 1989 budget would be $56,141, which is a 5.7 percent increase over 1988. Following discussion, Alderman Carls moved to approve the request for the 1989 budget for a 5.7 percent increase. Motion seconded by Alder- man Torgerson and unanimously carried. Administrator Plotz raised a question about extending the hours the library is open. Mr. Sundberg assured him this would be possible; how- ever, it would require additional funding from the city to cover the additional hours the library would be open. (d) CONSIDERATION OF REQUEST FOR STREET LIGHTING ON THIRD AVENUE S.W. Alderman Mlinar moved to approve the request and refer it to the Util- ities. Motion seconded by Alderman Torgerson and unanimously carried. The City Administrator reported that on September 21, 1988 bids will be opened for the Main Street decorative lighting. During the transition it may be necessary to install temporary lighting. N CITY COUNCIL MINUTES - SEPTEMBER 13, 1988 Mr. Plotz further reported that lighting requests for Campbell Lane, Eighth Avenue, Colorado Street, and Kimberly Country Estates will be installed this fall. 7. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 20/88 - AN ORDINANCE REGULATING THE ISSUANCE OF SETUP LICENSES FOR THE CONSUMPTION OF INTOXICATING LIQUOR WITHIN THE CITY OF HUTCHINSON Alderman Carls moved to waive the second reading and adopt Ordinance No. 787. Motion seconded by Alderman Mlinar and unanimously carried. (b) RESOLUTION NO. 8856 - RESOLUTION FOR PURCHASE Alderman Carls moved to waive reading and adopt Resolution No. 8856. Motion seconded by Alderman Torgerson and unanimously carried. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF PARKING RESTRICTIONS ON BRADFORD STREET (DEFERRED AUGUST 23, 1988) Following discussion, Alderman Torgerson moved to approve the parking restrictions for the entire property and to waive the first reading of Ordinance No. 23/88 and set second reading for September 27, 1988. Mo- tion seconded by Alderman Mlinar and unanimously carried. (b) CONSIDERATION OF AWARDING CONTRACT FOR PROJECT NO. 88-33, LETTING #17 (STORAGE BUILDING) Following discussion, Alderman Torgerson moved to approve and award the contract to Great Plains Supply Co. for $47,000 and to waive read- ing and adopt Resolution No. 8859. Motion seconded by Alderman Carls and unanimously carried. (c) UPDATE ON FLORIDA STREET IMPROVEMENTS Engineer Anderson reported that no easements have been obtained from the three owners involved with the proposed project on Florida Street. Following discussion, no action was taken. 9. NEW BUSINESS (a) REMOVED FROM AGENDA (b) CONSIDERATION OF CURBSIDE PICK UP OF BAGGED LEAVES AND GRASS CLIPPINGS Mark Schnobrich, Chairman of Solid Waste Management Committee, reported his committee and the Jaycees would like to conduct a joint venture of curbside pick up of bagged leaves and grass clippings in September and 3 CITY COUNCIL MINUTES - SEPTEMBER 13, 1988 October on designated Saturdays. The City was requested to match the purchase of 1,000 bio-degradeable bags at a cost of approximately $379 and the use of two city trucks for the composting project. Following discussion, Alderman Carls moved to approve the request and to express appreciation to the Jaycees for their involvement. Motion seconded by Alderman Mlinar and unanimously carried. (c) CONSIDERATION OF AMENDING ASSESSMENT ROLL 10. 244 FOR LETTING NO. 7, PROJECT 10. 88-13 City Engineer Anderson explained the assessment cost for project No. 88-13, which affected 10 parcels, had been reduced. Therefore, the assessment roll had to be amended. Following discussion, Alderman Carls moved to approve the amendment and to waive reading and adopt Resolution No. 8857. Motion seconded by Alderman Torgerson and unanimously carried. Dorothy Dobratz stated she felt it was unfair that she was assessed for two water services to her duplex when there was only one water line to the street. Following discussion, Alderman Carls moved that on the assessment roll in the case of Dorothy Dobratz and Lowell Mills that if there was only one trench, the assessment for the second water hookup be reduced by 50 percent, with the City picking up the remaining amount. Motion sec- onded by Alderman Torgerson and unanimously carried. (d) CONSIDERATION OF REQUEST FOR APPROVAL OF SUPPLEMENTAL AGREEMENTS FOR LETTINGS NO. 3, 6 AND 7 Following discussion, Alderman Mlinar moved to approve the request for approving supplemental agreements for lettings No. 3, 6 and 7. Motion seconded by Alderman Carls and unanimously carried. (e) CONSIDERATION OF BIDS FOR LETTING 10. 18, PROJECT NO. 88-34 (AIRPORT APRON CONSTRUCTION) Following discussion, Alderman Carls moved to reject the bid from Wm. Mueller & Sons, Inc. since only one bid was received and waive read- ing and adopt Resolution No. 8858. Motion seconded by Alderman Mlinar and unanimously carried. (f) CONSIDERATION OF METHOD OF PAYMENT FOR BALANCE OWING ON ELECTION EQUIPMENT Following discussion, Alderman Carls moved to pay the balance owing on election equipment out of the contingency fund in 1988. Motion second- ed by Alderman Mlinar and unanimously carried. 4 CITY COUNCIL MINUTES - SEPTEMBER 13, 1988 (g) CONSIDERATION OF WATER TURN -ON AND TURN-OFF POLICY The Water Department recommended to increase the fee to $15 for recon- necting delinquent water accounts and disconnected service less than 60 days and to charge $30 for service after hours, weekends and holi- days. Also, it was requested to amend the policy to allow for the property occupant to leave his/her water service on and not be charged for refuse pickup providing the occupant filed a request with the City water billing department. Fallowing discussion, Alderman Torgerson moved to approve the request as presented by the Water Department. Motion seconded by Alderman Carls and unanimously carried. (h) CONSIDERATION OF AMENDING POLICY FROM 90 DAYS TO 60 DAYS FOR WAIVING FEE FOR WATER TURN -ON See 9-(g). (i) CONSIDERATION OF ORDINANCE ESTABLISHING WASTEWATER TREATMENT RATES FOR CITY OF HUTCHINSON Following discussion, Alderman Carls moved to approve and waive first reading of Ordinance No. 22/88 and set second reading for September 27, 1988. Motion seconded by Alderman Torgerson and unanimously carried. (j) CONSIDERATION OF RENTAL OF CITY OWNED FARM LAND BY KENTON AND KURT KNUTSON Following discussion, Alderman Torgerson moved to stay with the current rental parties of the city -owned farm land rather than put it out for bids. Motion seconded by Alderman Carls and unanimously carried. The City Attorney will prepare a farm lease agreement. (k) CONSIDERATION OF PROPOSED CHANGE ORDER NOS. 8, 9, 10 AND 11 FOR WASTEWATER TREATMENT PLANT Project Engineer George MacDonald presented the four proposed change orders. No. 8 - Controls for Certain HVAC Equipment $13,673.00 No. 9 - Miscellaneous Items 31,052.00 No. 10 - Additional Lab Equipment 5,682.00 No. 11 - Snowblower & Cab 6,636.00 Following discussion, Alderman Carls moved to approve change orders No. 8, 9 and 10. Motion seconded by Alderman Mlinar and unanimously carried. The snowblower was not previously included in the 1988 budget for the 5 CITY COUNCIL MINUTES - SEPTEMBER 13, 1988 wastewater treatment plant, Following discussion, Alderman Carls moved to approve change order No. 11. Motion seconded by Alderman Mlinar and unanimously carried. (1) CONSIDERATION OF XEROX COPY MACHINE REPLACEMENT Following discussion, Alderman Torgerson moved to approve the replace- ment. Motion seconded by Alderman Carls and unanimously carried. (m) CONSIDERATION OF JOINT PLANNING AGREEMENT FOR FUNDING TENNIS COURT AND CIVIC ARENA IMPROVEMENTS Following discussion, Alderman Torgerson moved to defer for clarifica- tion on time scheduling, number of parking spaces needed, and the pay- back. Motion seconded by Alderman Carls and unanimously carried. (n) CONSIDERATION OF ALLEY BEHIND POLICE STATION (REQUESTED BY MAYOR PAUL L. ACKLAND) Following discussion of blacktopping the alley behind the police sta- tion, no action was taken. (o) CONSIDERATION OF AUTHORIZATION TO ENTER INTO CONTRACT WITH MILLER- DUNWIDDIE-ASSOCIATES, INC. UNDER SMALL CITIES GRANT Following discussion, Alderman Torgerson moved to approve and enter in- to contract with Miller-Dunwiddie-Associates, Inc. Motion seconded by Alderman Carls and unanimously carried. (p) CONSIDERATION OF MONTHLY BILLING FOR WATER/SEWER/REFUSE Supervisor Dick Nagy and Director Randy DeVries presented a report on the process and equipment for monthly billing of water/sewer/refuse. Following discussion, no action was taken. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz mentioned the railroad received a weed notice for property at the end of Jefferson Street only. The railroad owners and Railroad Association were notified of the City's weed cutting policy. It was reported that the invitation would be forthcoming for the waste- water treatment plant and police station open house on September 24. Mr. Plotz read a letter received from Bud Nussbaum regarding assessment on property he owned located at Lot 9, Block 23, N 1/2 City of Hutch- inson. Since this was non -homestead property, there could be no de- ferment for Roll No. 245, project No. 88-17, letting No. 3. Co CITY COUNCIL MINUTES - SEPTEMBER 13, 1988 Administrator Plotz commented that the School District annexation had been approved by the Minnesota Municipal Board. (b) COMMUNICATIONS FROM FINANCE DIRECTOR KENNETH B. MERRILL Director Merrill reported there were 686 voters who turned out today for the primary election. The Council members were informed that they would receive the first presentation of the City's 1989 budget at the next Council meeting. (c) COMMUNTICATIONS FROM ALDERMAN MARLIN TORGERSON Alderman Torgerson stated that one individual had inquired about the Lind Street railroad crossing near Kouba Parkway since he could not get access over it. Engineer Eugene Anderson reported his department was working on this matter. (d) COMMUNICATIONS FROM CITY ATTORNEY Attorney Anderson commented that he wanted to hold a closed City Coun- cil meeting prior to the next regular meeting or before the Planning Commission meeting to review all pending litigation not public. Alderman Torgerson moved to set a closed meeting at 6:30 P.M. on Sep- tember 27, 1988 prior to the regular Council meeting. Motion seconded by Alderman Mlinar and unanimously carried. It was requested that the Council adopt a Resolution for Cable TV to provide service for the two blocks downtown on Main Street. Follow- ing discussion, Alderman Carls moved to waive reading and adopt Resolu- tion No. 8861. Motion seconded by Alderman Torgerson and unanimously carried. (e) COMMUNICATIONS FROM MAYOR PAUL L. ACKLAND Mayor Ackland requested that additional handicapped parking be provided at the Civic Arena for two upcoming events. Also, the Historical Society has requested some handicapped parking spaces at the museum. It was reported that the Task Force had recently net, and a youth cen- ter was being considered. Discussion followed regarding the funding and staffing of a youth meeting place. A survey of need will be con- ducted among the local youth. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS 7 CITY COUNCIL MINUTES - SEPTEMBER 13, 1988 The motion was made by Alderman Torgerson, seconded by Alderman Carls, to approve and authorize payment from the appropriate funds. Motion unanimously carried. 12. ADJOURNMENT There being no further business, the meeting adjourned at 11;25 P.M. L''