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09-27-1988 CCM' MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, SEPTEMBER 27, 1988 1. The meeting was called to order by Mayor Ackland at 7;30 p.m. The follow- ing were present; Mayor Paul L. Ackland, Aldermen Mike Carls, John Mlinar, Marlin Torgerson and Pat Mikulecky. Also present; Finance Director Ken Merrill, Director of Engineering Eugene Anderson and City Attorney G. Barry Anderson. 2. INVOCATION The invocation was given by the Reverend Gary Brooks. 3. MINUTES The minutes of the regular meeting of September 13, 1988, bid openings of September 9, 1988 and September 21, 1988 were approved as distributed. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS ' 1. FINANCIAL REPORT - AUGUST 1988 2. PLANNING COMMISSION MINUTES - AUGUST 16 & SEPTEMBER 12, 1988 3. AIRPORT COMMISSION MINUTES OF SEPTEMBER 6, 1988 4. HRA MINUTES OF AUGUST 16, 1988 5. NURSING HOME BOARD MINUTES OF AUGUST 25 AND SEPTEMBER 1, 1988 6. HOSPITAL BOARD MINUTES OF AUGUST 16, 1988 The minutes and report were approved as distributed. 5. PUBLIC HEARING - 8;00 P.M. (a) MN/DOT PRELIMINARY LAYOUT FOR T.H. 15 NORTH IMPROVEMENT MN/DOT representative Gene Setrum presented the proposed layout which is projected for 1990 construction. He discussed options for curb and gutter on a service drive and assessments to property owners. There were no comments from the audience. Following discussion, Alder- man Torgerson moved to close the hearing at 8;30 p.m. Motion seconded by Alderman Mlinar and carried unanimously. Motion was made by Alder- man Carls to approve the layout, with the addition of curb and gutter, and adopt Resolution No. 88612, contingent on an assessment public hear- ing. Motion was seconded by Alderman Torgerson and carried unanimously on a roll call vote. 6, COMMUNICATIONS, REQUESTS AND PETITIONS (a) PRESENTATION OF BUDGET UPDATE ON POLICE STATION BY VERGIL FLORHAUG OF CONSTRUCTION ANALYSIS MANAGEMENT, INC. 1 �� CITY COUNCIL MINUTES - SEPTEMBER 27, 1988 Mr. Florhaug reviewed items in the report that are being completed or corrected. It was noted the water problem is being worked on. He asked the status of the balance owed CAN by the City. City Attorney Anderson reported this should be resolved shortly as all items are completed. The report of Mr. Florhaug was accepted as presented. 7. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 23/88 - ORDINANCE AMENDING SECTION 715:20 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED "NO PARKING AREAS" BY ADDING SUBDIVISION NCS. 19 THERETO, RELATIVE TO "PARKING, LOCAL REGULATIONS" Motion was made by Alderman Carls to waive second reading and adopt Ordinance No. 789. Seconded by Alderman Mlinar, it carried unanimous- ly. (b) ORDINANCE NO. 22/88 - SEWER SERVICE CHARGE ORDINANCE Motion was made by Alderman Carls to waive first reading and set second reading for October 11, 1988. Seconded by Alderman Mikulecky, it carried unanimously. (c) RESOLUTION NO. 8863 - RESOLUTION FOR PURCHASE Motion was made by Alderman Mlinar to waive reading and adopt Resolu- tion. Seconded by Alderman Torgerson, it carried unanimously. 8. UNFINISHED BUSINESS None 9. NEW BUSINESS (a) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS The City Attorney was asked to research whether one account could be placed on the billing at the current residence of the individual responsible for the account. Motion was made by Alderman Carls to authorize discontinuation of service. Seconded by Alderman Mlinar, carried unanimously. (b) CONSIDERATION OF AWARDING BID FOR HWY. 15 SOUTH STREET LIGHTING Finance Director Merrill reported that the total cost for the decora- tive lighting for Hwy. 15 South, Campbell Lane, and Country Club Es- tates would be about $156,000. Of this amount, $45,000 is available this year from improvement bonds and the contingency fund, and $20,000 can be included in an 1989 bond issue. Installation can be completed this fall. CITY COUNCIL MINUTES - SEPTEMBER 27, 1988 Motion was made by Alderman Carls, seconded by Alderman Torgerson to approve using 1988 bond funds, with the balance financed from 1989 im- provement bonds, and award contract to Quade's, Inc. for $121,222. Motion carried unanimously. (c) CONSIDERATION OF CAPITAL EXPENDITURE TO PURCHASE COMPUTER SYSTEM FOR PHARMACY AT HUTCHINSON COMMUNITY HOSPITAL After discussion, motion was made by Alderman Carls to approve pur- chase. Seconded by Alderman Torgerson, carried unanimously. (d) CONSIDERATION OF ASSESSMENT AGREEMENT BETWEEN CITY AND MCLEOD COUNTY After discussion, motion was made by Alderman Carls to approve and enter into agreement. Motion was seconded by Alderman Torgerson and carried unanimously. (e) CONSIDERATION OF AWARDING BIDS ON DENTAL INSURANCE Consultant Mark Flaten reviewed the bids received. He noted the cost is higher than present coverage. He stated the increased cost could be passed on to employees, but the City could not impose a deductible on coverage without an approving vote by employees. Specifications did not call for bids with a deductible; however, some bidders added that option of coverage. Upon questioning, Mr. Flaten stated he is an advocate of self -funding, which can keep premium costs down. After discussion, it was decided to retain present coverage for another month while a decision is being made. Motion was made by Alderman Mlinar to give all bidders the opportunity to requote on dental insurance policy with a deductible. Notion was seconded by Alderman Torgerson and carried unanimously. (f) CONSIDERATION OF RENEWAL OF ELECTRO WATCHMAN CONTRACT FOR OUR SAVIOR'S LIFT STATION AND LIQUOR STORE After discussion, motion was made by Alderman Torgerson to approve and enter into contract. Notion was seconded by Alderman Mlinar and car- ried unanimously. (g) CONSIDERATION OF CERTIFICATION OF DELINQUENT WATER/SEWER/REFUSE AND MISCELLANEOUS ACCOUNTS After discussion, motion was made by Alderman Mlinar to approve and certify to taxes and to waive reading and adopt Resolution No. 8864. Notion was seconded by Alderman Carls and carried unanimously. (h) CONSIDERATION OF CERTIFICATION OF SPECIAL ASSESSMENTS COLLECTIBLE IN 1988-89 After discussion, notion was made by Alderman Mlinar to approve and 3 CITY COUNCIL MINUTES - SEPTEMBER 27, 1988 certify to taxes and to waive reading and adopt Resolution No. 8864. Motion was seconded by Alderman Carls and carried unanimously. (i) CONSIDERATION OF SALE OF EQUIPMENT AT OLD WASTEWATER TREATMENT PLANT There was discussion that an advertisement should be placed in the League of Cities magazine and that other communities should be notifier of the sale of used wastewater treatment plant equipment. Other items' from the City and school could also be sold at an auction at the same time. Motion to approve sale was made by Alderman Mlinar, seconded by Alderman Carls and carried unanimously. (j) CONSIDERATION OF MAIN STREET TREE PLANTING FOR HWY. 15 SOUTH PROJECT City Forester Mark Schnobrich requested that as many trees as possible be planted this year, replacing those lost during construction. Mo- tion was made by Alderman Torgerson to use the $4,000 from MN/DOT this year to purchase as many three inch trees as can be bought, and start at the north end of the construction on Main Street, planting toward the south. Motion was seconded by Alderman Mlinar, carried unanimous- ly. It was recommended that additional trees to the south, which may be smaller, be planted in future years, perhaps with the help of civic organizations. (k) CONSIDERATION OF VACATION OF PORTION OF MONROE STREET WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, motion was made by Alderman Carls to approve, waive first reading of Ordinance No. 24/88 and set second reading for Octo- ber 11, 1988, with the City Attorney adding an indemnity clause and other data. Motion was seconded by Alderman Torgerson and carried unanimously. (1) CONSIDERATION OF REZONING FROM R-3 TO IC -1 REQUESTED BY CARLIE KARG WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, motion was made by Alderman Torgerson, seconded by Alderman Mlinar and carried unanimously to approve, waive first reading of Ordinance No. 24/88 and set second reading for October 11, 1988. (m) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY LORI DAHLMAN, LORI'S SCHOOL OF DANCE, WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, motion was made by Alderman Mlinar to approve, waive reading and adopt Resolution No. 8865. Motion was seconded by Alderman Carls and carried unanimously. (n) CONSIDERATION OF FINAL PLAT OF "OTTER ACRES" SUBMITTED BY JOHN MYLLYKANGAS (TWO MILE RADIUS) WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION 4 CITY COUNCIL MINUTES - SEPTEMBER 27, 1988 After discussion, motion was made by Alderman Mlinar to refer to the County with no objection. Seconded by Alderman Torgerson, carried unanimously. (o) CONSIDERATION OF SUBDIVISION AGREEMENT FOR OTTER ACRES SUBDIVISION After discussion, motion to approve was made by Alderman Torgerson, seconded by Alderman Mikulecky, carried unanimously. (p) CONSIDERATION OF BID ON AIRPORT APRON City Engineer Anderson distributed information showing a reduced bid that has been negotiated with the only bidder on the airport apron, pre- viously rejected. The contractor now bids $104,000, or $51,000 less than the first'bid, and the Airport Commission would like to proceed. City Attorney Anderson gave the opinion that it would be legal to ac- cept the bid, since there is only one bidder and no one is harmed. Council can rescind their previous action and use the same specifica- tions. It was noted this project is funded 2/3 by the State and 1/3 by the City, with the City paying its share by borrowing from the Water/ Sewer fund. City cost will be repaid by hangar rentals. Motion was made by Alderman Mlinar to approve the bid by Mueller's, and adopt Resolutions No. 8866, 8867 and 8868. Motion was seconded by Alderman Mikulecky and carried unanimously. (q) CONSIDERATION OF QUESTIONS ON HIGHWAY 15 SOUTH CONSTRUCTION Mayor Ackland requested information from MN/DOT representative Gene Setrum concerning access to Lynn Road from northbound Highway 15. Lynn' Road has been substantially narrowed at South Grade Road as part of the new construction, causing access problems at Pizza Hut, Fitzloff Hard- ware and Farm & Home Store especially. During lengthy discussion, Mr. Setrum explained MN/DOT's reasons for the changes. Earl Fitzloff, Fitzloff Hardware, presented a letter of concern from his business and read a letter from the Farm & Home Store owner Bill Backen. Mr. Setrum recommended these letters be forwarded to District Engineer Pat Hughes along with a Resolution from the City requesting changes, as well as any other letters from the hospital, police department, other business es, etc. Motion was made by Alderman Mikulecky that Resolution No. 8869 be sent to MN/DOT requesting a left turn at the intersection. Seconded by Alderman Torgerson, carried unanimously. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM FINANCE DIRECTOR Finance Director Ken Merrill reported that the open houses at the new 5 CITY COUNCIL MINUTES - SEPTEMBER 27, 1988 Wastewater Facility and Police Station had been well received on Sep- tember 24, with several hundred people attending each one. Finance Director Merrill distributed the proposed 1989 budget and re- viewed it briefly. The budget is balanced, with an estimated revenue surplus of $39,000. Revenues must be estimated at this time, since the State has changed its method of computations for real estate tax. De partment requests for additional staff have been deleted from the docu- ment and department heads have been informed they may respond to the cuts before final adoption. Motion was made by Alderman Mlinar to review the budget at a special meeting on October 6, 1988 at 7:00 p.m. Motion seconded by Alderman Mikulecky and carried unanimously. (b) COMMUNICATIONS FROM ALDERMAN MLINAR Alderman Mlinar requested that the police department be informed of parking space available for police vehicles in the old fire barn. (c) COMMUNICATIONS FROM ALDERMAN TORGERSON Alderman Torgerson noted that the Council minutes of September 9, 1988 do not reflect adoption of a Resolution that was intended to be passed on that date. Accordingly, Alderman Torgerson made a motion to approve the request for a license and issue setup license for the bowling alley by adoption of Resolution No. 8870. Motion was seconded by Alderman Mikulecky and carried unanimously. (d) COMMUNICATIONS FROM ATTORNEY ANDERSON Attorney Anderson requested that the council consider a liquor license request for Spanky's at the special meeting to be held on October 6, 1988. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The motion was made by Alderman to approve and authorize payment unanimously carried. 12. ADJOURNMENT Torgerson, seconded by Alderman Carls, from the appropriate funds. Motion There being no further business, the meeting adjourned at 10:50 p.m. [0,