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10-11-1988 CCMMINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, OCTOBER 11, 1988 1. The meeting was called to order by Mayor Ackland at 7:30 P.M. The follow- ing were present: Mayor Paul L. Ackland, Aldermen Mike Carls (arrived at 8:15 P.M.), John Mlinar, Marlin Torgerson and Pat Mikulecky. Also present: City Administrator Gary D. Plotz, Director of Engineering Eugene Anderson, Finance Director Kenneth B. Merrill, and City Attorney G. Barry Anderson. 2. INVOCATION The invocation was given by the Reverend Harry Kelm. 3. MINUTES The minutes of the regular meeting of September 27, 1988 and special meet- ings of August 29 and September 30, 1988 were approved as distributed. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. BUILDING OFFICIAL'S REPORT - SEPTEMBER 1988 2. PARK & RECREATION BOARD MINUTES - JULY 27, 1988 3. AIRPORT COMMISSION MINUTES OF SEPTEMBER 26, 1988 4. LIBRARY BOARD MINUTES OF SEPTEMBER 27, 1988 (b) GAMBLING LICENSE FOR V.F.W. COOTIES The motion was made by Alderman Torgerson, seconded by Alderman Mlinar, to order the report and minutes filed and issue the license. Motion unanimously carried. 5. PUBLIC HEARING - 8:00 P.M. (a) 1989 CITY BUDGET Mayor Ackland called the hearing to order at 8:00 P.M. and read Publi- cation No. 3933. Since no one was present to be heard, Alderman Mlinar moved to close the hearing at 8:01 P.M. Motion seconded by Alderman Torgerson and unanimously carried. Finance Director Merrill reviewed the 1989 budget and adjustments with the Council. Alderman Torgerson moved to maintain the umbrella liability coverage for $1.6 million. Motion seconded by Alderman Mlinar and unanimously carried. City Administrator Platz recommended making Jon Wilke a full-time em- ployee by hiring him for the part-time Senior Center janitorial posi- tion in addition to his part-time job in the Police Department, with 1 57;�l CITY COUNCIL MINUTES - OCTOBER 11, 1988 single coverage benefits. Following discussion, Alderman Torgerson moved to accept the recommendation of the City Administrator to make it a full-time position. Motion seconded by Alderman Carls and unan- imously carried. Following discussion, Alderman Mikulecky moved to reduce the Police Department radio amount from 20 to 10 in the 1989 budget and apply the difference to the budget. Motion seconded by Alderman Torgerson. Alderman Torgerson moved to amend the motion to 14 radios rather than 10. Amended motion seconded by Alderman Mlinar and unanimously car- ried. Main motion carried unanimously. The motion was made by Alderman Torgerson, seconded by Alderman Miku- lecky, to approve and adopt the 1989 City budget as adjusted. Motion unanimously carried. Alderman Mlinar moved to waive readings and adopt Resolutions No. 8878 and No. 8879. Motion seconded by Alderman Torgerson and unani- mously carried. City Administrator Plotz requested authorization to certify to the County in Resolution No. 8864 the railroad's weed cutting bill for $435, if not paid within 30 days. Following discussion, Alderman Torgerson moved to certify the unpaid bill. Motion seconded by Alder- man Mlinar and unanimously carried. 6. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST FOR HASSAN VALLEY LEGAL SERVICES REIMBURSEMENT City Attorney Anderson stated there was no obligation on the City's part to reimburse legal services for Hassan Valley. Following discus- sion, Alderman Mikulecky moved to reject the request. Motion seconded by Alderman Torgerson and unanimously carried. (b) CONSIDERATION OF REQUEST BY HUTCHINSON LIONS CLUB TO WAIVE RECREATION CENTER USER FEE FOR HUTCHINSON HALLOWEEN PARTY Following discussion, Alderman Torgerson moved to approve waiving the user fee. Motion seconded by Alderman Mikulecky and unanimously car- ried. 7. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 22188 - SEWER SERVICE CHARGE ORDINANCE The motion was made by Alderman Mikulecky, seconded by Alderman Torger- son, to waive second reading and adopt Ordinance No. 788. Motion unan- imously carried. (b) ITEM REMOVED FROM AGENDA 2 CITY COUNCIL MINUTES - OCTOBER 11, 1988 (c) ORDINANCE NO. 25/88 - AN ORDINANCE AMENDING ORDINANCE NO. 464 CONCERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP The motion was made by Alderman Mikulecky, seconded by Alderman Torger- son, to waive second reading and adopt Ordinance No. 790. Motion unan- imously carried. (d) RESOLUTION NO. 8872 - RESOLUTION ACCEPTING $75,000 FROM HUTCHINSON UTILITIES COMMISSION The motion was made by Alderman Torgerson, seconded by Alderman Carle, to waive reading and adopt. Motion unanimously carried. (e) ORDINANCE NO. 26/88 - ORDINANCE AMENDING SECTION 710:10 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED "STOP STREETS" BY ADDING SUBDIVISIONS NO. 27-31 THERETO, RELATIVE TO "TRAFFIC, LOCAL REGULATIONS" The motion was made by Alderman Mlinar, seconded by Alderman Mikulecky, to waive first reading of Ordinance No. 26/88 and set second reading for October 25, 1988. Motion unanimously carried. (f) RESOLUTION NO. 8873 - RESOLUTION FOR PURCHASE The motion was made by Alderman Mlinar, seconded by Alderman Carls, to waive reading and adopt Resolution No. 8873. Motion unanimously car- ried. (g) ORDINANCE NO. 27/88 - ORDINANCE AMENDING SECTION 710:10 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED "STOP STREETS" BY ADDING SUBDIVISION NO. 32 THERETO, RELATIVE TO "TRAFFIC, LOCAL REGULATIONS" The motion was made by Alderman Torgerson, seconded by Alderman Mlinar, to waive first reading and set second reading for October 25, 1988. Lotion carried three to two, with Aldermen Mlinar, Torgerson and Mayor Ackland voting aye and Aldermen Carle and Mikulecky voting nay. Following discussion, Alderman Carle moved to establish Ordinance No. 28/88 which would result in a stop sign being placed on Echo Drive com- ing from the south at the intersection of Oakland Avenue. Motion sec- onded by Alderman Mikulecky. Motion failed three to two, with roll call vote of Aldermen Carle and Mikulecky voting aye and Aldermen Tor- gerson, Mlinar, and Mayor Ackland voting nay. Alderman Carle moved that the City Council be informed on the number of accidents that occur at the intersection of Oakland Avenue and Echo Drive. Motion seconded by Alderman Mikulecky and unanimously carried. 3 CITY COUNCIL MINUTES - OCTOBER 11, 1988 8, UNFINISHED BUSINESS (a) CONSIDERATION OF AWARDING BIDS ON DENTAL INSURANCE (DEFERRED SEPTEMBER 27, 1988) Consultant Mark Flaten of American Risk Services and Agent Dennis Pot- ter of Insurance Planners presented a report on dental insurance bids with deductibles. It was the recommendation of Mr. Flaten to accept the Blue Cross/Blue Shield Aware Plan with no deductible. Following discussion, Alderman Torgerson moved to accept the recommen- dation of the insurance counsel. Motion seconded by Alderman Mlinar and unanimously carried. The insurance counsel addressed City umbrella liability coverage. The 1989 budget included $14,000 for $600,000 umbrella coverage. However, Mr. Flaten inquired if the City wished to increase the amount to a $1.6 million umbrella at a cost of $26,000 to the City. (b) CONSIDERATION OF REQUEST BY SCHOOL DISTRICT TO RECONSIDER JOINT AGREEMENT FOR TENNIS COURTS AND CIVIC ARENA Following discussion concerning parking spaces at the senior high school tennis courts, Alderman Mikulecky moved to approve the Joint agreement, except for item No. 9 regarding parking. Motion seconded by Alderman Torgerson and unanimously carried. (c) CONSIDERATION OF REVISED SUBDIVISION AGREEMENT FOR SANTELMAN'S ADDITION Following discussion, Alderman Torgerson moved to approve the subdi- vision agreement. Motion seconded by Alderman Mikulecky and unani- mously carried. 9. NEW BUSINESS (a) CONSIDERATION OF SPECIAL VEHICLE USE ON ROADWAY Mr. Donald Peterson requested to license his golf cart in Minnesota so he could drive it to and from the golf course on City streets. Such action would require an ordinance to allow golf carts on desig- nated roadways. Following discussion, Alderman Torgerson moved to approve and author- ize the City Attorney to draft an ordinance. Motion seconded by Ald- erman Carls and unanimously carried. (b) CONSIDERATION OF LEASE WITH STATE OF MINNESOTA FOR MOTORCYCLE SKILLS TEST EXAMINING AREA AT FIRE STATION Following discussion, Alderman Carls moved to approve and enter into 4 CITY COUNCIL MINUTES - OCTOBER 11, 1983 contract and adopt Resolution No. 8877. Motion seconded by Alderman Mlinar and unanimously carried. (c) CONSIDERATION OF AMENDING ASSESSMENT ROLL NO. 245, LETTING NO. 3, PROJECT NO. 88-17 Following discussion, Alderman Torgerson moved to approve the amend- ment and to waive reading and adopt Resolution No. 8871. Motion sec- onded by Alderman Carls and unanimously carried. (d) CONSIDERATION OF TWO RESOLUTIONS FOR AFFIRMATIVE ACTION PLAN Following discussion, Alderman Carls moved to approve and waive read- ings and adopt Resolutions No. 8874 and No. 8875. Motion seconded by Alderman Torgerson and unanimously carried. (e) ITEM WITHDRAWN FROM AGENDA (f) CONSIDERATION OF WADDELL & REED AS 457 SALARY REDUCTION CARRIER FOR CITY Following discussion, Alderman Mlinar moved to approve the request. Motion seconded by Alderman Mikulecky and unanimously carried. (g) CONSIDERATION OF PLANS AND SPECIFICATIONS AND ADVERTISING FOR BIDS ON LETTING NO. 19, PROJECT NO. 88-35 Following discussion, Alderman Mikulecky moved to approve the plans and specifications for Letting No. 19, Project No. 88-35, to authorize ad- vertising for bids, and to waive reading and adopt Resolution No. 8876. Motion seconded by Alderman Mlinar and unanimously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz reported two individuals had requested street lighting, and a petition was received from several parents requesting a "Watch for Children" sign in the alley located off Sixth Avenue S.E. between Hassan Street and Jefferson Street. Alderman Carls moved to approve the requests for two street lights and the sign in the alley and to refer it to the Utilities and Street Department, respectively. Motion seconded by Alderman Mlinar and unanimously carried. Mr. Plotz commented that he is working on a community public opinion survey which will be sent out with a return envelope in the November utility bill. (b) COMMUNICATIONS FROM FINANCE DIRECTOR Finance Director Merrill requested authorization to pay for the refer - 5 CITY COUNCIL MINUTES - OCTOBER 11, 1988 bished fire truck and to enter into a lease purchase arrangement with Pierce Manufacturing Inc., with a temporary payment of $97,009. Alder- man Torgerson moved to authorize temporary payment to Pierce Manufac- turing for $97,009 and enter into a lease purchase agreement. Motion seconded by Alderman Carls and unanimously carried. It was requested to reduce the retainage on the wastewater treatment plant project for Robert L. Carr Co. from $511,563, with a payment of $255,688, to a retainage of $255,875 (5% to 2.5%). Following discus- sion, Alderman Carls moved to approve the request. Motion seconded by Alderman Mlinar and unanimously carried. (c) COMMUNICATIONS FROM ALDERMAN MARLIN TORGERSON Alderman Torgerson inquired about remodeling at City Hall and instruct- ed the City Administrator to obtain prices on the cost for remodeling. He also asked about the status of the tax payment received from Swanke Motors which was not honored. Following discussion of the railroad, Alderman Torgerson moved to re- quest the Railroad Authority to not give the land to the railroad, but rather maintain ownership of the railroad property and lease it to the Dakota Rail, and to adopt Resolution No. 8880. Motion seconded by Ald- erman Mikulecky and unanimously carried. (d) COMMUNICATIONS FROM ALDERMAN PAT MIKULECKY Alderman Mikulecky commented on the street lighting requests and asked if a list would be compiled and given to the Utilities for new areas needing lighting. (e) COMMUNICATIONS FROM MAYOR PAUL L. ACKLAND The Mayor asked about a driveway in Kouba Parkway. Also, he commented on a high curb on the south side of Third Avenue and wondered if it would be cut down. Since the area of the railroad track crossing is rough, Mayor Ackland wondered if it would be smoothed down. The City Engineer reported the project was not finished, and it will get a sec- ond layer of blacktop next year. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The motion was made by Alderman Torgerson, seconded by Alderman Mlinar, to approve and authorize payments from the appropriate funds. Motion unanimously carried. 12. ADJOURNMENT There being no further business, the meeting adjourned at 9:50 P.M. R