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12-27-1988 CCMMINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, DECEMBER 27, 1988 1. The meeting was called to order by Vice -President (Carle at 7:30 P.M. The following were present: Vice -President Mike Carls, Aldermen John Mlinar, Marlin Torgerson and Pat Mikulecky. Absent: Mayor Paul L. Ackland. Also present: City Administrator Gary D. Plotz (arrived at 8:00 P.M.), Finance Director Kenneth B. Merrill, Director of Engineering Eugene Anderson and City Attorney G. Barry Anderson. 2. INVOCATION The invocation was given by the Reverend Floyd Krueger. 3. MINUTES The minutes of the regular meeting of December 13, 1988 and bid opening of December 13, 1988 were approved as distributed. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. FINANCIAL REPORT - NOVEMBER 1988 2. TREE BOARD MINUTES OF AUGUST 25, 1988 3. PARKS & RECREATION BOARD MINUTES OF SEPTEMBER 28 & OCTOBER 26, 1988 4. PLANNING COMMISSION MINUTES OF NOVEMBER 15, 1988 5. NURSING HOME BOARD MINUTES OF NOVEMBER 14 & 22, 1988 (b) APPLICATIONS FOR 1989 CIGARETTE LICENSES (c) APPLICATIONS FOR GAMBLING LICENSES (d) APPLICATIONS FOR BINGO LICENSES (e) APPLICATIONS FOR SNOW REMOVAL PERMITS - LLOYD CHRISTENSEN, DAVID BLAKE The motion was made by Alderman Mlinar, seconded by Alderman Torgerson, to order report and minutes filed and issue licenses and permits. Motion unanimously carried. 5. PUBLIC HEARING None G. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF RECOMMENDATION OF CITY DIRECTORS ON ANNUAL WAGE ADJUSTMENT AS REQUESTED BY CITY COUNCIL Following a report by Administrator Plotz, Alderman Mlinar moved to approve a four percent across the board wage adjustment. Motion sec - 1 CITY COUNC I L N I NUTES - DECEMBER '27, i9�18 _nded by Alderman Tor�erson. The motion was amended by Alderman Miku- lecky to have a cap of $800. Motion died for lack of a second. The main motion carried three to zero, with Alderman Mikulecky abstaining from voting. (b) CONSIDERATION OF REQUEST BY TREE BOARD AND SOLID WASTE MANAGEMENT COMMITTEE TO USE CITY CREW FOR CHRISTMAS TREE PICKUP Following discussion, Alderman Mlinar moved to approve the request. Motion seconded by Alderman Mikulecky and unanimously carried. (c) CONSIDERATION OF REQUEST BY LIONS CLUB AND CHAMBER OF COMMERCE TO CONSTRUCT AN ICE STRUCTURE Following a presentation, Alderman Mikulecky moved to approve the re- quest of the five items listed in the December 27, 1988 memorandum as well as what the City did last year. Motion seconded by Alderman Tor- gerson and unanimously carried. 7. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 8923 - TRANSFERRING $30,000 FROM LIQUOR STORE TO GENERAL FUND The motion was made by Alderman Mikulecky, seconded by Alderman Torger son, to waive reading and adopt Resolution No. 8923. Motion unanimous- ly carried. (b) RESOLUTION NO. 8924 - TRANSFERRING $91,895 FROM THE GENERAL FUND TO POLICE FACILITY CONSTRUCTION OF 1986 FUND The motion was made by Alderman Torgerson, seconded by Alderman Mlinar, to waive reading and adopt Resolution No. 8924. Motion unanimously carried. (c) ORDINANCE NO. 31/88 - ORDINANCE ADOPTING MINNESOTA STATUTORY LAW GOVERNING LIBRARY BOARDS OF DIRECTORS The motion was made by Alderman Mlinar, seconded by Alderman Torgerson, to waive first reading and set second reading of ordinance to January 10, 1989. Motion unanimously carried. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF DEFERRING ASSESSMENT ON BEELER/ANDERSON PROPERTY It was recommended to approve abatement on the two parcels of property owned by Beeler/Anderson for the special assessment of $505.02 on each parcel collectible in 1988. The special assessment would be deferred, and the penalty of 12 percent would apply only to the unpaid taxes. 2 CITY COUNCIL MINUTES - DECEMBER 27, 1988 Following discussion, Alderman Torgerson moved to defer the special assessment and interest for five years or unless earlier development. Motion seconded by Alderman Mlinar and unanimously carried. 9. NEW BUSINESS (a) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS Alderman Mikulecky recommended discontinuance of service on January 3, 1989 at noon unless other arrangements were made. Motion seconded by Alderman Torgerson and unanimously carried. (b) CONSIDERATION OF ADOPTING ORDINANCE TO ALLOW USE OF GOLF CARTS ON CITY STREETS Following discussion of amended wording in the ordinance, Alderman Tor- gerson moved to defer until the next meeting. Motion seconded by Ald- erman Mikulecky and unanimously carried. (c) CONSIDERATION OF JOB DESCRIPTION FOR POLICE SCHOOL LIAISON OFFICER Following discussion, Alderman Torgerson moved to approve the job des- cription. Motion seconded by Alderman Mlinar and unanimously carried. (d) CONSIDERATION OF CARR COMPANY'S RETAINAGE REDUCTION It was recommended to reduce the retainage for Robert L. Carr Co. from 2-1/2 percent to $150,000. Alderman Mlinar moved to approve the re- tainage reduction. Motion seconded by Alderman Mikulecky and unani- mously carried. (e) CONSIDERATION OF 1938 BUDGET FOR ECONOMIC LOAN AND ENERGY LOAN FUNDS Following discussion, Alderman Mlinar moved to approve and waive read- ing and adopt Resolution No. 8931. Motion seconded by Alderman Torger- son and unanimously carried. (f) CONSIDERATION OF OFFICE SPACE IN CITY HALL FOR MAINSTREET ADMINISTRATIVE OFFICER Following discussion, Alderman Mlinar moved to approve the request. Motion seconded by Alderman Torgerson and unanimously carried. (g) CONSIDERATION OF REPLACEMENT OF FIRE MARSHAL'S VEHICLE Following discussion, no action was taken and the previous action pre- vailed. (h) CONSIDERATION OF FIVE YEAR MUNICIPAL STATE AID CONSTRUCTION PROGRAM Following discussion, Alderman Mlinar moved to approve and waive read - 3 CITY COUNCIL MINUTES - DECEMBER 27, 1988 ing and adopt Resolution No. 8925. Motion seconded by Alderman Miku- lecky and unanimously carried. (i) CONSIDERATION OF AWARDING CONTRACT FOR LETTING 10. 20, PROJECT 88-36 City Engineer Anderson recommended awarding the contract for project No. 88-36 to Neenah Foundry Company for $11,514. Following discussion, Alderman Mikulecky moved to approve and enter into contract and to waive reading and adopt Resolution No. 8932. Mo- tion seconded by Alderman Mlinar and unanimously carried. (j) CONSIDERATION OF MINNESOTA DEPARTMENT OF TRANSPORTATION AGENCY AGREEMENT Following discussion, Alderman Torgerson moved to approve and enter into an agreement and to waive reading and adopt Resolution No. 8926. Motion seconded by Alderman Mikulecky and unanimously carried. (k) CONSIDERATION OF ORDERING PREPARATION OF ENGINEER'S REPORT AND CALLING HEARING FOR IMPROVEMENT PROJECT NO. 89-02 Following a report by Engineer Anderson, Alderman Torgerson moved to approve the report, set the hearing for January 24, 1989 at 8:00 P.M., and waive readings and adopt Resolutions No. 8927 and No. 8928. motion seconded by Alderman Mikulecky and unanimously carried. (1) CONSIDERATION OF AMENDMENT TO ZONING ORDINANCE NO. 464 FOR SIGNS REQUESTED BY CITY STAFF WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION City Administrator Plotz reviewed the zoning ordinance regarding signs. Mr. Skip Quade, Chairman of the Deisgn Review Committee, reported on the committee's recommendations. Following considerable discussion, Alderman Torgerson moved to approve and to waive first reading of Ordinance No. 33/88 and set the second reading for January 10, 1989, with the following changes that the "sign- age in the Main Street area, which is defined as the area located be- tween the East side of Franklin Avenue from the Crow River to Fourth Avenue Southwest and the West side of Hassan Street from the Crow River to Fourth Avenue Southeast shall be subject of the following additional requirements." Alderman Mlinar seconded the motion and carried three to one, with Aldermen Mlinar, Torgerson and Carls voting aye and Alder- man Mikulecky voting nay. (m) CONSIDERATION OF VARIANCE REQUESTED BY LANCE HEATON FOR PARKING AT WESTSIDE GROCERY WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, Alderman Torgerson moved to approve the variance and to waive reading and adopt Resolution No. 8929. Motion seconded by 4 CITY COUNCIL MINUTES - DECEMBER 27, 1988 Alderman Mikulecky and unanimously carried. (n) CONSIDERATION OF VARIANCE REQUESTED BY HUTCHINSON HOSPITAL FOR EXPANSION ON PRESENT BUILDING WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, Alderman Torgerson moved to approve the variance and to waive reading and adopt Resolution No. 8930. Motion seconded by Alderman Mlinar and unanimously carried. (o) CONSIDERATION OF ANNEXATION PROCEEDINGS IN WAGNER PLAT AREA REQUESTED BY CITY STAFF WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, Alderman Torgerson moved to approve referral to the Minnesota Municipal Board. Motion seconded by Alderman Mlinar and unanimously carried. (p) CONSIDERATION OF MERIT INCREASE FOR CITY ADMINISTRATOR Alderman Mlinar moved for a one percent increase, retro -active to the City Administrator's anniversary date. The motion was seconded and unanimously carried. (q) CONSIDERATION OF FINANCING OF POLICE RECORDING MACHINE Following discussion, Alderman Torgerson moved to approve and enter into a contract with Dougherty Dawkins Lease Group, Inc. Motion sec- onded by Alderman Mlinar and unanimously carried. (r) CONSIDERATION OF COMPUTER MAINTENANCE IN POLICE STATION Following discussion, Alderman Mikulecky moved to approve State Con- tract M8333 for $13 per month. Motion seconded by Alderman Torgerson and unanimously carried. (s) CONSIDERATION OF RESOLUTION DESIGNATING COUNTY STATE AID HIGHWAY NO, 7 Following discussion, Alderman Mlinar moved to approve and waive read- ing and adopt Resolution No. 8933. Motion seconded by Alderman Miku- lecky and unanimously carried. (t) CONSIDERATION OF REMODELING HOSPITAL COURT YARD Following discussion, Alderman Mlinar moved to approve the remodeling. Motion seconded by Alderman Mikulecky and unanimously carried. (u) CONSIDERATION OF REMODELING LOWER LEVEL SPACE OF HOSPITAL FOR OFFICE SUITES Following discussion, Alderman Mlinar moved to approve the remodeling. Motion seconded by Alderman Mikulecky and unanimously carried. 5 • CITY COUNCIL MINUTES - DECEMBER 2?, 1938 10, MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz reported on a meeting with Hutchinson Tech- nology, Inc, regarding Bluff Street improvements. (b) COMMUNICATIONS FROM ALDERMAN JOHN MLINAR Alderman Mlinar commented on the need to install a guard rail on the east side of Jefferson Street at Century Avenue for safety reasons. He further commended the individuals responsible for the lighting this year and mentioned the favorable comments that were received. (c) COMMUNICATIONS FROM ALDERMAN PAT MIKULECKY Alderman Mikulecky inquired if the Hutchmobile would be available on New Year's Eve for anyone desiring a ride. (d) COMMUNICATIONS FROM CITY ATTORNEY Attorney Anderson reported that Judge Mansur had denied the Hinde's re- quest for post trial relief. The plaintiff will, therefore, have to decide whether or not to appeal to the court of appeals. (e) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING Engineer Anderson commented on a letter received from the City's ap- praiser regarding monetary consideration from MN/DOT for the purchase along Hwy. 22 South, and it was his opinion that the $800 offer was low. Anderson stated that MN/DOT will proceed with condemnation in order to maintain their schedule. (f) COMMUNICATIONS FROM ALDERMAN MIKE CARLS Alderman Carls commented on the recent City auction and suggested that the City obtain quotes locally for future auctions. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The motion was made by Alderman Torgerson, seconded by Alderman Mlinar, to approve and authorize payment from the appropriate funds. Motion unanimously carried. 12. ADJOURNMENT There being no further business, the meeting adjourned at 9:35 P.M. CI