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08-09-1988 CCMMINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, AUGUST 9, 1988 1. The meeting was called to order by Mayor Ackland at 7:30 P.M. The follow- ing were present: Mayor Paul L. Ackland, Aldermen Mike Carls, John Mlinar, Marlin Torgerson and Pat Mikulecky. Also present: City Administrator Gary D. Plotz, Director of Egineering Eugene Anderson and Finance Director Ken- neth B. Merrill. 2. INVOCATION The invocation was given by the Reverend Gerrit Molenaar, Jr. 3. MINUTES The minutes of the regular meeting of July 26, 1988 and special meeting of July 19, 1988 and bid openings of July 19, 1988 and July 22, 1988 were ap- proved as distributed. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. BUILDING OFFICIAL'S REPORT - JULY 1988 2. AIRPORT COMMISSION MINUTES OF JULY 25, 1988 3. PARK & RECREATION BOARD MINUTES OF APRIL 6, MAY 4, MAY 11, MAY 25 AND JUNE 29, 1988 (b) APPLICATIONS FOR ON -SALE NON -INTOXICATING MALT LIQUOR LICENSE: 1. MCLEOD COUNTY AG. ASSN. 2. ST. ANASTASIA CHURCH (FALL FESTIVAL) (c) APPLICATION FOR BINGO LICENSE FROM ST, ANASTASIA CHURCH (d) APPLICATION FOR GAMBLING LICENSE FROM ST. ANASTASIA CHURCH (e) APPLICATION FOR CIGARETTE LICENSE FROM EASTERN STAR (f) APPOINTMENTS: 1. LIBRARY BOARD - DEBRA BARR 2. POLICE COMMISSION - KEVIN COMPTON 3. DOWNTOWN TASK FORCE: ARLEN SOLIE, DAVE LARSON, DON ERICKSON, STEVE BARTON, MARIE KLINGHAGEN, TIM MALAND, KENNETH VEAL, STEVE MADSON, STAN KOCI, PAUL ACKLAND, CHERI SWANSON, AND JAN KREITLOV The motion was made by Alderman Mikulecky, seconded by Alderman Mlinar, to order the report and minutes filed, issue the licenses and ratify the appointments. 1 G� CITY COUNCIL MINUTES - AUGUST 9, 1988 5. PUBLIC HEARING None. 6. COMMUNICATIONS, REQUESTS AND PETITIONS (a) PRESENTATION BY CHARLES BAILLY & COMPANY OF REVIEW OF 1987 FINANCIAL REPORT Auditor Larry Jacobson reviewed the city's 1987 financial report, and stated there was nothing of any major concern to the auditors. It was pointed out, however, that the fire department country fund is not under any specific jurisdiction nor covered in a report. During discussion the request was made that the auditing firm check with other cities on policies in place concerning gifts and conflict of interest. 7. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 20/88 - AN ORDINANCE APPROVING AND REGULATING THE SALE OF LIQUOR BY WAY OF SET-UP LICENSE Following discussion, Alderman Carls moved to defer. Motion seconded by Alderman Mlinar and unanimously carried. (b) RESOLUTION NO. 8847 - RESOLUTION SETTING INTEREST RATE FOR ASSESSMENT ROLLS ADOPTED IN 1988 Alderman Carls moved to waive reading and adopt Resolution No. 8847. Motion seconded by Alderman Torgerson and unanimously carried. (c) RESOLUTION NO. 8848 - RESOLUTION SETTING ELECTION, LOCATIONS OF PRECINCTS, AND APPOINTING OF JUDGES FOR THE STATE PRIMARY AND GENERAL ELECTION Alderman Torgerson moved to waive reading and adopt Resolution No. 8848. Motion seconded by Alderman Mlinar and unanimously carried. (d) RESOLUTION NO. 8849 - RESOLUTION FOR PURCHASE Alderman Torgerson moved to waive reading and adopt Resolution No. 8849. Motion seconded by Alderman Carls and unanimously carried. (e) ORDINANCE NO. 21/88 - AN ORDINANCE EXTENDING THE CORPORATE LIMITS OF THE CITY OF HUTCHINSON TO INCLUDE CERTAIN UNINCORPORATED TERRITORY BORDERED BY LAND WITHIN THE CITY LIMITS AND ABUTTING THEREON Alderman Mlinar moved to waive the first reading and set second read- ing for August 23, 1988. Motion seconded by Alderman Carls and unan- imously carried. K, CITY COUNCIL MINUTES - AUGUST 9, 1988 8. UNFINISHED BUSINESS None. 9. NEW BUSINESS (a) CONSIDERATION OF SUBDIVISION AGREEMENT FOR OAK HILLS PLAT (TWO MILE RADIUS) (DEFERRED JUNE 28, 1988) Following discussion, Alderman Torgerson moved to approve the subdi- vision agreement but to indicate that the City Council is disappoint- ed that the County did not honor the concern of safety vehicles re- sponding to an area with a similar name as other sections of town. Motion seconded by Alderman Carls and unanimously carried. (b) CONSIDERATION OF CONTRACT AMENDMENT FOR 1988 TRANSIT CONTRACT WITH MINNESOTA DEPARTMENT OF TRANSPORTATION It was reported that there would be a 10 percent local match, with the money to come from the contingency fund. The motion was made by Alderman Mlinar, seconded by Alderman Carls, to approve and enter into a contract. Motion unanimously carried. (c) CONSIDERATION OF AWARDING CONTRACT FOR PROJECT NO. 88-33, LETTING 17 Following discussion of the number of bids received and the cost of the storage building on the wastewater treatment plant site, Alderman Mikulecky moved to reject the bids and re -bid two ways: (1) use spe- cifications as is, and (2) bid without a metal frame design but with block and a wood truss rafter design. Motion seconded by Alderman Torgerson and unanimously carried. (d) CONSIDERATION OF PURCHASE AGREEMENT FOR STUDEMAN PROPERTY Following discussion, Alderman Torgerson moved to defer. Motion sec- onded by Alderman Mlinar and unanimously carried. (e) CONSIDERATION OF MOTOROLA SERVICE CONTRACT FOR POLICE DEPARTMENT Alderman Carls moved to approve the contract. Motion seconded by Alderman Mlinar and unanimously carried. (f) CONSIDERATION OF SUBDIVISION AGREEMENT FOR WAGNER DEVELOPMENT CORP. Following discussion, Alderman Mlinar moved to defer. Motion sec- onded by Alderman Mikulecky and unanimously carried. (g) CONSIDERATION OF ADVERTISING FOR BIDS ON GROUP DENTAL INSURANCE Alderman Carls moved to approve advertising for bids. Motion sec- onded by Alderman Mlinar and unanimously carried. 3 CITY COUNCIL MINUTES - AUGUST 9, 1988 (h) CONSIDERATION OF RESOLUTION TO MN/DOT FOR REPLACEMENT OF TREES ON MAIN STREET SOUTH Following the City Forester's report regarding the trees lost on Main Street due to construction by MN/DOT, Alderman Carls moved that the City Council direct the City Administrator to draft a strongly worded Resolution (No. 8851) expressing displeasure that MN/DOT removed as many trees as they did from Main Street, that it will take decades to replace these trees, and that it has affected our community in a detri- mental way, and that the City is requesting $10,000 from MN/D0T to start the replacement program. Motion seconded by Alderman Torgerson and unanimously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz requested Council approval for a request to hold a block party at the end of Circle Drive on August 31, starting at 6:00 P.M. Alderman Torgerson moved to approve the use of the street. Motion seconded by Alderman Mlinar and unanimously carried. Administrator Plotz questioned whether City staff should continue to attend the Shippers Assn. meetings since the City had served its pur- pose in being involved. After discussion, it was the consensus of the Council for the City staff to remain involved in the organiza- tion, perhaps as ex -officio members. (b) COMMUNICATIONS FROM ALDERMAN MIKE CARLS Alderman Carls commented that the leak of the City Hall roof was an on-going problem. He inquired about an estimate cost for a roof re- placement. This issue will be considered at budget time. (c) COMMUNICATIONS FROM ALDERMAN JOHN MLINAR Alderman Mlinar reported a complaint regarding excessive noise in Roberts Park after midnight. He had discussed it with the Director of Parks & Recreation. (d) COMMUNICATIONS FROM ALDERMAN MARLIN TORGERSON Alderman Torgerson inquired about the status of the Midwest Trailer Park. Discussion followed to consider passing a Resolution to revoke Sam Ulland's license and send it to the State office. (e) COMMUNICATIONS FROM MAYOR PAUL L. ACKLAND Mayor Ackland reported on recent meetings with the Utilities Commis- sion. 4 CITY COUNCIL MINUTES - AUGUST 9, 1988 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The motion was made by Alderman Torgerson, seconded by Alderman Miku- lecky, to approve and authorize payment from the appropriate funds. Motion unanimously carried. 12. ADJOURNMENT There being no further business, the meeting adjourned at 9:35 P.M. Wi