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07-12-1988 CCMMINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JULY 12, 1988 1. The meeting was called to order by Mayor Ackland at 7:30 p.m. The following were present: Mayor Paul L. Ackland, Aldermen Mike Carls, John Mlinar, Harlin Torgerson and Pat Mikulecky. Also present: City Administrator Gary D. Plotz, Director of Engineering Eugene Anderson and City Attorney G. Barry Anderson. 2. INVOCATION The invocation was given by Rev. Dan Cloeter. 3. MINUTES The minutes of the regular meeting of June 28, 1988, were approved as distributed. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. BUILDING OFFICIAL'S REPORT - JUNE, 1988 2. AIRPORT COMMISSION MINUTES OF JUNE 27, 1988 3. FIRE DEPARTMENT MINUTES OF JUNE 61 1988 4. BURNS MANOR NURSING HOME MINUTES OF MAY 19 AND JUNE 2, 1988 The motion was made by Alderman Mlinar, seconded by Alderman Mikulecky, to order the report and minutes filed. Motion unanimously carried. 5. PUBLIC HEARING - NONE 6. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF CITIZEN REQUEST FOR DUST COATING ON ERIE STREET (REQUESTED BY ALDERMAN MARLIN TORGERSON) Engineer Anderson presented information on cost of materials for dust coating. After discussion, motion was made by Alderman Mlinar, seconded by Alderman Mikulecky to inform the concerned residents on Erie Street that city crews would apply the dust coating if the residents purchased the materials. Motion carried unanimously. Administrator Plotz was directed to inform residents of this option and to also inform other residents of the area who had petitioned earlier of the dust coating option. (b) PRESENTATION BY TED WILLARD OF LOGIS Mr. Willard summarized the services available through the Local Government Information Service consortium of cities. Mr. Willard 1 �, CITY COUNCIL MINUTES - JULY 12, 1988 was requested to provide further information comparing the LOGIS per capita cost vs. services provided for all participating cities. He was further requested to provide information on options for free standing computer systems which could be used. 7. RESOLUTIONS AND ORDINANCES (a) RESOLUTION A0. 8831 - RESOLUTION TO PURCHASE Alderman Mlinar moved to waive reading and approve ordinance. Motion was seconded by Alderman Mikulecky and carried unanimously. (b) ORDINANCE NO. 17/88 - ORDINANCE AMENDING SEC. 715:40 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED "TIME LIMIT, PARKING ZONES," BY ADDING SUED, NO. 18 THERETO, RELATIVE TO "PARKING, LOCAL REGULATIONS." Motion was made by Alderman Mikulecky to waive second reading and adopt Ordinance No. 782. Motion was seconded by Alderman Torgerson and carried unanimously. (c) RESOLUTION NO. 8828 - RESOLUTION TO EATER INTO CONTRACT WITH MA/DOT FOR PUBLIC TRANSIT (HUTCHMOBILE) SERVICE IA 1989 Motion was made by Alderman Torgerson to waive reading and adopt resolution. Motion was seconded by Alderman Xikulecky and carried unanimously. (d) ORDINANCE NO. 11/88 - AN ORDINANCE AMENDING SUBD. ORD. NO. 466, SEC. 5:10 - (PARK CONTRIBUTIONS) Motion was made by Alderman Mlinar to waive first reading of ordinance and set second reading for July 26. Seconded by Alderman Torgerson, the motion carried unanimously. (e) RESOLUTION N0. 8829 - RESOLUTION ACCEPTING TRANSFER OF $75,000 FROM HUTCHINSON UTILITIES Motion was made by Alderman Carts to waive reading and adopt resolution. Seconded by Alderman Mlinar, motion carried unamously. (f) ORDINANCE 10. 18/88 - AN ORDINANCE TO VACATE ALLEY BETWEEN COLLEGE AVENUE AND GRIFFIN AVENUE Motion was made by Alderman Torgerson to waive second reading and adopt Ordinance No. 783. Seconded by Alderman Carls, motion carried unanimously. (g) ORDINANCE NO. 19/88 - AN ORDINANCE TO VACATE UTILITY EASEMENT LOCATED IN TEAPART ADDITION 2 CITY COUNCIL MINUTES - JULY 12, 1988 Motion was made by Alderman Torgerson to waive second reading and adopt Ordinance No. 784. Lotion was seconded by Alderman Mlinar and carried unanimously. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF JUNKER SANITATION REFUSE RATES (DEFERRED 6-28-88) It was discussed that the item has been deferred twice, awaiting substantiating data requested by the city from Junker Sanitation representatives. Since no information has been provided, motion was made by Alderman Torgerson to deny the request for increased refuse rates. Motion was seconded by Alderman Mikulecky and carried unanimously. 9. NEW BUSINESS (a) CONSIDERATION OF ARENA AND FACILITY AGREEMENTS WITH SCHOOL DISTRICT Discussion was held on fees for school district use of city facili- ties. Language should be clear as to whether tennis courts are to be included in the agreement. Mayor Ackland stated the agreements should be discussed further with Parks & Recreation Director Bruce Ericson before executing. Motion was made by Alderman Torgerson to defer to July 26. Motion was seconded by Alderman Mikulecky and carried unani- mously. (b) CONSIDERATION OF PLAN APPROVAL FOR STORAGE BUILDING AT WATER TREATMENT PLANT Notion was made by Alderman Carls to waive reading and adopt Resolu- tion No. 8830 ordering advertisement for bids. Motion seconded by Alderman Torgerson, carried unanimously. (c) CONSIDERATION OF ASSESSMENTS ON TWO PARCELS OF LAND OWNED BY DR. ROBERT BEELER There was comment that there had been discussion in 1986 of deferring the assessments until the land would be developed. However, no defer- ral was made part of the 1986 action adopting the assessment roll. There was review of past policy on deferring assessments on non- developed land. Matter was deferred to July 26 on a motion by Alderman Carls, seconded by Alderman Mlinar and carried unanimously. (d) CONSIDERATION OF ANNUAL OFF -CAMPUS WORK STUDY AGREEMENT BETWEEN CITY AND TECHNICAL INSTITUTE OF HUTCHINSON Motion was made by Alderman Mlinar to approve agreement. Motion was seconded by Alderman Carls and carried unanimously. 3 CITY COUNCIL MINUTES - JULY 12, 1988 (e) CONSIDERATION OF CONTRACT FOR PEST CONTROL AT POLICE STATION Action was deferred on a motion by Alderman Mlinar, seconded by Alderman Mikulecky and carried unanimously. Police chief is to obtain a second (local) bid. (f) CONSIDERATION OF RAILROAD IMPROVEMENTS IN CONJUNCTION WITH THIRD AVENUE NW (DEFERRED 6-14-88) There was discussion of the possibility of closing the James Street intersection while doing the improvement. This would move traffic to Lind Street. Attorney Anderson recommended that such abandonment be discussed with the utilities before action. On a motion by Alderman Mlinar the James Street question was deferred to the July 26 meeting and the remainder of the improvements were approved. Motion seconded by Alderman Carls and carried unanimously. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR GARY PLOT2 Administrator Plotz reported the Goebel Fixture annexation has re- ceived final approval from the state. He reported the Energy Council met and recommended to terminate the services of the energy coordinator this month. Administrator has followed through on this. The grant will continue and a new coordinator will be secured in September. (b) COMMUNICATIONS FROM ALDERMAN MIKE CARLS Alderman Carls asked the police chief what action has been taken concerning junk at 456 Prospect. Chief Madson reported the premises have been videotaped. Owner has been given 30 days to clean up and will be cited after that time. (c) COMMUNICATIONS FROM ALDERMAN JOHN MLINAR Alderman Mlinar reported a meeting with Stearnswood representatives concerning the Third Avenue improvements, with satisfactory arrangements made for driveway access. (d) COMMUNICATIONS FROM ALDERMAN MARLIN TORGERSON Alderman Torgerson asked the city engineer the status of water tower painting. Engineer Anderson reported the contractor will finish at the end of the week and paint will cure for seven days before refill- ing the tower. Engineer further stated that any claims for damage from dust or sand from tower cleaning/painting need to be forwarded to the contractor while they are still in town. H CITY COUNCIL MINUTES - JULY 12, 1988 (e) COMMUNICATIONS FROM ALDERMAN PAT MIKULECKY Alderman Mikulecky asked the status of the problem with trucks at Erie Street address. Attorney Anderson stated the city will prosecute if they are not removed. (f) COMMUNICATIONS FROM CITY ATTORNEY BARRY ANDERSON City Attorney Anderson reported there will be a meeting on ordinance codification this week. He commented the new city charter gives the city administrator the power to terminate contracts such as the one with the energy coordinator. City Attorney Anderson stated he will be absent from the August 9 council meeting and could provide a substitute if desired, depending on the matters on that agenda. (g) COMMUNICATIONS FROM MAYOR PAUL L. ACKLAND Mayor Ackland reported the McLeod County Historical Society has requested that a small pile of rocks be hauled away from their site by city crews. Motion was made by Alderman Torgerson, seconded by Alderman Mlinar and carried unanimously that the street department be instructed to do this. The Mayor discussed the city policy regarding residential garbage charges during residents' prolonged absences. He suggested that for absences of more than 90 days the garbage charges could be dropped without turning off water. Motion was made by Alderman Carls to direct staff to study the question. Motion was seconded by Alderman Mlinar and carried unanimously. 11. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS Motion was made by Alderman Torgerson to approve and authorize payment from appropriate funds. Motion seconded by Alderman Carls and carried unanimously. 12. ADJOURNMENT There being no further business, the meeting adjourned at 9:55 p.m. 5