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06-14-1988 CCMA MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JUNE 14, 1988 1. The meeting was called to order by Mayor Ackland at 7:30 P.M. The follow- ing were present: Mayor Paul L. Ackland, Aldermen John Mlinar, Marlin Tor- gerson and Pat Mikulecky. Absent: Alderman Mike Carls. Also present: City Administrator Gary D. Plotz, Director of Engineering Eugene Anderson, Fi- nance Director Kenneth B. Merrill and City Attorney G. Barry Anderson. 2. INVOCATION There was no invocation. 3. MINUTES The minutes of the bid openings of May 23, 1988 and May 31, 1988 were ap- proved as distributed and the minutes of the regular meeting of May 24, 1988 were approved as amended. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. BUILDING OFFICIAL'S REPORT - MAY 1988 2. NURSING HOME BOARD MINUTES OF JUNE 2, 1988 3. AIRPORT COMMISSION MINUTES OF MAY 31, 1988 4. HOSPITAL BOARD MINUTES OF APRIL 19, 1988 The motion was made by Alderman Mlinar, seconded by Alderman Miku- lecky, to order the report and minutes filed. Motion unanimously car- ried. 5. PUBLIC HEARING - 8:00 P.M. (a) SET-UP LICENSE FOR BRADLEY LARSON AT LITTLE CROW BOWLING LANES (CONTINUED FROM MAY 24, 1988) Following discussion, Alderman Torgerson moved to continue the public hearing until an ordinance is in place by the July 26, 1988 Council meeting. Motion seconded by Alderman Mlinar and unanimously carried. 6. COMMUNICATIONS. REQUESTS AND PETITIONS (a) REPORT ON FINANCIAL STATUS OF POLICE FACILITY Finance Director Merrill presented a report on the status of the police station. The City should be receiving final bills from McNerney. (b) CONSIDERATION OF REQUEST BY HUTCHINSON DOWNTOWN BUSINESS ASSOCIATION TO BLOCK OFF A PORTION OF MAIN STREET FOR CRAZY DAYS ON JULY 20, 1988 Following discussion, Alderman Mlinar moved to approve the request. CITY COUNCIL MINUTES - JUNE 14, 1988 Alderman Torgerson seconded the motion and unanimously carried. It was noted that the Hutchinson Downtown Business Association would contact MN/DOT for approval to block off a state highway under construction. (c) DISCUSSION OF ORDINANCE FOR ANNUAL SET-UP LICENSE City Attorney Anderson commented on Ordinance No. 8/88 for a temporary set-up license. Since he had been requested to prepare an annual set- up license, Attorney Anderson presented a sample copy of City of Lex- ington's ordinance, Police Chief Madson expressed concern of the hours when the club would be open. With no bar tender on duty to control consumption and no dram shop protection, there would be no responsibility involved. Therefore, the various establishments with intoxicating liquor licenses will want the bottle club license because there would be less expense. After lengthy discussion, the City Attorney was directed to write an ordinance which reflected space and size limitations, time limits, six- day operation only, and restriction of number to be issued. (d) REQUEST FOR DIRECTIONAL SIGNAGE DURING CONSTRUCTION Mr. Kevin Barrett, Manager of McDonald's and Lea Remily, Community Re- lations Representative, represented several businesses south of town. It was their request to erect six directional signs in several areas of town to direct customers to the businesses due to construction detours. Following discussion, Alderman Mlinar moved to approve the signs. Mo- tion seconded by Alderman Torgerson and unanimously carried. It was recommended that the Hutchinson Hospital be included on the sign. Also, the suggestion was made to erect a temporary four-way stop at the intersection of Jefferson Street and Oakland Avenue. Alderman Torgerson moved that the City Engineer draw up Resolution No. 8813 for MN/DOT, requesting a temporary four-way stop. Motion seconded by Alderman Mikulecky and unanimously carried. 7. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 4/88 - ORDINANCE AMENDING ORDINANCE NO. 735 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON ENTITLED "RULES AND REGULATIONS OAKLAND CEMETERY" (DEFERRED FEBRUARY 22, 1988) Alderman Mlinar moved to waive the second reading and adopt Ordinance No. 772. Motion seconded by Alderman Torgerson and unanimously car- ried. (b) ORDINANCE NO. 8/88 - AN ORDINANCE REGULATING THE ISSUANCE OF SETUP LICENSES FOR THE CONSUMPTION OF INTOXICATING LIQUOR WITHIN THE CITY OF HUTCHINSON �'a CITY COUNCIL MINUTES - JUNE 14, 1988 Following discussion, Alderman Torgerson moved to defer to June 28, 1988 meeting. Motion seconded by Alderman Mikulecky and unanimously carried. (c) ORDINANCE NO. 12/88 - AN ORDINANCE EXTENDING THE CORPORATE LIMITS OF THE CITY OF HUTCHINSON TO INCLUDE CERTAIN UNINCORPORATED TERRITORY BORDERED BY LAND WITHIN THE CITY LIMITS AND ABUTTING THEREON (GOEBEL FIXTURE COMPANY) Alderman Mikulecky moved to waive second reading and adopt Ordinance No. 777. Motion seconded by Alderman Mlinar and unanimously carried. (d) ORDINANCE NO. 13/88 - AN ORDINANCE AMENDING ORDINANCE NO. 464 CONCERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP Alderman Mikulecky moved to waive second reading and adopt Ordinance No. 778. Motion seconded by Alderman Mlinar and unanimously carried. (e) ORDINANCE NO. 14/88 - AN ORDINANCE AMENDING ORDINANCE NO. 464 CONCERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP Alderman Mikulecky moved to waive second reading and adopt Ordinance No. 779. Motion seconded by Alderman Mlinar and unanimously carried. (f) ORDINANCE NO. 15/88 - ORDINANCE AMENDING SECTION 715:40 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED "TIME LIMIT, PARKING ZONES" BY ADDING SUBDIVISION NO. 17 THERETO, RELATIVE TO "PARKING, LOCAL REGULATIONS" Alderman Mlinar moved to waive second reading and adopt Ordinance No. 780. Motion seconded by Alderman Torgerson and unanimously carried. (g) RESOLUTION NO. 8810 - RESOLUTION FOR PURCHASE Alderman Mlinar moved to waive reading and adopt Resolution No. 8810. Motion seconded by Alderman Torgerson and unanimously carried. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF PARK AREA REQUIREMENT FOR COUNTRY CLUB TERRACE (DEFERRED MAY 24, 1988) It was the recommendation of the Park & Recreation Board to acquire a four acre site, including Tracts D, E and F, for parkland between Cali- fornia Street and School Road. Following discussion, Alderman Mlinar moved to authorize the City Ad- ministrator and Mayor to negotiate parkland contribution for Country Club Terrace as a first step and to report back to the Council. Motion 3 CITY COUNCIL MINUTES - JUNE 14, 1988 seconded by Alderman Torgerson and unanimously carried. Alderman Mikulecky moved to support the Park & Recreation Board to ac- quire the property for the City of Hutchinson. Motion seconded by Alderman Mlinar and unanimously carried. (b) CONSIDERATION OF AWARDING BID FOR USED SINGLE AXLE FLAT BED DUMP TRUCK (DEFERRED MAY 31, 1988) Alderman Mlinar moved to approve the purchase of a 1984 Mack truck for $21,500, minus a $2,000 trade-in for a 1966 Ford dump truck (net price of $19,500), from Mankato Mack Sales. Motion seconded by Alderman Mik- ulecky and unanimously carried. 9. NEW BUSINESS (a) CONSIDERATION OF SUPPLEMENTAL AGREEMENT NO. 1 AND NO. 2 FOR LETTING NO. 7 AND CHANGE ORDER NO. 1 FOR LETTING NO. 6 Following discussion, Alderman Mikulecky moved to approve the agreement and change order. Motion seconded by Alderman Torgerson and unanimous- ly carried. (b) CONSIDERATION OF CHARGE ORDER NO. 1 FOR LETTING NO. 5 Following discussion, Alderman Mikulecky moved to approve the change order. Motion seconded by Alderman Torgerson and unanimously carried. (c) CONSIDERATION OF STORM SHELTER PROTECTION FOR COUNTRY CLUB TERRACE AND MIDWEST TRAILER PARK City Attorney Anderson commented on the proposed evacuation plan, which was not acceptable to the Police Chief or City Attorney. Following discussion, Alderman Torgerson moved to defer to June 28, 1988 meeting. Motion seconded by Alderman Mlinar and unanimously car- ried. (d) CONSIDERATION OF SETTING PUBLIC HEARING FOR INTOXICATING LIQUOR LICENSE AT VICTORIAN INN FOR DR. CHESTER ANDERSON The motion was made by Alderman Torgerson, seconded by Alderman Mlinar, to set the public hearing for June 28, 1988 at 8:00 P.M. Motion unani- mously carried. (e) CONSIDERATION OF CALLING FOR SALE OF GENERAL OBLIGATION IMPROVEMENT BONDS IN THE AMOUNT OF $1,920,000 Mr. Bill Fahey, bond consultant from Ehlers & Associates, presented a report on the 1988 bond sale market. 4 CITY COUNCIL MINUTES - JUNE 14, 1988 Alderman Torgerson moved to approve the bond sale, to open bids on July 19, 1988 at 11:00 A.M., and to waive reading and adopt Resolution No. 8811. Motion seconded by Alderman Mikulecky and unanimously carried. Alderman Torgerson moved to hold a special City Council meeting at 12:00 noon on July 19, 1988. Motion seconded by Alderman Mikulecky and unanimously carried. (f) CONSIDERATION OF REQUEST FROM AIRPORT COMMISSION TO REDUCE COST OF 80 OCTANE GAS AT AIRPORT Following discussion, Alderman Mikulecky moved to approve. Motion sec- onded by Alderman Mlinar and unanimously carried. (g) CONSIDERATION OF REQUEST FOR CABINETS IN POLICE STATION Following discussion, Alderman Mikulecky moved to approve the purchase of cabinets for a total cost of $595. Motion seconded by Alderman Tor- gerson and unanimously carried. (h) CONSIDERATION OF PRELIMINARY APPLICATION FOR LAWCON GRANT Director Bruce Ericson reported on the preliminary application for a LAWCON Grant. It was suggested that there be an inclusion for the Luce Line Trail to continue to the west. Alderman Torgerson moved to approve the preliminary grant application. Motion seconded by Alderman Mlinar and unanimously carried. (i) CONSIDERATION OF PAYMENT OF CLAIM FOR DAMAGE TO PRIVATE SNOWMOBILE USED BY RESERVE OFFICER Following discussion, Alderman Torgerson moved to approve payment of $464.70. Motion seconded by Alderman Mlinar and unanimously carried. (j) CONSIDERATION OF REQUEST FOR COMMERCIAL AND RESIDENTIAL REFUSE RATE INCREASE BY JUNKER SANITATION Attorney Lee LaBore represented Junker Sanitation for a rate increase. The Council requested written documentation to substantiate the request for increased rates. Following discussion, Alderman Torgerson moved to defer until the next Council meeting on June 28 for documentation. Motion seconded by Ald- erman Mlinar and unanimously carried. RECESS: The City Council adjourned at 9:25 P.M. for a 15 -minute recess. (k) CONSIDERATION OF ACCEPTING SMALL CITIES DEVELOPMENT PROGRAM GRANT AGREEMENT AND AUTHORIZING HIRING PROJECT ADMINISTRATOR 41 J CITY COUNCIL MINUTES - JUNE 14, 1988 City Administrator Plotz and HCDC Director John Bernhagen reported on the Small Cities Development Program Grant. Following discussion, Alderman Mlinar moved to approve and execute the agreement and adopt Resolution No. 8812. Motion seconded by Alderman Torgerson and unanimously carried. (1) CONSIDERATION OF REQUEST BY COALITION OF GREATER MINNESOTA CITIES FOR ADDITIONAL FUNDING Following discussion, Alderman Mlinar moved to approve allocation of $1,386.60. Notion seconded by Alderman Mikulecky and unanimously car- ried. (m) CONSIDERATION OF SUPPLEMENTAL AGREEMENT 10. 1 FOR PROJECT NO. 88-25, MAIN STREET SOUTH Engineer Anderson reported the supplemental agreement would cover the overtime work on Saturdays to hasten completion of the project. Following discussion, Alderman Mikulecky moved to approve the agree- ment. Motion seconded by Alderman Torgerson and unanimously carried. (n) CONSIDERATION OF HUTCHINSON CO-OP EASEMENT FOR REALIGNMENT OF LES KOUBA PARKWAY Following discussion, Alderman Mikulecky moved to approve and enter in- to the easement. Motion seconded by Alderman Mlinar and unanimously carried. (o) CONSIDERATION OF DRAINLINE EXTENSION AT WASTEWATER TREATMENT FACILITY Following discussion, Alderman Mlinar moved to approve Juul Contract- ing. Motion seconded by Alderman Mikulecky and unanimously carried. (p) CONSIDERATION OF CHANGE ORDER NO. 6 FOR PAVEMENT DELETION AT SANITARY SEWER LIFT STATION Project Engineer George MacDonald reported on the change order and stated it would reduce the contract price by about $33,000. Following discussion, Alderman Torgerson moved to approve change order No. 6 and No. 7. Motion seconded by Alderman Mlinar and unanimously carried. (q) CONSIDERATION OF CHANGE ORDER 10. 7 FOR WASTEWATER TREATMENT FACILITY See 9-(p). (r) CONSIDERATION OF SEWER USE AND SEWER SERVICE CHARGE SYSTEM AT WASTEWATER TREATMENT FACILITY 1.1 CITY COUNCIL MINUTES - JUNE 14, 1988 Engineer Jim Hagley, Donohue & Associates, reviewed the proposed ordi- nance for the sewer use and sewer service charge system, with several changes mentioned. Alderman Torgerson moved to approve the amended ordinance and waive first reading of Ordinance No. 16/88 and set second reading June 28, 1988. Motion seconded by Alderman Mikulecky and unanimously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz mentioned several upcoming meetings. Mr. Plotz requested approval of the Lions Club application for a 3.2 beer license for the dater Carnival baseball games. Alderman Mlinar moved to approve the license. Motion seconded by Alderman Torgerson and unanimously carried. (b) COMMUNICATIONS FROM ALDERMAN MARLIN TORGERSON Alderman Torgerson reported on a complaint regarding tall weeds on the Klockman property. Also, he had received a telephone call regarding water source at the cemetery. The two locations for water were locked up and not available for use. (c) COMMUNICATIONS FROM ALDERMAN PAT MIKULECKY Alderman Mikulecky commented on the three posts located in front of the old police station. He suggested 15 -minute parking signs be posted there for motor vehicle customers. (d) COMMUNICATIONS FROM MAYOR PAUL L. ACKLAND Mayor Ackland stated he had been contacted by two residents on Ontario Street regarding the condition of the street. There is an excessive amount of dust in the area which has been created by City use of the road. Therefore, he felt the City should seal coat the street. Following discussion, Alderman Mlinar moved to approve seal coating on Ontario Street. Motion seconded by Alderman Mikulecky and unanimously carried. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The motion was made by Alderman Torgerson, seconded by Alderman Mlinar, 7 CITY COUNCIL MINUTES - JUNE 14, 1988 to approve and authorize payment from the appropriate funds. Motion unanimously carried. 12. ADJOURNMENT There being no further business, the meeting adjourned at 10:30 P.M. 10