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10-22-1985 CCMMINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, OCTOBER 22, 1985 1. The meeting was called to order by Mayor Stearns at 7:30 P.M. The fol IOw- ing were present: Alderman Mike Carls, Alderman John Mlinar, Alderman Mar- lin Torgerson, Alderman Pat Mikulecky, and Mayor Robert H. Stearns. Also present: City Administrator Gary D. Plotz, Director of Engineering Marlow V. Priebe, and City Attorney James Schaefer. 2. INVOCATION The invocation was given by the Reverend John H. Longley. 3. MINUTES The minutes of the bid openings of October 7, 1985 and October 8, 1985 were approved as distributed; the minutes of the regular meeting of October 8, 1985 were tentatively approved, with Alderman Mikulecky to define what addi- tions he felt should be added to the minutes under agenda item 5-a. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. FINANCIAL REPORT - SEPTEMBER 1985 2. PLANNING COMMISSION MINUTES DATED SEPTEMBER 17, 1985 3. HOSPITAL BOARD MINUTES DATED SEPTEMBER 17, 1985 Mayor Stearns ordered the report and minutes to be filed. (b) CONSIDERATION OF GAMBLING LICENSE APPLICATION BY HUTCHINSON BASEBALL ASSOCIATION Alderman Carls moved to approve the application and to issue license. Motion seconded by Alderman Mlinar and unanimously carried. 5. PUBLIC HEARING - 8:00 P.M. (a) IMPROVEMENT PROJECT NO. 85-01-40 (WATERMAIN) (CONTINUED FROM OCTOBER 8, 1985) Mayor Stearns called the continued public hearing to order at 8:03 P.M. City Engineer Priebe reported that since the October 8 Council meeting, a representative from the Health Department had reviewed the situation regarding the well. He affirmed the contents of the previous letter from the Health Department. Also, they talked to Mr. Pulkrabek. It was the Engineer's recommendation to obtain additional information in writing and to continue the hearing to the next Council meeting. It was moved by Alderman Mlinar, seconded by Alderman Torgerson, to 1 0 ) CITY COUNCIL MINUTES - OCTOBER 22, 1985 continue the hearing. Motion carried unanimously. (b) AMENDMENTS TO DEVELOPMENT PROGRAM AND TAX INCREMENT FINANCING PLAN FOR DISTRICT NO. 4 OF CITY OF HUTCHINSON (RAILROAD TRACK) Mayor Stearns called the public hearing to order at 8:05 P.M. City Administrator Plotz reported the McLeod County Board had voted affirmatively on the amendment for the railroad track. The School Board submitted a letter stating they had no opposition to the project. Also, a letter was received from John Keefe, attorney for Bud Daggett, stating Mr. Daggett was willing to give an easement. Mr. Plotz further made reference to a letter received from 3M indicating their support of the project and need for the continued service of the railroad. It was the City Administrator's recommendation to continue the hearing since the Interstate Commerce Commission had not taken formal action on the Hutchinson railroad line. Alderman Torgerson moved to continue the hearing to November 12, 1985. Motion seconded by Alderman Mlinar and unanimously carried. 6. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF STATUS REPORTS BY CITY ATTORNEY: 1. KLOCKMANN PROPERTY 2. GUTORMSON PROPERTY City Attorney Schaefer stated he had no report available at this time. (b) CONSIDERATION OF REQUEST BY ERICKSON OIL PRODUCTS FOR INDUSTRIAL REVENUE BONDS TO RENOVATE HIGHWAY 7 LOCATION City Administrator Plotz presented the request by Erickson Oil Products for industrial revenue bonds. He stated the applicant had paid the re- quired $1,000 deposit and given the City a check for $5,000 to reserve the requested entitlement (1% payment to State). Executive Director John Bernhagen reported the Community Development Corporation had taken unanimous action to approve the request. It was his recommendation to hold a November 12, 1985 public hearing. Following discussion, Alderman Torgerson moved to approve the request, to set a public hearing for November 12, 1985 at 8:00 P.M., and to waive reading and adopt Resolution No. 8143. Motion seconded by Alder- man Mlinar and carried unanimously. (c) CONSIDERATION OF REQUESTS BY FIRSTATE FEDERAL SAVINGS & LOAN ASSOCIATION City Administrator Plotz reviewed the requests by Firstate Federal and 2 CITY COUNCIL MINUTES - OCTOBER 22, 1985 reported the Maintenance Operations Director preferred the temporary construction trailer and trucks be parked in the city parking lot instead of on Hassan Street for snow removal purposes. After discussion, Alderman Torgerson moved to allow Firstate Federal to use the city parking lot (Plowman lot) to park trucks and a temporary construction trailer, with input from the Street Department regarding placement of the trailer on the lot, to stockpile gravel, to set up a crane for placing concrete planking in place, and to temporarily store structural steel, and for the City to receive from Firstate Federal a waiver to hold the City harmless. The motion was seconded by Alderman Carls and unanimously carried. 7. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 16185 - AN ORDINANCE ESTABLISHING DESIGNATED MUNICIPAL STREETS AS "TRUCK ROUTES" Following discussion, Alderman Torgerson moved to include Fifth Avenue from Dale Street to Harrington Street as a truck route. Motion second- ed by Alderman Mlinar and carried unanimously. It was moved by Alderman Torgerson, seconded by Alderman Mlinar, to waive the first reading of Ordinance No. 16185 and to set second read- ing for November 12, 1985. Motion unanimously carried. (b) RESOLUTION NO. 8142 - CITY OF HUTCHINSON, MINNESOTA OVERALL STEP 2 COMMITMENT RESOLUTION The motion was made by Alderman Mlinar to waive reading and adopt Reso- lution No. 8142. Alderman Mikulecky seconded the motion, and it unani- mously carried. (c) RESOLUTION NO. 8144 - TRANSFERRING $31,000 FROM GENERAL FUND TO RECREATIONAL BUILDING AND POOL CONSTRUCTION FUND Alderman Mlinar moved to waive reading and adopt Resolution No. 8144. Motion seconded by Alderman Torgerson and carried unanimously. (d) RESOLUTION NO. 8145 - RESOLUTION AUTHORIZING COMPENSATORY TIME FOR SALARIED EMPLOYEES (REQUESTED BY ALDERMAN PAT MIKULECKY) Alderman Mikulecky moved to waive reading and adopt Resolution No. 8145. Motion seconded by Alderman Torgerson and failed four to one, with Alderman Mikulecky voting aye and Aldermen Carls, Mlinar, Torger- son, and Mayor Stearns voting nay. Following discussion, the motion was made by Alderman Mlinar, seconded by Alderman Torgerson, to direct this item to the Personnel Coordinator to reevaluate and update all respective job descriptions for salaried employees. Motion carried four to one, with Alderman Mikulecky voting nay. 3 CITY COUNCIL MINUTES - OCTOBER 22, 1985 8. UNFINISHED BUSINESS (a) REPORT ON STATUS OF FIRE STATION HEATING SYSTEM City Administrator Plotz reported the City had received letters from RCM and Korngiebel Architecture regarding the fire station heating system. To date, the promised inspection had not been done by Carrier. After discussion, Alderman Torgerson moved to continue the progress re- port to the next Council meeting. Motion seconded by Alderman Carls and unanimously carried. (b) CONSIDERATION OF AWARDING BID FOR 1985 GRADING PROJECT Alderman Mlinar moved to defer this item until the November 12 Council meeting. Motion seconded by Alderman Carls and carried unanimously. 9. NEW BUSINESS (a) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS Alderman Carls moved to authorize discontinuation of service at noon on October 28 unless other arrangements had been made. Motion seconded by Alderman Mlinar and unanimously carried. (b) CONSIDERATION OF ESTABLISHING CITY SOLID WASTE MANAGEMENT COMMITTEE Mayor Stearns commented on his concern about solid waste and requested permission to establish a City Solid Waste Management Committee by adoption of a Resolution at the next Council meeting. Alderman Torgerson moved to approve preparation of a Resolution for committee appointment. Motion seconded by Alderman Mlinar and carried unanimously. (c) CONSIDERATION OF REQUESTING RETURN OF CITY'S DEPOSIT FOR UNUSED PORTION OF IRB BOND ALLOCATION City Administrator Plotz reported that October 31, 1985 was the dead- line on IRS financing allocation. Although the City had received a letter from Frank Fay stating he would not complete the hotel project, he had not completely dismissed it. Also, the Victorian Inn developer, Larry Bethke, was reconsidering use of IRB's. Therefore, the amount of the unused portion was not known at this time. Following discussion, Alderman Mlinar moved to direct the City Adminis- trator to request the return of $5,000 from the State of Minnesota to the City of Hutchinson and to include an itemized bill, including the project. Alderman Mlinar amended his motion to authorize City staff to request a refund of the City's deposit of the unused portions of IRB bond allocation by October 31, 1985. Motion seconded by Alderman Tor - 4 CITY COUNCIL MINUTES - OCTOBER 22, 1985 Berson and unanimously carried. (d) CONSIDERATION OF ESTABLISHING DATE FOR CANVASSING ELECTION RESULTS The motion was made by Alderman Torgerson, seconded by Alderman Mlinar, to set November 5, 1985 at 9:30 P.M. as the date of canvassing the election results. Motion carried unanimously. (e) CONSIDERATION OF CONDITIONAL USE PERMIT SUBMITTED BY HUTCH AGRI-TECH WITH FAVORABLE RECOMMENDATION FROM PLANNING COMMISSION, WITH CONTINGENCY After discussion, Alderman Torgerson moved to approve the permit and to waive reading and adopt Resolution No. 8139. Motion seconded by Alder- man Mlinar and unanimously carried. (f) CONSIDERATION OF VARIANCE REQUEST SUBMITTED BY HUTCH AGRI-TECH WITH FAVORABLE RECOMMENDATION FROM PLANNING COMMISSION Following discussion, it was moved by Alderman Torgerson, seconded by Alderman Mikulecky, to approve the variance and to waive reading and adopt Resolution No. 8140. Motion carried unanimously. (g) CONSIDERATION OF PRELIMINARY AND FINAL PLAT OF MILLER TOWNHOUSE FOURTH ADDITION WITH FAVORABLE RECOMMENDATION FROM PLANNING COMMISSION After discussion, the motion was made by Alderman Mlinar to approve the plat and to waive reading and adopt Resolution No. 8141. Motion sec- onded by Alderman Carls and unanimously carried. (h) CONSIDERATION OF REZONING REQUEST SUBMITTED TO COUNTY BY JOHN JORGENSON (WITHIN TWO MILE RADIUS) WITH FAVORABLE RECOMMENDATION FROM PLANNING COMMISSION Following discussion, it was moved by Alderman Torgerson that the City Council had no objection to the rezoning. Motion seconded by Alderman Carls and carried unanimously. (i) CONSIDERATION OF HEARING DATE AMENDING FEDERAL REVENUE SHARING BUDGET After discussion, the motion was made by Alderman Mlinar, seconded by Alderman Torgerson, to set the public hearing for November 12, 1985 at 8:00 P.M. Motion unanimously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz commented on the Mayor's letter sent to the Interstate Commerce Commission regarding future abandonment of the Hutchinson railroad line. He stated the City Council needed to formal - 61 CITY COUNCIL MINUTES - OCTOBER 22, 1985 i ze the City's position by adopting Resolution No. 8146. The motion was made by Alderman Torgerson, seconded by Alderman Carls, to waive reading and adopt Resolution No. 8146. Motion unanimously carried. Mr. Plotz reported the Fire Department was requesting the City to pay for the removal and installation of two mobil radios at a cost of $668 plus $50 for a siren speaker. Following discussion, Alderman Torgerson moved to approve the request. Motion seconded by Alderman Mikulecky and carried unanimously. (b) COMMUNICATIONS FROM ALDERMAN MARLIN TORGERSON Alderman Torgerson expressed concern about the intersection of School Road and Highway 7 West. After discussion, Alderman Torgerson moved to direct the City Administrator to request AN/DOT to install a flashing light at the intersection of School Road and Highway 7 West and to waive reading and adopt Resolution No. 8147. Motion seconded by Alder- man Carls and carried unanimously. (c) COMMUNICATIONS FROM ALDERMAN PAT MIKULECKY Alderman Mikulecky inquired about the status of the airport zoning ap- praisals. The City Attorney stated someone in Mankato had been con- tacted, and someone would be coming out. (d) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING Engineer Priebe requested Council approval of the architect's proposed landscaping for the Greencastle project. A representative of the project stated the neighborhood had been can- vassed, and the neighbors along Bradford Street were in agreement with the proposed two foot high berm and shrubbery. Following discussion, Alderman Torgerson moved to approve the concept of a two foot berm and shrubbery as recommended by Greencastle and the adjacent neighbors. Motion seconded by Alderman Carls and unanimously carried. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The motion was made by Alderman Torgerson, seconded by Alderman Carls, to approve the claims and authorize payment from the appropriate funds. Motion unanimously carried. 12. ADJOURNMENT There being no further business, the meeting adjourned at 8:45 P.M. N