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06-25-1985 CCMn MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JUNE 25, 1985 1. The meeting was called to order by Mayor Stearns at 7:30 P.M. The fol- lowing were present: Alderman Mike Carls, Alderman John Mlinar, Alder- man Marlin Torgerson, Alderman Pat Mikulecky, and Mayor Robert H. Stearns. Also present: City Administrator Gary D. Plotz, Director of Engineering Marlow V. Priebe, and City Attorney James Schaefer. 2. INVOCATION The invocation was given by the Reverend Wesley Vagle. 3. MINUTES The minutes of the regular meeting of June 11, 1985 were approved as amended. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. FINANCIAL REPORT - MAY 1985 2. PARKS & RECREATION BOARD MINUTES DATED MAY 1 AND 22, 1985 3. AIRPORT COMMISSION MINUTES DATED MAY 20, 1985 4. PLANNING COMMISSION MINUTES DATED MAY 21, 1985 5. HOSPITAL BOARD MINUTES DATED MAY 7 AND 21, 1985 AND JUNE 10, 1985 Mayor Stearns ordered the report and minutes to be filed. (b) RESOLUTION NO. 8065 - RESOLUTION FOR PURCHASE It was moved by Alderman Carls, seconded by Alderman Mlinar, to waive reading and adopt Resolution No. 8065. Motion unanimously carried. 5. PUBLIC HEARING - 8:00 P.M. (a) ASSESSMENT ROLL NO. 205 - PROJECT NO. 85-01-24, LETTING NO. 7 The public hearing was called to order by Mayor Stearns at 8:00 P.M. City Engineer Priebe reported that four properties were to be re- moved from assessment roll No. 205. Milton Bipes, 705 Ash, stated he was assessed in 1970 for College CITY COUNCIL MINUTES - JUNE 25, 1985 Street. At the 1969 public hearing he was told he would be assessed only for the long side on a corner lot, and now he was be- ing assessed for the short side of the street. City Engineer Priebe explained that Mr. Bipes was assessed in 1970 for an improvement project, but the present assessment was for an overlay at $3 per foot for the short side of the street. Arlene Schuette, 870 Lynn Road, requested verification that her property was one of the four to be removed from the assessment roll. The response was affirmative. Alderman Mlinar moved to close the hearing at 8:14 P.M. Motion seconded by Alderman Torgerson and unanimously carried. Following discussion of the engineering and administrative fees for the project, the motion was made by Alderman Mlinar to approve as- sessment roll No. 205 and award the contract to Atkinson Blacktop at $129,831.00, and to waive readings and adopt Resolutions No. 8067 and No. 8068, except for the four properties to be excluded from the roll. The motion was seconded by Alderman Carls and car- ried unanimously. 6. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF STATUS REPORTS BY CITY ATTORNEY: 1. KLOCKMANN PROPERTY 2. GUTORMSON PROPERTY 3. CAMEO CLEANERS SIGN 4. STORM SHELTER RULES AND REGULATIONS City Attorney Schaefer reported the Klockmann property had no change in status. It was suggested that the City obtain a release from the property owner prior to tearing down the old building on the Gutormson property. The cost would be assessed to the property owner's taxes. Regarding the Cameo Cleaners sign, a complaint had been signed by the Judge. All mobile home park operators have been contacted requesting copies of their plans for evacuation or shel- ter provision. A meeting will be held on June 26 concerning this matter. It was reported there had been a complaint about the Prieve prop- erty located on Harmony Lane. Chief O'Borsky stated a letter had been sent, giving the property owner 30 days to comply. (b) CONSIDERATION OF REQUEST TO USE LIBRARY SQUARE JUNE 29, 1985 FOR LITE -A -BIKE SAFETY PROGRAM The motion was made by Alderman Carls, seconded by Alderman Miku- lecky, to approve the request. Motion unanimously carried. a CITY COUNCIL MINUTES - JUNE 25, 1985 (c) UPDATE AND PRESENTATION ON CITY INSURANCE COVERAGES BY DWIGHT TANGE Insurance Consultant Dwight Tange presented a report on the pro- posals received for property, liability and automobile insurance coverage. Alderman Mlinar moved to accept the recommendation of City staff and Consultant Tange to obtain a 60 day extension. The motion was seconded by Alderman Mikulecky and carried unanimously. (d) CONSIDERATION OF REQUEST TO USE LIBRARY SQUARE JULY 19, 1985 FOR OUTDOOR PROGRAM It was moved by Alderman Carls, seconded by Alderman Mikulecky, to approve the request. Motion unanimously carried. 7. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 8064 - RESOLUTION AUTHORIZING SUBSTITUTION OF SECURITIES TO FIRST STATE FEDERAL SAVINGS & LOAN ASSOCIATION OF HUTCHINSON, MINNESOTA Alderman Torgerson moved to waive reading and adopt Resolution No. 8064. The motion was seconded by Alderman Mlinar and carried unan- imously. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF POLICE STATION BUILDING COMMITTEE SITE RECOMMENDATION (DEFERRED JUNE 11, 1985) Two alternate sites for the police station were discussed. The motion was made by Alderman Torgerson, seconded by Alderman Mlinar, to allocate up to $5,000 to continue the study of the Police Sta- tion Building Committee. The motion unanimously carried. Following discussion, it was moved by Alderman Mikulecky to reject the site choice on Highway 7 West and to direct the committee to find an alternate site within a reasonable price. Motion seconded by Alderman Torgerson. The motion failed four to one, with Alder- men Carls, Mlinar, Torgerson and Mayor Stearns voting nay and Ald- erman Mikulecky voting aye. No action was taken on the Police Station Building Committee's site recommendation. (b) CONSIDERATION OF FLOODING IN AREA OF FIFTH AVENUE SOUTHWEST AND GROVE STREET SOUTH (DEFERRED JUNE 11, 1985) After discussion, the motion was made by Alderman Mikulecky to authorize the City Engineer to try a cut out method and add fill to solve the flooding problem. Alderman Carls seconded the motion, and it carried unanimously. 9 CITY COUNCIL MINUTES - JUNE 25, 1985 (c) CONSIDERATION OF COMPLAINT CONCERNING STRAY CATS (DEFERRED JUNE 11, 1985) It was moved by Alderman Carls, seconded by Alderman Mlinar, to defer this item. Motion unanimously carried. (d) CONSIDERATION OF 18 FOOT STRIP OF LAND ON PLOWMAN PARKING LOT (DEFERRED JUNE 11, 1985) City Engineer Priebe presented drawings of proposed parking layouts for the Plowman parking lot. Following discussion, the motion was made by Alderman Mikulecky to approve plan No. 137 for the Plowman parking site. Motion seconded by Alderman Carls. Alderman Torger- son amended the motion to be contingent upon approval by the Beau- tification Committee. Amended motion seconded by Alderman Carls and carried unanimously. The main motion unanimously carried. (e) REVIEW OF COMPREHENSIVE PLAN MAP (DEFERRED JUNE 11, 1985) City Engineer Priebe reported two areas were recommended for change on the City's Comprehensive Map. After discussion, it was moved by Alderman Carls, seconded by Alderman Mlinar, to approve the revised Comprehensive Map. Motion carried unanimously. 9. NEW BUSINESS (a) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS Following discussion, the motion was made by Alderman Torgerson to authorize discontinuation of service as recommended unless prior arrangements were made. Alderman Carls seconded the motin, and it unanimously carried. (b) CONSIDERATION OF VARIANCE REQUEST SUBMITTED BY BRICE WAGNER WITH FAVORABLE RECOMMENDTION OF PLANNING COMMISSION After discussion, Alderman Carls moved to approve the variance and to waive reading and adopt Resolution No. 8063. Motion seconded by Alderman Mlinar and carried unanimously. (c) CONSIDERATION OF REZONING REQUEST SUBMITTED BY JEFF HAAG WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, the motion was made by Alderman Mlinar to ap- prove the rezoning and to waive the first reading of Ordinance No. 9/85 and set second reading for July 9, 1985. Alderman Carls sec- onded the motion, and it unanimously carried. (d) CONSIDERATION OF REZONING REQUEST SUBMITTED BY RETIREMENT LIVING COMMUNITIES, INC. WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Lq CITY COUNCIL MINUTES - JUNE 25, 1985 After discussion, Alderman Mlinar moved to approve the rezoning and waive first reading of Ordinance No. 10/85, including the stipula- tion, and set second reading for July 9, 1985. The motion was seconded by Alderman Carls and carried unanimously. (e) CONSIDERATION OF AMENDMENT TO ORDINANCE REGARDING SITE PLAN REQUIREMENT FOR REZONING Following discussion, the motion was made by Alderman Torgerson, seconded by Alderman Carls, to approve the amendment, to waive first reading of Ordinance No. 11/85 and to set second reading for July 9, 1985. Motion unanimously carried. (f) REVIEW OF CONDITIONAL USE PERMIT GRANTED TO HAVTI APRIL 24, 1984 WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION TO RENEW After discussion, it was moved by Alderman Mikulecky to approve the renewal of the conditional use permit for HAVTI. Alderman Mlinar seconded the motion, and it carried unanimously. (g) CONSIDERATION OF GEORGE HERBERT SKETCH PLAN (WITHIN TWO MILE RADIUS) WITH UNFAVORABLE RECOMMENDATION OF PLANNING COMMISSION After a presentation of background information on the sketch plan, the motion was made by Alderman Mlinar to deny the sketch plan and to send the reasons for denial to the County. Motion seconded by Alderman Torgerson and unanimously carried. (h) CONSIDERATION OF RECOMMENDATION ON WORKMAN'S COMPENSATION COVERAGE BY DWIGHT TANGE It was the recommendation of Insurance Consultant Dwight Tange that the City of Hutchinson accept the workman's compensation plan of the League of Minnesota Cities Insurance Trust, Worker's Compensa- tion Division, with a guaranteed premium and no potential for pen- alty for a one year period. Following discussion, Alderman Torgerson moved to accept the recom- mendation of Dwight Tange. Motion seconded by Alderman Mlinar and carried unanimously. Insurance Agent Dennis Potter inquired about the City's intent to carry insurance coverage for volunteer workers at Burns Manor Nurs- ing Home and Hutchinson Community Hospital. The motion was made by Alderman Mlinar to cover volunteer workers at the nursing home and hospital. Alderman Carls seconded the motion, and it unanimously carried. (i) CONSIDERATION OF TELEVISING SANITARY SEWER MAINS City Engineer Priebe reported that Consulting Engineers Diversified 5 CITY COUNCIL MINUTES - JUNE 25, 1985 would televise the sanitary sewer mains for $7,200. Following dis- cussion, Alderman Mlinar moved to approve the televising project. The motion was seconded by Alderman Carls and carried unanimously. (j) CONSIDERATION OF REQUEST TO ENTER INTO A SERVICE AGREEMENT WITH G & K SERVICES Alderman Mlinar moved to approve and enter into an agreement with G & K Services. The motion was seconded by Alderman Torgerson and unanimously carried. (k) CONSIDERATION OF INDUSTRIAL PRETREATMENT PROGRAM FOR CITY OF HUTCHINSON Project Coordinator Gary Warren and Pretreatment Program Specialist Jim Hagley of CED/Donohue reported on the recent meeting with three Hutchinson industries and explained the necessity of the City send- ing MPCA a letter regarding established limits prior to July 1. It was moved by Alderman Carls, seconded by Alderman Mlinar, to ap- prove the industrial pretreatment program of attachments A and B and to authorize the City Administrator to sign and mail the letter to MPCA. Motion carried unanimously. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz commented on the recent Community Develop- ment Corporation workshop held in Mankato. He stated the Board wanted to meet with the City Council. It was the consensus of the Council members to meet on August 6. An update report on the railroad situation was presented. (b) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING Engineer Priebe stated a public hearing date would need to be set for the parking assessment on the Arthur Benjamin property (Nemitz Building). Alderman Carls moved to set a public hearing for July 23, 1985 at 8:00 P.M. Motion seconded by Alderman Mlinar and car- ried unanimously. It was reported Mr. Priebe attended a County Board meeting today regarding county ditch No. 18. The Board recommended that the City Council adopt a Resolution to initiate a study. The motion was made by Alderman Carls to instruct the City Engineer to prepare said Resolution for the next City Council meeting. Alderman Mlinar seconded the motion, and it unanimously carried. (c) COMMUNICATIONS FROM MAYOR ROBERT H. STEARNS N CITY COUNCIL MINUTES - JUNE 25, 1985 Mayor Stearns stated some residents had requested that the City preserve the old brick sidewalk in front of the L. H. Merrill property on Main Street. This is an historical site in the City. After discussion, Alderman Carls moved to preserve the historical brick sidewalk in front of the Merrill residence, with the provi- sion that the grass be removed from between the sidewalk. The mo- tion was seconded by Alderman Mlinar and carried unanimously. Mention was made by Mayor Stearns that he would like to have a Charter Commission appointed to review the City Charter. This topic will be discussed at the August 6 Council meeting. (d) COMMUNICATIONS FROM ALDERMAN MIKE CARLS Alderman Carls commented on the property to be auctioned off July 10 and felt the City should consider purchasing it. It was his suggestion to sell the lot on Highway 7 West and put the money from the sale into the fund for the new police station. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The motion was made by Alderman Mlinar, seconded by Alderman Carls, to approve the claims and authorize payment from the approprite funds. Motion carried unanimously. 12. ADJOURNMENT There being no further business, the meeting adjourned at 10:40 P.M. 7