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07-09-1985 CCMn MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JULY 9, 1985 1. The meeting was called to order by Mayor Stearns at 7:30 P.M. The fol- lowing were present: Alderman Mike Carls, Alderman John Mlinar, Alder- man Marlin Torgerson, Alderman Pat Mikulecky, and Mayor Robert H. Stearns. Also present: City Administrator Gary D. Plotz, Director of Engineering Marlow V. Priebe, and City Attorney James Schaefer. 2. INVOCATION In the absence of a pastor, there was a time of silent prayer. 3. MINUTES The minutes of the regular meeting of June 25, 1985 and bid openings of June 11, 18, 20 and July 1 and 2, 1985 were approved as distributed. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. NURSING HOME BOARD MINUTES DATED MAY 23, 1985 Mayor Stearns ordered the minutes to be filed. (b) CONSIDERATION OF REQUEST FOR REDUCED TRASH AND REFUSE RATE BY ALICE MILLER The motion was made by Alderman Mikulecky, seconded by Alderman Mlinar, to approve the request. Motion unanimously carried. 5. PUBLIC HEARING - 8:00 P.M. (a) IMPROVEMENT PROJECT NO. 86-01 The public hearing was called to order by Vice -President Carls at 8:00 P.M. Mr. Dale Smith, 28 First Avenue N.E., inquired if the project would include curb and sidewalk. He stated sidewalk work was done on Main Street North two years ago and wondered if it would be re- placed. Mr. Smith asked if the curb would be continued down in line with Main Street and why the road was being replaced. He in- quired what was proposed for Hassan Street North. Dr. Lester Schuft, 45 Third Avenue S.E., expressed concern about the street down to the park and the dust and dirt from the road. He asked if something could be put on the street to reduce the dust. Also, Dr. Schuft inquired about assessment on a corner lot. Maintenance Operations Director Ralph Neumann reported the Street 1 CITY COUNCIL MINUTES - JULY 9, 1985 Department sprayed water on the street to reduce the dust. He was instructed to check into the cost of a calcium chloride coating and to water the street once a day to reduce dust. Mr. Norman Zachow, 425 Hassan Street South, stated that some of his neighbors did not receive hearing notices. He wondered if the pro- posed project included only curb and gutter. Mr. Zachow was op- posed to the project and assessment inasmuch as he already had curb and gutter in place and the street was in fairly good condition. Alderman Torgerson moved to close the hearing at 8:25 P.M. The mo- tion was seconded by Alderman Mlinar and carried unanimously. NOTE: Mayor Stearns resumed the duties of the Chair and conducted the re- mainder of the hearing. Following discussion, Alderman Carl moved to approve Project 86-01 except for Hassan Street between Fourth and Fifth Avenues and to order preparation of the plans and specifications, with the one block to be reviewed and placed on the July 23 Council agenda. Mo- tion seconded by Alderman Mlinar and unanimously carried. 6. COMMUNICATIONS, REQUESTS AND PETITIONS (a) UPDATE ON REGIONAL PLANNING ACTIVITIES Mr. Eugene Hippe, Executive Director of Region 6-E, was unable to attend the Council meeting but will be present at a future date. (b) REPORT ON WADING POOL BY BARRY ANDERSON AND JEFF HAAG It was reported by Barry Anderson and Jeff Haag that the Jaycees had raised approximately $9,000 toward the $16,000 cost for a wad- ing pool. They requested the City Council to commit the funds for the wading pool until such time as the Jaycees could raise the remainder of the money in order to meet the contractor's project deadline. The motion was made and seconded to include the wading pool into the recreational facility and swimming pool structure, based on the report by Barry Anderson and Jeff Haag. Motion unanimously car- ried. NOTE: At 7:42 P.M. Mayor Stearns dismissed himself from the meeting, and Vice -President Carls took over the Chair. It was further reported by Barry Anderson that there would be an additional cost of $1,707 for installation of light bases and con- duit for the swimming pool. The committee recommended approval at this time. r, CITY COUNCIL MINUTES - JULY 9, 1985 Following discussion, Alderman Torgerson moved to add the light bases and conduit to the contract for the recreational building. The motion was seconded by Alderman Mikulecky and carried unani- mously. (c) CONSIDERATION OF STATUS REPORT BY CITY ATTORNEY: 1. KLOCKMANN PROPERTY 2. GUTORMSON PROPERTY 3. CAMEO CLEANERS SIGN 4. STORM SHELTER RULES AND REGULATIONS City Attorney Schaefer presented a report on the status of the above items. Two properties on Harmony Lane that were determined a public nuisance were also discussed. 7. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 9/85 - AN ORDINANCE AMENDING ORDINANCE NO. 464 CONCERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP Alderman Mlinar moved to waive second reading and adopt Ordinance No. 717. The motion was seconded by Alderman Mikulecky and carried unanimously. (b) ORDINANCE NO. 10/85 - AN ORDINANCE AMENDING ORDINANCE NO. 464 CONCERNIG ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP The motion was made by Alderman Torgerson, seconded by Alderman Mlinar, to waive second reading and adopt Ordinance No. 718. Mo- tion unanimously carried. (c) ORDINANCE NO. 11/85 - ORDINANCE AMENDING SECTION 6.06 B OF THE HUTCHINSON ZONING ORDINANCE, ENTITLED "AMENDMENTS" It was moved by Alderman Mlinar, seconded by Alderman Mikulecky, to waive second reading and adopt Ordinance No. 719. Motion carried unanimously. (d) RESOLUTION NO. 8070 - RESOLUTION ACCEPTING $75,000 FROM HUTCHINSON UTILITIES COMMISSION Alderman Mlinar made the motion to waive reading and adopt Resolu- tion No. 8070. The motion was seconded by Alderman Mikulecky and unanimously carried. (e) RESOLUTION NO. 8071 - RESOLUTION SETTING INTEREST RATE AND PAYMENT SCHEDULE FOR 1985 ASSESSMENT ROLLS NUMBERS 200, 201, 202, 203, 204 AND 205 3 CITY COUNCIL MINUTES - JULY 9, 1985 It was moved by Alderman Mikulecky, seconded by Alderman Torgerson, to waive reading and adopt Resolution No. 8071 setting the interest rate at 7.6%. Motion carried unanimously. (f) RESOLUTION NO. 8072 - REVISING PARKING ASSESSMENTS The motion was made by Alderman Torgerson to waive reading and adopt Resolution No. 8072. Alderman Mlinar seconded the motion, and it carried unanimously. (g) RESOLUTION NO. 8073 - RESOLUTION AUTHORIZING ISSUANCE OF EQUIPMENT CERTIFICATE IN THE AMOUNT OF $6,999 AT 8% INTEREST Alderman Mlinar moved to waive reading and adopt Resolution No. 8073. Motion seconded by Alderman Mikulecky and unanimously car- ried. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF MAKING BID ON MCLAUGHLIN PROPERTY ON SECOND AVENUE SOUTHEAST AND HURON STREET Following discussion, the motion was made by Alderman Mikulecky that the City not make a bid on the McLaughlin property located on Second Avenue Southeast and Huron Street. Alderman Mlinar seconded the motion, and it carried unanimously. (b) CONSIDERATION OF AWARDING BIDS FOR FRONT-END WHEEL LOADER (DEFERRED JUNE 18, 1985) It was moved by Alderman Torgerson to accept the bid from HAVTI in the amount of $13,537.75 for the old front-end wheel loader and to accept the bid from Road Machinery & Supplies of Bloomington for a new Clark 55C front-end wheel loader in the amount of $60,395, with terms. Motion seconded by Alderman Carls and unanimously carried. Maintenance Operations Director Ralph Neumann requested the City Council to reject all bids received on July 2, 1985 for the pur- chase of a new GVW truck and sale of a used two ton dump truck. Following discussion, the motion was made by Alderman Carls, sec- onded by Alderman Mlinar, to reject all bids on the GVW truck and to rebid this item in the near future. Motion carried unanimously. 9. NEW BUSINESS (a) CONSIDERATION OF SIDEWALK REPLACEMENT ON EAST AND WEST PISHNEY LANE Director of Engineering Priebe reported on the proposed 1985 side- walk replacement on East and West Pishney Lane and stated the side- walk is on private property. 4 CITY COUNCIL MINUTES - JULY 9, 1985 After discussion, Alderman Mikulecky made the motion to notify the property owners by letter of alternatives No. 2 and 4 in the Engin- eer's report, with the addition to No. 2 that the City assumes no liability if someone is hurt, and to have them appear at the August 13 Council meeting. Motion seconded by Alderman Mlinar. The mo- tion was amended by Alderman Carls to have the letter include all items in the Engineer's memorandum except for item No. 1. The amended motion was seconded by Alderman Torgerson and unanimously carried. The main motion carried unanimously. (b) CONSIDERATION OF ORDERING PREPARATION OF ENGINEER'S REPORT ON IMPROVEMENT FOR 1986 PROJECTS It was moved by Alderman Mlinar, seconded by Alderman Torgerson, to order the engineer's report and to waive reading and adopt Resolu- tion No. 8069. Motion unanimously carried. (c) CONSIDERATION OF REQUEST FOR STORM SEWER AND STREET IMPROVEMENT FOR HUTCH COMPUTER INC. Following discussion, the motion was made by Alderman Mlinar to ap- prove ordering the engineer's preliminary report. Alderman Miku- lecky seconded the motion, and it carried unanimously. (d) CONSIDERATION OF ACCEPTANCE OF PROPOSED DENTAL, LIFE AND LONG-TERM DISABILITY INSURANCES AND ESTABLISHING BID OPENING DATE FOR HEALTH INSURANCE After discussion, Alderman Mlinar moved to accept the dental, life and long-term disability insurance proposals and to approve a bid opening date on August 14, 1985 at 1:00 P.M. for group health in- surance bid, with the contingency to negotiate the rate increase not to exceed 10% with current carrier. The motion was seconded by Alderman Torgerson and unanimously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz reported on the progress of the recrea- tional facility/pool and library projects. He stated the airport survey was completed on schedule and copies were sent to the par- ties involved. It was reported that the proposed KDUZ radio tower had been denied by the FAA. Three proposals were received for the soil testing at the proposed wastewater treatment plant. It was the recommendation of Mr. Plotz to accept the proposal from Braun Engineering in the amount of $11,652.50. The motion was made by Alderman Mlinar to approve Braun Engineering for the soil testing at the new water treatment plant site. Alderman Carls seconded the motion, and it carried unanimously. 5 CITY COUNCIL MINUTES - JULY 9, 1985 Administrator Plotz commented on the letter received from Attorney Bill Haas concerning airport appraisals. It was Attorney Haas's recommendation that the City change appraiser to get the task done sooner. (b) COMMUNICATIONS FROM ALDERMAN JOHN MLINAR Alderman Mlinar inquired about a recent water problem. (c) COMMUNICATIONS FROM ALDERMAN MARLIN TORGERSON Alderman Torgerson reported there was still a problem with dead fish by the dam. (d) COMMUNICATIONS FROM CITY ATTORNEY JAMES SCHAEFER Attorney Schaefer inquired about the annual market adjustment ap- plying to his salary. Following discussion, it was moved by Alder- man Mlinar to adjust the City Attorney's salary 4% for cost of liv- ing increase, retroactive to January 1, 1985. Motion seconded by Alderman Torgerson and carried four to one, with Alderman Mikulecky voting nay. (e) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING MARLOW V. PRIEBE Engineer Priebe stated that Retirement Living had requested author- ization to put in a temporary office at the proposed condominium site. Following discussion, Alderman Mlinar moved to approve the temporary office for Retirement Living. Motion seconded by Alder- man Torgerson and unanimously carried. It was reported that the Beautification Committee had reviewed the approved plan for the Plowman parking lot and recommended several minor changes, with no loss of parking spaces. The motion was made by Alderman Mlinar, seconded by Alderman Torgerson, to approve the amendment to the parking lot plan. Motion carried unanimously. The City Engineer commented it was his recommenation to put in the entire street on Hassan Street and not leave the project half done. (f) COMMUNICATIONS FROM MAYOR ROBERT H. STEARNS Mayor Stearns reported on the status of the railroad. It appears that Jerry Ross will purchase the railroad trackage rather than Rail Authority. However, he would like a commitment from the City that it will proceed with its prior commitment of funds to do the proposed project. Mayor Stearns inquired about the progress on codification of the City's ordinances. City Attorney Schaefer will present a report at the August 6, 1985 Council meeting. 1.1 CITY COUNCIL MINUTES - JULY 9, 1985 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The motion was made by Alderman Mlinar, seconded by Alderman Miku- lecky, to approve the claims and authorize payment from the appro- priate funds. Motion carried unanimously. 12. ADJOURNMENT There being no further business, the meeting adjourned at 9:40 P.M. 7