08-06-1985 CCMMINUTES
SPECIAL MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, AUGUST 6, 1985
The special meeting came to order at 5:00 P.M. in the Fire Station Conference
Room. The following were present: Alderman Mike Carls, Alderman John Mlinar,
Alderman Marlin Torgerson, Alderman Pat Mikulecky, and Mayor Robert H. Stearns.
Also present were: City Administrator Gary D. Plotz, Finance Director Kenneth
B. Merrill, Fire Marshall George Field, and City Attorney James Schaefer; Arch-
itect John Korngiebel; Community Development Corporation Representatives John
Bernhagen, Ronald McGraw, Don Glas, Tom Daggett, and Chad Piehi; Charles Ro-
lando and Vern Grabow from Charles Bailly & Company.
1. CITY CHARTER - APPOINTMENT OF CHARTER COMMISSION
City Attorney James Schaefer presented a report on the City Charter and the
procedure for appointment of members to a Charter Commission. This topic
will be discussed further at the next regular Council meeting.
2. CODIFICATION OF CITY ORDINANCE BOOK
City Attorney Schaefer reported that four companies had submitted the fol-
lowing proposals to codify the City's ordinance book.
Sterling Codifier Inc.
Municipal Ordinance Codifiers
Hoff A Allen
Municipal Code Corp.
$5,200 plus $12.50 per page over 500
Provide 30 books
$10,750
Provide one book
$8,900
Provide one book
$9,500 plus $28 per page over 300
Provide 50 books; 25 bound
It was the City Attorney's suggestion to commence the process of codifica-
tion in 1986.
3. PROPOSED CHANGE ORDER FOR RECREATIONAL FACILITY
Architect John Korngiebel reported on a proposed change order for the rec-
reational facility. He was authorized to present the change order for ap-
proval at the August 13 Council meeting.
4. REPORT BY COMMUNITY DEVELOPMENT CORPORATION ON PROPOSED REVOLVING LOAN FUND
Executive Director John Bernhagen reviewed the proposed revolving loan fund
with the City Council. A suggested use of the fund was to provide money for
the downtown sprinkling program. The CDC proposal will be presented at the
August 27 Council meeting.
CITY COUNCIL MINUTES - AUGUST 6, 1985
5. REVIEW OF CITY AUDIT BY CHARLES BAILLY & COMPANY REPRESENTATIVES
Charles Rolando and Vern Grabow reviewed the City's year-end financial
statements and accountants' report with the City Council. Several sug-
gestions were made for changes or improvements in the City's controls and
procedures.
It was reported that the City of Hutchinson had received an "A" bond rating
from Moody's Investors Service for 1985.
6. BUDGET TIMETABLE
Finance Director Ken Merrill discussed the timetable for preparing the 1986
City budget. It was the consensus of the Council to hold two budget meet-
ings at 5:30 P.M. on August 26 and 5:30 P.M. on August 27.
7. REPORT ON FIRE DEPARTMENT PERSONNEL
Alderman Torgerson reported the Fire Department had decided to reduce its
personnel from 45 firemen to 40.
8. DISCUSSION OF CITY COUNCIL PRIORITIES
City Administrator Plotz commented on the priorities established by the City
Council and their status.
9. ADJOURNMENT
There being no further business, the meeting adjourned at 8:37 P.M.
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