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02-12-1985 CCMMINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, FEBRUARY 12, 1985 1. The meeting was called to order by Vice -Mayor Carls at 7:30 P.M. The following were present: Alderman John Mlinar, Alderman Marlin Torgerson, Alderman Pat Mikulecky, and Vice -Mayor Mike Carls. Absent: Mayor Robert H. Stearns. Also present: City Administrator Gary D. Plotz and City At- torney James Schaefer. 2. INVOCATION The invocation was given by the Reverend Harold Kelm. 3. MINUTES The minutes of the regular meeting of January 22, 1985 and the bid open- ings of January 29, 1985 and February 6, 1985 were approved as distri- buted. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. BUILDING OFFICIAL'S REPORT - JANUARY 1985 Vice -Mayor Carls ordered the report to be filed. 5. PUBLIC HEARING - 8:00 P.M. (a) CONSIDERATION OF ISSUING INDUSTRIAL DEVELOPMENT REVENUE BOND TO DOCTORS THOMAS LYKE AND JOHN GILLARD The public hearing was called to order at 8:00 P.M. Following a brief discussion, the motion was made by Alderman Torgerson to close the hearing at 8:02 P.M. The motion was seconded by Alder- man Mikulecky and unanimously carried. It was moved by Alderman Torgerson to give preliminary approval to the project and industrial revenue bond financing and to waive reading and adopt Resolution No. 7978. Alderman Mlinar seconded the motion, and it carried unanimously. 6. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST BY LARRY AND SHERRY BETHKE FOR INDUSTRIAL REVENUE BOND Following discussion, the motion was made by Alderman Torgerson, seconded by Alderman Mlinar, to approve setting a public hearing for March 12, 1985 at 8:00 P.M. and to waive reading and adopt COUNCIL MINUTES FEBRUARY 12, 1985 Resolution No. 7980. The motion unanimously carried. (b) CONSIDERATION OF REQUEST FOR FIRE MARSHAL TO ATTEND FIRE SAFETY EDUCATION CONFERENCE The motion was made by Alderman Torgerson to approve the request. Alderman Mikulecky seconded the motion, and it carried unanimously. (c) PRESENTATION BY RCM ON WASTEWATER TREATMENT PLANT PROPOSAL A lengthy presentation was given by RCM representatives concerning their firm's proposal for the Hutchinson wastewater treatment plant, Phase II. (d) PRESENTATION BY CONSULTING ENGINEERS DIVISION, DONOHUE, ON WASTEWATER TREATMENT PLANT PROPOSAL Four representatives from Consulting Engineers Division presented an extensive proposal on the Hutchinson wastewater treatment plant, Phase II. It was the consensus of the Council that both firms were to prepare a contract proposal for the February 26, 1985 Council meeting, to be submitted by February 21, 1985 at 4:00 P.M., which addressed the following items: engineering design fee with cost not to be ex- ceeded, and included the costs for survey, soil borings, applica- tion fee, value engineering, possible legal fees, the figure of subtraction or deletion if filter is not necessary, and a bond of guarantee for a December 1985 completion date. (e) CONSIDERATION OF REQUEST BY MICHAEL AND LOANN WILHELMSON FOR INDUSTRIAL REVENUE BOND Following discussion, the motion was made by Alderman Mlinar to ap- prove setting a public hearing for March 12, 1985 at 8:00 P.M. and to waive reading and adopt Resolution No. 7982. Alderman Torgerson seconded the motion, and it unanimously carried. 7. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 2/85 - AN ORDINANCE TO VACATE STREET It was moved by Alderman Mikulecky, seconded by Alderman Torgerson, to waive second reading and adopt Ordinance No. 710. Motion car- ried unanimously. (b) ORDINANCE NO. 3/85 - ORDINANCE AUTHORIZING SALE OF MUNICIPALLY OWNED REAL PROPERTY LEGALLY DESCRIBED AS: LOT 12, BLOCK 3, SELCHOW- JORGENSON SUBDIVISION OF THE CITY OF HUTCHINSON 2 COUNCIL MINUTES FEBRUARY 12, 1985 The motion was made by Alderman Mlinar to waive the first reading of Ordinance No. 3/85 and set the second reading for February 26, 1985. Alderman Torgerson seconded the motion, and it carried unanimously. (c) ORDINANCE NO. 4/85 - AN ORDINANCE PROVIDING FOR SEWER RATE ADJUSTMENTS It was moved by Alderman Mikulecky, seconded by Alderman Torgerson, to waive the first reading of Ordinance No. 4/85 and set the second reading for February 26, 1985. Motion unanimously carried. (d) RESOLUTION NO. 7979 - RESOLUTION AUTHORIZING SUBSTITUTION OF SECURITIES TO CITIZENS BANK & TRUST CO. OF HUTCHINSON, MINNESOTA The motion was made by Alderman Mlinar, seconded by Alderman Miku- lecky, to waive reading and adopt Resolution No. 7979. Motion car- ried unanimously. (e) RESOLUTION NO. 7981 - RESOLUTION FOR PURCHASE Alderman Torgerson moved to waive reading and adopt Resolution No. 7981. The motion was seconded by Alderman Mlinar and unanimously carried. (f) RESOLUTION NO. 7983 - RESOLUTION OF APPRECIATION TO RUSS MANCL The motion was made by Alderman Torgerson to waive reading and adopt Resolution No. 7983. Alderman Mlinar seconded the motion, and it carried unanimously. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF BIDS FOR PROJECT 85-01-25 (DEFERRED JANUARY 22, 1985) City Engineer Priebe requested this item be deferred. The motion was made by Alderman Torgerson, seconded by Alderman Mlinar, to de- fer action. Motion unanimously carried. (b) DISCUSSION ON PREPARING SPECIFICATIONS FOR NEW SEWAGE TREATMENT FACILITY (DEFERRED JANUARY 22, 1985) It was moved by Alderman Torgerson to defer action. Motion sec- onded by Alderman Mlinar and carried unanimously. (c) UPDATE ON EASEMENT FOR NEMITZ PARKING LOT City Attorney Schaefer reported on the status of the easement for the Nemitz parking lot. Following discussion, Alderman Torgerson 3 COUNCIL MINUTES FEBRUARY 12, 1985 moved to authorize the City Attorney to prepare the necessary docu- ments to activate the full parking assessment. The motion was sec- onded by Alderman Mlinar and unanimously carried. (d) CONSIDERATION OF AWARDING BIDS FOR AERIAL PHOTOGRAPHY AND CONTOUR MAPPING (DEFERRED JANUARY 29, 1985) Following discussion, Alderman Torgerson made the motion to accept the Markhurd Corp. bid of $63,873 (Choice A), contingent upon that being a concrete bid for the entire project and for the approval of services in 1985 of the aerial photography, aerotriangulation, stereoscopic models, and contour mapping for the total of $24,305. The motion was seconded by Alderman Mikulecky and unanimously car- ried. (e) CONSIDERATION OF AWARDING BID FOR POLICE PATROL CARS (DEFERRED FEBRUARY 6, 1985) Following discussion, the motion was made by Alderman Mikulecky to reject all three bids from Plowman's and Wigen Chevrolet and to de- fer purchase of police vehicles until 1986. Alderman Torgerson seconded the motion, and it failed three to one, with Aldermen Mlinar, Torgerson and Carls voting nay and Alderman Mikulecky vot- ing aye. Alderman Torgerson moved to award the bid to the low bidder, Plow- man's, for the purchase of three new police patrol cars and two trade-in vehicles, with the city retaining the 1982 Chevrolet Mali- bu. The motion was seconded by Alderman Mlinar and carried three to one, with Aldermen Mlinar, Torgerson and Carls voting aye and Alderman Mikulecky voting nay. 9. NEW BUSINESS (a) CONSIDERATION OF TAKE HOME VEHICLES IN POLICE DEPARTMENT (REQUESTED BY ALDERMEN CARLS, MLINAR AND TORGERSON) The motion was made by Alderman Mlinar, seconded by Alderman Tor- gerson, to defer to the February 26, 1985 Council meeting. Motion carried unanimously. (b) CONSIDERATION OF ESTABLISHING MILEAGE RATE OF 20.5 CENTS After discussion, it was moved by Alderman Mlinar to set the mile- age rate of 20.5 cents. The motion was seconded by Alderman Miku- lecky and unanimously carried. (c) CONSIDERATION OF APPOINTING JOHN MCRAITH AS ACTING DIRECTOR OF PARKS AND RECREATION 4 COUNCIL MINUTES FEBRUARY 12, 1985 Following discussion, Alderman Torgerson made the motion to approve the appointment of John McRaith as Acting Director of Parks and Recreation. The motion carried unanimously after second by Alderman Mlinar. (d) CLARIFICATION OF STATUS OF CITY ADMINISTRATOR'S CAR ALLOWANCE (REQUESTED BY ALDERMEN CARLS, MLINAR, AND TORGERSON) The motion was made by Alderman Mlinar to defer action. Alderman Torgerson seconded the motion, and it carried unanimously. (e) CLARIFICATION OF MERIT PAY INCREASE FOR EMPLOYEES NOT LISTED IN PREVIOUS MEMORANDUM (REQUESTED BY ALDERMEN CARLS, MLINAR AND TORGERSON) Following discussion, it was moved by Alderman Torgerson, seconded by Alderman Mlinar, to defer this item until the February 26, 1985 Council meeting. Motion carried unanimously. (f) CONSIDERATION OF FORMALIZING PROCEDURE ON CONSIDERATION OF MERIT REVIEW AND MARKET ADJUSTMENT (REQUESTED BY ALDERMAN MIKE CARLS) After discussion, Alderman Mlinar moved to accomplish formalizing the procedure of merit review and market adjustment by: 1) deter- mining the source of the Consumer Price Index figure used; 2) have a memo listing annual salaries of year concluding and percent raise for the next year; 3) the performance appraisal process would be completed by the first meeting in December, including the City Council's performance appraisal of the City Administrator; 4) have a list of possible recipients of merit pay adjustments, with justi- fication for the merit adjustments; and 5) the City Council would independently make a decision on the merit pay for the City Admin- istrator. The motion was seconded by Alderman Torgerson and car- ried unanimously. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz had nothing to bring before the Council. (b) COMMUNICATIONS FROM GEORGE RUNKE Mr. George Runke represented the Civil Air Patrol to request ap- proval for a June fly -in barbeque at the Hutchinson Municipal Air- port. Following discussion, it was moved by Alderman Mlinar, seconded by Alderman Mikulecky, to approve the use of the airport for a Civil Air Patrol activity in June. Motion unanimously carried. 5 COUNCIL MINUTES FEBRUARY 12, 1985 (c) COMMUNICATIONS FROM FRANK FAY Mr. Frank Fay reported the public hearing notice on his proposed project under the Municipal Housing Programs Act required publica- tion 30 days prior to the hearing. Therefore, it would be neces- sary to change the hearing date from February 26, 1985 to March 26, 1985 to meet this requirement. It was moved by Alderman Torgerson to set the public hearing date for March 26, 1985 at 8:00 P.M. and to waive reading and adopt Resolution No. 798►. Alderman Mlinar seconded the motion, and it carried unanimously. (d) COMMUNICATIONS FROM CITY ATTORNEY City Attorney Schaefer reported a seminar would be held on March 8 regarding the Cable TV Act. He suggested that members of the newly formed Cable TV Advisory Committee might be interested in attend- ing. After discussion, the motion was made by Alderman Torgerson to not- ify the Cable TV Committee of the seminar, and the City would pay for two registrations at $35 each. The motion was seconded by Ald- erman Mikulecky and unanimously carried. (e) COMMUNICATIONS FROM ALDERMAN PAT MIKULECKY Alderman Mikulecky reported the cable TV company had been charging an extra $2 for three additional channels that require a convertor box. It was moved by Alderman Mikulecky to inform the cable TV company to comply with their contract and delete the convertor fee of $2. The motion was seconded by Alderman Mlinar and carried unanimously. Alderman Mikulecky requested at the next Council meeting a discus- sion on compensation time for salaried employees. It was suggested that a monthly report on accumulated compensation time be given to the City Administrator. (f) COMMUNICATIONS FROM ALDERMAN MARLIN TORGERSON Alderman Torgerson inquired about the status of the public access request onto Highway 15 South for the Mister Donut property. City Administrator Plotz stated the request had been denied by MN/DOT for four reasons. The matter had been turned over to an attorney for further negotiations with the State. It was reported the fire station has experienced a problem with its furnace since it was installed. There is a lack of make up air in 0 COUNCIL MINUTES FEBRUARY 12, 1985 the furance room. The Fire Department requests to be on the Feb- ruary 26, 1985 Council agenda to discuss who is liable for the ad- ditional costs incurred. (g) COMMUNICATIONS FROM ALDERMAN JOHN MLINAR Alderman Mlinar made reference to the memorandum received from the Finance Director regarding the treatment plant. Mr. Mlinar suggested clarification of the time deadline for receiv- ing bids and the bid opening time stated on the publication notice. (h) COMMUNICATIONS FROM VICE -MAYOR MIKE CARLS Vice -Mayor Carls suggested the Council hold a special meeting to review and discuss the proposals on the sewage treatment facility. Alderman Mlinar moved to hold a special meeting on February 25, starting at 5:30 P.M. at City Hall for the purpose of studying and reviewing the sewage treatment plant situation. The motion was seconded by Alderman Torgerson and carried unanimously. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The motion was made by Alderman Mikulecky, seconded by Alderman Mlinar, to approve the claims and authorize payment from the ap- propriate funds. Motion unanimously carried. 12. ADJOURNMENT There being no further business, the meeting adjourned at 1:02 A.M. FA