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11-27-1990 CCMf MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, NOVEMBER 27, 1990 1. The meeting was called to order at 7:30 P.M. by Mayor Ackland. The following were present: Mayor Paul L. Ackland, Aldermen Craig Lenz, John Mlinar, Marlin Torgerson and Don Erickson. Also present: City Administrator Gary D. Plotz, City Engineer John Rodeberg and City Attorney G. Barry Anderson. 2. INVOCATION The invocation was given by the Reverend Jim Hall. 3. MINUTES The minutes of the regular meeting of November 13, 1990 were approved as distributed. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. FINANCIAL REPORT - OCTOBER 1990 2. PLANNING COMMISSION MINUTES OF OCTOBER 16, 1990 (b) CHARITABLE GAMBLING LICENSE FOR HUTCHINSON JAYCEES AT UNDERGROUND BAR & GRILL (c) CHRISTMAS TREE SALES PERMIT - HEATHER REILEIN (d) REDUCED TRASH AND REFUSE RATE (e) SNOW REMOVAL PERMIT - CRAIG JOHNSON & ROLAND EBENT The motion was made by Alderman Torgerson, seconded by Alderman Erickson and unanimously carried, to order re- port and minutes filed, approve reduced rate and issue license/permits. 5. PUBLIC HEARING None. 6. COMMUNICATIONS. REQUESTS AND PETITIONS None. 7. RESOLUTIONS AND ORDINANCES 1 4 1 CITY COUNCIL MINUTES - NOVEMBER 27, 1990 EN (a) ORDINANCE NO. 90-29 - AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, AMENDING CITY CODE SECTION 6.26, SUBD. 3 (D) GOVERNING GAMBLING REGULATIONS AND ADOPTING BY REFERENCE, CITY CODE CHAPTER 1 AND SECTION 2.99 WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS The motion was made by Alderman Erickson, seconded by Alderman Mlinar and unanimously carried, to waive second reading and adopt Ordinance No. 90-29. (b) RESOLUTION NO. 9359 - TRANSFERRING $20,581 FROM THE 1980 TAX INCREMENT DEBT SERVICE FUND TO 1982 TAX INCREMENT DEBT SERVICE FUND The motion was made by Alderman Mlinar, seconded by Ald- erman Lenz and unanimously carried, to waive reading and adopt. (c) RESOLUTION NO. 9360 - TRANSFERRING $19,737 FROM THE 1985 TAX INCREMENT CONSTRUCTION FUND TO 1985 TAX INCREMENT DEBT SERVICE FUND The motion was made by Alderman Lenz, seconded by Alder- man Erickson and unanimously carried, to waive reading and adopt. (d) RESOLUTION NO. 9361 - TRANSFERRING $163,169 FROM 1990 SPECIAL ASSESSMENT BOND FUND TO GENERAL FUND FOR ENGINEERING AND ADMINISTRATION FEES The motion was made by Alderman Mlinar, seconded by Ald- erman Torgerson and unanimously carried, to waive reading and adopt. UNFINISHED BUSINESS (a) CONSIDERATION OF REVOKING AND ESTABLISHING MUNICIPAL STATE AID STREETS (DEFERRED NOVEMBER 13, 1990) The motion was made by Alderman Mlinar to defer. Motion seconded by Alderman Torgerson and unanimously carried. NEW BUSINESS (a) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS F, CITY COUNCIL MINUTES - NOVEMBER 27, 1990 The motion was made by Alderman Torgerson to authorize discontinuation of service unless other arrangements have been made. Motion seconded by Alderman Erickson and unanimously carried. (b) CONSIDERATION OF LEASE AGREEMENT FOR HEARTLAND COMMUNITY ACTION AGENCY SENIOR NUTRITION PROGRAM AT HUTCHINSON SENIOR CENTER It was recommended that an addendum be added to the lease agreement for clarification of responsibility for house- keeping chores at the Senior Center. The motion was made by Alderman Erickson, seconded by Alderman Mlinar and unanimously carried, to approve and enter into agreement. (c) CONSIDERATION OF 1990 BUILDING DEPARTMENT BUDGET REVIEW Following discussion, the motion was made by Alderman Mlinar, seconded by Alderman Erickson and unanimously carried, to approve the request for continued part-time work hours for a secretary and assistnat building inspec- tor until January 1, 1991. (d) CONSIDERATION OF RENEWAL FOR LONG-TERM DISABILITY AND GROUP INSURANCE AGREEMENT WITH MUTUAL BENEFIT COMPANY It was reported there would be no rate change for the policy period of January 1 to December 31, 1991. The Motion was made by Alderman Erickson, seconded by Ald- erman Lenz and unanimously carried, to approve and enter into agreement. (e) CONSIDERATION OF GASOLINE USAGE FOR 1990 Finance Director Merrill reported that the increase in fuel prices has had an impact on departmental budgets. Some departments have reached their budgeted amount for gasoline. It was recommended to use up to $10,000 from the contingency fund to pay for gasoline usage for the remainder of 1990. Following discussion, the motion was made by Alderman Mlinar, seconded by Alderman Torgerson and unanimously carried, to authorize the use of the contingency fund. 3 J CITY COUNCIL MINUTES - NOVEMBER 27, 1990 (f) REVIEW BUDGETS OF WATER/SEWER FUND, LIQUOR STORE FUND AND CENTRAL GARAGE FUND Finance Director Merrill reviewed the departmental bud- gets with the Council. No action was taken. (g) CONSIDERATION OF CHANGE ORDER REQUEST FOR POLICE INVESTIGATOR VEHICLE A change order request was submitted to include elec- tric door locks on the police investigator vehicle, at a cost of $230. Following discussion, the motion was made by Alderman Mlinar, seconded by Alderman Torgerson and unanimously carried, to approve the change order. (h) CONSIDERATION OF 1991 RECYCLING BUDGET Following a presentation on the proposed 1991 recycling budget, the motion was made by Alderman Torgerson, sec- onded by Alderman Mlinar and unanimously carried, to ap- prove the budget as presented. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz commented on the annual wage ad- justment and requested direction on the process the Coun- cil wished to follow. Mr. Plotz stated a meeting with the telephone company was scheduled for tomorrow to discuss a new phone system for City Hall. It was reported that asbestos removal was completed in the Kern and Larson buildings. The contractor, Enviro- Net, Inc., was planning to submit a change order for additional work performed in these two structures which was not included in the contract. The Administrator commented on the requests received from developers regarding the Phase II Shopko project. (b) COMMUNICATIONS FROM ALDERMAN JOHN MLINAR 4 CITY COUNCIL MINUTES - NOVEMBER 27, 1990 Alderman Mlinar inquired about a joint meeting with the townships and County Commissioners. Mayor Ackland stated he would like the Council to meet with the Commissioners to discuss redistricting. (c) COMMUNICATIONS FROM ALDERMAN MARLIN TORGERSON Alderman Torgerson expressed appreciation to the City En- gineer for the letter he wrote to MN/DOT regarding the Hwy. 15 North project. (d) COMMUNICATIONS FROM ALDERMAN DON ERICKSON Alderman Erickson asked about the status of the Wal-Mart project. He also inquired when the project hearings would be held. (e) COMMUNICATIONS FROM CITY ATTORNEY Attorney Anderson reported on a discussion with the en- vironmental people on the Shopko project. A purchase agreement was presented for approval to allow the City to purchase property in Tax Increment District No. 5 from Dakota Rail, Inc. in the amount of $39,233.70. Following discussion, the motion was made by Alderman Torgerson, seconded by Alderman Erickson and unanimously carried, to approve the purchase agreement based on the square footage numbers presented and authorize the City Attorney to deal directly with railroad President Elli M. A. Mills. The City Attorney commented that the railroad wished to donate the old railroad bridge to the City. However, the City must take formal action to accept it. Following discussion, the motion was made by Alderman Torgerson to accept the "monumental gift." Motion seconded by Alder- man Lenz and unanimously carried. Attorney Anderson presented a letter regarding relocation for J & J of Mankato, Inc. from the Shopko site and gave legal advice that the City pay $20,000 in lieu of the actual moving cost expense payment. He reported on Phase II of the Shopko project and stated that First Avenue would be vacated as part of the agreement. The demoli- tion specifications should be finished by the end of the 5 CITY COUNCIL MINUTES - NOVEMBER 27, 1990 week and advertised by next week. (f) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING Engineer Rodeberg requested approval of supplemental agreement No. 1 to Letting No. 6 for South Grade Road sidewalk for an additional 2,700 square feet at a cost of $5,940. Following discussion, the motion was made by Alderman Mlinar, seconded by Alderman Torgerson and unanimously carried, to approve the supplemental agreement. 11. CLAIMS APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The motion was made by Alderman Torgerson, seconded by Alderman Mlinar and unanimously carried, to approve the claims and authorize payment from appropriate funds. The City Council recessed at 9:25 P.M. to await the arrival of At- torney Morgan Godfrey for a closed meeting regarding Junker Sani- tation litigation. The closed meeting reconvened at 9:45 P.M. 12. ADJOURNMENT There being no further business, the meeting adjourned at 10:30 P.M. N.