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05-08-1990 CCMMINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MAY 8, 1990 1. The meeting was called to order at 7:30 P.M. by Mayor Ack- land. The following were present: Mayor Paul L. Ackland, Aldermen Craig Lenz, John Mlinar, Marlin Torgerson and Don Erickson. Also present: City Administrator Gary D. Plotz, City Engineer John Rodeberg, Finance Director Kenneth B. Merrill, and City Attorney G. Barry Anderson. 2. INVOCATION The invocation was given by the Reverend David Anderson. 3. MINUTES The minutes of the regular meeting of April 24, 1990, bid opening of April 24, 1990 and special meeting of April 30, 1990 were approved as distributed. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. LIBRARY BOARD MINUTES - APRIL 30, 1990 2. PARK & RECREATION BOARD MINUTES - MARCH 28, 1990 (b) REDUCED TRASH AND REFUSE RATE (c) APPOINTMENT OF KEVIN COMPTON TO POLICE CIVIL SERVICE COMMISSION The motion was made by Alderman Mlinar, seconded by Alderman Lenz and unanimously carried, to order report and minutes filed, approve reduced rate and ratify ap- pointment. 5. PUBLIC HEARING - 8:00 P.M. (a) ASSESSMENT ROLL NO. 256 - LETTING NO. 2, PROJECT 90-08 Mayor Ackland called the hearing to order at 8:00 P.M. and read Publication No. 4107 on Project No. 90-08. Mr. Kelton Goranson, 586 Monroe Street, expressed con - concern of the use of the road as a 3M truck route and asked if anything could be done to resolve the problem. 1 CITY COUNCIL MINUTES - MAY 8, 1990 He stated there was a lot of damage and frost pockets on the street. Mr. Goranson questioned if the actual assessment would be what was stated on the notice if he had curb and gutter and was hooked up to the sewer. Also, he wanted to know how much credit he would re- ceive. Engineer Rodeberg reported that the street had never been surfaced. Therefore, the residents would be assessed a residential surfacing rate. The City was thinking of signing it for "no truck traffic." The City would be picking up 45% of the project cost, in- cluding extra asphalt. The four inch line on the east side of the street would be abandoned. If a property owner was already connected to the 12 inch water line on the west, he/she would not be assessed; no one would be assessed for a previous assessment project. Mr. Bob Hall, 345 Monroe Street, commented he lived on the corner of Monroe and Fourth Street. He gets flood- ed out every time it rains; therefore, he would like to see the project go up Fourth Street to reduce the water flow from the west, north and east. The storm drain does not take the water fast enough and it comes onto his lawn, covering 80 percent of it during a heavy rain. Mr. Hall reported he had been assessed twice for the storm sewer but no credit was shown. He wondered why everyone wasn't hooked up when the line was discon nected for work as it would have been cheaper at that time. Mr. Earl Fitzloff commented that he formerly lived on Monroe Street and was hooked up on the west side. The east side hookup was an option. Engineer Rodeberg stated there was no grade on the streets, but they are trying to add some slope and a couple catch basins to reduce the problem. The storm sewer is undersized, but the water problem is to the east in the streets that are not paved. Mr. Ray Otto, 529 Monroe Street, stated he was opposed to the project. Mr. Leslie Smith, 346 Monroe Street, said he already had curb and gutter on the short side of his property E CITY COUNCIL MINUTES - MAY 8, 1990 and was hooked up when the new line was put in. There- fore, his assessment should be corrected. Mr. Tim Zumach, 643 Adams Street, asked what would be done on Fair Avenue and if a sidewalk would be put in. Engineer Rodeberg responded that a sidewalk would go on the north side of the street but there would be no assessment. The existing blacktop would be removed and a new surface laid. The 3M Company would be assessed a large amount of the cost. An unidentified lady asked if a stop sign could be put up to stop 3M traffic. It is difficult for her to get out of her driveway onto the street. Mr. Gerald Zimmerman, Secretary of the McLeod County Fair Board, inquired about the frontage that the assessment was figured on. He stated the organization did not have funds available to pay the assessment. Engineer Rodeberg responded the assessment was for 463 feet. Ms. Michelle Helmbrecht, 537 Monroe Street, reported they were doing some improvements to their yard and had removed the sidewalk. She wondered if they should wait until the City completed its improvement before replac- ing the sidewalk and seeding the lawn. Mr. Dallas Hansen, 516 Monroe Street, stated he had an empty lot. He wondered why the assessment was high compared to other assessments. Engineer Rodeberg commented that the driveway was the reason. Mr. Hansen could request a smaller driveway replacement and be assessed for that size, or he had the option to do the driveway himself. Alderman Torgerson moved to close the hearing at 8:32 P.M. Motion seconded by Alderman Erickson and unani- mously carried. Mayor Ackland read a letter from Joann Jessen in which she stated her inability to pay a large assessment at this time. r CITY COUNCIL MINUTES - MAY 8, 1990 Randy and Judy Otto expressed their objection to the improvement in a letter read by the Mayor. A letter from Larry and Gayle Maurer was read in which they were opposed to the curbing and gutter work. Alderman Torgerson moved to approve and adopt Assess- ment Roll No. 256, award contract to Wm. Mueller & Sons, Inc. for $374,441.54, and to waive readings and adopt Resolutions No. 9248 and No. 9249. Motion sec- onded by Alderman Lenz and unanimously carried. 6. COMMUNICATIONS, REQUESTS AND PETITIONS (a) DISCUSSION OF 1990 BUDGET CUT Finance Director Ken Merrill reported on the State budget cuts for cities. The new law would reduce government aids by about $58,000, which would impact the City's general fund. Director Merrill will in- struct the directors to make departmental budget cuts, and he will make a recommendation to the City Council. (b) REPORT BY CITY ENGINEER ON ASSESSMENT FOR GLEN STREET BETWEEN SECOND AVENUE S.W. AND WASHINGTON AVENUE AND FIRST AVENUE S.W. Engineer Rodeberg presented a report on the proposed project and the assessment cost. It was determined that the school district should be contacted regarding the cost, and no action was taken. (c) CORRESPONDENCE FROM MONA JOHNSON AND MARGARET NORTON REGARDING INSTALLATION OF STREET LIGHT AND STREET SURFACING Following discussion, Alderman Torgerson moved to refer the street light request to the utilities. Motion sec- onded by Alderman Mlinar and unanimously carried. 7. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 9247 - RESOLUTION FOR PURCHASE The motion was made by Alderman Mlinar, seconded by Alderman Lenz and unanimously carried, to waive reading 4 CITY COUNCIL MINUTES - MAY 8, 1990 and adopt. (b) ORDINANCE NO. 90-18 - AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, AMENDING CITY CODE SECTION 2.70 DISPOSAL OF ABANDONED MOTOR VEHICLES, UNCLAIMED PROPERTY AND EXCESS PROPERTY; AND BY ADOPTING BY REFERENCE, CITY CODE CHAPTER 1 AND SECTION 2.99 WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS The motion was made by Alderman Torgerson, seconded by Alderman Erickson and unanimously carried, to waive second reading and adopt. (c) ORDINANCE NO. 90-19 - RULES AND REGULATIONS RELATING TO CONNECTION; WATER AND SEWER SERVICES The motion was made by Alderman Lenz, seconded by Ald- erman Mlinar and unanimously carried, to waive second reading and adopt. 8. UNFINISHED BUSINESS None. 9. NEW BUSINESS (a) CONSIDERATION OF ENTERING INTO REIMBURSEMENT AGREEMENT FOR HUTCHINSON AIRPORT CONSULTANT SERVICES Following discussion, Alderman Torgerson moved to ap- prove and enter into agreement and to waive reading and adopt Resolution No. 9250. Motion seconded by Alderman Lenz and unanimously carried. (b) CONSIDERATION OF MUNICIPAL AIRPORT PAINT STRIPING AGREEMENT WITH MN/DOT Following discussion, Alderman Torgerson moved to ap- prove and enter into agreement and to waive reading and adopt Resolution No. 9251. Motion seconded by Alderman Mlinar and unanimously carried. (c) CONSIDERATION OF SPECIFICATIONS FOR REMODELING OF BURNS MANOR NURSING HOME Administrator Robert Koepcke presented the recommenda- 5 CITY COUNCIL MINUTES - MAY 8, 1990 tion for Burns Manor remodeling at an estimated cost of $300,000. Following discussion, Alderman Torgerson moved to ap- prove and and advertise for bids on May 31, 1990. Mo- tion seconded by Alderman Mlinar and unanimously carried. (d) CONSIDERATION OF RENEWING USE OF EXTRA CAPACITY BY PURE CULTURE PRODUCTS AT WASTEWATER FACILITY Following discussion, Alderman Lenz moved to approve renewal of existing policy. Motion seconded by Alder- man Torgerson and unanimously carried. (e) CONSIDERATION OF MAINTENANCE AGREEMENT WITH PERIGON SYSTEMS FOR PUMP CONTROL SYSTEM Following discussion, Alderman Torgerson moved to ap- prove and enter into agreement. Motion seconded by Alderman Erickson and unanimously carried. (f) CONSIDERATION OF ORDERING PREPARATION OF ASSESSMENT ROLL AND SETTING ASSESSMENT HEARING FOR LETTING NO. 8, PROJECT NO. 90-16, T.H. 7 EAST Following discussion, Alderman Mlinar moved to approve roll preparation, to hold hearing May 22, 1990 at 8:00 P.M., and to waive readings and adopt Resolutions No. 9252 and No. 9253. Motion seconded by Alderman Erick- son and unanimously carried. (g) CONSIDERATION OF APPROVING PLANS AND SPECIFICATIONS FOR LETTING NO. 11, PROJECT NO. 90-21, AND ADVERTISING FOR BIDS Engineer Rodeberg reported on the proposed plans for a left -turn lane at the intersection of Hwy. 15 and South Grade Road. Following discussion, Alderman Torgerson moved to approve the plans and specifications, to ad- vertise for bids and to waive readings and adopt Reso- lutions No. 9254 and No. 9255. Motion seconded by Ald- erman Mlinar and unanimously carried. R CITY COUNCIL MINUTES - MAY 8, 1990 (h) CONSIDERATION OF ENTERING INTO AGREEMENT WITH JUUL CONTRACTING FOR IMPROVEMENTS TO WATER TREATMENT PLANT FILTER DISCHARGE LINE Following discussion, Alderman Torgerson moved to ap- prove and enter into contract. Motion seconded by Ald- erman Mlinar and unanimously carried. (i) CONSIDERATION OF EXTENDING LEASE AGREEMENT FOR POLICE CHIEF VEHICLE Following discussion, Alderman Torgerson moved to ap- prove and enter into a two-year agreement. Motion sec- onded by Alderman Mlinar and unanimously carried. (j) CONSIDERATION OF AUTHORIZING WORKMAN'S COMPENSATION INSURANCE FOR POLICE RESERVISTS Following discussion, Alderman Torgerson moved to approve coverage. Motion seconded by Alderman Mlinar and unanimously carried. (k) CONSIDERATION OF AUTHORIZATION TO RELEASE CIVIL DEFENSE EQUIPMENT Following discussion, Alderman Erickson moved to ap- prove the release. Motion seconded by Alderman Mlinar and unanimously carried. (1) CONSIDERATION OF AUTHORIZATION TO DISPOSE OF EXCESS PROPERTY IN POLICE DEPARTMENT Following discussion, the motion was made by Alderman Mlinar, seconded by Alderman Lenz and unanimously car- ried, to approve disposal. (m) CONSIDERATION OF ENTERING INTO AGREEMENT WITH AMERICAN PETROGRAPHIC SERVICES, INC. FOR CORING AND TESTING SERVICES FOR SOUTH FORK CROW RIVER DAM, PROJECT 90-20 Following discussion, Alderman Mlinar moved to approve entering into agreement not to exceed $3,000. Motion seconded by Alderman Erickson and unanimously carried. (n) CONSIDERATION OF AMENDING EXISTING ORDINANCE RELATING TO UTILITY SERVICE 7 CITY COUNCIL MINUTES - MAY 8, 1990 Following discussion, Alderman Torgerson moved to ap- prove and waive first reading of Ordinance No. 90-20 and set second reading for May 22, 1990. Motion sec- onded by Alderman Mlinar and unanimously carried. (o) CONSIDERATION OF TAX SPLIT FOR EXISTING TAX PARCEL, SOUTH PORTION OF LOT 8, BLOCK 21, TOWNSITE OF HUTCHINSON Attorney Anderson reported this property is listed on the tax roll as one parcel. The owner requests Council approval for a split and adoption of a Resolution to that effect. Following discussion, the motion was made by Alderman Torgerson to approve the split and waive reading and adopt Resolution No. 9258. Motion seconded by Alderman Mlinar and unanimously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR Administrator Plotz reported that bids for replacement of sidearms in the Police Department were received yes- terday. It was recommended to award the bid to Strei- cher's Guns in the amount of $9,191.00 for 20 holsters, 20 double magazine holders and increase the 20 weapons to 22 sidearms due to the low bid. Alderman Mlinar moved to approve awarding the bid and to purchase 22 weapons for the City. Motion seconded by Alderman Torgerson and unanimously carried. The motion was made by Alderman Mlinar, seconded by Alderman Erickson and unanimously carried, to prepare Resolution of Appreciation, No. 9259, to the V.F.W. Post 906 of Hutchinson for $12,000 donation to the City for the purchase of firearms. Mr. Plotz commented on meetings held concerning the employee pay plan and merit system. He requested Council approval to continue with the present program until 1991. The motion was made by Alderman Torgerson, seconded by 8 CITY COUNCIL MINUTES - MAY 8, 1990 (b) (c) (d) Alderman Mlinar and unanimously carried, to authorize continuation of existing system through calendar year 1990. It was reported that in order to sell the hospital bonds for equipment, the bonds would have to be made bank qualified. Therefore, it would be necessary to adopt Resolution No. 9256 which was prepared by the bond consultant and bond attorney. The motion was made by Alderman Mlinar, seconded by Alderman Erickson and unanimously carried, to waive reading and adopt Resolution No. 9256. Mr. Plotz stated that the owner of the Country Club Terrace mobile home park wished to be on a future Council agenda. Administrator Plotz informed the Council that an employee in the liquor store would be retiring July 1. Therefore, they would need to decide whether to fill the position with a part-time or full-time person. COMMUNICATIONS FROM ALDERMAN CRAIG LENZ Alderman Lenz commented on an article written by Ken Gruenhagen which was in the Leader. The City was ac- cused of being negligent in helping the businesses on Hwy. 7 East during highway construction; however, Ald- erman Lenz felt the City had shown concern. Neither the contractor nor MN/DOT want to take the responsibil- ity for the access road. COMMUNICATIONS FROM ALDERMAN MARLIN TORGERSON Alderman Torgerson stated the Licensing Bureau should receive a letter of congratulations from the City Ad- ministrator for its excellent review for 1989. The City Administrator was directed to talk to John Hornick regarding his proposed project. COMMUNICATIONS FROM CITY ATTORNEY The City Attorney reported he was in contact with the 9 CITY COUNCIL MINUTES - MAY 8, 1990 Shopko corporate offices in Green Bay, Wisconsin. The estimates for the Phase II environmental testing work was higher than expected. Therefore, Shopko would like the City to share in the $35,000 - $45,000 cost, with a cap of $20,000 by Shopko. The City will be eligible for a 90 percent State reimbursment of its costs on this work. Otherwise, everything else in the agreement had been signed by Shopko. Attorney Anderson stated he would be meeting with the MPCA on Thursday. (e) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING Engineer Rodeberg presented a status report on 1990 projects. He is working on future projects for Hwy. 7 through town, with five -lane design, street lights and cuts. The project will be completed in four to five years. It was reported that fiber glass poles and new globes would be installed along Hwy. 15 and Hwy. 7 East. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The motion was made by Alderman Torgerson, seconded by Alderman Mlinar and unanimously carried, to approve and authorize payment from the appropriate funds. 12. ADJOURNMENT There being no further business, the meeting adjourned at 10:07 P.M. 10