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06-11-1990 CCMMINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL MONDAY, JUNE 11, 1990 1. The meeting was called to order at 7:30 P.M. by Mayor Ack- land. The following were present: Mayor Paul L. Ackland, Aldermen Craig Lenz, John Mlinar, Marlin Torgerson and Don Erickson. Also present: City Administrator Gary D. Plotz, City Engineer John Rodeberg and City Attorney G. Barry Anderson. 2. INVOCATION In the absence of a pastor, there was no invocation. 3. MINUTES The minutes of the regular meeting of May 22, 1990 and bid openings of May 30, May 31 and June 5, 1990 were approved as distributed. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. BUILDING OFFICIAL'S REPORT - MAY 1990 2. PARK & RECREATION BOARD MINUTES - APRIL 25, 1990 3. SENIOR ADVISORY BOARD MINUTES - MAY 23, 1990 (b) REQUEST FOR USE OF LIBRARY SQUARE ON SEPTEMBER 9, 1990 BY CHRIST THE KING LUTHERAN CHURCH The motion was made by Alderman Mlinar, seconded by Alderman Lenz and unanimously carried, to order the report and minutes filed and approve use of Library Square. (c) PRESENTATION OF PLAQUE Mayor Ackland presented Larry Romo with an apprecia- tion plaque for serving on a City board. 5. PUBLIC HEARING None. 6. COMMUNICATIONS, REQUESTS AND PETITIONS CITY COUNCIL MINUTES - JUNE 11, 1990 (a) REPORT FROM LIQUOR STORE MANAGER REGARDING VOLUME OF TRANSACTIONS DURING SELECTED HOURS AND RECOMMENDATION OF OPERATING HOURS AT LIQUOR STORE The Liquor Store Manager recommended that effective Monday, July 9, the store opening hours be changed to 10:00 A.M. on Mondays through Thursdays and open at 8:00 A.M. on Fridays and Saturdays, with discretion to make exceptions on holidays. The new hours would re- duce the staff duty hours. Following discussion, Alderman Torgerson moved to ac- cept the recommendation of the Liquor Store Manager. Motion seconded by Alderman Mlinar and unanimously carried. 7. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 9274 - RESOLUTION FOR PURCHASE The motion was made by Alderman Mlinar, seconded by Alderman Lenz and unanimously carried, to waive read- ing and adopt. (b) ORDINANCE NO. 90-21 - ORDINANCE AMENDING CHAPTER 12, SUBDIVISION REGULATIONS (PLATTING) Following discussion, Alderman Erickson moved to waive first reading of amended ordinance and set second read- ing for June 26, 1990. Motion seconded by Alderman Torgerson and unanimously carried. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY HARVEY GETZ TO MOVE 12' X 16' UTILITY SHED WITH UNFAVORABLE RECOMMENDATION OF PLANNING COMMISSION (DEFERRED MAY 22, 1990) Building Official Jim Marka recommended to approve the 12' X 16' utility shed and to amend Section 8 of the zoning ordinance to increase area limitations of utili- ty buildings to 192 square feet. Following discussion, Alderman Mlinar moved to approve the Building Official's recommendation and to waive reading and adopt Resolution No. 9278 issuing a condi- tional use permit. Motion seconded by Alderman Erick- -2- CITY COUNCIL MINUTES - JUNE 11, 1990 son and unanimously carried. (b) CONSIDERATION OF EVACUATION PLAN FOR COUNTRY CLUB TERRACE MOBILE HOME PARK (DEFERRED MAY 22, 1990) Following discussion, Alderman Torgerson moved to table until an evacuation plan is submitted. Motion seconded by Alderman Lenz and unanimously carried. (c) CONSIDERATION OF MOBILE SCRAP YARDS (DEFERRED 5-22-90) The Building Official recommended that the Planning Commission address the issue and amend the zoning ordi- nance to permit "temporary land usage for recyclable material collection" in the appropriate district(s). Following discussion, Alderman Torgerson moved to refer the matter to the Planning Commission. Motion second- ed by Alderman Mlinar and unanimously carried. 9. NEW BUSINESS (a) CONSIDERATION OF TENNIS ASSOCIATION REQUEST TO WAIVE FEE FOR USE OF RECREATION CENTER Following discussion, Alderman Mlinar moved to approve waiving fee. Motion seconded by Alderman Lenz and unanimously carried. (b) CONSIDERATION OF HUTCHINSON HUSKIES BASEBALL ASSOCIATION PROPOSAL TO OPERATE A BEER CONCESSION AT ROBERTS PARK DURING SOFTBALL SEASON The motion was made by Alderman Lenz, seconded by Ald- erman Torgerson, to approve a beer concession at Rob- erts Park. Alderman Lenz amended the motion for ap- proval to include that the Baseball Association was to meet City requirements for gram shop insurance. Amend- ed motion seconded by Alderman Mlinar and failed by three to two with roll call vote of Aldermen Lenz and Torgerson voting aye and Aldermen Mlinar, Erickson and Mayor Ackland voting nay. Following a discussion of the amount of liability in- surance coverage needed, proper storage of the beer when not being sold, and the concern of minor access, the motion was made by Alderman Torgerson to table un- til the next meeting. Motion seconded by Alderman -3- CITY COUNCIL MINUTES - JUNE 11, 1990 Lenz and unanimously carried. (c) CONSIDERATION OF SKATEBOARD PETITION TO PARKS AND RECREATION BOARD Director Dolf Moon reported on the petition and costs of constructing a skateboard ramp, etc. He stated the issue was still being researched. Following discus- sion, no action was taken. (d) CONSIDERATION OF ADOPTION OF GENERIC DEFERRED COMPENSATION PLAN PREPARED BY CITY ATTORNEY Following discussion, Alderman Mlinar moved to approve plan and refer to the I.R.S. for review and approval. Motion seconded by Alderman Torgerson and unanimously carried. (e) CONSIDERATION OF AUTHORIZATION TO ADVERTISE FOR DEMOLITION OR REMOVAL OF STRUCTURE LOCATED AT 115 GLEN STREET Following discussion, the motion was made by Alderman Erickson, seconded by Alderman Torgerson and unanimous- ly carried, to approve advertisement for bids. (f) CONSIDERATION OF RECOMMENDATION BY CITY SOLID WASTE MANAGEMENT COMMITTEE FOR EXPANDING RECYCLING PROGRAM It was the recommendation of the Solid Waste Management Committee to continue recycling drop boxes at the Civic Arena and Super America locations, to continue curbside pick-up in precinct #4 with increased education and awareness programs, and to expand curbside pick-up into precinct #1. The estimated monthly cost would be $1,682. Following discussion, Alderman Torgerson moved to ap- prove the Committee recommendation. Motion seconded by Alderman Mlinar and unanimously carried. (g) CONSIDERATION OF HUTCHINSON BINGO OPERATION FOR HUTCH SWIM CLUB/TENNIS ASSOCIATION AND AMENDMENT TO EXISTING GAMBLING ORDINANCE Atty. Neil Jensen requested an amendment to the exist- ing ordinance which would allow the Swim Club and Ten- nis Association to establish a bingo operation in a -4- CITY COUNCIL MINUTES - JUNE 11, 1990 leased facility. Following discussion, Alderman Torgerson moved to ap- prove amending the gambling ordinance. Motion seconded by Alderman Mlinar seconded the motion and unanimously carried. The City Attorney was directed to draft the amended ordinance. (h) CONSIDERATION OF ORDERING PREPARATION OF ASSESSMENT ROLL AND SETTING ASSESSMENT HEARING FOR LETTING NO. 4, PROJECT NO. 90-03 Following discussion, Alderman Mlinar moved to approve the preparation of assessment roll No. 260, to hold hearing on June 26, 1990 at 8:00 P.M., and to waive readings and adopt Resolutions No. 9268 and No. 9269. Motion seconded by Alderman Erickson and unanimously carried. (i) CONSIDERATION OF ACCEPTING BID AND AWARDING CONTRACT FOR LETTING NO. 11, PROJECT NO. 90-21 Following discussion, Alderman Erickson moved to ap- prove, to award contract to Hanson & Vasek Construc- tion for $27,501.90, and to waive reading and adopt Resolution No. 9270. Motion seconded by Alderman Lenz and unanimously carried. (j) CONSIDERATION OF ORDERING PREPARATION OF ASSESSMENT ROLL AND SETTING ASSESSMENT HEARING FOR LETTING NO. 13, PROJECT NO. 90-23 Following discussion, Alderman Mlinar moved to approve preparation of assessment roll No. 261, to hold hearing on June 26, 1990 at 8:00 P.M., and to waive readings and adopt Resolutions No. 9271 and No. 9272. Motion seconded by Alderman Torgerson and unanimously carried. (k) CONSIDERATION OF ORDERING PREPARATION OF REPORT AND CALLING FOR HEARING ON IMPROVEMENT, LETTING NO. 10, PROJECT NO. 90-20 (SOUTH FORK CROW RIVER DAM) Following discussion, Alderman Torgerson moved to ap- prove preparation of report, to hold a hearing on June 26, 1990 at 8:00 P.M., and to waive reading and adopt Resolution No. 9273. Motion seconded by Alderman Mlinar and unanimously carried. -5- CITY COUNCIL MINUTES - JUNE 11, 1990 (1) (m) (n) (o) (P) CONSIDERATION OF 3M SOLVENT RECOVERY UNIT WASTEWATER DISCHARGE PERMIT ADDENDUM Following discussion, Alderman Torgerson moved to ap- prove the permit addendum. Motion seconded by Alder- man Lenz and unanimously carried. CONSIDERATION OF AWARDING BIDS FOR BURNS MANOR NURSING HOME REMODELING PROJECT Design Dimensions presented a recommendation for award- ing bids on the interior design and construction work at Burns Manor Nursing Home. Following discussion, Alderman Torgerson moved to ap- prove and award the recommended contracts. Motion sec- onded by Alderman Mlinar and unanimously carried. CONSIDERATION OF RECOMMENDATION FOR RECLASSIFICATION OF PARK DEPARTMENT MAINTENANCE POSITION Following discussion, the motion was made by Alderman Erickson, seconded by Alderman Mlinar and unanimously carried, to approve the reclassification. CONSIDERATION OF AUTHORIZATION FOR TRANSFER OF FUNDS TO YOUTH CENTER Following discussion, Alderman Torgerson moved to ap- prove transfer of $23,000 from the General Fund to the Youth Center Special Revenue Fund and to waive reading and adopt Resolution No. 9275. Motion seconded by Ald- erman Mlinar and unanimously carried. CONSIDERATION OF CALLING FOR BIDS ON 1990 IMPROVEMENT BONDS Following discussion, it was the consensus of the Coun- cil to approve installation of residential street light poles on Hwy. 15 North. Bond Consultant Bill Fahey presented the $2,110,000 bond issue. Following discussion, Alderman Mlinar moved to approve the sale of 1990 G.O. improvement bonds, to open bids on July 17, 1990 at 3:30 P.M., and to waive reading and adopt Resolution No. 9276. Motion seconded by Alderman Lenz and unanimously carried. ma CITY COUNCIL MINUTES - JUNE 11, 1990 (q) CONSIDERATION OF FINANCING RESOLUTION FOR HOSPITAL BOND ISSUE Bond Consultant Fahey reported that the two hospital issues had been combined into one bond for $3,125,000 G.O. Medical Facilities Revenue Bonds, Series 1990A and $3,150,000 G.O. Taxable Medical Facilities Bonds, Series 1990. Following discussion, Alderman Torgerson moved to ap- prove the sale of hospital bonds, to open bids on July 17, 1990 at 3:30 P.M., and to waive reading and adopt Resolution No. 9277. Motion seconded by Alderman Mlinar and unanimously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz reported on a meeting held today with the owner of the Cold Storage building as well as two upcoming meetings regarding the proposed Shopko site. Also, the soil borings, well monitoring on several properties, and ground water contamination testing had been completed. PACE Laboratories has completed the specifications for asbestos removal work, with a bid date of July 16, 1990 at 10:00 A.M. Following discussion, Alderman Torgerson moved to ap- prove advertising for asbestos removal work and to open bids on July 16, 1990 at 10:00 A.M. Motion seconded by Alderman Lenz and unanimously carried. (b) COMMUNICATIONS FROM FINANCE DIRECTOR Director Kenneth B. Merrill stated that the directors were preparing proposals for department cuts in the 1990 adopted budget. He also commented on the City's cost for workman's compensation. (c) COMMUNICATIONS FROM ALDERMAN CRAIG LENZ Alderman Lenz inquired about the compost dump and its success. (d) COMMUNICATIONS FROM ALDERMAN JOHN MLINAR Alderman Mlinar commented on the detour traffic through -7- CITY COUNCIL MINUTES - JUNE 11, 1990 Clifton Heights and on Hilltop Drive and the dust in the area as a result. He expressed appreciation for the signage on Michigan Avenue and suggested three stop signs at Hilltop Drive and Paul's Road and one stop sign at Garden Road and Hilltop Drive. The motion was made by Alderman Mlinar, seconded by Alderman Lenz and unanimously carried, to authorize four stop signs, with locations to be determined by the Engineering Department. Alderman Mlinar commented on City policy regarding pick up of fallen branches caused by a storm. He also in- quired about the railroad car on the trail. He further commented about the status of the fair grounds. Alder- man Mlinar requested that someone check with Delano re- garding its decomposting plan. (e) COMMUNICATIONS FROM ALDERMAN MARLIN TORGERSON Alderman Torgerson commented on fallen branches in Miller's Woods. He suggested the City spray the park with Round -Up and ask the County to plant wild flowers in the wooded area and on either side of the bridge. This would reduce the required mowing, cut down on maintenance costs and wear -and -tear on equipment, and also provide a nesting area. (f) COMMUNICATIONS FROM ALDERMAN DON ERICKSON Alderman Erickson asked about street I.D. signs and City policy on replacement. He stated that some of the signs are faded and hard to read, especially the one on Griffin Avenue North. (g) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING Engineer John Rodeberg commented on Second Avenue North stop light. The City will receive 50 percent cost share with MN/DOT and could possibly receive state aid funding. He will bring a schedule of cost sharing to the next Council meeting. It was reported that the service road on Hwy. 7 East was to be put in soon; however, the rain had delayed the milling machine from removing the surface, widen- ing the road and planing it. CITY COUNCIL MINUTES - JUNE 11, 1990 Engineer Rodeberg stated there were still problems with the county ditch. The county has directed the City to proceed with necessary work, and it will pay for re- pairs out of the available ditch funds. The contractor doing work on Carlisle Street would like to wait another month to complete the project. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The motion was made by Alderman Torgerson, seconded by Alderman Lenz and unanimously carried, to approve and authorize payment from the appropriate funds. 12. ADJOURNMENT There being no further business, the meeting adjourned at 9:20 P.M. -9-