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01-12-1993 CCMMINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 12, 1993 1. The meeting was called to order at 7:30 P.M. by Mayor Ackland. The following were present: Mayor Paul L. Ackland, Councilmen John Mlinar, Marlin Torgerson, and Don Erickson. Absent: Councilman Craig Lenz. Also present: City Administrator Gary D. Plotz, Director of Engineering John Rodeberg, and City Attorney G. Barry Anderson. 2. INVOCATION The invocation was given by the Reverend Dan Cloeter. 3. MINUTES The minutes of the regular meeting of December 22, 1992, special meetings of December 8, 1992, December 14, 1992, December 22, 1992, and January 4, 1993 were approved as distributed. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. BUILDING OFFICIAL'S REPORT - DECEMBER 1992 2. AIRPORT COMMISSION MINUTES OF DECEMBER 14, 1992 3. POLICE COMMISSION MINUTES OF DECEMBER 24, 1992 (b) TRANSFER OF GAMBLING LICENSE FOR ELKS LODGE TO NEW LOCATION AT 120 HWY. 7 EAST (c) APPLICATIONS FOR SNOW REMOVAL PERMIT 1. LLOYD CHRISTENSEN 2. REINER LANDSCAPING 3. CURT REINER (d) APPOINTMENTS HEALTH BOARD - DR. ROBERT HEGRENES, DR. THOMAS KLEINKAUF AND DR. GEORGE SMITH HCDC BOARD - DON ERICKSON MID -MN DEVELOPMENT COMMISSION - JOHN MLINAR The motion was made by Councilman Torgerson, seconded by Councilman Mlinar and unanimously carried, to order CITY COUNCIL MINUTES - JANUARY 12, 1993 ratifyegppbiatdemiautes filed, to issue licenses, and to 5. PUBLIC HEARING - 8:00 P.M. (a) LETTING NO. 5, PROJECTS NO. 93-06, NO. 93-07 & NO. 93-08 Mayor Ackland called the hearing to order at 8:00 P.M. and read the Notice of Hearing on projects No. 93-06, 93- 07 and 93-08. Engineer Rodeberg presented overheads on the three proposed projects and explained the improvements. He reported this project had been on the list a number of times but was always deleted. The roads are, however, in bad condition. Maintenance of Fifth Avenue was heavy be- cause of the gravel surface which required dust control and grading. PROJECT NO. 93 -08 --FOURTH AVENUE SW FROM DALE STREET TO LYNN ROAD Richard Nagy, 524 4th Avenue SW, asked why the project had not gone through when it had been considered for many years. He inquired about the costs if it were delayed another year or two. Mr. Nagy commented that since the street is in bad condition, he is in favor of the project. Engineer Rodeberg responded the City has extra projects every year, and this project has been low priority. If there is no real interest in a project, it does not get done. Also, the developers in town have taken time away from projects. Delay of the project would cost an addi- tional $10-25 per foot. Calvin Miller, 436 Erie Street, asked if there was an assessment five years ago for street maintenance. Engineer Rodeberg noted one was proposed, but never acted on. PROJECT NO. 93 -06 --FIFTH AVENUE SE FROM MONROE STREET TO ONTARIO STREET Engineer Rodeberg stated Fifth Avenue is proposed as a truck route and would be built as one. The City would pick up the differences in cost for residential lots. Harvey Ulrich, 245 Monroe, commented that if the street was a truck route, it should be maintained by the City. 2 `ie CITY COUNCIL MINUTES - JANUARY 12, 1993 Engineer Rodeberg stated the route has never had a perm- anent surface, and noted that the City is proposing to pay the majority of the costs. PROJECT NO. 93 -07 --ERIE STREET AND HURON STREET FROM SECOND AVENUE SE TO SOUTH TERMINI Don Todnem, 127 First Avenue SW, stated he understood there was a petition to have the railroad opened up after it had been closed off. He asked what the rating would be from the fair grounds to the industrial park. Mayor Ackland responded the residents had petitioned to have the railroad reopened. Marty Colemer, 216 Huron Street, commented he moved a house in which was hooked up to the old sewer line. He had already paid for a water line. Mr. Colemer stated he was for the project. The Director of Engineering informed the residents they would not be assessed a second time. They would be assessed for sewer service but not the water line. Brett Rasmussen, 321 Erie Street, commented that when the City does the street, they should also get some of the sidewalk area. He also inquired about the policy on truck route streets. Engineer Rodeberg explained the present City policy was to install sidewalk on one side of all collector and minor arterial streets and not on every street. It is possible Fifth Avenue will get a sidewalk. Mayor Ackland stated trucks would not be allowed on streets which were substandard to carry trucks. Wilma Ross, 533 Huron Street, commented a City employee had told her Huron was not a truck route. She stated 3M trucks were the cause for the street breaking up. It was her preference to wait on the project. Engineer Rodeberg responded that 50 percent of the project cost would be paid by the City. The 3M Company is also a taxpayer. He also noted that 3M has been noti- fied not to use Huron Street. It is proposed not to be a truck route south of Fourth Avenue. 3 CITY COUNCIL MINUTES - JANUARY 12, 1993 Harvey Ulrich asked what rating Monroe Street was given when it was built. Engineer Rodeberg stated Monroe was not a truck route. The rating would depend on access, and the City did not want trucks in residential areas. Dwaine Lutzke, 546 Second Avenue SE, commented at least one tanker comes in daily, and grain trucks come in on Fourth Avenue. He inquired if the street would be rated as a truck route. Engineer Rodeberg stated the area near the rilroad line was zoned I -C and would have nine ton road access. An unidentified gentleman commented on his driveway panel. The City Engineer reported he would be assessed by the square foot. The resident would have to put in a minimal amount. The City would allow the property owner to do his/her own driveway, and the cost would be taken off the assessment. Scott Paulsen, 446 Huron Street, commented on the dust in the air on Fifth Avenue east of Huron Street and wondered if there would still be a dust problem in the area. Engineer Rodeberg stated something would have to be done for dust control. Although a dust coating is inexpensive for the City crew to do, it only lasts two to four years. Adams Street will be rebuilt this year which should make 3M more accessible. Councilman Erickson moved to close the hearing at 8:50 P.M. Motion seconded by Councilman Mlinar and unani- mously carried. Following discussion, Councilman Mlinar moved to approve and to order improvement and preparation of plans and specifications, to waive readings and adopt Resolution No. 9881. Motion seconded by Councilman Torgerson and unanimously carried. 6. COMMUNICATIONS, REQUESTS AND PETITIONS None. H CITY COUNCIL MINUTES - JANUARY 12, 1993 7. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 9861 - DESIGNATING OFFICIAL NEWSPAPER (b) RESOLUTION NO. 9862 - APPOINTING LEGAL COUNSEL (c) RESOLUTION NO. 9863 - APPOINTING CITY ADMINISTRATOR FOR 1993 (d) RESOLUTION NO. 9864 - ENTERING AGREEMENT WITH PIONEERLAND LIBRARY SYSTEM BOARD FOR CALENDAR YEAR 1993 (e) RESOLUTION NO. 9865 - DESIGNATION OF DEPOSITORIES OF CITY FUNDS IN COMMERCIAL BANKS AND INSTITUTIONS (f) RESOLUTION NO. 9866 - DESIGNATION OF DEPOSITORY OF CITY FUNDS, FEDERAL SAVINGS AND LOAN ASSOCIATIONS (g) RESOLUTION NO. 9867 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM CITIZENS BANK AND TRUST CO. OF HUTCHINSON, MINNESOTA (h) RESOLUTION NO. 9868 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM MARQUETTE BANKS OF HUTCHINSON, MINNESOTA (i) RESOLUTION NO. 9869 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM FIRST BANK OF MINNESOTA OF HUTCHINSON, MINNESOTA (j) RESOLUTION NO. 9870 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM FIRST STATE FEDERAL SAVINGS & LOAN ASSOCIATION OF HUTCHINSON, MINNESOTA (k) RESOLUTION NO. 9871 - RESOLUTION ESTABLISHING LOCATION FOR CERTAIN TRAFFIC CONTROL DEVICES (1) RESOLUTION NO. 9872 - RESOLUTION REVOKING MUNICIPAL STATE AID STREETS (m) RESOLUTION NO. 9873 - RESOLUTION ESTABLISHING MUNICIPAL STATE AID STREETS (n) RESOLUTION NO. 9874 - RESOLUTION ADOPTING POSITION CLASSIFICATION ASSIGNMENT TABLE EFFECTIVE JANUARY 1, 1993 (o) RESOLUTION NO. 9875 - RESOLUTION ACCEPTING $156,250.00 FROM HUTCHINSON UTILITIES COMMISSION The motion was made by Councilman Torgerson, seconded by 5 CITY COUNCIL MINUTES - JANUARY 12, 1993 Councilman Mlinar and unanimously carried, to waive read- ings and adopt Resolutions No. 9861 - No. 9875. (p) RESOLUTION NO. 9882 - RESOLUTION TO TRANSFER FUNDS TO A 1992 TAX INCREMENT FUND The motion was made by Councilman Erickson, seconded by Councilman Torgerson and unanimously carried, to waive reading and adopt. (q) RESOLUTION NO. 9883 - RESOLUTION TRANSFERRING $18,000.00 FROM THE GENERAL FUND TO THE YOUTH CENTER SPECIAL REVENUE FUND The motion was made by Councilman Mlinar, seconded by Councilman Torgerson and unanimously carried, to waive reading and adopt. (r) RESOLUTION NO. 9884 - RESOLUTION ADOPTING ECONOMIC LOAN FUND AND ENERGY LOAN FUND FOR FISCAL YEAR 1992 The motion was made by Councilman Erickson, seconded by Councilman Torgerson and unanimously carried, to waive reading and adopt. 8. UNFINISHED BUSINESS None. 9. NEW BUSINESS (a) SELECTION OF COUNCIL'S VICE-PRESIDENT - JOHN MLINAR The motion was made by Councilman Torgerson, seconded by Councilman Erickson and unanimously carried, to elect John Mlinar as Vice -President. (b) CONSIDERATION OF AWARDING CONTRACT FOR HUTCHINSON MUNICIPAL AIRPORT EXPANSION Following discussion, Councilman Torgerson moved to approve the construction contract with Mathiowetz Construction Company for $2,176,930.20 as recommended by the Airport Commission, pending approval by MN/DOT and the FAA, and to waive reading and adopt Resolution No. 9876. Motion seconded by Councilman Mlinar and unani- mously carried. 0 CITY COUNCIL MINUTES - JANUARY 12, 1993 (c) CONSIDERATION OF RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT FOR LETTING NO. 6, PROJECT NO. 93-09 TO 93-13 Following discussion, Councilman Torgerson moved to approve and accept the report, to set the hearing for February 9, 1993, at 8:00 P.M., and to waive readings and adopt Resolutions No. 9877 and No. 9878. Motion seconded by Councilman Erickson and unanimously carried. (d) CONSIDERATION OF RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT FOR LETTING NO. 2, PROJECT NO. 93-02 Following discussion, Councilman Erickson moved to approve and accept the report, to set hearing for February 9, 1993, at 8:00 P.M., and to waive readings and adopt Resolutions No. 9879 and No. 9880. Motion seconded by Councilman Torgerson and unanimously carried. (e) CONSIDERATION OF AWARDING CONTRACT FOR ENGINEERING SERVICES RELATED TO ENVIRONMENTAL WORK ON SOUTH FORK CROW RIVER Following discussion, Councilman Erickson moved to approve and enter into contract with Barr Engineering Co. in the amount of $14,000.00. Motion seconded by Council- man Torgerson and unanimously carried. (f) CONSIDERATION OF ENTERING INTO AGREEMENT WITH RON HANSEN REGARDING CLEAN-UP OF CROW RIVER Following discussion, Councilman Mlinar moved to approve and enter into a six-year easement agreement with Ron Hansen at an amount of $1,000.00 per year. Motion seconded by Councilman Torgerson and unanimously carried. (g) DISCUSSION OF CITY HALL LAYOUT REGARDING CHAMBER OF COMMERCE/HCDC During discussion, it was reported the Chamber of Com- merce's concerns related to signage, a separate entrance, interior design, and cost of lease. It was the consensus of the Council that the HRA and HCDC offices should be located within the new city hall building regardless of the Chamber's decision to relocate. (h) CONSIDERATION OF AUTHORIZATION TO CONDUCT A PROMOTIONAL EXAMINATION WITHIN HUTCHINSON POLICE DEPARTMENT Following discussion, Councilman Torgerson moved to 7 CITY COUNCIL MINUTES - JANUARY 12, 1993 approve a promotional examination. Motion seconded by Councilman Mlinar and unanimously carried. (i) CONSIDERATION OF 1993 BUDGET FOR CAPITAL IMPROVEMENTS FUND Following the Finance Director's report, Councilman Tor- gerson moved to approve the 1993 budget for the capital improvements fund. Motion seconded by Councilman Erick- son and unanimously carried. (j) CONSIDERATION OF AUTHORIZING CABLE TV AUDIT BY OWL ENGINEERING, INC. (GARRETT G. LYSIAK) AS RECOMMENDED BY CABLE TV ADVISORY COMMITTEE Following discussion, Councilman Torgerson moved to approve authorizing a cable television technical audit by Owl Engineering for the total project price of $5,150.00 established in the February 24, 1992 proposed contract. Motion seconded by Councilman Erickson and unanimously carried. (k) DISCUSSION OF REVIEWAL OF NEW ULM BRIDGE It was reported several city staff, Council members, and a bridge specialist evaluated the New Ulm bridge. The specialist determined the bridge to be in poor condition. No action was taken. (1) CONSIDERATION OF SELLING 1975 CITY DUMP TRUCK, SNOW PLOW AND SANDING UNIT TO HUTCHINSON SCHOOL DISTRICT Following discussion, Councilman Torgerson moved to approve the sale price of $2,750.00. Motion seconded by Councilman Mlinar and unanimously carried. (m) CONSIDERATION OF REQUEST TO PURCHASE SOFT BODY ARMOR FOR POLICE DEPARTMENT Following discussion, Councilman Torgerson moved to approve purchase. Motion seconded by Councilman Erickson and unanimously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR Administrator Plotz presented price estimates for liquor E3 CITY COUNCIL MINUTES - JANUARY 12, 1993 store equipment which was received from Erickson's Diver- sified. Following discussion, Councilman Mlinar moved to go forward with all the items, except for two registers and the decor budget. Motion seconded by Councilman Tor- gerson and unanimously carried. The City Administrator suggested a special meeting to review the Directors' annual reports. The motion was made by Councilman Mlinar, seconded by Councilman Torger- son and unanimously carried, to hold a special meeting on January 26, 1993, at 5:00 P.M. Mr. Plotz reported the meeting on the Pioneerland Library System budget and McLeod County was rescheduled for Feb- ruary 8, 1993, 7:00-9:30 P.M., at the Glencoe Court House. The Council was invited to a meeting with the County Commissioners and some legislators on February 2. Meetings will be set up for the first part of February with the County Commissioners, Utilities Commission, and HCDC Board and City Council. (n) DISCUSSION OF COUNTRY CLUB TERRACE WATER BILL Finance Director Merrill presented background information on the billing situation with Hutch, Inc. After discus- sion, Councilman Torgerson moved to notify Bill Block and mobile home park residents that the water at Country Club Terrace would be shut off effective February 1, 1993, if no payment was received by January 19, 1993. Motion seconded by Councilman Mlinar and unanimously carried. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The motion was made by Councilman Torgerson, seconded by Councilman Mlinar and unanimously carried, to approve the claims and authorize payment from appropriate funds. 12. ADJOURNMENT There being no further business, the meeting adjourned at 10:07 P.M. 9