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05-14-1991 CCMMINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MAY 14, 1991 1. The meeting was called to order at 7:30 P.M. by Mayor Ackland. The following were present: Mayor Paul L. Ackland, Aldermen Craig Lenz, John Mlinar, Marlin Torgerson and Don Erickson. Also present: Finance Director Kenneth B. Merrill, City Engineer John Rodeberg and City Attorney G. Barry Anderson. 2. INVOCATION The invocation was given by Father Richard Gross. 3. MINUTES The minutes of the regular meeting of April 23, 1991, special meeting of April 30, 1991 and bid openings of April 22, 1991 and May 1, 1991 were approved as distributed. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. BUILDING OFFICIAL'S REPORT - APRIL 1991 2. NURSING HOME BOARD MINUTES - MARCH 28, 1991 AND APRIL 8, 1991 3. HOSPITAL BOARD MINUTES - MARCH 19, 1991 The motion was made by Alderman Torgerson, seconded by Alderman Lenz and unanimously carried, to order report and minutes filed. 5. PUBLIC HEARING - 8:00 P.M. (a) ASSESSMENT ROLL NO. 266 - LETTING NO. 1 Mayor Ackland called the hearing to order at 8:00 P.M. and read Publication No. 4228. Engineer Rodeberg commented on project No. 91-01. Ms. Kim Pearson, 146 Washington Ave. W., stated the January hearing assessment was $5,400, but the figure had changed. She asked about Mr. Brunner's inquiry if the property was rated residential or commercial. Engineer Rodeberg reported the property was given a credit. The typical cost was $4,600 based on a per foot rate, and her lot was 72 feet. CITY COUNCIL MINUTES - MAY 14, 1991 Mr. Walt Pearson, 146 Washington Ave. W., stated they need an apron and asked if the cost was included in the assessment. Engineer Rodeberg confirmed it was included in the assessment. Mr. Steve Drew, 15 Glen Street S., asked if anything would be done with the alley. The answer was "no." The motion was made by Alderman Torgerson, seconded by Alderman Erickson and unanimously carried, to close the hearing at 8:08 P.M. (b) ASSESSMENT ROLL NO. 267 - LETTING NO. 2 Mayor Ackland called the hearing to order and read Publication No. 4229. The City Engineer reported on the City cost. Mr. Lloyd Hennah, 1310 Delaware Street, had concern about his small lot with access to the river. The statement said it was an unbuildable lot. He asked if the defer- ment would carry over to a new owner if he sold the par- cels together. Mayor Ackland stated the deferred assessment would con- tinue indefinitely if the lot was unbuildable. Mr. Brad Olson, 1312 Delaware Street, expressed concern regarding assessment payment. He had no objection to the project, but he had no money to make the payment. The motion was made by Alderman Mlinar, seconded by Ald- erman Torgerson and unanimously carried, to close the hearing at 8:17 P.M. (c) ASSESSMENT ROLL NO. 268 - LETTING NO. 6 Mayor Ackland called the hearing to order and read Publi- cation No. 4230. Engineer Rodeberg presented the assessment costs. No one was present to be heard on Letting No. 6. 2 CITY COUNCIL MINUTES - MAY 14, 1991 The motion was made by Alderman Erickson, seconded by Alderman Torgerson and unanimously carried, to close the hearing at 8:25 P.M. The motion was made by Alderman Lenz, seconded by Alder- man Torgerson and unanimously carried, to approve and adopt Assessment Rolls No. 266, No. 267 and No. 268, to waive readings and adopt Resolutions No. 9482 - No. 9487, and to award contracts: Letting No. 1, Wm. Mueller & Sons, $250,219.35; Letting No. 2, Juul Contracting Co., $60,486.70; Letting No. 6, Annandale Contracting, Inc., $247,059.20. 6. COMMUNICATIONS. REQUESTS AND PETITIONS (a) PRESENTATION• OF AWARDS FROM MINNESOTA WASTEWATER OPERATORS ASSOCIATION 1. "ROOKIE OF THE YEAR AWARD" TO MARION GRAHAM 2. "CLASS A OPERATOR OF THE YEAR" TO RANDY DEVRIES The sectional director of the Minnesota Wastewater Opera- tors Association presented awards to Marion Graham and Randy DeVries. 7. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 9489 - RESOLUTION TRANSFERRING $11,500 FROM THE GENERAL FUND TO THE YOUTH CENTER SPECIAL REVENUE FUND The motion was made by Alderman Torgerson, seconded by Alderman Mlinar and unanimously carried, to waive reading and adopt. (b) RESOLUTION NO. 9490 - RESOLUTION FOR PURCHASE The motion was made by Alderman Erickson, seconded by Alderman Torgerson and unanimously carried, to waive reading and adopt, with the exception of tree removal by Randy's Tree Service. (c) ORDINANCE NO. 91-33 - AN ORDINANCE AMENDING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP (HELLAND'S SIXTH ADDITION) 3 CITY COUNCIL MINUTES - MAY 14, 1991 The motion was made by Alderman Lenz, seconded by Alder- man Mlinar and unanimously carried, to waive second read- ing and adopt. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF PROPOSED LEASE AGREEMENT FOR OLD WASTEWATER TREATMENT FACILITY BY GENE JESERITZ Mr. Gene Jeseritz presented a proposal for the City to lease the old facility to a private corporation. Follow- ing discussion, Alderman Torgerson directed the City At- torney to draft a lease agreement and work out the de- tails. Motion seconded by Alderman Mlinar and unanimous- ly carried. 9. NEW BUSINESS (a) CONSIDERATION OF INSTALLING FOUR INCH WATER WELL ON CENEX PROPERTY Following discussion, the motion was made by Alderman Lenz, seconded by Alderman Erickson and unanimously car- ried, to approve the well. (b) CONSIDERATION OF LEASE AGREEMENT BETWEEN CITY OF HUTCHINSON AND EMIL RIX AND GLEN RIX Following discussion, the motion was made by Alderman Torgerson, seconded by Alderman Mlinar and unanimously carried, to approve and enter into agreement. The motion was made by Alderman Torgerson, seconded by Alderman Lenz and unanimously carried, to approve instal- lation of a security light by Rix on City property. (c) CONSIDERATION OF AWARDING BID FOR CIVIC ARENA ENTRANCE The motion was made by Alderman Mlinar, seconded by Ald- erman Erickson and unanimously carried, to approve and award the bid to W. Gohman Construction Co. for $43,110. (d) CONSIDERATION OF EXTENDING FARM LEASE AGREEMENT WITH STEVE HAHN Following discussion, the motion was made by Alderman 0 CITY COUNCIL MINUTES - MAY 14, 1991 Torgerson, seconded by Alderman Lenz and unanimously carried, to approve a three-year contract with Steve Hahn. (e) CONSIDERATION OF SUBDIVISION AGREEMENT FOR NORTH OAK RIDGE Following discussion, the motion was made by Alderman Mlinar, seconded by Alderman Lenz and unanimously car- ried, to approve the subdivision agreement. (f) DISCUSSION OF PROPOSED TRAFFIC CONTROL REVISIONS Following discussion, the motion was made by Alderman Mlinar, seconded by Alderman Erickson and unanimously carried, to hold a public hearing on May 28, 1991 to discuss the proposals for traffic controls. (g) CONSIDERATION OF RECEIVING ENGINEER'S REPORT AND ORDERING PUBLIC HEARING FOR LETTING NO. 15, PROJECTS NO. 91-22 AND NO. 91-23 Following discussion, the motion was made by Alderman Torgerson, seconded by Alderman Mlinar and unanimously carried, to approve the engineer's report, to hold a public hearing on May 28, 1991, and to waive readings and adopt Resolutions No. 9491 and No. 9492. (h) CONSIDERATION OF APPROVING PLANS AND SPECIFICATIONS AND ADVERTISING FOR BIDS FOR LETTING NO. 5 Following discussion, the motion was made by Alderman Mlinar, seconded by Alderman Lenz and unanimously car- ried, to approve plans and specifications, to advertise for bids on June 10, 1991 at 2:00 P.M., and to waive reading and adopt Resolution No. 9488. (i) CONSIDERATION OF RATE CHANGE FOR HUTCHMOBILE SPECIAL FARE COUPONS Following discussion, the motion was made by Alderman Torgerson, seconded by Alderman Mlinar and unanimously carried, to approve the rate change, effective June 1, 1991. 5 CITY COUNCIL MINUTES - MAY 14, 1991 (j) CONSIDERATION OF PURCHASING DOWNTOWN FLAGS Following discussion, the motion was made by Alderman Erickson, seconded by Alderman Torgerson and unanimously carried, to approve flags purchase. (k) CONSIDERATION OF TWIN CITY TESTING AGREEMENT FOR CORRECTIVE ACTION DESIGN WORK AT SHOPKO SITE Following discussion, the motion was made by Alderman Mlinar, seconded by Alderman Torgerson and unanimously carried, to approve and enter into agreement. (1) CONSIDERATION OF 1991 FARMERS MARKET LOCATION Downtown Chairman Skip Quade presented a report on the 1991 farmers market. It was his recommendation to re- locate the market on Hassan Street between Washington Avenue and First Street. Following discussion, the motion was made by Alderman Erickson, seconded by Alderman Torgerson and unanimous- ly carried, to approve the location upon favorable recommendation of Police Chief. (m) CONSIDERATION OF THREE EQUIPMENT PURCHASE PROPOSALS FOR POLICE DEPARTMENT Police Chief Madson requested authorization to purchase a shredder ($1,500) and emergency bar lights for squad cars (approx. $1,900) from the state grant fund and to use $1,250 from the recent bicycle auction for purchasing uniforms and equipment for two new reserve officers. Following discussion, the motion was made by Alderman Torgerson, seconded by Alderman Mlinar and unanimously carried, to approve the purchase of requested articles. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM FINANCE DIRECTOR Director Ken Merrill reported that the City Administrator would be in the office Thursday and Friday this week. (b) COMMUNICATIONS FROM ALDERMAN CRAIG LENZ N. CITY COUNCIL MINUTES - MAY 14, 1991 Alderman Lenz stated the Masons had donated $2,000.00 for boulevard trees. Since the League of Cities Conference begins on June 11, Alderman Lenz suggested changing the June 11 Council meeting to June 10. The motion was made by Alderman Tor- gerson, seconded by Alderman Lenz and unanimously car- ried, to change the Council meeting date from June 11 to June 10. (c) COMMUNICATIONS FROM ALDERMAN JOHN MLINAR Alderman Mlinar inquired about a financial report from Dry Dock showing expenditures and revenues. (d) COMMUNICATIONS FROM CITY ATTORNEY Attorney Anderson reported Bill Block had concern that the water meters agreement was for a one-year trial period in the Country Club Terrace Mobile Home Park. Also, the agreement states the meters will be purchased from the City, but Mr. Block is considering another supplier. The equipment needs to be installed by June 1. Following discussion, the motion was made by Alderman Torgerson, seconded by Alderman Lenz and unanimously car- ried, to approve a four-year period for the test program at Country Club Terrace Mobile Home Park. The City Attorney commented on the Ulland litigation is- sue and an offer for settlement. Following discussion, the motion was made by Alderman Torgerson, seconded by Alderman Mlinar and unanimously carried, to stand firm on previous City policy. It was reported that all tenants have vacated the Shopko site by May 27 except Dr. Rannow. Since the demolition contract expires June 1, 1991, there would be an addi- tional insurance cost of $1,850 for one extra month. The City Attorney recommended deleting the building from the project, letting the insurance coverage expire, and let- ting the Rannow lease run through July 31, 1991. No ac- tion was taken. (e) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING 7 CITY COUNCIL MINUTES - MAY 14, 1991 Engineer Rodeberg reported there was no valve on the water line to the cold storage building. Therefore, he requested authorization for Juul Contracting to install a shut-off for a cost not to exceed $1,200. The motion was made by Alderman Torgerson, seconded by Alderman Mlinar and unanimously carried, to approve the appropriation. Engineer Rodeberg commented there were problems with EnviroNet employees removing items in buildings which were not in their contract. 11. CLAIMS APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The motion was made by Alderman Mlinar, seconded by Ald- erman Lenz and unanimously carried, to approve the claims and authorize payment from appropriate funds. 12. ADJOURNMENT There being no further business, the meeting adjourned at 9:20 P.M. 8