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08-17-1991 CCM. MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, AUGUST 27, 1991 1. The meeting was called to order at 7:30 P.M. by Mayor Ackland. The following were present: Mayor Paul L. Ackland, Aldermen Craig Lenz, John Mlinar, Marlin Torgerson and Don Erickson. Also present: City Administrator Gary D. Plotz, City Engineer John Rodeberg and City Attorney G. Barry Anderson. 2. INVOCATION The invocation was given by the Reverend Harold Beiderman. 3. MINUTES None 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. FINANCIAL REPORT - JULY 1991 2. NURSING HOME BOARD MINUTES - MAY 23, 1991 (b) 1. REAPPOINTMENT OF BUD RICHARDS TO UTILITIES COMMISSION The motion was made by Alderman Torgerson, seconded by Alderman Erickson and unanimously carried, to order report and minutes filed and ratify appointment. 5. PUBLIC HEARING None 6. COMMUNICATIONS, REQUESTS AND PETITIONS (a) PRESENTATION OF UPDATE ON PIONEERLAND LIBRARY SYSTEM BY BURTON SUNDBERG, DIRECTOR Mr. Sundberg reviewed the 1992 budget request and library services. Hutchinson is requested to contribute about 5 percent more toward library services in 1992 than in 1991. This includes automation and additional part time staff. There was discussion of possible increase of library hours, which is not included in the budget. Mayor Ackland responded that city departments must operate with only a 2 percent increase and that increases in future years must be smaller. Hutchinson residents also have the additional cost of debt service on the library addition. ,� f CITY COUNCIL MINUTES - AUGUST 27, 1991 After considerable discussion, motion was made by Alderman Torgerson to approve the Pioneerland Library budget request, including automation. Motion was seconded by Alderman Erickson and approved unanimously. (b) PRESENTATION ON WATER DISTRIBUTION SYSTEM ANALYSIS BY CHUCK BARGER OF RCM Mr. Barger reviewed highlights of the July 1991 written Water Distribution System Analysis report and summarized recommendations for water system improvements over the next 30 years. (c) PRESENTATION ON RELOCATION OF C.S.A.H. 12 (GOLF COURSE ROAD) BY COUNTY ENGINEER RICK KJONAAS Engineer Kjonaas reported that McLeod County has authorized exploring realigning C.S.A.H. 12 to connect up with North High Drive. There would need to be some reassignment of State Aid roads if this would occur and truck routes through and around the city could change. New topographic maps might be developed during this process, which would be of benefit both to the city and the county. He requested authorization to develop a working agreement with the city and city engineer to do this study. The city and county engineers would report their recommendations in 30 to 60 days. Motion was made by Alderman Torgerson, seconded by Alderman Lenz and carried unanimously to approve a working agreement for the study. (d) CONSIDERATION OF REQUEST BY HUTCHINSON COMMUNITY HOSPITAL TO ENTER INTO LEASE AGREEMENT WITH FAMILY PHARMACY The lease agreement was approved on a motion by Alderman Torgerson, seconded by Alderman Lenz and carried unanimously. (e) CONSIDERATION. OF LIQUOR STORE STUDY BY ECONOMIC RESEARCH CORPORATION The matter was deferred to September 10 to obtain more information, on a motion by Alderman Torgerson, seconded by Alderman Mlinar and carried unanimously. (f) PRESENTATION ON COMMUNITY SURVEY RESULTS BY STEVE HELGET, ADMINISTRATIVE INTERN 2 CITY COUNCIL MINUTES - AUGUST 27, 1991 Mr. Helget summarized information provided in the written survey and pointed out specific areas of concern from comments received. There were 2035 responses to the survey, an excellent return. (g) PRESENTATION ON FIVE-YEAR CAPITOL IMPROVEMENT PLAN BY STEVE HELGET Mr. Helget reported he has obtained five-year capitol improvement recommendations from all directors. The City Administrator ranked the projects according to his thinking. Helget then summarized them in the report. City Council members are now asked to review and rank projects as well and return them to the City Administrator shortly. Mayor Ackland thanked Mr. Helget for his excellent work on projects for the city. A resolution of appreciation was authorized for Helget on a motion by Alderman Lenz, seconded by Alderman Torgerson and carried unanimously. (h) CONSIDERATION OF LIFE SAFETY ITEMS FOR FIRE CODE FOR EXISTING DOWNTOWN BUILDINGS - COMMUNICATION FROM HCDC BOARD OF DIRECTORS HCDC Executive Director John Bernhagen reviewed current thinking on life safety items for downtown buildings. A grant to all building owners of up to $150,000 would be used for this project, which includes (a) interlocked smoke detectors on all floors of downtown buildings (b) fire rated corridors, exit ways and doors for those buildings with apartments on the 2nd floor and (c) lighted exit signs. The old action requiring sprinkling of all downtown buildings would need to be rescinded. Fire Marshal George Field stated he agrees with this proposal. Only changes in use, which are covered by the Building Code, would mandate added sprinkling. After discussion, the recommendation for life safety items was approved and the old sprinkling requirement rescinded on a motion by Alderman Erickson, seconded by Alderman Torgerson and carried unanimously. (i) CONSIDERATION OF PHASE I ENVIRONMENTAL STUDY FOR PHASE II DOWNTOWN DEVELOPMENT AREA - REPORT BY BARRY ANDERSON Attorney Anderson asked for authorization to request proposals for Phase I Environmental Study for Phase II Downtown Development area. Authorization was granted on 3 CITY COUNCIL MINUTES - AUGUST 27, 1991 a motion by Alderman Mlinar, seconded by Alderman Torgerson and carried unanimously. (j) CONSIDERATION OF COMMUNICATION FROM SANDRA GILBERTSON RE LUDTKE LANE ASSESSMENT After discussion, there was no action taken regarding the assessment. Mayor Ackland directed that the city engineer refer Ms. Gilbertson's complaint to Hutch Utilities about damage done by them in previous improvements. (k) CONSIDERATION OF SETTING TIME AND PLACE FOR FALL CITY AUCTION A fall auction with Hutchinson Technical College was authorized on a motion by Alderman Torgerson, seconded by Alderman Mlinar and approved unanimously. Finance Director Ken Merrill was directed to contact auctioneers and set a Saturday in late September or early October. (1) CONSIDERATION OF SETTING PUBLIC HEARING ON 1992 BUDGET AND TAX LEVY The public hearing was set for 8 p.m. on December 10 on a motion by Alderman Mlinar, seconded by Alderman Torgerson and carried unanimously. 7. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 9553 - RESOLUTION FORMALIZING PAY TABLE CHANGES APPROVED JULY 23, 1991 The motion was made by Alderman Torgerson, seconded by Alderman Mlinar and carried unanimously, to waive reading and adopt. (b) RESOLUTION NO. 9564 - RESOLUTION DECLARING COST TO BE ASSESSED AND CALLING FOR PREPARATION OF ASSESSMENT ROLL, AND RESOLUTION NO. 9565 - SETTING ASSESSMENT HEARING DATE - PROJECT 91-25, LETTING 17, SHADY RIDGE CIRCLE DRAINAGE IMPROVEMENT The motion was made by Alderman Torgerson, seconded by Alderman Mlinar and carried unanimously, to waive reading and adopt resolutions. 4 CITY COUNCIL MINUTES - AUGUST 27, 1991 (c) RESOLUTION NO. 9562 - RESOLUTION TRANSFERRING $18,850 FROM 1980 TAX INCREMENT DEBT SERVICE FUND TO 1985 TAX INCREMENT DEBT SERVICE FUND The motion was made by Alderman Lenz, seconded by Alderman Mlinar and carried unanimously, to waive reading and adopt. (d) RESOLUTION NO. 9558 - SUPPORTING 1991 CROW RIVER PROJECT ON SOUTH FORK CROW RIVER The motion was made by Alderman Mlinar, seconded by Alderman Torgerson and carried unanimously, to waive reading and adopt. Engineer Rodeberg stated the cleanup day will be Saturday, September 7 from 9 a.m. to 4:30 p.m. at Tartan Park. (e) RESOLUTION NO. 9559 - ESTABLISHING PRELIMINARY TAX LEVY FOR 1992 Discussion confirmed adding the library budget increase to the local levy. Motion was made by Alderman Mlinar, seconded by Alderman Torgerson and carried unanimously, to waive reading and adopt. (f) RESOLUTION NO. 9561 - RESOLUTION FOR PURCHASE The motion was made by Alderman Lenz, seconded by Alderman Erickson and carried unanimously, to waive reading and adopt. (g) RESOLUTION NO. 9563 - RESOLUTION TRANSFERRING $24,338 FROM 1980 TAX INCREMENT DEBT SERVICE FUND TO 1982 TAX INCREMENT DEBT SERVICE FUND The motion was made Alderman Torgerson reading and adopt. 8. UNFINISHED BUSINESS by Alderman Erickson, seconded by and carried unanimously, to waive (a) CONSIDERATION OF EXTENDING HOURS FOR HUTCHINSON HOCKEY AT UNDERGROUND BAR AND GRILL (DEFERRED AUGUST 13, 1991) The motion was made by Alderman Torgerson, seconded by Alderman Erickson and carried unanimously, to approve. 5 CITY COUNCIL MINUTES - AUGUST 27, 1991 9. NEW BUSINESS (a) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS Florian Thode appeared to dispute the refuse charge. He pays commercial rate, hauls his own refuse, and is not served by city water or sewer at present. It was determined that present policy does not require that he pay charges. Charges of $106.30 were dropped, and staff was directed to notify Junker. The motion was made by Alderman Lenz, seconded by Alderman Erickson and carried unanimously, to authorize discontinuation of service on other accounts unless arranagements are made for payment. (b) CONSIDERATION OF REQUEST TO SUBSCRIBE TO LAW ENFORCEMENT TV NETWORK - BY STEVE MADSON The motion was made by Alderman Torgerson, seconded by Alderman Mlinar and carried unanimously, to approve the request. (c) CONSIDERATION OF TWIN CITY TESTING STUDY (MIKE'S MOBIL SITE) - DISCUSSION BY BARRY ANDERSON The motion was made by Alderman Mlinar, seconded by Alderman Torgerson and carried unanimously, to authorize entering into agreement for testing study. (d) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY UNITED BUILDING CENTER WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION The motion was made by Alderman Mlinar, seconded by Alderman Lenz and carried unanimously to approve, waive reading and adopt Resolution No. 9554. (e) CONSIDERATION OF PRELIMINARY PLAT OF "CASEY'S COURT" LOCATED ON ROBERTS ROAD SUBMITTED BY PAUL BETKER WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION The motion was made by Alderman Erickson, seconded by Alderman Torgerson and carried unanimously, to approve the plat. (f) CONSIDERATION OF VACATION OF WAGNER STREET REQUESTED BY MARLOW PRIEBE WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION The motion was made by Alderman Mlinar, seconded by Alderman Lenz and carried unanimously to approve, waive 0 CITY COUNCIL MINUTES - AUGUST 27, 1991 first reading of ordinance No. 91-39 and set second reading for September 10. (g) CONSIDERATION OF VACATION OF UTILITY AND DRAINAGE EASEMENT IN WAGNER DEVELOPMENT CORP. PLAT WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION The motion was made by Alderman Erickson, seconded by Alderman Mlinar and carried unanimously to approve, waive first reading of ordinance No. 91-40 and set second reading for September 10. (h) CONSIDERATION OF PRELIMINARY PLAT OF "PRIEBE ADDITION" SUBMITTED BY MARLOW PRIEBE WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION The motion was made by Alderman Lenz, seconded by Alderman Mlinar and carried unanimously to approve plat. (i) CONSIDERATION OF VARIANCE REQUESTED BY MARK PLOWMAN FOR GARAGE CONSTRUCTION AT 126 LYNN ROAD WITH SPECIFIC RECOMMENDATIONS OF PLANNING COMMISSION The motion was made by Alderman Torgerson, seconded by Alderman Lenz and carried unanimously to approve, waive reading and adopt Resolution No. 9566. (j) CONSIDERATION OF VARIANCE REQUESTED BY HUTCHINSON HOSPITAL FOR SIGNAGE WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION The motion was made by Alderman Torgerson, seconded by Alderman Erickson and carried unanimously to approve, waive reading and adopt Resolution No. 9555. (k) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY RICHARD DESENS LOCATED AT NEW DIMENSION PLATING WITH FAVORABLE RECOMMENDAITON OF PLANNING COMMISSION The motion was made by Alderman Erickson, seconded by Alderman Torgerson and carried unanimously to approve, waive reading and adopt Resolution No. 9556. (1) CONSIDERATION OF VARIANCE REQUESTED BY STEVE WADSWORTH FOR CONSTRUCITON OF A HOUSE ON LEWIS AVENUE WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION The motion was made by Alderman Lenz, seconded by Alderman Torgerson and carried to approve, waive reading 7 CITY COUNCIL MINUTES - AUGUST 27, 1991 and adopt Resolution 9557 with contingency, subject to vacation of 6' easement, be returned to the Planning Commission, the questions regarding the restrictions of the contract for deed be resolved by the City Attorney, and with the understanding that structures means "build- ings only." Alderman Erickson abstained from voting. (m) CONSIDERATION OF FINAL PLAT OF "LBK ACRE" SUBMITTED BY ARTHUR KROEGER (2 MILE RADIUS) HUTCHINSON TWP WITH FAVORABLE RECOMMENDAITON OF PLANNING COMMISSION The motion was made by Alderman Mlinar, seconded by Alderman Torgerson and carried unanimously to approve plat. (n) CONSIDERATION OF PRELIMINARY PLAT OF "CRAIG'S HOLLOW" SUBMITTED BY CRAIG WHITE (2 MILE RADIUS) HASSAN VALLEY WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION The motion was made by Alderman Mlinar, seconded by Alderman Torgerson and carried unanimously to approve plat. (o) CONSIDERATION OF ANNUAL REVIEW OF CONDITIONAL USE PERMIT FOR TEMPORARY BUILDINGS AT HUTCH TECH COLLEGE WITH FAVORABLE RECOMMENDAITON OF PLANNING COMMISSION The motion was made by Alderman Toregerson, seconded by Alderman Erickson and carried unanimously to approve. (p) CONSIDERATION OF AMENDMENT TO SEC. 2.32 OF CITY CODE FOR FIRE DEPARTMENT Fire Department representative Orlin Henke discussed the need of the department to have long term members, therefore designating age of recruitment as ages 21 to 30. The City Attorney would need to prepare an ordinance reflecting this requirement. The Council will review the Fire Department ordinance as a whole at the same time. On a motion by Alderman Torgerson, seconded by Alderman Mlinar and carried unanimously, the City Attorney was directed to draft an ordinance for first reading on September 10, 1991. (q) RESOLUTION NO. 9560 - SETTING INTEREST RATE FOR 1991 IMPROVEMENT PROJECTS The motion was made by Alderman Mlinar, seconded by Alderman Erickson and carried unanimously to waive 8 CITY COUNCIL MINUTES - AUGUST 27, 1991 reading and adopt. (r) CONSIDERATION OF REQUEST BY TOWN & COUNTRY TIRE FOR CITY TO PROVIDE "NO PARKING ON SIDEWALK" SIGNS After discussion, Engineer Rodeberg was directed to inform Town & Country Tire that the City would provide "No Parking" signs which the City has available. If other signs are desired, it would be the responsibility of the business to obtain them. (s) CONSIDERATION OF ENCROACHMENT AGREEMENT WITH DAVID VANDEN BERG After discussion, the encroachment agreement was approved on a motion by Alderman Torgerson, seconded by Alderman Mlinar and carried unanimously. There was no action taken on Mr. Vanden Berg's request for fill for his driveway. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR Administrator Plotz discussed the need for two members of the City Council to be designated to meet with representatives of McLeod Landfill to discuss rate increases. Mayor Ackland named Aldermen Torgerson and Lenz for this task. Administrator Plotz discussed the request of a teacher from the Seventh Day Adventist school to "adopt a street" on 2 or 3 blocks of Main Street, for weekly Sunday cleanup. Mayor Ackland directed that Administrator Plotz research setting up such a program. Administrator Plotz commented on the excellent work that has been done by Intern Steve Helget and requested that he receive some compensation for it. On a motion by Alderman Torgerson, seconded by Alderman Mlinar and carried unanimously, Steve Helget was awarded $500 to be designated as a scholarship grant from the City. (b) COMMUNICATIONS FROM ALDERMAN LENZ Alderman Lenz requested that the closed meeting of September 10 be set earlier to allow enough time for discussion. The meeting time was changed to 6 p.m. on a motion by Alderman Lenz, seconded by Alderman Torgerson CITY COUNCIL MINUTES - AUGUST 27, 1991 and carried unanimously. (c) COMMUNICATIONS FROM ALDERMAN MLINAR Alderman Mlinar suggested that Attorney Anderson review City ordinances regarding requirements for city properties to be hooked up to sewer service. (d) COMMUNICATIONS FROM ALDERMAN ERICKSON Alderman Erickson commented on a community survey format that would be a good model for future use. (e) COMMUNICATIONS FROM ATTORNEY ANDERSON Attorney Anderson suggested that the Council adopt a resolution encouraging retention of a landfill facility within McLeod County. On a motion by Alderman Torgerson, seconded by Alderman Mlinar and carried unanimously, the City Attorney was directed to draft such a resolution. (f) COMMUNICATIONS FROM ENGINEER RODEBERG Engineer Rodeberg reported that work on the Main Street dam would begin on Tuesday, September 2 and would require several weeks for completion. Site preparation at Shopko is progressing faster now. (g) COMMUNICATIONS FROM MAYOR ACKLAND Mayor Ackland reported that the public hearing on the Hutchinson dispatch question which was set for September 11 should be called off. He has had discussion with the County Commissioners and has indications from them that McLeod County plans to put the amount of $65,000 in their 1992 budget to help support Hutchinson dispatch services. Mayor Ackland commended Police Chief Steve Madson on his idea and the effort he put into it to conserve City resources. Motion was made by Alderman Mlinar, seconded by Alderman Torgerson and carried unanimously to cancel the public hearing and keep the Hutchinson dispatch office in operation. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS 10 CITY COUNCIL MINUTES - AUGUST 27, 1991 Motion was made by Alderman Lenz, seconded by Alderman Mlinar and carried unanimously to approve claims and authorize payment from appropriate funds. 12. ADJOURNMENT There being no further business, the meeting adjourned at 11:50 p.m. 11