09-10-1991 CCM4
MINUTES
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, SEPTEMBER 10, 1991
1. The meeting was called to order at 7:30 P.M. by Mayor Ackland.
The following were present: Mayor Paul L. Ackland, Aldermen
Craig Lenz, John Mlinar, Marlin Torgerson and Don Erickson.
Also present: City Administrator Gary D. Plotz, City Engineer
John Rodeberg, and City Attorney G. Barry Anderson.
2. INVOCATION
There was no invocation in the absence of a pastor.
3. MINUTES
The minutes of the regular meeting of August 13, 1991 and
August 27, 1991 and bid opening of August 13, 1991 were ap-
proved as distributed.
4. ROUTINE ITEMS
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
1. BUILDING OFFICIAL'S REPORT - AUGUST 1991
2. AIRPORT COMMISSION MINUTES OF AUGUST 26, 1991
3. PARK & RECREATION BOARD MINUTES OF JULY 31, 1991
(b) REAPPOINTMENTS:
1. PARK & RECREATION BOARD --LINDA MARTIN & VIRGIL VOIGT
2. HRA --TAMMY WENDLANDT
The motion was made by Alderman Torgerson, seconded by Alder-
man Mlinar and unanimously carried, to order report and min-
utes filed and to ratify appointments.
5. PUBLIC HEARING
(a) ASSESSMENT ROLL NO. 274 - LETTING NO. 17, PROJECT NO.
91-25 (SHADY RIDGE CIRCLE IMPROVEMENTS)
Mayor Ackland called the hearing to order at 8:10 P.M.
and read Publication No. 4289. He explained the pro-
cedure for assessment hearings.
City Engineer Rodeberg reviewed the emergency storm sewer
improvements and stated all City labor and equipment
costs of $4,906 had been removed from the assessment.
The total assessment cost of $8,992.60 was divided by the
CITY COUNCIL MINUTES - SEPTEMBER 10, 1991
20 privately owned parcels and came to $449.63 for each
parcel, including one City owned parcel.
Ted Beatty, 700 Shady Ridge Road (Lot 8), submitted a
letter of objection to the portion of storm sewer assess-
ment which did not benefit his property.
Engineer Rodeberg verified that the Beatty property did
not drain toward the storm sewer in question. He noted
it was difficult to determine a fair assessment on a
storm sewer improvement project, and the City has wide
authority to determine how to assess costs.
The motion was made by Alderman Erickson, seconded by
Alderman Mlinar and unanimously carried, to close the
hearing at 8:20 P.M.
The motion was made by Alderman Mlinar, seconded by Ald-
erman Erickson and unanimously carried, to approve proj-
ect and adopt Assessment Roll No. 274, to waive reading
and adopt Resolution No. 9568.
Following discussion, the motion was made by Alderman
Torgerson, seconded by Alderman Mlinar and unanimously
carried, to reduce the assessment for Lot 8, Ted Beatty
property, to $167.50 for street improvement costs only.
6. COMMUNICATIONS. REQUESTS AND PETITIONS
(a) CONSIDERATION OF REQUEST FOR FIRE MARSHAL TO USE CITY
VEHICLE TO ATTEND NORTH DAKOTA STATE FIRE SCHOOL
Following discussion, the motion was made by Alderman
Erickson, seconded by Alderman Lenz and unanimously car-
ried, to approve request.
7. RESOLUTIONS AND ORDINANCES
(a) ORDINANCE NO. 91-39 - VACATION OF WAGNER STREET
The motion was made by Alderman Mlinar, seconded by Ald-
erman Erickson and unanimously carried, to waive second
reading and adopt.
(b) ORDINANCE NO. 91-40 - VACATION OF UTILITY AND DRAINAGE
EASEMENT IN WAGNER DEVELOPMENT CORP. PLAT
The motion was made by Alderman Erickson, seconded by
Alderman Lenz and unanimously carried, to waive second
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CITY COUNCIL MINUTES - SEPTEMBER 10, 1991
reading and adopt.
(c) RESOLUTION NO. 9569 - RESOLUTION OF APPRECIATION
The motion was made by Alderman Lenz, seconded by Alder-
man Torgerson and unanimously carried, to waive reading
and adopt.
8. UNFINISHED BUSINESS
(a) CONSIDERATION OF LIQUOR STORE STUDY BY ECONOMIC RESEARCH
CORPORATION (DEFERRED AUGUST 27, 1991)
The motion was made by Alderman Torgerson, seconded by
Alderman Erickson and unanimously carried, to defer.
9. NEW BUSINESS
(a) CONSIDERATION OF PROPOSAL PRESENTATIONS AND SELECTION OF
DEVELOPER'FOR PHASE II DOWNTOWN DEVELOPMENT
During discussion the City Attorney suggested sending
both developers a letter stating the issues the City was
facing at this time.
The motion was made by Alderman Lenz, seconded by Alder-
man Mlinar and unanimously carried, to defer to October
8, 1991 Council meeting.
(b) CONSIDERATION OF OUT-OF-STATE TRAINING IN AMES, IOWA FOR
MARION GRAHAM
The motion was made by Alderman Lenz, seconded by Alder-
man Erickson and unanimously carried, to approve.
(c) CONSIDERATION OF PROPOSALS FOR BUILDING OFFICIAL'S
VEHICLE
Following discussion, the motion was made by Alderman
Erickson, seconded by Alderman Mlinar, to approve the
recommendation to purchase the 1991 Dodge Dynasty from
Plowman's. Inc. for $10,425.00, without trade-in vehicle.
The motion was amended by Alderman Torgerson to give the
Maintenance Operations Supervisor the option to trade-in
the City's 1981 Pontiac ($800.00) or place it on the fall
City auction. Motion seconded by Alderman Mlinar and
amended motion unanimously carried. Main motion unani-
mously carried.
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CITY COUNCIL MINUTES - SEPTEMBER 10, 1991
(d) CONSIDERATION OF VACATING CERTAIN STREETS AND ALLEYS
The motion was made by Alderman Torgerson, seconded by
Alderman Mlinar and unanimously carried, to defer.
(e) CONSIDERATION OF TRAFFIC CONTROL DEVICE LOCATIONS ON
FIRST AVENUE SW AT GLEN STREET AND ON ECHO DRIVE AT
FREEMONT AVENUE
Following discussion, the motion was made by Alderman
Lenz, seconded by Alderman Torgerson and unanimously car-
ried, to approve and to waive reading and adopt Resolu-
tion No. 9567.
(f) CONSIDERATION OF SUPPLEMENTAL AGREEMENT FOR DOWNTOWN
DEMOLITION, LETTING NO. 14, PROJECT NO. 91-21
Following discussion, the motion was made by Alderman
Torgerson, seconded by Alderman Mlinar and unanimously
carried, to approve.
(g) CONSIDERATION OF REVISED PERSONNEL POLICY HANDBOOK
The motion was made by Alderman Torgerson, seconded by
Alderman Lenz and unanimously carried, to defer to Sep-
tember 24, 1991 Council meeting.
(h) CONSIDERATION OF POLICY MANUAL CHANGES FOR POLICE
DEPARTMENT
The motion was made by Alderman Erickson, seconded by
Alderman Mlinar and unanimously carried, to defer.
(i) DISCUSSION OF COSTS FOR DISEASED ELM TREE REMOVAL ON LOT
LINE OF RONALD HORSWELL'S PROPERTY
City Administrator Plotz reported there were two basic
trees with one root system which sits on the property
line of Ronald Horswell's lot. The City Forester deter-
mines the property location when the tree crotch is four
and one-half feet from the surface. The past policy has
been that the property owner is determined by wherever
the center of the tree lies. Mr. & Mrs. Horswell felt
the Utilities should pay to remove the tree, but this was
not their policy. The City had received a proposal from
Coolen Bros. Tree Service for $1,600 to remove the two
trees, with the cost to be split 50/50 between the City
and Horswell.
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CITY COUNCIL MINUTES - SEPTEMBER 10, 1991
Following discussion, the motion was made by Alderman
Lenz, seconded by Alderman Mlinar and unanimously car-
ried, to follow past policy.
(j) DISCUSSION OF BOULEVARD TREE ON NORTHWEST CORNER OF
CHURCH AND CLINTON STREETS
Administrator Plotz commented on the boulevard tree and
stated a third tree would be planted. Since this was an
administrative decision for tree replacement, it would
not require Council action.
(k) CONSIDERATION OF CORRESPONDENCE FROM STEVE WADSWORTH
Steve Wadsworth informed the Council he wanted a list of
items not allowed on his property.
Following discussion, the motion was made by Alderman
Torgerson, seconded by Alderman Lenz and unanimously
carried, to adopt Resolution No. 9571 which approved in
general what was proposed by Steve Wadsworth and granted
the City the right to approve the landscape plan and to
reject non-compliance items.
(1) CONSIDERATION OF APPOINTING COMMITTEE TO RESOLVE DAKOTA
RAIL ISSUES
After discussion Mayor Ackland and Alderman Torgerson
volunteered to serve on the committee.
(m) DISCUSSION OF DRY DOCK LEASE FOR 1992
It was reported that the recent community survey re-
vealed favorable response for Dry Dock. Although the
youth center was not self-supporting, it would receive
funding from the School District and $12,500 from United
Way.
The City Council was still supportive of the youth pro-
gram. Mayor Ackland directed the City Administrator to
contact Jim Mills when the City budget would be acted on
regarding the youth center.
(n) CONSIDERATION OF REQUEST TO RESCIND ANNEXATION PROCEDURE
FOR DOUG AND CAROL DOBRATZ
Following discussion, the motion was made -by Alderman
Torgerson, seconded by Alderman Erickson and unanimously
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CITY COUNCIL MINUTES - SEPTEMBER 10, 1991
carried, to approve rescinding annexation for Dobratz
property.
(o) CONSIDERATION OF ORDER TO REPAIR OR REMOVE REGARDING
CLARENCE AND MARGARET STARKS ESTATE
Following discussion, the motion was made by Alderman
Lenz, seconded by Alderman Mlinar and unanimously car-
ried, to approve and authorize signing order.
10. MISCELLANEOUS
(a) COMMUNICATIONS FROM CITY ADMINISTRATOR
City Administrator Plotz stated Hutchinson Technical
College had requested to use Library Square for a rally
on October 7, 1991, from 5:30 P.M. to 7:30 P.M.
Following discussion, the motion was made by Alderman
Torgerson, seconded by Alderman Mlinar and unanimously
carried.
Mr. Plotz reported on a communication from McLeod County
Environmentalist Paul Melchior regarding the removal of
the recycling drop box by Super America. Following dis-
cussion of recycling concerns, the Council decided to
invite Mr. Melchior to the next meeting.
The Administrator stated only the incumbents had filed
for City office at the close of filing.
(b) COMMUNICATIONS FROM ALDERMAN DON ERICKSON
Alderman Erickson asked about traffic on Second Avenue at
Adams Street.
Alderman Erickson expressed thanks to the City Adminis-
trator for sending City workers to Glencoe to help with
the flood crisis.
(c) COMMUNICATIONS FROM CITY ATTORNEY
Attorney Anderson stated he was asked to address the Fire
Department item regarding age limit for volunteer fire-
men.
Attorney Anderson presented a resolution of endorsement
for continued operation of the McLeod County landfill.
The motion was made by Alderman Erickson, seconded by
CITY COUNCIL MINUTES - SEPTEMBER 10, 1991
Alderman Torgerson and unanimously carried, to waive
reading and adopt Resolution No. 9570.
(d) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING
Engineer Rodeberg stated the Girl Scouts had adopted Main
Street; however, Maplewood Academy might help with it.
MN/DOT will not allow two names on one sign.
It was reported that a large well on the Shopko site was
leaking on the outside.
City Engineer Rodeberg commented on the crown of the dam.
The Crow River should peak soon. The holes in the gates
were repaired and should last another 10-15 years without
repairs. The contractor is ready to pour the walkway.
Engineer Rodeberg reported the river clean-up went well
with a good turnout of workers.
(e) COMMUNICATIONS FROM MAYOR PAUL L. ACKLAND
Mayor Ackland commented on a letter received from an
elderly lady concerning assessments. He stated the City
Council would be reviewing the low income limitations and
guidelines.
11. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS
(a) VERIFIED CLAIMS
The motion was made by Alderman Torgerson, seconded by
Alderman Mlinar and unanimously carried, to approve the
claims and authorize payment from appropriate funds.
12. ADJOURNMENT
There being no further business, the meeting adjourned at 9:35
P.M.
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