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11-07-1994 CCMMINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL MONDAY, NOVEMBER 7, 1994 1. The meeting was called to order at 7:30 P.M. by Mayor Torgerson. Present were: Mayor Marlin Torgerson, Council Members Bill Craig, John Mlinar, Kay Peterson, and Don Erickson. Also present: City Administrator Gary D. Plotz, City Engineer John Rodeberg, and City Attorney G. Barry Anderson. 2. In the absence of a pastor, there was no invocation. 3. CONSIDERATION OF MINUTES The minutes of the regular meeting of October 25, 1994 were approved as distributed. 4. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. BUILDING OFFICIAL'S REPORT - OCTOBER 1994 2. HOSPITAL/NURSING HOME BOARD MINUTES OF SEPTEMBER 20, 1994 (b) RESOLUTIONS AND ORDINANCES 1. ORDINANCE NO. 94-121 - AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, AMENDING SECTION 4.05 OF THE HUTCHINSON CITY CODE REQUIRING DEMOLITION PERMITS AND ADOPTING, BY REFERENCE, CITY CODE CHAPTER 1 IN SECTION 2.99 WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS (SECOND READING AND ADOPT) 2. ORDINANCE NO. 94-122 - AN ORDINANCE EXTENDING THE CORPORATE LIMITS OF THE CITY OF HUTCHINSON TO INCLUDE CERTAIN LAND OWNED BY ROBERT BARWICK AND ABUTTING THE CITY OF HUTCHINSON PURSUANT TO MINNESOTA STATUTES 414.033, SUBDIVISION 2(3) (SECOND READING OF AMENDED ORDINANCE AND ADOPT) 3. ORDINANCE NO. 94-123 - AN ORDINANCE TO VACATE PROPERTY LINES, DRAINAGE AND UTILITY EASEMENTS LOCATED ALONG PROPERTY LINE BETWEEN LOTS 6 AND 7 AND LOTS 7 AND 8, BLOCK 3, ISLAND VIEW HEIGHTS (SECOND READING AND ADOPT) 4. ORDINANCE NO. 94-124 - AN ORDINANCE TO VACATE DRAINAGE AND UTILITY EASEMENT FOR PROPERTY LOCATED AT 1201 MAIN STREET NORTH (SECOND READING AND ADOPT) CITY COUNCIL MINUTES - NOVEMBER 7, 1994 5. RESOLUTION NO. 10331 - RESOLUTION GRANTING APPROVAL TO CHANGE STREET NAME IN THE PLAT RECORDED AS PARKSIDE SECOND ADDITION 6. RESOLUTION NO. 10332 - RESOLUTION ESTABLISHING LOCATION FOR TRAFFIC CONTROL DEVICES 7. RESOLUTION NO. 10333 - RESOLUTION ADOPTING REVISED ASSESSMENTS (ROLL NO. 296 & 296A) S. RESOLUTION NO. 10334 - RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT, LETTING NO. 5, PROJECT NO. 95-05 (HARMONY LANE/LINCOLN AVENUE) 9. RESOLUTION NO. 10335 - RESOLUTION RECEIVING REPORT AND CALLING FOR HEARING ON IMPROVEMENT, LETTING NO. 5, PROJECT NO. 95-05 10. RESOLUTION NO. 10336 - RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT, LETTING NO. 7, PROJECT NO. 95-07, 08, 09 (FIFTH AVENUE NE/PROSPECT STREET/SIXTH AVENUE NE) 11. RESOLUTION NO. 10337 - RESOLUTION RECEIVING REPORT AND CALLING FOR HEARING ON IMPROVEMENT, LETTING NO. 7, PROJECT NO. 95-07, 08, 09 (c) SNOW REMOVAL PERMIT FOR GENE C. BETKER, DICK EWERT JR. AND WHITE CONSTRUCTION (d) GAMBLING LICENSE FOR ABATE TO HOLD RAFFLE OF MOTORCYCLE (e) APPOINTMENTS TO BOARDS: 1. ROY M. JOHNSEN - PIONEERLAND LIBRARY SYSTEM BOARD 2. DENNIS SCHROEDER - TELECOMMUNICATIONS COMMISSION 3. HOSPITAL/NURSING HOME BOARD - ELAINE BLACK AND RICHARD MYERS The motion to approve the consent agenda, except for item 4-b (7), was made by Council Member Mlinar, seconded by Council Member Peterson and unanimously carried. Following discussion of Resolution No. 10333 regarding the revised assessments, the motion to approve and adopt was made by Council Member Craig, seconded by Council Member Mlinar and unanimously carried. 2 CITY COUNCIL MINUTES - NOVEMBER 7, 1994 5. PUBLIC HEARING (a) DRAFT OF FACILITIES PLAN AMENDMENT AND RECOMMENDED PLAN FOR WASTEWATER TREATMENT FACILITY BY RUST E & I Mayor Torgerson called the public hearing to order at 8:00 P.M. Engineer Ed Nevers from RUST E&I explained the results of the study conducted to determine if the City's wastewater treatment facilities were in compliance with the sludge regulations which go into effect by Feburary 1995. The preliminary draft of the Facilities Plan Amendment and the recommended plan for the wastewater treatment facility was presented. Mr. Nevers recommended a composting facility taking in yard waste for the final disposal of biosolids. The motion to close the hearing at 8:15 P.M. was made by Council Member Erickson, seconded by Council Member Mlinar and unanimously carried. After the hearing, options were discussed and approval was given for City staff to proceed with the concrete pad at the wastewater treatment plant to facilitate the holding of the containerized composters. Since the MPCA must approve the project, Mr. Nevers and Mr. Jim McNelly suggested the following procedure: (1) authorize sending a letter to the State regarding what the project would involve; (2) proceed with scraping of the material prior to winter's arrival; (3) prepare a leasing arrangement for the composting equipment; and (4) finalize the contract for the containerized composting program at the next Council meeting. Following discussion, the motion to proceed with the soil preparation to get the earth work done and to accept the City Administrtor's recommendation to wait two weeks to meet the February 1995 deadline was made by Council Member Craig, seconded by Council Member Erickson and unanimously carried. The motion to approve the Facilities Plan Amendment was made by Council Member Erickson, seconded by Council Member Craig and unanimously carried. 6. COMMUNICATIONS, REQUESTS AND PETITIONS 3 CITY COUNCIL MINUTES - NOVEMBER 7, 1994 (a) PRESENTATION BY TOM SAVAGE REGARDING MCLEOD COUNTY HOUSING REDEVELOPMENT AUTHORITY PROPOSAL FOR RENTAL UNITS IN HUTCHINSON Mr. Tom Savage presented a report from the Community Action Agency regarding the need for rental units in every community within McLeod County. The Board has approached the County Commissioners for a bond issue to finance construction of units in the county. It was noted that the towns of Hutchinson and Glencoe had been excluded from the plan to avoid any conflict with private developers who are building rental unit structures. Mr. Savage promised to keep the Council informed of the project's development. (b) PRESENTATION BY CITY ADMINISTRATOR ON COMMUNITY SURVEY RESULTS Administrator Plotz presented a comparison of the city surveys from 1988 and 1991 with the recent tallied results from the 1994 community survey by means of graphic overheads. He reported approximately 1,750 residents responded to the survey. (c) DISCUSSION OF COUNTY SUB -COMMITTEE RECOMMENDATION TO INCREASE COUNTY TIPPING FEE (ON OUT -OF -COUNTY GARBAGE) The City Administrator stated he had not heard the Finance Committee's recommendation regarding the increase in the County tipping fee to $2.60 by July 1, 1995. Following discussion, it was the consensus of the Council that additional information was needed to reach a decision. 7. RESOLUTIONS AND ORDINANCES (a) SEE CONSENT AGENDA 8. UNFINISHED BUSINESS None 9. NEW BUSINESS (a) CONSIDERATION OF 1995 ASSESSMENT AGREEMENT BETWEEN MCLEOD COUNTY AND CITY The motion to approve the 1995 assessment agreement was made by Council Member Mlinar, seconded by Council Member 4 CITY COUNCIL MINUTES - NOVEMBER 7, 1994 Peterson and unanimously carried. (b) CONSIDERATION OF APPLICATION FOR FEDERAL ENHANCEMENT FUNDS FOR CONSTRUCTION OF DOWNTOWN CROW RIVER TRAIL Following discussion, the motion to approve the Resolution of Support and agreement was made by Council Member Peterson, seconded by Council Member Mlinar and unanimously carried. (c) CONSIDERATION OF PROPOSED CHANGE OF CEMETERY PRICE STRUCTURE Following discussion, the motion to approve the revised price structure was made by Council Member Erickson, seconded by Council Member Peterson and unanimously carried. (d) CONSIDERATION OF PURCHASING PROPERTY ADJACENT TO COMPOST SITE AND "HATS" FACILITY Engineer Rodeberg reported the property adjacent to the compost site and "HATS" facility was owned by Rod Riewer who had an easement through the city property for access to his landlocked lot. The owner had agreed to sell the property to the City for $3,500.00 if he could keep the RIM payment. The RIM program is for a 10 -year period, and nothing can be done with the property during that timeframe. Following discussion, the motion to defer to the next Council meeting was made by Council Member Mlinar, seconded by Council Member Peterson and unanimously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM COUNCIL MEMBER BILL CRAIG Council Member Craig inquired about the City's quality program. (b) COMMUNICATIONS FROM COUNCIL MEMBER JOHN MLINAR Council Member Mlinar asked about the outcome of the meeting held with the Shopko manager and City staff. Administrator Plotz informed him that the issues discussed included: (1) replacement of some of the stones 5 CITY COUNCIL MINUTES,- NOVEMBER 7, 1994 between the Shopko parking lot and sidewalk with wood chips or mulch; (2) minimal cleaning of the parking lot with the City street sweeper; (3) cut off of youth activity at the Shopko site might force it to shift to a less desirable and controllable area; and (4) garbage pickup in the parking lot. (c) COMMUNICATIONS FROM COUNCIL MEMBER KAY PETERSON Council Member Peterson wondered about the results of the Hutchinson Utilities' fly -over energy audit. She was told that the energy audit was not performed this year, but another plan was offered. (d) COMMUNICATIONS FROM COUNCIL MEMBER DON ERICKSON Council Member Erickson inquired if the improvement for Osgood Avenue was on the agenda. (e) COMMUNICATIONS FROM CITY ADMINISTRATOR Administrator Plotz stated there was a final report on the liquor store sales. He also noted the new computer program was being utilized. (f) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING Engineer Rodeberg reported the testing program was delayed. He also stated the good weather made it possible for the grading work in Roberts Park to bes completed, and Lakewood Drive had curb, gutter, and gravel put in, with paving to be completed this month. It was noted by the City Engineer that the Hutchinson airport won an award for the best bituminous runway in the state. On November 21 the award will be presented to the City. The City Engineer requested authorization to contract with O.S.M. for the South Grade/Bluff Street bridge and road work at a cost of $11,100.00 for the additional work. He reported there was funding in the improvement funds to cover the additional cost for the bridge work. Following discussion, additional cost by O.S. Erickson, seconded by unanimously carried. the motion to approve the M. was made by Council Member Council Member Mlinar and CITY COUNCIL MINUTES - NOVEMBER 7, 1994 (g) COMMUNICATIONS FROM MAYOR TORGERSON Mayor Torgerson commended the outstanding recycling and composting program in operation within the City of Hutchinson. (h) DRAWING FOR COMPOSTING PROGRAM WINNERS Three names were drawn from a list of individuals who participated in the composting program this year. The winners were: > COMPOST BIN - John Hartman > BLOWER VAC - Tracy Marquardt > TORO LAWN MOWER - Mark Goldschmidt 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The motion to approve the claims and authorize payment from appropriate funds was made by Council Member Mlinar, seconded by Council Member Erickson and unanimously carried. 12. ADJOURNMENT There being no further business, the meeting adjourned at 9:30 P.M. 7