06-14-1994 CCM0
MINUTES
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, JUNE 14, 1994
1. The meeting was called to order at 7:30 P.M. by Mayor
Torgerson. Present were: Mayor Marlin Torgerson, Council
Members Kay Peterson and Don Erickson. Also present: City
Finance Director Kenneth B. Merrill, City Engineer John
Rodeberg, and Assistant City Attorney Gina Brandt. Absent:
Council Members Bill Craig, John Mlinar and City Administrator
Gary D. Plotz.
2. In the absence of a pastor, there was no invocation.
3. MINUTES
The minutes of the regular meeting of May 24, 1994 were
approved as distributed.
4. CONSENT AGENDA
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
1. BUILDING OFFICIAL'S REPORT - MAY 1994
2. AIRPORT COMMISSION MINUTES OF MAY 23, 1994 AND
MAY 27, 1994
3. PARKS, RECREATION a COMMUNITY EDUCATION ADVISORY
BOARD MINUTES OF MAY 5, 1994
4. POLICE CIVIL SERVICE COMMISSION MINUTES OF JUNE 2,
1994
5. HOSPITAL/NURSING HOME BOARD MINUTES OF MARCH 15, 1994
AND APRIL 19, 1994
(b) RESOLUTIONS AND ORDINANCES
1. ORDINANCE NO. 94-111 - AN ORDINANCE AMENDING ZONING
REGULATIONS IN THE CITY OF HUTCHINSON AND THE
OFFICIAL ZONING MAP (SECOND READING AND ADOPT)
2. ORDINANCE NO. 94-112 - AN ORDINANCE AMENDING ZONING
ORDINANCE NO. 464, SECTION 8.15, I-2 HEAVY INDUSTRY
DISTRICT (SECOND READING AND ADOPT)
3. ORDINANCE NO. 94-113 - AN ORDINANCE OF THE CITY OF
HUTCHINSON, COUNTY OF MCLEOD, STATE OF MINNESOTA,
INCORPORATING AND ANNEXING CERTAIN TRACTS AND
PARCELS OF LAND INTO THE CITY OF HUTCHINSON AS MORE
PARTICULARLY SET OUT IN SAID ORDINANCE (SECOND
READING AND ADOPT)
CITY COUNCIL MINUTES - JUNE 14, 1994
5.
4. RESOLUTION NO. 10239 - RESOLUTION FOR PURCHASE
5. RESOLUTION NO. 10240 - RESOLUTION RELEASING EASEMENT
ON LOT ONE, BLOCK 14, NORTH HALF, TOWNSITE OF
HUTCHINSON
6. RESOLUTION NO. 10241 - RESOLUTION ESTABLISHING
LOCATION FOR TRAFFIC CONTROL DEVICES
(c) ISSUANCE OF SHORT TERM "ON SALE" NON -INTOXICATING MALT
LIQUOR LICENSE FOR AVEYRON HOMES, INC. AND HUTCHINSON
HUSKIES BASEBALL ASSOCIATION
The motion to approve the consent agenda was made by
Council Member Erickson, seconded by Council Member
Peterson and unanimously carried.
PUBLIC HEARING - 8:00 P.M.
(a) LETTING NO. 9, PROJECT NO. 94-10, 94-12, 94-13, 94-14,
94-15, 94-16, 94-17 & 94-26
Mayor Torgerson called the hearing to order at 8:00 P.M.
and read Publication No. 4676. No one was present to be
heard on the project.
Engineer Rodeberg made a presentation on the work to be
performed for the projects.
The motion to close the hearing at 8:10 P.M. was made by
Council Member Erickson, seconded by Council Member
Peterson and unanimously carried.
The motion to approve and adopt Assessment Roll No. 292,
to waive hearing on Projects No. 94-10, 12, 14, 17 & 26;
to award contract to Mid -Minnesota Hotmix in the amount
of $144,768.10; and to waive readings and adopt
Resolutions No. 10242, No. 10242-A, and No. 10243 was
made by Council Member Peterson, seconded by Council
Member Erickson and unanimously carried.
(b) LETTING NO. 10, PROJECT NO. 94-18, 94-19 & 94-25
Mayor Torgerson called the hearing to order and read
Publication No. 4675. No one was present to be heard
on the project.
The City Engineer noted that although a public hearing
was not required, the City held one on Letting No. 10.
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CITY COUNCIL MINUTES - JUNE 14, 1994
The motion to close the hearing at 8:13 P.M. was made by
Council Member Peterson, seconded by Council Member
Erickson and unanimously carried.
The motion to approve and adopt Assessment Roll No.
293, to award contract to Randy Kramer Excavating, Inc.
in the amount of $317,068.47, and to waive readings and
adopt Resolutions No. 10244 & No. 10245 was made by
Council Member Peterson, seconded by Council Member
Erickson and unanimously carried.
6. COMMUNICATIONS, REQUESTS AND PETITIONS
(a) CONSIDERATION OF REQUEST FOR OUT-OF-STATE TRAVEL FOR
MICHELLE HAMMOND-JOHNSON AND DICK WAAGE TO ATTEND
SEMINARS
The motion to approve out-of-state travel was made by
Council Member Erickson, seconded by Council Member
Peterson and unanimously carried.
(b) REPORT ON REFERENDUM FOR MCLEOD COUNTY COURTHOUSE
EXPANSION PROJECT BY COMMISSIONER ELOI HAMRE
County Commissioner Eloi Hamre introduced Mayor Noel
Phifer who is the Chairperson of the McLeod County
Courthouse expansion project.
Mayor Phifer reported on the proposed construction of an
addition to the County Courthouse, renovation of the
existing Courthouse, expansion of the parking facilities,
and reimbursement of the Road and Bridge Fund for monies
used to renovate the Glenhaven Nursing Home to house the
Social Services and Public Health Departments.
Mike Cox and Tim Hacker, from Wold Architects, presented
a drawing of the proposed capital improvement project.
It was reported the July 12, 1994 referendum would be for
the sale of $5.7 million of bonds for a $6.9 million
project. The estimated cost of the Courthouse addition
is $4.6 million.
(C) CONSIDERATION OF REQUEST FOR STREET LIGHT ON HASSAN
STREET
The motion to approve and refer the request to Hutchinson
Utilities was made by Council Member Erickson, seconded
by Council Member Peterson and unanimously carried.
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CITY COUNCIL MINUTES - JUNE 14, 1994
7. RESOLUTIONS AND ORDINANCES
SEE CONSENT AGENDA
8. UNFINISHED BUSINESS
None
9. NEW BUSINESS
(a) CONSIDERATION OF AGREEMENT WITH MCLEOD COOPERATIVE POWER
ASSOCIATION REGARDING OVERHEAD POWER LINE RELOCATION FOR
AIRPORT IMPROVEMENT PROJECT
Following discussion, the motion to approve relocation
and to enter into an agreement, subject to review by the
City Attorney, was made by Council Member Peterson,
seconded by Council Member Erickson and unanimously
carried.
(b) CONSIDERATION OF CHANGE ORDER NO. 1 FOR AIRPORT
IMPROVEMENTS
Following discussion, the motion to approve Change Order
No. 1 for airport improvements was made by Council Member
Erickson, seconded by Council Member Peterson and
unanimously carried.
(c) CONSIDERATION OF RENEWING MAINTENANCE AGREEMENT WITH ONE
CALL CONCEPTS, INC.
The motion to approve renewal of the agreement was made
by Council Member Erickson, seconded by Council Member
Peterson and unanimously carried.
(d) CONSIDERATION OF RESTRICTED PARKING ON HILLTOP DRIVE
Following discussion, it was the consensus of the Council
to enforce the City Ordinance regarding a zoning
violation. No action was taken.
(e) CONSIDERATION OF PURCHASE OF LAND FOR OTTER LAKE CROSSING
Engineer Rodeberg reported the lot owned by the Cedar
Mills Rod & Gun Club located on the north side of South
Grade Road adjacent to Otter Lake was appraised at
$17,500, not including assessments. The Gun Club is
requesting $20,000 for the parcel.
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CITY COUNCIL MINUTES - JUNE 14, 1994
Following discussion, the motion to approve the appraised
value of $17,500, plus the assessments, and to negotiate
with the owner was made by Council Member Erickson,
seconded by Council Member Peterson and unanimously
carried.
(f) CONSIDERATION OF AUTHORIZING PUBLIC HEARING ON HUTCHINSON
HOUSING PROGRAM AND HOUSING PLAN
Following discussion, the motion to approve setting a
public hearing on July 26, 1994 and to waive reading and
adopt Resolution No. 10246 was made by Council Member
Peterson, seconded by Council Member Erickson and
unanimously carried.
(g) CONSIDERATION OF INTENT OF CITY TO ISSUE BONDS FOR
TRI -AGENCY MAINTENANCE FACILITY
Following discussion, the motion to approve the City to
issue general obligation bonds not to exceed
$1,500,000.00 and to waive reading and adopt Resolution
No. 10247 was made by Council Member Erickson, seconded
by Council Member Peterson and unanimously carried.
(h) CONSIDERATION OF AUTHORIZING CITY FINANCE DIRECTOR TO
REIMBURSE ADVANCED FUNDS FOR 1994 IMPROVEMENTS
Following discussion, the motion to approve authorizing
the Finance Director to make an official intent to
reimburse declaration on behalf of the City and to waive
reading and adopt Resolution No. 10248 was made by
Council Member Erickson, seconded by Council Member
Peterson and unanimously carried.
(i) CONSIDERATION OF ESTABLISHING A PUBLIC HEARING FOR ANNUAL
REVIEW OF REFUSE SERVICE PURSUANT TO REFUSE CONTRACT
SPECIFICATIONS
It was noted that the refuse hauler contract provides for
an annual board of review for public input. The motion
to set a public hearing for July 26, 1994 was made by
Council Member Peterson, seconded by Council Member
Erickson and unanimously carried.
10. MISCELLANEOUS
(a) COMMUNICATIONS FROM CITY ATTORNEY
City Attorney Anderson submitted a letter of
recommendation for resolution of the McLeod County
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CITY COUNCIL MINUTES - JUNE 14, 1994
Agricultural Association (Fair Board) condemnation
action. If the terms are accepted by the Council,
Attorney Anderson will prepare a settlement agreement
between the City and the Fair Board.
Following discussion, the motion to approve the terms in
the City Attorney's letter dated June 14, 1994,
recommending payment in cash of $61,866.00 for property
rights and $51,050.00 for storm sewer assessment (Sturges
assessment) was made by Council Member Erickson, seconded
by Council Member Peterson and unanimously carried.
(b) COMMUNICATIONS FROM COUNCIL MEMBER KAY PETERSON
Council Member Peterson inquired about the results of the
Utilities' infra -red energy fly -over. She was informed
the Utilities was waiting to receive the information.
(c) COMMUNICATIONS FROM COUNCIL MEMBER DON ERICKSON
Council Member Erickson commented on bicycles left on the
sidewalk outside the card shop located on the corner of
Main Street and First Avenue NE. It was recommended a
bicycle stand be placed at the site.
(d) COMMUNICATIONS FROM FINANCE DIRECTOR
Director Merrill noted that tonight's meeting is being
broadcast live over cable TV. He also commented on the
need to amend the tax increment plan.
(e) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING
Engineer Rodeberg requested approval of supplemental
agreement No. 2 for the School Road South project in the
amount of $5,400. This cost increase is for common
excavation.
Following discussion, the motion to approve supplemental
agreement No. 2 was made by Council Member Erickson,
seconded by Council Member Peterson and unanimously
carried.
The City Engineer noted he was working on a grant to
obtain a bike person. He also reported the City is
moving forward on the bike trail project, and the Light
Traffic Coordinator position will be funded by federal
aid. The Luce Line trail paving and bike trail under the
Bluff Street bridge will be federal projects in 1995.
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CITY COUNCIL MINUTES - JUNE 14, 1994
(f) COMMUNICATIONS FROM MAYOR MARLIN TORGERSON
Mayor Torgerson stated he received a telephone call from
a resident who lives near the Maplewood Academy. The
State dug up his property and did not return it to its
original state.
The Mayor commented on the need to purchase microphones
for public use in the Council Chambers.
11. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS
(a) VERIFIED CLAIMS
The motion to approve the claims and authorize payment
from the appropriate funds was made by Council Member
Peterson, seconded by Council Member Erickson and
unanimously carried.
12. ADJOURNMENT
There being no further business, the meeting adjourned at 8:40
P.M.
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