04-12-1994 CCMi -
MINUTES
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, APRIL 12, 1994
1. The meeting was called to order at 7:30 P.M. by Mayor
Torgerson. Present were: Mayor Marlin Torgerson, Council
Members Bill Craig, John Mlinar, Kay Peterson, and Don
Erickson. Also present: City Administrator Gary D. Plotz,
Engineer John Rodeberg, and City Attorney G. Barry Anderson.
2. In the absence of a pastor, there was no invocation.
3. MINUTES
The minutes of the regular meeting of March 22, 1994 were
approved as distributed.
4. CONSENT AGENDA
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
1. BUILDING OFFICIAL'S REPORT - MARCH 1994
2. LIBRARY BOARD MINUTES OF MARCH 10, 1994
3. AIRPORT COMMISSION MINUTES OF MARCH 28, 1994
(b) APPLICATION FOR SHORT-TERM RETAIL "ON SALE"
NON -INTOXICATING MALT LIQUOR LICENSE
1. ELKS LODGE NO. 2427
2. HUTCH HUSKIES BASEBALL ASSOCIATION
(c) REISSUANCE OF GAMBLING LICENSE FOR ELKS LODGE
(d) REISSUANCE OF GAMBLING LICENSE FOR HUTCHINSON VOITURE 414
40 & 8 (AMERICAN LEGION)
(e) RESOLUTIONS AND ORDINANCES
1. ORDINANCE NO. 94-107 - AN ORDINANCE TO VACATE UTILITY
EASEMENT IN WAGNER DEVELOPMENT CORPORATION PLAT
(SECOND READING AND ADOPTION)
(f) RATIFICATION OF APPOINTMENTS TO LIBRARY BOARD
> SUE MUNZ
> PAUL WRIGHT
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CITY COUNCIL MINUTES - APRIL 12, 1994
The motion to approve the consent agenda items was made by
Council Member Erickson, seconded by Council Member Peterson
and unanimously carried.
5. PUBLIC HEARING - 8:00 P.M.
(a) LETTING NO. 7, PROJECT NO. 94-07 (SOUTH GRADE ROAD/
TH 15 TO DALE STREET/FEDERAL AID)
Mayor Torgerson called the hearing to order at 8:00 P.M.
and read the notice of hearing for Letting No. 7, Project
No. 94-07.
Engineer Rodeberg explained the project improvements and
commented on the proposed assessments.
Burgess Gruendemann, 860 South Grade Road, inquired where
the curb would be replaced and what the listed assessment
would cover. He asked if the water hookups would affect
his property.
Valerie Doering, 954 Steven Street, wondered what credit
would be given for a recent assessment on her corner lot
property.
Engineer Rodeberg noted the Doering property probably
would not be assessed for this project.
The motion to close the hearing at 8:18 P.M. was made by
Council Member Erickson, seconded by Council Member
Peterson and unanimously carried.
Mayor Torgerson made reference to the letter received
from Earl Fitzloff regarding the intersection of Lynn
Road and South Grade Road. Engineer Rodeberg stated this
particular intersection has been reviewed by several
different engineers, and they all arrive at the same
solution. There is no other alternative that would
provide better safety. Engineer Rodeberg stated the
accident count has dropped since the improvements were
made on Lynn Road and South Grade Road.
Following discussion, the motion to approve Project No.
94-07, to order preparation of plans and specifications,
and to waive reading and adopt Resolution No. 10180 was
made by Council Member Erickson, seconded by Council
Member Mlinar and unanimously carried.
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CITY COUNCIL MINUTES - APRIL 12, 1994
6. COMMUNICATIONS, REQUESTS AND PETITIONS
(a) PETITIONS FOR FOUR-WAY STOP ON CORNER OF FIFTH AVENUE AND
HARRINGTON STREET
Following discussion, the motion to refer the petitions
to the Police Department and Engineering Department was
made by Council Member Erickson, seconded by Council
Member Peterson and unanimously carried.
7. RESOLUTIONS AND ORDINANCES
SEE CONSENT AGENDA
8. UNFINISHED BUSINESS
None
9. NEW BUSINESS
(a) CONSIDERATION OF HCVN LEASE FOR SPACE IN CITY CENTER
Attorney Anderson reported on the proposal for the HCVN
lease to rent space in City Center. He stated a concrete
step was needed in the back of the building for access to
the HCVN area. Following discussion, it was the
consensus of the Council Members to have the Finance
Director prepare a recommendation on the loan funding for
the next Council meeting.
(b) CONSIDERATION OF REQUEST FOR $1,500 DONATION FROM CITY
FOR HUTCHINSON JAYCEE WATER CARNIVAL
It was noted the City Council had budgeted $1,000.00 for
the 1994 Hutchinson Jaycee Water Carnival. Following
discussion, the motion to approve the budgeted $1,000.00
donation for the Jaycee Water Carnival was made by
Council Member Erickson, seconded by Council Member
Peterson and unanimously carried.
(c) CONSIDERATION OF LMCIT OPEN MEETING LAW DEFENSE COST
COVERAGE
Following discussion, the motion to defer to the next
meeting was made by Council Member Mlinar, seconded by
Council Member Craig and unanimously carried.
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CITY COUNCIL MINUTES - APRIL 12, 1994
(d) CONSIDERATION OF APPROVING PLANS AND SPECIFICATIONS AND
ORDERING ADVERTISEMENT FOR BIDS FOR LETTING NO. 2,
PROJECT NO. 94-02 (WALNUT RIDGE --PHASE II)
Following discussion, the motion to approve the plans and
specifications, to advertise for bids on May 6, 1994 at
10:00 A.M., and to waive reading and adopt Resolution No.
10181 was made by Council Member Erickson, seconded by
Council Member Mlinar and unanimously carried.
(e) CONSIDERATION OF APPROVING PLANS AND SPECIFICATIONS AND
ORDERING ADVERTISEMENT FOR BIDS FOR LETTING NO. 5,
PROJECT NO. 94-05 (ISLAND VIEW HEIGHTS FIRST ADDITION)
Following discussion, the motion to approve the plans and
specifications, to advertise for bids on May 6, 1994 at
10:00 A.M., and to waive reading and adopt Resolution No.
10182 was made by Council member Erickson, seconded by
Council Member Mlinar and unanimously carried.
(f) CONSIDERATION OF APPROVING PLANS AND SPECIFICATIONS AND
ORDERING ADVERTISEMENT FOR BIDS FOR LETTING NO. 8,
PROJECT NO. 94-08 & NO. 94-09
Following discussion, the motion to approve the plans and
specifications, to advertise for bids on May 13, 1994 at
10:00 A.M., and to waive reading and adopt Resolution No.
10183 was made by Council Member Erickson, seconded by
Council Member Mlinar and unanimously carried.
(g) CONSIDERATION OF RECEIVING REPORT, WAIVING HEARING, AND
ORDERING PREPARATION OF PLANS AND SPECIFICATIONS ON
LETTING NO. 9, PROJECT NO. 94-26
Following discussion, the motion to approve report, to
waive hearing on improvement, to order plans and
specifications, and to waive readings and adopt
Resolutions No. 10184, 10185 and 10186 was made by
Council Member Erickson, seconded by Council Member
Mlinar and unanimously carried.
CONSIDERATION OF APPROVING PLANS AND SPECIFICATIONS AND
ORDERING ADVERTISEMENT FOR BIDS FOR LETTING NO. 9,
PROJECT NOS. 94-10 THROUGH 94-17, 94-26 (1994 SIDEWALK/
PAVING PROGRAM)
Following discussion, the motion to approve plans and
specifications, to advertise for bids on May 9, 1994 at
10:00 A.M., and to waive reading and adopt Resolution No.
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CITY COUNCIL MINUTES - APRIL 12, 1994
10187 was made by Council Member Erickson, seconded by
Council Member Mlinar and unanimously carried.
(h) CONSIDERATION OF RECEIVING PETITION AND REPORT, WAIVING
HEARING, AND ORDERING PREPARATION OF PLANS AND
SPECIFICATIONS ON LETTING NO. 10, PROJECT NO. 94-18 AND
94-25
Following discussion, the motion to approve report, to
waive hearing on improvement, to order plans and
specifications, and to waive readings and adopt
Resolutions No. 10188-10193 was made by Council Member
Erickson, seconded by Council Member Mlinar and
unanimously carried.
CONSIDERATION OF APPROVING PLANS AND SPECIFICATIONS AND
ORDERING ADVERTISEMENT FOR BIDS FOR LETTING NO. 10,
PROJECT NO. 94-18, 19, 25
Following discussion, the motion to approve plans and
specifications, to advertise for bids on May 9, 1994 at
10:00 A.M., and to waive reading and adopt Resolution No.
10194 was made by Council Member Erickson, seconded by
Council Member Mlinar and unanimously carried.
(i) CONSIDERATION OF AUTHORIZATION FOR CITY TO PARTICIPATE IN
HUTCHINSON TECHNICAL COLLEGE AUCTION ON JUNE 9, 1994
Following discussion, the motion to approve a city
auction on June 9, 1994 was made by Council Member
Mlinar, seconded by Council Member Erickson and
unanimously carried.
(j) CONSIDERATION OF AWARDING BID FOR PURCHASE OF ONE NEW
1994 JOHN DEERE TRACTOR WITH ATTACHMENTS FOR PARK
DEPARTMENT
Following discussion, the motion to approve and award
low bid to L & P Supply in the amount of $20,914.50 was
made by Council Member Erickson, seconded by Council
Member Peterson and unanimously carried.
(k) CONSIDERATION OF TRESPASSING PROGRAM FOR CITY OF
HUTCHINSON
Following a presentation by Assistant City Attorney Gina
Brandt and Sgt. Ron Kirchoff, the motion to approve and
to waive first reading of Ordinance No. 94-108 and set
second reading for April 26, 1994 was made by Council
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CITY COUNCIL MINUTES - APRIL 12, 1994
Member Craig, seconded by Council Member Mlinar and
unanimously carried.
10. MISCELLANEOUS
(a) COMMUNICATIONS FROM CITY ADMINISTRATOR
Administrator Plotz stated the specifications for the
Sheppard structures were revised and bids will be
received on April 18, 1994. The City will be responsible
for filling in the basement.
The City Administrator commented on a County Solid Waste
Management Board meeting. He reported that after the
MPCA's second review of the yard waste/sewage sludge co -
composting project application, it was determined
ineligible for capital assistance funding under the CAP
program. However, Engineer Ed Nevers of RUST Engineering
will be working with the County on revisions for another
grant application.
Mr. Plotz made reference to a memorandum from Police
Chief Madson regarding negotiating an agreement with
Cellular 2000. In exchange for their firm utilizing the
South park water tower as an antenna site, the City would
receive a cellular telephone credit. A final agreement
will be forthcoming.
Administrator Plotz commented that the City Council
workshop planned for April 26 would cover the topic of
bond sizing, and the May 10 workshop would encompass the
City's budgeting process.
The motion to schedule City Council workshops at 5:30
P.M. on April 26, 1994 and May 10, 1994 was made by
Council Member Mlinar, seconded by Council Member
Peterson and unanimously carried.
It was noted that the liquor store consultant from
Grinstead & Associates will be in Hutchinson on April 15,
1994 to inspect the Liquor Hutch and to prepare a final
report for the City Council.
(b) COMMUNICATIONS FROM EHLERS AND ASSOCIATES REGARDING
REFINANCING HUTCHINSON COMMUNITY HOSPITAL'S $2,000,000
EQUIPMENT LEASE
Finance Director Kenneth B. Merrill and President Steven
F. Apfelbacher of Ehlers and Associates presented two
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CITY COUNCIL MINUTES - APRIL 12, 1994
refinancing options from Norwest Investment Services,
Inc. for Hutchinson Hospital's installment purchase
contract for equipment dated May 15, 1990. It was
recommended that the Council consider Exhibit No. 2 at an
interest rate of 5.23% and a future interest savings of
$46,000.
Following discussion, the motion to approve refinancing
option Exhibit No. 2 was made by Council Member Mlinar,
seconded by Council Member Peterson and unanimously
carried.
It was reported by Finance Director Merrill that a
representative from Moody's Investors Service will be
visiting Hutchinson on May 17 or May 18.
(c) COMMUNICATIONS FROM CITY ATTORNEY
Attorney Anderson stated that since the City Council
received the skydiving agreement prior to the meeting,
this item would be on the agenda of the April 26 meeting.
(d) COMMUNICATIONS FROM COUNCIL MEMBER BILL CRAIG
Councilman Craig commented on the traffic situation at
the intersection of Hwy. 15 and South Grade Road. It was
his observation that the street needed to be wider, but
the occupants in this established section of town did not
understand the need.
Reference was made to a recent $3,000.00 donation from
Hutchinson Technology to the Hutchinson Fire Department.
It was moved by Council Member Mlinar, seconded by
Council Member Erickson and unanimously carried, to adopt
Resolution No. 10196 for presentation to Hutchinson
Technology in recognition of their generosity.
(e) COMMUNICATIONS FROM COUNCIL MEMBER JOHN MLINAR
Councilman Mlinar noted the forthcoming Minnesota Cities
Unity Day and Rally on April 21. The motion to waive
reading and adopt City Unity Day Resolution No. 10195 was
made by Council Member Mlinar, seconded by Council Member
Craig and unanimously carried.
(f) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING
Engineer Rodeberg presented an assessment agreement with
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CITY COUNCIL MINUTES - APRIL 12, 1994
Joe Kramer Enterprises, Inc. for Lot 4, Block 2, Paden's
First Addition. He stated the assessment was to be set
at 70-. per year. Mr. Kramer purchased the lot from the
County for $32,000.00.
Following discussion, the motion to approve the Kramer
assessment agreement was made by Council Member Peterson,
seconded by Council Member Craig and unanimously carried.
11. CLAIMS APPROPRIATIONS AND CONTRACT PAYMENTS
(a) VERIFIED CLAIMS
The motion to approve the claims and authorize payment
from the appropriate funds was made by Council Member
Mlinar, seconded by Council Member Peterson and
unanimously carried.
12. ADJOURNMENT
There being no further business, the meeting adjourned at 9:00
P.M.
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