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12-12-2013 PACM MINUTES HUTCHINSON PUBLIC ARTS COMMISSION Thursday, December 12, 2013 Main Conference Room 1. CALL TO ORDER 3:30 P.M. The meeting was called to order by Chairman Schroeder at 3:30 p.m. with the following members present: Lena Mowlem, Audrey Hollatz, Barbara Bowman, Tinea Graham, Jon Otteson, Mary Christensen and Chairman Schroeder. Absent: Dan Jochum and Dolf Moon Also present: Steve Gasser 2. CONSENT AGENDA a) Consideration of Minutes dated November 14, 2013. Mr. Otteson made a motion to approve the minutes of November 14, 2013. Seconded by Ms. Bowman, the motion carried unanimously. 3. NEW BUSINESS a) SMAHC Grant Update Ms. Mowlem stated the grant is close to finished. She reminded the members they cannot begin anything until after February 16, 2014. They can do prep work and get ready to go. The $4,900 grant will not pay for the stipends, hotel, reception, etc. Mr. Gasser reported he will contact Tom Kloss of the City IT department regarding hosting the site. Discussion followed on being self sustaining. There was a motion by Ms. Hollatz to send the grant application February 17, 2014. Second by Ms. Mowlem the motion carried unanimously. b) Meeting Dates 2014 Chairman Schroeder asked for suggestions for meeting dates and reported they now meet the 2nd Thursday of the month. After discussion, it was decided to meet the 2nd Thursday of the month January - June and the 2nd Thursday in August, October and December. Motion by Ms. Christensen to approve the meeting dates, seconded by Mr. Otteson the motion carried unanimously. c) In Kind Donations/Vivid Image Update Mr. Gasser gave an update and reported this would be his donation to the Pubic Arts Commission. Chairman Schroeder made a motion to move forward with the design. Discussion followed on the need for bids or quotes. Ms. Graham seconded the motion to move forward with the Vivid Image design. The motion carried unanimously. d) Call to Artists Chairman Schroeder asked for a motion to approve the documentation. Ms. Graham suggested the document could be simplified. Ms. Mowlem commented on suggested changes. There was Minutes Public Arts Commission — December 12, 2013 Page 2 further discussion on the SST strips. It was suggested to table the item to January when Mr. Moon is present. e) Other Discussion Site map for the Website — Ms. Bowman commented on the site map and stated she would contact Mr. Jochum to discuss the contact information portion. Discussion followed on future funding. There is not a donation function on the web site. There was also discussion on inserting the map on the site. It was the consensus the site must be user friendly and link to the artist and sponsor. Ms. Christensen suggested having a people's choice link. There was further discussion on the potential formation of the site map. 4. OLD BUSINESS a) There was discussion regarding the recent vandalism in the City noting one sculpture was destroyed. b) Mr. Otteson asked if the mural was public arts. Chairman Schroeder explained the mural project began before a Public Arts Commission was formed and the mural was a donation by a private individual. c) There was discussion on donation acceptance. d) The next meeting will be Thursday, January 9, 2014, at 3:30 p.m. 5. ADJOURNMENT There being no further business the meeting adjourned at 4:25 p.m.