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08-25-2015 CCMHUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, AUGUST 25, 2015 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections Motion by Christensen, second by Czmowski, to approve the agenda as presented. Motion carried unanimously. 2. INVOCATION — Seventh Day Adventist 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY PUBLIC COMMENTS (This is an opportunity for members of the public to address the City Council on items not on the current agenda. If you have a question, concern or comment, please ask to be recognized by the mayor— state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of August 11, 2015 (b) Workshop of August 11, 2015 Motion by Arndt, second by Lofdahl, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA (The items listed for consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Issuing Short -Term Gambling License to Crow River Cutters on February 5 & 6, 2016 at McLeod County Fairgrounds (b) Consideration for Approval of Issuing Parade Permit to Hutchinson Student Advisory Council on September 25, 2015, for Homecoming Parade (c) Claims, Appropriations and Contract Payments — Register A Motion by Arndt, second by Czmowski, to approve Consent Agenda I. Motion carried unanimously. 8. APPROVAL OF CONSENT AGENDA II CITY COUNCIL MINUTES AUGUST 25, 2015 (a) Claims, Appropriations and Contract Payments — Register B Motion by Lofdahl, second by Christensen, with Forcier abstaining, to approve Consent Agenda II. Motion carried unanimously. PUBLIC HEARINGS (6:00 P.M.) — NONE COMMUNICATIONS, REQUESTS AND PETITIONS (The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. Includes items like monthly or annual reports and communications from other entities) UNFINISHED BUSINESS NEW BUSINESS 9. APPROVE/DENY MCLEOD COUNTY HISTORICAL PRESERVATION FUNDING PROJECTS — LORI PICKELL-STANGEL Lori Pickell-Stangel, McLeod County Historical Society, presented before the Council. Ms. Pickell- Stangel explained to the Council that a new 501(c)(3) has been established between Historic Hutchinson and the Glencoe Historical Society along with the McLeod County Historical Society to create a partnership amongst the entities to use shared resources. The group, on behalf of Historic Hutchinson, has established a list of projects for 2016 and is asking for financial assistance from the City of Hutchinson to contribute towards researching and writing grants for the projects. These projects include historic signage for homes and city landmarks with built in QR code videos; research of the historic graffiti in the Hutchinson Depot; preservation and interpretation of the Hutchinson Depot graffiti. The group is asking for a contribution of $6,000 from the City of Hutchinson. McLeod County has committed $6725 and the group is requesting $6000 from the City of Glencoe. Matt Jaunich, City Administrator, noted he has concerns with not knowing specifically what the City's funds will be going towards with the McLeod County Historical Preservation Committee. Ms. Pickell-Stangel attempted to clarify that the funds will be going towards research for grant writing for preservation projects specific for Hutchinson. Mr. Jaunich suggested a way to better define what the funds will be going towards specifically. Council Member Christensen suggested that Historic Hutchinson identify at least one project that the funds will be proposed for. Motion by Czmowski, second by Lofdahl, to table this item until more information can be gathered. Motion carried unanimously. 10. APPROVE/DENY NUTELECOM'S PROPOSAL FOR PUBLIC WI -FI ACCESS IN CITY PARKS AND PUBLIC AREAS Matt Jaunich, City Administrator, introduced Kathy Lund of NuTelecom. Ms. Lund explained that NuTelecom is proposing to provide wi-fi access to parks and amenities which appeal to residents and visitors with a wide range of interests. The service would be available during peak usage seasons. The public service offering would be free to anyone in the park within range of the access point. The equipment would be partitioned so NuTelecom customers could sign in as a secure user, a non - customer could sign in and pay for an advanced offering, or other possible partitioned options could 2 CITY COUNCIL MINUTES AUGUST 25, 2015 be created. NUTelecom would be responsible for placing the facilities, purchasing and installing the equipment and the cost to provide the service. In exchange for providing the public WiFi service, NuTelecom is asking the City to allow them to mount their equipment on City property and the ability to utilize nearby power sources. The plan would be to initiate the project in Library Square. Tim Elliott, NuTelecom, presented before the Council. Mr. Elliott noted that NuTelecom will not guarantee that data is secured using the service. The number of radios will be based on the number of users. NuTelecom is proposing to install 4-6 pieces of equipment in Library Square. The routers are being proposed to be placed on light poles. Mr. Jaunich noted that staff has met with NuTelecom and staff is favorable to the idea, however the City does not have an ordinance in place to address a project such as this. Mr. Jaunich noted at this time for a project like this a franchise agreement would need to be put in place for use of public property. Staff also has some concerns with the use of the fiber glass light poles and keeping their integrity. Council Member Lofdahl for clarification on free services versus paid services. Mr. Elliott explained that basic service will be free to users, however if a user wants increased service, there would be a charge for that. Mr. Elliott also explained that usage can be reported/tracked on number of users and such. Mr. Jaunich noted that staff has some concerns with other requests coming in from other providers who want to provide the same service and multiple pieces of equipment on City property. Kent Exner, City Engineer, noted he has some concerns with the equipment being placed on fiberglass poles and the wear on the poles. Mr. Exner also noted that this concept is very new to the City and he explained that the City established a telecommunications ordinance several years ago to address telecommunications companies placing equipment on water towers. Mr. Exner believes that some time should be taken in creating plans and policies for this topic. Ms. Lund asked the Council what other options might be available to make this project work. Staff noted that stand-alone poles are always an option. Council Member Lofdahl noted that the equipment could most likely be attached to private buildings as well. Motion by Lofdahl, second by Forcier, to table this item to gather more information. Motion carried unanimously. 11. APPROVE/DENY FIRST READING OF ORDINANCE NO. 15-744 - REVISIONS TO CHAPTER 112 — LIQUOR REGULATIONS Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that as a follow-up to the workshop held prior to the last Council meeting, there are several changes proposed to the City's liquor ordinance. These changes include: revising the restaurant definition to reduce the seating requirement from 85 to 30 guests; revising the hours of sales to begin at 8:00 a.m. on Sundays instead of 10:00 a.m.; adding a section to authorize liquor sales at community festivals; revising definitions to include a definition of microdistillery; and adding a section to include microdistillery cocktail room licenses. Mr. Sebora noted that if microdistilleries are added to the liquor code, the City's zoning code will need to be amended to include them in the appropriate zoning district. CITY COUNCIL MINUTES AUGUST 25, 2015 Motion by Czmowski, second by Christensen, to approve first reading of Ordinance No. 15-744, revisions to Chapter 112 — Liquor Regulations. Motion carried unanimously. 12. APPROVE/DENY FIRST READING OF ORDINANCE NO. 15-745 — AMENDING CHAPTER 73 TO ADD SECTION 73.18 — REGULATING SPECIAL VEHICLES ON ROADWAYS Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that as part of the codification process, it was brought to staff's attention that the City's ATV ordinance needed to be updated. State law authorizes cities the power to allow the operation of ATVs, golf carts and UTVs on city streets. If a city does so, they must be regulated via permit. Council Member Arndt suggested the City imposing a lower speed limit on ATVs being operated on city streets. Mr. Sebora explained that the City cannot impose regulations more strict than state law. Mr. Jaunich noted that the City has issued permits previously to golf carts with a $5.00 permit fee. The Council will need to consider whether or not a fee should be established ATV and UTV permits. Motion by Czmowski, second by Christensen, to approve first reading of Ordinance No. 15-745, amending Chapter 73 to add Section 73.18 — Regulating Special Vehicles on Roadways. Motion carried unanimously. 13. APPROVE/DENY FIRST READING OF ORDINANCE NO. 15-746 — REPEALING SECTIONS 73.15 & 73.16 — AT V S AND GOLF CARTS Marc Sebora, City Attorney, explained that with the approval of Ordinance No. 15-745, the current ordinance is being proposed to be repealed as these sections are included in the new proposed ordinance. Motion by Lofdahl, second by Christensen, to approve first reading of Ordinance No. 15-746 — repealing Sections 73.15 & 73.16 — ATVs and golf carts. Motion carried unanimously. 14. APPROVE/DENY RESOLUTION NO. 14453 — RESOLUTON FOR CREATING A PRIORITIZED BRIDGE REPLACEMENT LIST (2"D AVENUE SE BRIDGE) Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that the State requires the City establish a bridge replacement list to request state bridge funds (grant funding). The proposed Resolution outlines the 2nd Avenue SE bridge as being a deficient and high priorty bridge that the City would like to address in the near future. Only construction costs are eligible for this funding. The project is estimated between $824,000-$932,000. Motion by Arndt, second by Czmowski, to approve Resolution No. 14453. Motion carried unanimously. GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 15. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS a) Weed Notices Monthly Report for July 2015 b) Public Library Board Minutes from July 27, 2015 c) Bicycle -Pedestrian Advisory Board Minutes from February through June, 2015 (d) Hutchinson Housing & Redevelopment Authority Board Minutes from July 21, 2015, and Annual 11 CITY COUNCIL MINUTES AUGUST 25, 2015 Meeting from August 19, 2014 (e) City of Hutchinson Financial Report and Investment Report for July 2015 MISCELLANEOUS 16. STAFF UPDATES Kent Exner — Mr. Exner provided an update on City projects — 2nd Avenue, Golf Course Road, Shady Ridge Road, Hwy 15/Main Street, South Grade Road, cemetery columbaria structure, airport, solar site work, Luce Line Trail. Matt Jaunich — Mr. Jaunich explained that staff is working on negotiating a contract with West Central Sanitation for refuse hauling services. Mr. Jaunich clarified that although West Central Sanitation's proposal was less than Waste Management's, Waste Management's proposal was higher than it is currently. Ultimately, West Central Sanitation's proposal will be $20,000 less annually, however at this time refuse rates will not be adjusted. Mr. Jaunich also commented on the requests from Historic Hutchinson/McLeod County Historic Preservation and the NuTelecom proposal. Mr. Jaunich asked council members to provide him information as to clarifications they would like staff to research. Mr. Jaunich also followed up with Council Member Arndt's comments on the indoor aquatic center. Arndt noted when he spoke with aquatic personnel at the LMC conference, they stated that attendance would have to be 20,000 to cover costs. Mr. Jaunich also noted that once a plan is defined, sponsorships will be sought for specific pieces of the aquatic center. 17. COUNCIL/MAYOR UPDATE John Lofdahl — Council Member Lofdahl noted that a resident had asked if alleys could be graded shortly after a rainfall. Exner noted that most of the alleys need to be refrained from when too wet because of their softness. Bill Arndt — Council Member Arndt explained the comments and questions he has received on the new aquatic center — one being having an indoor facility. Matt Jaunich explained that with the current, outdoor project, it can be funded in-house. If a larger project is contemplated, bonding dollars will need to be used. In addition, costs of between $200,0004300,000 would most likely be needed to operate an indoor facility annually. Gary Forcier — Mayor Forcier noted that with the pool concept, infrastructure will be put in place for future additions. Mayor Forcier also noted that he will be holding another open meeting in the near future, most likely on a Monday night. ADJOURNMENT Motion by Christensen, second by Arndt, to adjourn at 7:20 p.m. Motion carried unanimously. ATTEST: Gary T. Forcier Mayor Matthew Jaunich City Administrator