Loading...
08-11-2015 CCMHUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, AUGUST 11, 2015 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Mary Christensen, Chad Czmowski, Bill Arndt and John Lofdahl. Others present were Matt Jaunich, City Administrator and Marc Sebora, City Attorney (a) Approve the Council agenda and any agenda additions and/or corrections Matt Jaunich, City Administrator, noted that two items need to be added to the consent agenda. They are a short-term gambling license application for the Hutchinson Fire Department Relief Association and Resolution No. 14450, which is a Resolution authorizing the City Administrator to execute documents for the purchase of the MidCountry Bank parking lot property. These items will be noted as 70) and 7(k), respectively. Motion by Czmowski, second by Christensen, to approve the agenda with the additions noted above. Motion carried unanimously. 2. INVOCATION 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY Council Member Arndt acknowledged Steve Cook who received an award from the Coalition of Greater Minnesota Cities. PUBLIC COMMENTS (This is an opportunity for members of the public to address the City Council on items not on the current agenda. If you have a question, concern or comment, please ask to be recognized by the mayor— state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of July 28, 2015 (b) Workshop of July 28, 2015 Motion by Christensen, second by Lofdahl, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA (The items listed for consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Five Star Financial Event on August 31, 2015 (b) Consideration for Approval of Wendling Insurance Open House Event on September 15, 2015 CITY CO UNCIL MINUTES A UG UST 11, 2015 (c) Consideration for Approval of McLeod For Tomorrow 5K Run Event on September 19, 2015 (d) Consideration for Approval of Resolution No. 14449 — A Resolution Establishing Location for Traffic Control Devices (e) Consideration for Approval of an Interconnection and Purchase Power Agreement with Hutchinson Utilities Commission (f) Consideration for Approval of a Peddler's License to Protection 1 LLC (g) Consideration for Approval of Issuing Short -Term Gambling License to Hutchinson Center for the Arts for an Event on October 3, 2015 (h) Consideration for Approval of the Purchase of Annual Bag Film Order for Creekside (i) Claims, Appropriations and Contract Payments — Register A (j) Consideration for Approval of Issuing Short -Term Gambling License to Hutchinson Fire Department Relief Association (k) Consideration for Approval of Resolution No. 14450 Motion by Arndt, second by Czmowski, to approve consent agenda. Motion carried unanimously. PUBLIC HEARINGS (6:00 P.M.) — NONE COMMUNICATIONS, REQUESTS AND PETITIONS (The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. Includes items like monthly or annual reports and communications from other entities) UNFINISHED BUSINESS 8. APPROVE/DENY AUTHORIZING STAFF TO ENTER INTO CONTRACT NEGOTIATIONS FOR REFUSE HAULING Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich reminded the Council that this item was tabled at the last meeting in order for the Council to gather more information from each company that had submitted proposals. Mr. Jaunich reminded the Council that the current contract expires on October 1, 2015. Mayor Forcier invited representatives from each company to speak before the Council. Don Williams, West Central Sanitation, presented before the Council. Mr. Williams clarified the items that had been asked of him at the last Council meeting — those being use of the Spruce Ridge Landfill, West Central Sanitation's safety record, drug task force partnerships, and white good clean- up events. Mike Donnelly, Waste Management, presented before the Council. Mr. Donnelly clarified a few questions that were raised at the last Council meeting. Council Member Lofdahl commented that both companies are evenly matched other than the price. 2 CITY CO UNCIL MINUTES A UG UST 11, 2015 West Central Sanitation's proposal is considerably less than Waste Management's. All Council Members felt that both companies had provided good and thorough information. Motion by Lofdahl, second by Christensen, to authorize staff to enter into contract negotiations with West Central Sanitation for refuse hauling services. Motion carried unanimously. NEW BUSINESS 9. APPROVE/DENY RESOLUTION NO. 14447 — RESOLUTION FOR THE SALE OF THE 2015 G.O. IMPROVEMENT BONDS Andy Reid, Finance Director, presented before the Council. Mr. Reid explained that every year the City must finance street improvement project and infrastructure improvements with general obligation bonds. Mr. Reid introduced Nick Anhut of Ehlers & Associates. Mr. Anhut presented the 2015 pre- sale report for G.O. Improvements Bonds of $2,240,000.00. The process of issuing these bonds will begin with the Council authorizing Resolution No. 14447 to move forward with providing a bond issuance to finance the capital expenditures. Upon approval, Ehlers will coordinate a bond rating call and solicit competitive bids on behalf of the City. These bond proceeds are the major funding source to pay the costs of the 2nd Avenue SE Reconstruction project and the 2015 Pavement Management Program. The future debt service payments for this bond issuance will be paid from debt tax levy dollars and special assessments which fall under the guidelines of the City's debt management plan. Motion by Arndt, second by Czmowski, to approve Resolution No. 14447. Motion carried unanimously. 10. APPROVE/DENY RESOLUTION NO. 14448 —RESOLUTION DECLARING INTENT ON BONDING REIMBURSEMENT Andy Reid, Finance Director, presented before the Council. Mr. Reid explained that as part of bonding for street and capital improvement projects, the City issues bonds in the Fall after the projects have been bid and awarded to contractors and the contract costs are determined. This practice allows for more exact bonding amounts that if the City bonded earlier in the year based on engineering estimates. However, the City must cash flow the project costs during the Summer/Fall and reimburse itself when the bond proceeds are received. Due to this practice being followed, IRS regulations require the city Council to approve a Resolution declaring the city's intent to reimburse itself with the bond proceeds. Therefore, Resolution No. 14448 is requesting to be approved for this purpose. Motion by Christensen, second by Lofdahl, to approve Resolution No. 14448. Motion carried unanimously. 11. APPROVE/DENY REPLACING THE BURICH ARENA EAST RINK FLOORING THROUGH THE NATIONAL JOINT POWERS ALLIANCE Mary Haugen, Facilities Manager, presented before the Council. Mr. Haugen explained that the City's facilities committee had identified the Burich Arena East Rink flooring replacement project as one of the projects scheduled to be completed in 2015. Much of the flooring was installed in 1995 and some of the flooring has been in place since 1984. After speaking with a number of arena flooring suppliers, staff feels the best price and best choice would be provided by Becker Arena CITY CO UNCIL MINUTES A UG UST 11, 2015 Products of Savage, Minnesota. The City is able to purchase flooring through its membership in the National Joint Powers Alliance which allows the City to qualify for discounted pricing through this governmental agency. The funding source for this project comes from the Facilities/Capital Improvement Fund. Although this project's cost exceeds the 2013 engineer's estimate of $36,400, the facilities fund balance will remain positive. Motion by Czmowski, second by Forcier, to approve replacing the Burich Arena east rink flooring through the National Joint Powers Alliance. Motion carried unanimously. GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 12. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Library Board Minutes from June 22, 2015 MISCELLANEOUS 13. STAFF UPDATES John Olson — John Olson, Public Works Manager, presented before the Council. Mr. Olson noted that the airport improvements will begin next week; the cemetery columbaria project began this week, 2nd Avenue SE project is now open with trail work being completed; Golf Course Road project is in full swing; Shady Ridge Road will begin later this season; Luce Line Trail work will begin in the City the week of August 24th; parking lot across from City Center will be completed the end of this week. Matt Jaunich — Mr. Jaunich noted that staff will be using funds from the Luce Line Trail project that will be used to make further improvements to the trail that lies within city limits. Mr. Jaunich also commented that the Hwy 15/Main Street project will begin the week of August 17thand is proposed to be completed within approximately 3-4 weeks. A budget workshop is set for August 24, 2015, at 4:00 p.m. The preliminary budget will be presented. McLeod For Tomorrow Leadership Program is looking for participants. 14. COUNCIL/MAYOR UPDATE Mary Christensen — Council Member Christensen reminded the public of the open house this Thursday at the Rec Center from 5:00-7:00 p.m. to provide input on the aquatic center. ADJOURNMENT Motion by Christensen, second by Arndt, to adjourn at 6:10 p.m. Motion carried unanimously. ATTEST: Gary T. Forcier Mayor Matthew Jaunich City Administrator 11