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cp10-13-2015HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, OCTOBER 13, 2015 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER— 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — Our Savior's Lutheran Church 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY PUBLIC COMMENTS is is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou have a question, concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals.) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of September 22, 2015 CONSENT AGENDA (The items listedjor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA I (a) Resolution No. 14468 — Resolution to Appropriate Forfeited Firearms to Hutchinson Police Department Use (b) Resolution No. 14469 — Resolution to Sell Forfeited Jewelry (c) Resolution No. 14470 — Resolution to Deposit Unclaimed Currency into City General Fund (d) Resolution No. 14473 — Resolution Activating Deferred Assessment, Assessment Roll No. SA5075B (e) Resolution No. 14474 - Resolution Establishing Location for Traffic Control Devices (f) Consideration for Approval of Energy Star Community Partner Letter of Commitment (g) Consideration for Approval of Spooky Sprint Event on October 31, 2015 (h) Consideration for Approval of Allowing American Legion Post 96 to Conduct Off -Site CITY COUNCIL AGENDA OCTOBER 13, 2015 Gambling at VFW Post 906, 247 1st Avenue SE, on December 26, 2015 (i) Claims, Appropriations and Contract Payments PUBLIC HEARINGS (6:00 P.M.) COMMUNICATIONS REQUESTS AND PETITIONS (The purpose oj this portion oj the agenda is to provide the 7777—with information necessary to craft wise policy. Includes items like monthly or annual reports and communications from other entities.) UNFINISHED BUSINESS 8. APPROVE/DENY FUNDING REQUEST FROM MCLEOD COUNTY HISTORICAL SOCIETY/HISTORIC HUTCHINSON NEW BUSINESS 9. APPROVE/DENY RESOLUTION NO. 14475 RESOLUTION AMENDING CITY OF HUTCHINSON POSITION CLASSIFICATION ASSIGNMENT TABLE 10. OUTDOOR AQUATIC CENTER/POOL PROJECT UPDATE (a) Approve/Deny Accepting and Approving the Final Study Phase and Conceptual Design With Related Probably Cost Estimate and Five -Year Operating Pro Forma (b) Approve/Deny Authorizing USAquatics to Proceed With Construction Documents 11. APPROVE/DENY DECLARING 430 WATER STREET AS A PUBLIC NUISANCE 12. APPROVE/DENY RESOLUTION NO. 14472 - RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR WASTEWATER TREATMENT FACILITY FORCEMAIN BYPASS IMPROVEMENTS PROJECT (LETTING NO. 13, PROJECT NO. 15-13) GOVERNANCE (T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 13. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS a) Weed Notices Monthly Report for August 2015 b) Liquor Hutch Quarterly Report MISCELLANEOUS 14. STAFF UPDATES 15. COUNCIL/MAYOR UPDATE ADJOURNMENT 2 HUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, SEPTEMBER 22, 2015 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER— 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections Motion by Arndt, second by Lofdahl, to approve the agenda as presented. Motion carried unanimously. 2. INVOCATION — River of Hope 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY Mayor Forcier acknowledged the Hutchinson Police Department for a job well done at the annual Arts in the Park. Mayor Forcier also acknowledged those that helped with the river clean up this past week. PUBLIC COMMENTS (]his is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou have a question, concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance ofthe meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals.) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of September 8, 2015 Motion by Christensen, second by Lofdahl, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA (The items listedJor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration of a Conditional Use Permit to Operate a Retail Water Vending Business with Additional Office Space at 108 4th Avenue NW in a C-5 Zoning District with Favorable Planning Commission Recommendation — Adopt Resolution No. 14465 (b) Consideration for Approval of Easement Agreement with Faith Lutheran Church (c) Consideration for Approval of Issuing Short -Term Gambling License to Hutchinson Hockey Association on January 23, 2016, at Landy Lodge CITY COUNCIL MINUTES SEPTEMBER 22, 2015 (d) Claims, Appropriations and Contract Payments Motion by Lofdahl, second by Arndt, to approve the consent agenda. Motion carried unanimously. PUBLIC HEARINGS (6:00 P.M.) 8. APPROVE/DENY ORDINANCE NO. 15-0747 - AN ORDINANCE GRANTING A FRANCHISE TO NU -TELECOM TO CONSTRUCT, OPERATE, AND MAINTAIN A CABLE TELEVISION SYSTEM IN THE CITY OF HUTCHINSON; SETTING FORTH CONDITIONS ACCOMPANYING THE GRANT OF THE FRANCHISE; PROVIDING FOR REGULATION AND USE OF THE SYSTEM; AND PRESCRIBING PENALTIES FOR THE VIOLATION OF ITS PROVISIONS (a) Motion to Close Public Hearing (b) Approve/Deny Ordinance No. 15-0747 Marc Sebora, Hutchinson City Attorney, explained this is the second reading of the ordinance with a revision of the end date. Mark Guggemos, HCVN Treasurer, shared three minor concerns with the contract. 1.) In Section 6, Public Access Provisions, 6.1 (C), it speaks of the VHF spectrum. Mr. Guggemos's concern is that the VHF spectrum is no longer used. 2.) Also in Section 6, the numbering jumps from 6.3 to 6.5. 3.) Again in Section 6, 6.3 states "Grantee shall also collect on behalf of City a per Subscriber fee of Eight -Five Cents (.85) per month solely to fund access -related expenditures (hereinafter "Access Operating Fee"). Actual receipts shall be payable on a monthly basis to City. City and Grantee may agree to increase the Access Operating Fee on an annual basis." Mr. Guggemos expressed HCVN is not looking for additional dollars, but continue to be paid the fee. Robert Vose, Attorney, Kennedy and Graven, confirmed the only change to the contract is the end date of the franchise. There has been no substantial changes. The date change is to coordinate with the Mediacom Franchise date. It would be more efficient if both cable franchises be negotiated at the same time. This can be accomplished by the noted date change. Mr. Vose addressed the concerns of Mark Guggemos. 1.) In response to the Public Access Provisions — the verbiage is in alignment with the state requirements. 2.) Mr. Vose will make the correction with the numbering. 3.) In respect to the payment, Mr. Vose strongly recommends leaving the verbiage as is and keeping the payment as is. Motion by Arndt, second by Czmowski, to close public hearing. Motion carried unanimously. Motion by Czmowski, second by Christensen, to approve Ordinance No. 15-747. Motion carried unanimously. COMMUNICATIONS REQUESTS AND PETITIONS (The purpose oJ this portion oJ the agenda is to provide the 77777 with information necessary to craft wise policy. Includes items like monthly or annual reports and communications from other entities.) 9. UPDATE ON HUTCHINSON PUBLIC LIBRARY — PAM DILLE Pam Dille, Head Librarian, presented before the Council. Ms. Dille presented Hutchinson Public Library's 2015 Annual Review. UNFINISHED BUSINESS 2 CITY COUNCIL MINUTES SEPTEMBER 22, 2015 NEW BUSINESS 10. APPROVE/DENY OUT-OF-STATE TRAVEL REQUEST FOR MILES SEPPELT TO ATTEND THE "SITE SELECTOR'S GUILD FALL FORUM" IN PHILADELPHIA, PA FROM OCTOBER 26-28,2015 Miles Seppelt, EDA Director, presented before the Council. Mr. Seppelt explained the Site Selector's Guild Fall Forum offers only 150 tickets. The Southwest Initiative Foundation contacted Mr. Seppelt to encourage him to attend. Southwest Initiative Foundation will be covering the ticket cost of the Forum at $1,500.00. Mr. Seppelt explained airfare and hotel will come out of the EDA budget. Motion by Christensen, second by Czmowski, to approve out-of-state travel for Miles Seppelt on October 26-28, 2015. Motion carried unanimously. 11. APPROVE/DENY RESOLUTION NO. 14467 RESOLUTION AMENDING CITY OF HUTCHINSON POSITION CLASSIFICATION ASSIGNMENT TABLE Kent Exner, City Engineer, presented before the Council. Mr. Exner explained due to the resignation of the Natural Resource Coordinator, staff is looking at eliminating the position and adding a full-time Arborist at a paygrade 4 and a Parks Maintenance Equipment Operator at a pay grade 3 filling both of these positions by December 1, 2015. Matt Jaunich, City Administrator, informed the Council the $43,000 increase for adding the Parks Maintenance Equipment Operator is included in the 2016 Budget. Motion by Czmowski, second by Arndt, to approve Resolution No. 14467. Motion carried unanimously. 12. APPROVE/DENY SETTING CITY OF HUTCHINSON RECOGNITION EVENT Motion by Arndt, second by Lofdahl, to set City of Hutchinson recognition event for Thursday, October 29, 2015 from 5:30 — 9:00 p.m.. Motion carried unanimously. 13. APPROVE/DENY SETTING CITY COUNCIL BUDGET WORKSHOPS Motion by Christensen, second by Mayor Forcier, to set City Council budget workshops on November 10, 2015 and November 24, 2015 at 4:00 p.m. Motion carried unanimously. GOVERNANCE e purpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 14. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS �a) Residential Leaf Vacuum Service — 2015 Season Press Release b) City of Hutchinson Financial Report and Investment Report for August 2015 �c) HRA Board Minutes from August 18, 2015 d) Public Library Board Minutes from August 24, 2015 CITY COUNCIL MINUTES SEPTEMBER 22, 2015 (e) Planning Commission Minutes from July 21, 2015 MISCELLANEOUS 15. STAFF UPDATES John Olson, Public Works Supervisor, announced the residential leaf vacuum service will begin Tuesday, October 13 and will end on Monday, November 23r or when snow arrives. Olson reminded the public the process works best when the leaves are raked into the street on the day of their garbage service. Also, to make sure the equipment stays running, do not rake anything other than leaves onto the street. Leaves will be vacuumed from the street the day after recycling & garbage is picked up Mr. Olson also announced the Columbaria proj ect is complete. Residents can view the project on Sunday, September 27 with sales opening on Monday, September 28 . The fee has been set at $1,950.00 per niche. Mr. Olson also gave an update on the airport project. Kent Exner, City Engineer, provided project updates on the Luce Line Trail and the Solar Project. Mr. Exner also informed the Council the repaving of Shady Ridge Road will start on Monday, September th with a completion date of Friday, November 6th 28 Matt Jaunich, City Administrator, encouraged everyone to attend the Open Streets Hutchinson event, Saturday, September 26". Opening ceremony will be 10:00 — 10:30 a.m. with recreational activities until 3:00 p.m. Mr. Jaunich also announced Waste Management will start picking up garbage/compost containers this week 16. COUNCIL/MAYOR UPDATE William Arndt— Council Member Arndt also encouraged everyone to come to the Open Streets Hutchinson event Saturday, September 26t from 10:00 a.m. — 3:00 p.m. Council Member Arndt also thanked Representative Steve Dille for his continued support of the trail project. Mary Christensen — Council Member Christensen reminded everyone that school is back in session and to slow down when driving by the schools. Council Member Christensen also noted this Sunday, September 27th is the annual Living History tour. John Lofdahl — Council Member Lofdahl 26th everyone to come to the outdoor movie event in Library Square on Saturday, September 26t from 7:30 — 10:00 p.m. featuring E.T. Mayor Forcier — Mayor Forcier noted he will be holding an open forum on October 6, 2015 at the VFW at 5:30 p.m. ADJOURNMENT Motion by Lofdahl, second by Arndt, to adjourn at 6:35 p.m. Motion carried unanimously. .19 HUTCHINSON CITY COUNCIL c'=y-fAa� Request for Board Action 7AL =-ft Agenda Item: Resolution to sell City Property Department: Police LICENSE SECTION Meeting Date: 10/13/2015 Application Complete N/A Contact: Daniel T. Hatten Agenda Item Type: Presenter: Daniel T. Hatten Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): 2 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: RESOLUTION TO TRADE FIREARMS TO A FEDERALLY LICENSED FIREARMS DEALER. The detailed list of firearms is attached to the 2nd page of the resolution. The value of these weapons will be put against the future purchase of departmental weapon replacement. The exact value of these weapons will not be known until the weapons are shipped to the dealer for evaluation. BOARD ACTION REQUESTED: The Hutchinson Police Department recommends approval of resolution. Fiscal Impact: $ 0.00 Funding Source: 0 FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: 0 Remaining Cost: $ 0.00 Funding Source: 0 RESOLUTION TO APPROPRIATE FORFEITED FIREARMS TO DEPARTMENT USE iwno Inme s orem EE,ra3 WHEREAS, Hutchinson Police Services has accumulated forfeited firearms; AND WHEREAS, the Hutchinson City Code provides pursuant to Section 2.70 for the appropriation of forfeited property to departmental use. AND WHEREAS, the forfeited property has been in the possession of Hutchinson Police Services for more than thirty days; the forfeitures have not been contested by Claimant in court, or have been forfeited through Judicial Determination. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: That the Hutchinson City Council hereby approves the appropriation of forfeited firearms listed on Attachment A to Hutchinson Police Services use. Firearms to be traded to federally licensed firearms dealer. Adopted by the City Council this 13th day of October, 2015. Mayor City Administrator Attachment A Completed Firearm Forfeitures Firearm Description Serial Number Condition SKS 7.62X39 (China) 11017054 Below Average J.C. Higgins — Model 1011— 20 gauge None Visible Below Average Remington Model 722 Bolt Action .300 Cal with Tasco Scope 227683 Average Remington Model 7600 270 Win with Simmons 3x9 Scope B8382583 Good Browning Gold Hunter 3 % Semi Auto FO1NP08873 Good Champion Iver Johnson Arms .410 gauge Bore Full Choke Barrel — 3' Shells S/N -? GXRU Below Average S&W Model 3906 9MM Semi Auto TCP7120 Good Springfield Stevens Arms .410 Gauge Single Shot 00762C Below Average Mouser Works Patrone .22 Long Rifle 158985 Below Average Remington 870 Express Mag 20 Gauge Pump - 3" Shells A639682U Good Ruger .22 Cal Model 10-20 Carbine with Simmons Scope 113-22654 Below Average Browning Gold Hunter 12 Gauge — 3 %" Shells 113NN10491 Average Walter .380 Semi Auto Pistol 30721P 290784P Below Average Jiminez Arms Model JA .380 Semi Auto 069300 Average Remington Model 1100 12 gauge — 2 %" Shell — No Barrel M231427V Average HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Resolution to sell City Property Department: Police LICENSE SECTION Meeting Date: 10/13/2015 Application Complete N/A Contact: Daniel T. Hatten Agenda Item Type: Presenter: Daniel T. Hatten Reviewed by Staff ✓❑ consent Agenda Time Requested (Minutes): 2 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: RESOLUTION TO SELL FORFEITED JEWELRY 1) White Gold Ring with Diamonds 2)Yellow Gold Ring with Diamonds 3)Brass Ring Appraised value of $425.00. The dollars will be placed in the existing forfeiture fund. BOARD ACTION REQUESTED: The Hutchinson Police Department recommends approval of resolution. Fiscal Impact: $ 425.00 Funding Source: 0 FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: 0 Remaining Cost: $ 0.00 Funding Source: 0 RESOLUTION TO SELL FORFEITED JEWELRY Resolution No. 14469 WHEREAS, Hutchinson Police Services has accumulated forfeited jewelry: AND WHEREAS, the Hutchinson City Code provides pursuant to Section 2.70 for the sale of forfeited property.. AND WHEREAS, the forfeited property has been in the possession of Hutchinson Police Services for more than thirty days; have not been contested by Claimant in court or have been forfeited through Judicial Determination NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: That the Hutchinson City Council hereby approves the sale of three forfeited rings to Hager Jewelry for the total appraised price of $425. (Item #1 — white gold ring with diamonds. Item #2 — yellow gold ring with diamonds. Item #3 — brass ring). Adopted by the City Council this 13th day of October, 2015 Mayor City Administrator HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Resolution to transfer funds Department: Police LICENSE SECTION Meeting Date: 10/13/2015 Application Complete N/A Contact: Daniel T. Hatten Agenda Item Type: Presenter: Daniel T. Hatten Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): 2 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: RESOLUTION TO TRANSFER OF UNCLAIMED FUNDS The Hutchinson Police Department has accumulated various amounts of unclaimed currency totaling $865.98. These dollars will be transfered into the City of Hutchinson General Fund. BOARD ACTION REQUESTED: The Hutchinson Police Department recommends approval of resolution. Fiscal Impact: $ 865.98 Funding Source: 0 FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: 0 Remaining Cost: $ 0.00 Funding Source: 0 RESOLUTION TO DEPOSIT UNCLAIMED CURRENCY Resolution No. 14470 WHEREAS, the Hutchinson Police Department has accumulated various amounts of unclaimed currency. AND WHEREAS, the Hutchinson City Code provides pursuant to Section 91, Subdivision 3, Paragraph C for the deposit of unclaimed currency. AND WHEREAS, the unclaimed currency has been in the possession of Hutchinson Police Services for more than thirty (30) days. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA. That the Hutchinson City Council hereby approves the deposit of $865.98 in unclaimed currency into the City General Fund. Adopted by the City Council this 13th day of October, 2015. Mayor City Administrator HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Activation of Deferred Assessment - SA5075A Department: PW/Eng LICENSE SECTION Meeting Date: 10/13/2015 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Assessment Roll No. SA5075 was adopted 07/12/2005 and placed in deferred status on SA5075A. The deferral conditions were as follows: Deferred for 10 years or until hookup to City utilities with interest accruing. Activate 2015 for collection in 2016. City staff requests that the City Council approve activation of SA-5087A. BOARD ACTION REQUESTED: Approval of Resolution Activating Deferred Assessment SA5075A. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 14473 RESOLUTION ACTIVATING DEFERRED ASSESSMENT ASSESSMENT ROLL NO. SA -50758 (Activation of Deferred Assessment on SA -5075A) WHEREAS, the following properties have assessments in deferred status: Interest Original Accrued Activation SA Roll City PID County PID Rate Assess. Interest Amount SA -5075A 36-117-30-07-0010 23.322.0080 4.51% $ 955.00 $ 437.88 $1,392.88 AND WHEREAS, the deferral period will expire at the end of 2015, AND WHEREAS, the City proposes to activate said assessment, with payments over a ten (10 year period at the original interest rate, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such proposed activation of said assessments is hereby approved, and shall constitute a special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited bythe proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over period often (10) years, the first of the installments to be payable on or before the first Monday in January, 2016 and shall bear interest at the per annum rate shown above as set down by the adoption of this resolution. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Administrator, except that no interest shall be charged if the entire assessment is paid by the 16th day of November, 2015; and owner may, at any time thereafter, pay to the City Administrator the entire amount of the assessment remaining unpaid, with interest accrued to the 31 st day of December, of the year in which such payment is made. Such payment must be made before November 15, or interest will be charged through December 31, of the next succeeding year. 4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Council this 13th day of October 2015. Mayor, Gary Forcier City Administrator, Matt Jaunich COMPILED BY: PVANDER VEEN SA-50758 - ACTIVATION OF ASSESSMENT ROLL NO. SA-5075A LETTING NO. 8/PROJECT NO. 05-10 GOLF COURSE RD NW/5TH AVE NW FROM SCHOOL RD NW TO KOUWE ST NW & GOLF COURSE RD NW EXTENSION TO TH 7 BY CONSTRUCTION OF LATERAL STORM SEWER & TREATMENT IMPROVEMENTS, TRUNK & LATERAL SANITARY SEWER & SERVICES, TRUNK & LATERAL WATERMAIN & SERVICES, GRADING, GRAVEL BASE, CONCRETE CURB & GUTTER, BITUMINOUS BASE, BITUMINOUS SURFACING, TRAILS, LANDSCAPING, RESTORATION & APPURTENANCES 1ST HEARING: 02/22/2005 COMPUTED BY: K EXNER 2ND HEARING: 07/12/2005 CHECKED BY: P VANDER VEEN ADOPTED: 07/12/2005 INTEREST RATE: 4.5100% DEFERRED 10 YEARS: 2005-2015 1ST YEAR INT: 14 MONTHS = 5.2612% ACTIVATED: 10/13/2015 NUMBER OF YEARS: 10 U O U z Q CITY PID NO. PROPERTY ADDRESS NAME & ADDRESS OF PROPERTY OWNER LEGAL DESCRIPTION ADDITION OR SUBDIVISION SEWER ASSESSMENT INTEREST ACCRUAL FIRST YEAR @ 5.2612% INTEREST ACCRUAL ADDITIONAL YEARS TO TERM TOTAL ASSESSMENT COUNTY PID NO. 1 36-117-30-07-0010 900 Golf Course Rd NW Jill M Corson Lot 18, Johnson's Court $955.00 $50.25 $387.63 $1,392.88 910 Golf Course Rd NW 1 23.322.0080 lHutchinson MN 55350 NOTE: THIS ASSESSMENT WAS ADOPTED 06/24/2008 AND PLACED IN DEFERRAL STATUS. DEFERRAL CONDITIONS WERE AS FOLLOWS: DEFERRED FOR 10 YEARS OR UNTIL HOOKUP TO CITY UTILITIES WITH INTEREST ACCRUING. ACTIVATE 2015 FOR COLLECTION IN 2016. TOTAL ASSESSMENT ROLL NO. 50756 1 $955.00 $50.32 $387.63 $1,392.88 G:V SSESSM ENT ROLLS\ROLLS\2015V CTIVATION OF ASSESSMENTS\C-23-ASSESSMENT ROLL AR -5075A L8P05-10 ACTIVATED 10-13-2015.xlsx -Pagel of 1 HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Traffic Control Resolution Department: PW/Eng LICENSE SECTION Meeting Date: 7/28/2015 Application Complete N/A Contact: John Olson Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Traffic Control Resolutions are reviewed by the City Engineer, Police Chief, and Public Works Manager. Location: Grove St SW (2nd Ave SW to Washington Ave W) Staff recommends approving the attached Traffic Control Resolution to remove parking restrictions. The resolution is a result of meetings held by Hutchinson Police with residents and School officials. Discussions were held to to address the problems school buses have navigating Grove St NW (2nd Ave SW to Washington Ave W), when encountering parked vehicles on the west side of the street. During times when school buses are present, there will be no through traffic on this section of Grove St SW. To further improve safety, this year the School District changed the angle of the bus parking stalls, making them sharper and offsetting them from the curb line to facilitate buses making a sharp left turn and driving out of the stalls, rather than backing up. The recommendation is to allow parking on the west side Grove St SW from 2nd Ave SW to Washington Ave W. BOARD ACTION REQUESTED: Approval of Resolution Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 14474 RESOLUTION ESTABLISHING LOCATION FOR TRAFFIC CONTROL DEVICES WHEREAS, the Police Chief, City Engineer and Public Works Manager agree that the following areas have traffic control concerns which warrant traffic control devices, and; WHEREAS, the Hutchinson City Council has the authority to establish locates as points where traffic control devices shall be erected, pursuant to Section 7.04, Subdivision 1 of the Hutchinson City Code; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON: That the Council hereby establishes the following traffic control devices shall be installed and enforced: 1. Grove St SW (2nd Ave to Washington Ave W) — Remove parking restrictions on west side of street Adopted by the City Council this 13th day of October, 2015. Gary Forcier Mayor ATTEST: Matt Jaunich City Administrator HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Energy Star Community Partner Letter of Commitment Department: PW/Eng LICENSE SECTION Meeting Date: 10/13/2015 Application Complete N/A Contact: John Paulson Agenda Item Type: Presenter: John Paulson Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The City of Hutchinson has been asked to submit a proposal to become Minnesota's Energy Star Community Partner during 2016. A variety of recent events has affected the City of Hutchinson to be considered for this program. The recent involvement in the Green Step Cities program along with being awarded a GreenCorps member are two key components of this solicitation. A Letter of Commitment for in-kind contributions must be submitted with our proposal. There is not a requirement for cash in-kind contributions. Please refer to the attached Letter of Commitment for a list of the items that the City would be contributing, if selected to be the next Community Partner. City staff will be available to answer any questions that you may have. BOARD ACTION REQUESTED: City staff recommends signing Letter of Commitment. Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: N October 13, 2015 Great Plains Institute ATTN: Abby Finis 2801 21 st Ave S., Suite 220 Minneapolis, MN 55407 Dear Ms. Finis: Hutchinson City Center 11l Hassan Street SE Hutchinson, MN 55350-2522 320-587-51511Fax 320-234-4240 The following is a letter of commitment on behalf of the City of Hutchinson to provide in-kind support to implement the Minnesota ENERGY STAR® Challenge Community Partner. The City of Hutchinson has a strong track record of being a leader in implementing energy efficiency and sustainable community programs and projects. These initiatives have likely empowered other cammunity partners and businesses to implement efficiency improvements that may have otherwise been overlooked. This program aligns perfectly with the City of Hutchinson's GreenStep City initiatives and compliments the sustainability efforts of local organizations. As our commitment to supporting the sustainable improvements of the Energy Star Program, the City of Hutchinson will contribute the following in-kind support for this project if we are selected to participate. • Utilize existing networks with local stakeholders i.e., Chamber of Commerce, Economic Development Agency, Downtown Association, local utilities, etc, to garner support for implementing this project. • Supply a list of local businesses along with contact information. • Collect information about local businesses and buildings with assistance from stakeholder organizations (e.g. size, use type, year built). • Implement direct outreach to local businesses (e.g. utility billings, website, direct outreach, etc.). • Identify local entities that may provide a project sponsorship or additional in-kind support. • Provide meeting space for local project meetings. • Obtain meeting space for any necessary public events such as trainings for businesses, recognition events, case study site visits, etc. • Provide light refreshments for meetings. • Utilize GreenCorps Member for project outreach and support. As authorized representatives of the City of Hutchinson we support this commitment to provide in-kind services and enthusiastically look forward to engaging with local stakeholders to improve energy efficiency within the community, Sincerely, Matt .launich Gary Forcier City Administrator Mayor Printed on recycled paper - HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: 5K family Run/Walk (Spooky Sprint) Department: Police LICENSE SECTION Meeting Date: 10/13/2015 Application Complete Yes Contact: Daniel T. Hatten Agenda Item Type: Presenter: Daniel T. Hatten Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): 2 License Contingency No Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The 5K family Run/Walk Saturday October 31th, 2015. We are in the planning stages for a 5k (3.1 mile) family fun run and walk to be staged in Hutchinson with a start time of 9AM. The proceeds of this run will go to the REACH program at the Hutchinson High School. We want to take advantage of a great resource in town, the area around the Library (Library Square). As such, we would like to start and end this race there, on 1 st Ave SE. We realize that having a 3 mile run throughout the city may cause disruption, so we are attempting to run on city streets for about 20% of the total run distance. The remainder would be run on the Luce Line Trail. Our goal is to offer 2 runs, a 5k run and walk, and a'h mile dash for children. The 'h mile dash will begin at 9:15AM, the 5k run and walk will begin at 9:30AM. Each participant will be required to sign a waiver stating the following: "I am properly trained and enter this walk/run totally at my own risk and hereby waive all claims that I or my heirs may have against all sponsors, walk/run directors and all others associated with this walk/run, for any injuries or problems I may sustain, regardless of any negligence. I am totally responsible for my safety and any injury I may suffer." I have met with the Hutchinson Police Department about the course and modified it as suggested. I am seeking approval for closure of 1 st Ave SE for this run. We will also be running down Adams Street towards the Luce Line, but our belief is that Adams will not need to be closed off. We will be using cones to create a separation lane on Adams. As I stated I have discussed this with the Hutchinson Police Dept. SE 1 st Ave SW will be closed from Main St to Adams St during the hours of 6:00 am until 12:00 pm or as determined by the Hutchinson Police Dept on Saturday October 25th, 2014. The businesses impacted by this temporary closure will be notified and their customers impacted by this closure will be given access to the businesses during the street closure. We understand there may be costs associated with this Traffic Control and have accounted for this in our budget. We are looking forward to this annual event in Hutchinson, and to continuing it in the years to come. BOARD ACTION REQUESTED: I recommend approval. Fiscal Impact: $ 0.00 Funding Source: FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL ci vof 0, a_ � Request for Board Action 79 M-W Agenda Item: Off -Site Gambling Application - American Legion Post 96 Department: Administration LICENSE SECTION Meeting Date: 10/13/2015 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff 0 Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The American Legion Post 96 has submitted an application to conduct off-site gambling at the VFW Post 906, located at 247 1 st Avenue SE, on December 26, 2015. State law requires that cities grant approval of the off-site gambling when it is being requested by a state-licensed organization. The applicant will submit the final application to the State Gambling Control Board for their authorization. BOARD ACTION REQUESTED: Approve off-site gambling application for American Legion Post 96 on December 26, 2015, at VFW Post 96 located at 247 1st Avenue SE. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: MINNESOTA LAWFUL GAMBLING 6/15 Page 1 of 2 LG230 Application to Conduct Off -Site Gambling No Fee ORGANIZATION INFORMATION - Organization Name: R,�10571J ��s[1�1 �Ca License Number:�� Address: —aag City: �' ����� 1.� ~3a0 MN Zip: Gambling Manager Name: a+ �l Daytime Phone: S^�`<)—^,T al -Q/-.4,S7 Chief Executive officer (CEO] Name: �a��`�`�+-'�'R Daytime Phone: �LD`�oG�� ^aG 1� GAMBLING ACTIVITY Tweive off-site events are allowed each calendar year not to exceed a total of 36 days. IJ ��, r From ILI12 to Check the type of games that will be conducted: 21 Raffle ❑Pull -Tabs F-1 Bingo ❑Tipboards Paddlewheel GAMBLING PREMISES Name of location where gambling activity will be conducted: + v /,'osr �❑ Street address and City (or township): 7 f F AW4 zip:. � County: CL Q ■ Do not use a post office box. • If no street address, write in road designations (example: 3 miles east of Hwy. 63 on County Road 42). Does your organization own the gambling premises? E]Yes If yes, a lease is not required. 0 N If no, the lease agreement below must be completed, and signed by the lessor. LEASE AGREEMENT FOR OFF-SITE ACTIVITY (a lease agreement is not required for raffles) Rent to be paid for the leased area: $ C) (if none, write "0") All obligations and agreements between the organization and the lessor are listed below or attached. • Any attachments must be dated and signed by both the lessor and lessee. • This [ease and any attachments is the total and only agreement between the lessor and the organization conducting lawful gambling activities. • Other terms, if any: Lessor's Signature: Date: Print Lessor's Name: CONTINUE TO PAGE 2 LG230 Application to Conduct Off -Site Gambling 6/15 Page 2 of 2 Acknowledgment by Local Unit of Government: Approval by Resolution CITY APPROVAL COUNTY APPROVAL for a gambling premises for a gambling premises located within city limits located in a township City Name: County Name: Date Approved by City Council: Date Approved by County Board: Resolution Number: Resolution Number: (If none, attach meeting minutes.) (If none, attach meeting minutes.) Signature of City Personnel: Signature of County Personnel: Title: Date Signed: Title: Date Signed: TOWNSHIP NAME: Complete below only if required by the county. Local unit of government On behalf of the township, I acknowledge that the organization is must sign. applying to conduct gambling activity within the township Ilmits. (A township has no statutory authority to approve or deny an application, per Minnesota Statutes 349.213, Surd. 2.) Print Township Name: Signature of Township Officer; Title: Date Signed: CHIEF EXECUTIVE OFFICER (CED) ACKNOWLEDGMENT The person signing this application must be your organization's CEO and have their name on file with the Gambling Control Board. If the CEO has changed and the current CEO has not filed a LG20OB Organization Officers Affidavit with the Gambling Control Board, he or she must do so at this time. I have read this application, and all information is true, accurate, and complete and, if applicable, agree to the lease terms as stated in this application. Signature of CEO (must be CEO signature; designee may not sign) Date Mail or fax to: No attachments required. Gambling Control Board Suite 340 South Questions? Contact a Licensing Specialist at 651-539-1900. 1711 West County Road B Roseville, MN 55113 Fax: 651-639-4032 This-publication.-will...be-r wade--available-in-alternativeformat-(i..e.-largeprlrat,-br-aUle_)-upan-request. Data privacy notice: The Information requested on this form (and any If the Board does not issue a permit, all information provided remains attachments) will be used by the Gambling Control Board (Board) to private, with the exception of your organization's name and address which determine your organization's qualifications to be involved in lawful will remain public. gambling activities In Minnesota. Your organization has the right to refuse private data about your organization are available to: Beard members, to supply the information; however, your organization refuses to supply this Information, the Board may net be able to determine your Board staff whose work requires access to the information; Minnesota's organization's qualifications and, as a consequence, may refuse to issue a Department of Public Safety; Attorney General; commissioners of permit. If your organization supplies the Information requested, the Board Administration, Minnesota Management & Budget, and Revenue; will be able to process your organization's application. Legislative Auditor; national and international gambling regulatory agencies; anyone pursuant to court order; other individuals and agencies Your organization's name and address will be public Information when specifically authorized by state or federal law to have access to the received by the Board, All other information provided will be private data information; individuals and agencies for which law or legal order about your organization until the Board issues the permit. When the authorizes a new use or sharing of information after this notice was given; Board issues the permit, all information provided will become public. and anyone with your written consent. CHECK REGISTER FOR CITY OF HUTCHINSON CHECK DATE FROM 10/13/2015 - 10/13/2015 Check Date -------------------- 10/13/2015 Check ---------------- 187922 Vendor Name ----------------------------------------------------- ACE HARDWARE Description ----- ------------------------ APPARTUS BAY REPAIRS Amount 371.09 10/13/2015 187923 AEM MECHANICAL SERVICES INC CASE FILTER 707.94 10/13/2015 187924 AIR & AG SUPPLY AIR -OIL SEPARATOR 1,140.09 10/13/2015 187925 AIRTANKSFORSALE STRAPS FOR FIRE EXTINGUISHERS 131.50 10/13/2015 187926 ALPHA WIRELESS MONTHLY DISPATCH- OCT 53.44 10/13/2015 187927 AMERESCO L4P15-04 #2 127,000.00 10/13/2015 187928 AMERICAN BOTTLING CO MISC PURCH 234.88 10/13/2015 187929 AMERICAN CEMETERY 1 YEAR SUBS 49.00 10/13/2015 187930 AMERIPRIDE SERVICES TOWEL & MOPS 81.33 10/13/2015 187931 ANDERSON, BRENDA REPURCHASE SINGLE FLUSH GRAVE 360.00 10/13/2015 187932 ANDERSON, DIANA CANCELLED FROM MEDIATION & YOGA 192.00 10/13/2015 187933 APPLIED CONCEPTS INC ANTENNA CABLE 297.00 10/13/2015 187934 ARCTIC GLACIER USA INC. ICE 503.40 10/13/2015 187935 ARNESON DISTRIBUTING CO SEPT PURCH 403.58 10/13/2015 187936 ARTISAN BEER COMPANY SEPT PURCH 884.95 10/13/2015 187937 ASSURANT EMPLOYEE BENEFITS DENTAL INSURANCE FOR SEPT 8,419.23 10/13/2015 187938 ASSURANT EMPLOYEE BENEFITS LIFE & LTD INSURANCE -OCT 1,925.19 10/13/2015 187939 AUTO VALUE - GLENCOE 20PC TUBE BRUSH SET 467.55 10/13/2015 187940 AUTOMATIC SYSTEMS CO BUILDING 30 LC3000 2,700.00 10/13/2015 187941 B & C PLUMBING & HEATING INC CHECKED ALL FURNACES 693.60 10/13/2015 187942 B.W. WELDING DEMO OUT OLD AR400-GRINDER 2,800.00 10/13/2015 187943 BACHMAN LEGAL PRINTING COPIES OF APPELLANTS BRIEF & ADDENDUM 744.00 10/13/2015 187944 BARN YARD, THE BAGGING PALLETS 2,945.00 10/13/2015 187945 BARNUM GATE SERVICES INC LOOPS 634.57 10/13/2015 187946 BELLBOY CORP SEPT PURCH 1,010.48 10/13/2015 187947 BERGER PLUMBING HEATING AC SWIMMING POOL SITE -LADIES ROOM FAUCET 65.00 10/13/2015 187948 BERNICK'S MISC BEVERAGES 292.30 10/13/2015 187949 BRANDED SOLUTIONS T SHIRTS, SWEATSHIRTS, OPENERS, MISC 5,187.98 10/13/2015 187950 BRANDON TIRE CO DISMOUNT & MOUNT 126.40 10/13/2015 187951 BRAUN INTERTEC CORP BORE SAMPLES-WATERPARK 26,265.56 10/13/2015 187952 BROUCEK, DANIEL TRAVEL TO PRINCE SALES SHOW 1,132.52 10/13/2015 187953 BS&A SOFTWARE APG CASH DRAWER 8,250.00 10/13/2015 187954 BURNHAM COMPANIES LLC YARDS SINGLE GRIND NATURAL MULCH 20,700.00 10/13/2015 187955 BUSH INDUSTRIES, INC CRNR DESK SLATE, PILER FILER 879.26 10/13/2015 187956 BUSINESSWARE SOLUTIONS RM -IN HOUSE LABOR RATE 2 3,465.51 10/13/2015 187957 C & L DISTRIBUTING SEPT PURCH 47,616.32 10/13/2015 187958 CARS ON PATROL SHOP LLC 2001 BRWON CHEVY SUBURBAN- LINDEN TO PD 75.00 10/13/2015 187959 CARTER, DION SAFETY FOOTWEAR 109.99 10/13/2015 187960 CENTRAL HYDRAULICS SIGHT GLASS 34.52 10/13/2015 187961 CENTRAL MCGOWAN GUN SPRAYMASTER 323.02 10/13/2015 187962 CHEMISOLV CORP FERRIC CHLORIDE 38% 4,471.11 10/13/2015 187963 CMK SERVICES LLC LAWN MOWING 567 LYNN 540.00 10/13/2015 187964 CODE PACK LLC BAGGER LABELER 575.90 10/13/2015 187965 COLD SPRING GRANITE CO 1_10-P15-10 #2 86,906.95 10/13/2015 187966 COMDATA CORPORATION MISC PURCH 364.57 10/13/2015 187967 COMMISSIONER OF TRANSPORTATION GAS & DIESEL 12,621.75 10/13/2015 187968 CONTINENTAL RESEARCH CORP FOR DRYING OUT 539.00 10/13/2015 187969 CREEKSIDE SOILS MULCH FOR DRIFTRIDER BERM 544.88 10/13/2015 187970 CROW RIVER AUTO & TRUCK REPAIR OIL CHANGE 2015 CAPRICE 68.82 10/13/2015 187971 CROW RIVER COATINGS EPDXY COATINGS 1,250.00 10/13/2015 187972 CROW RIVER GOLF CLUB BOURBON EVENT 429.50 10/13/2015 187973 CROW RIVER OFFICIALS ASSN SOCCER, FOOTBALL SEPT/OCT 3,335.00 10/13/2015 187974 CROW RIVER PRESS INC TOW TAGS 163.32 10/13/2015 187975 CROW RIVER WINERY OCT PURCH 654.69 10/13/2015 187976 CYBERGRAPHICS PRE -PRESS DIGITAL PLATES 4,204.46 10/13/2015 187977 DARWIN MONUMENT FOUNDATION, JOINTTITE COMPOUND 125.04 10/13/2015 187978 DAY DISTRIBUTING SEPT PURCH 9,201.13 10/13/2015 187979 DISPLAY SALES CHRISTMAS DECOR -LIBRARY SQUARE 440.00 10/13/2015 187980 DLT SOLUTIONS AUTODESK AUTO CAD LT 2016 1,197.14 10/13/2015 187981 DOMINO'S PIZZA 12 LARGE 89.65 10/13/2015 187982 DROP -N -GO SHIPPING INC SEPT STATEMENTS 2,810.09 10/13/2015 187983 DUANE W. NIELSEN COMPANY LABOR, MILEAGE 9/11/15 663.60 10/13/2015 187984 DUININCK INC 1_9P15-09 #1 694,370.69 10/13/2015 187985 DYNA SYSTEMS TRUST -X MD CUTOFF WHEEL 525.31 10/13/2015 187986 E2 ELECTRICAL SERVICES INC REPAIR PVC PIPE ON BLUFF ST 1,065.24 10/13/2015 187987 EAST SIDE OIL COMPANIES BDY2- BULK DIESEL 381.07 CHECK REGISTER FOR CITY OF HUTCHINSON CHECK DATE FROM 10/13/2015 - 10/13/2015 Check Date -------------------- 10/13/2015 Check ---------------- 187988 Vendor Name ----------------------------------------------------- EATON CORPORATION Description ----- ------------------------ BEST POWER Amount 3,450.00 10/13/2015 187989 EHLERS & ASSOCIATES INC TIF PLAN MODIFICATIONS 3,250.00 10/13/2015 187990 ELECTRO WATCHMAN FIRE & SECURITY ALARM 192.00 10/13/2015 187991 EPIC PRODUCTS INC MISC 395.28 10/13/2015 187992 FASTENAL COMPANY GRAY27 UNCRD ERPLGPR 165.18 10/13/2015 187993 FELBER, MARIE CORK BOARD TILES FOR THE OFFICE 53.98 10/13/2015 187994 FILZEN, MARY FILE NOTARY, MDRA MTG, ANNUAL DRIVERS LI 175.62 10/13/2015 187995 FINANCE & COMMERCE WWTF FORCEMAIN BYPASS IMPROV 217.98 10/13/2015 187996 FIRE SAFETY USA INC TITAN FIRE/EXTRICATION GLOVE 1,088.00 10/13/2015 187997 FIRSTADVANTAGE LNS OCC HEALTH SOLU DRUG TEST 83.00 10/13/2015 187998 G & KSERVICES TOWELS 233.50 10/13/2015 187999 GEB ELECTRICAL INC INSTALL & REPLACE EXIT/EMG LIGHTS 354.00 10/13/2015 188000 GRAINGER FUSE, DELAY, SER AJT 213.82 10/13/2015 188001 GRAPE BEGINNINGS, INC SEPT PURCH 309.00 10/13/2015 188002 GRATKE, TIM BRAINERD CONF 136.06 10/13/2015 188003 H&L MESABI TENS GRADER BLADE 264.18 10/13/2015 188004 HACH COMPANY BUFFER 1,187.35 10/13/2015 188005 HAGERJEWELRY INC. BOWL & BELL FOR C.MAKI- RETIREMENTGIFT 52.50 10/13/2015 188006 HANSEN TRUCK SERVICE DUAL NUT 42.00 10/13/2015 188007 HATTEN, DANIEL TRAINING IN DL 121.40 10/13/2015 188008 HAUGEN ARCHITECTURE DESIGN OF AIRPORT OFFICE, PREP OF PLANS 4,345.00 10/13/2015 188009 HAWKINS INC CITRIC ACID TOTE 1,889.99 10/13/2015 188010 HD SUPPLY WATERWORKS LTD 1_7P15-07 #4 28,387.72 10/13/2015 188011 HD SUPPLY WATERWORKS LTD 3/4 IPERL MTR 5,026.44 10/13/2015 188012 HILLYARD/HUTCHINSON TOWEL, TISSUE 135.57 10/13/2015 188013 HJERPE CONTRACTING EMERG. REPLACE BOLTS ON 2 GATE VALVES SH 26,078.50 10/13/2015 188014 HOLDEN ELECTRIC CO INC SERVICE BEACON AT AIRPORT 523.50 10/13/2015 188015 HOLT TOUR AND CHARTER INC. 11/3/15 -RAPTOR CENTER, UNION DEPOT,FORT 590.00 10/13/2015 188016 HOTSYMINNESOTA.COM NOZZLE, PLUG 1,164.32 10/13/2015 188017 HRA REVOLVING LOAN PAYMNET-W.JASTER 2,600.00 10/13/2015 188018 HUTCHFIELD SERVICES INC JANITORIAL -SEPT 1,512.28 10/13/2015 188019 HUTCHINSON AREA HEALTH CARE OCTOBER CAM & SA 2,166.00 10/13/2015 188020 HUTCHINSON CO-OP #2 DYED DIESEL 23,420.29 10/13/2015 188021 HUTCHINSON FIRE DEPT RELIEF ASSN CITY FIRE PENSION CONTRIB 96,664.00 10/13/2015 188022 HUTCHINSON FIRE DEPT RELIEF ASSN STATE AID- FIRE PENSION 106,989.06 10/13/2015 188023 HUTCHINSON LEADER 1 YEAR SUBCRIPTION 2,651.72 10/13/2015 188024 HUTCHINSON UTILITIES SEPT UTILITIES 8/31 - 9/30/15 151,820.08 10/13/2015 188025 HUTCHINSON WHOLESALE BRAKE SHOES, BRAKE DRUM 801.25 10/13/2015 188026 HUTCHINSON, CITY OF WATER SERVICE 7/1-7/31/15 939.40 10/13/2015 188027 HUTCHINSON, CITY OF REPLENISH ATM 5,000.00 10/13/2015 188028 I.M.S. SHARPENING SERVICE TAPER DRILL 280.62 10/13/2015 188029 INTERSTATE BATTERY SYSTEM MINNEAPOL 31P-MHD 163.90 10/13/2015 188030 INTEX CORP CRUSH 25000 TON ASHPALT 95,324.13 10/13/2015 188031 J & N SPECIALTY IMPORTS LLC SEPT PURCH 960.06 10/13/2015 188032 JACOBSEN, SEPTEMBER CABLE CORD FOR AV 26.84 10/13/2015 188033 JEFF MEEHAN SALES INC. ADDITIONAL UH 2014 ORDERS COMMISSION 81.98 10/13/2015 188034 JIM'S GARDEN SERVICE BLADE, SEED 278.95 10/13/2015 188035 JJ TAYLOR DIST OF MN SEPT PURCH 1,245.26 10/13/2015 188036 JOHNSON BROTHERS LIQUOR CO. SEPT PURCH 37,654.98 10/13/2015 188037 JORDAHL, JIM SEPT ADAPTED REC DANCE 200.00 10/13/2015 188038 JUUL CONTRACTING CO FLAT SLAB, ROCK 1,394.10 10/13/2015 188039 KAHNKE BROTHERS NURSERY WRONG PRODUCT REFUND 62.81 10/13/2015 188040 KANDIYOHI COUNTY SHERIFF SUBPOENA -S. EVERETT 55.30 10/13/2015 188041 KNIFE RIVER SPLIT COUPLER 49,860.60 10/13/2015 188042 KOBOW, BECKY FOSTER'S SALES SHOW ROCHESTER 160.50 10/13/2015 188043 KOHLS SWEEPING SERVICE STRIPING 3,498.00 10/13/2015 188044 KRANZ LAWN & POWER BOBCAT 2100 UTILITY VEHICLE, USES OIL 488.96 10/13/2015 188045 KRIS ENGINEERING K6FW-1949-2666 TOOTH 273.00 10/13/2015 188046 L & P SUPPLY CO GATOR 1,222.29 10/13/2015 188047 LAKESIDE EQUIPMENT CORP STAR OF STAINLESS STEEL BLADES FOR MAGNA 6,912.00 10/13/2015 188048 LANDSCAPE CONCEPTS INC EMERG REPAIR- W.CLAY 12,526.97 10/13/2015 188049 LARAWAY ROOFING INC ROOF REPLACEMENT 214.00 10/13/2015 188050 LEAGUE OF MN CITIES -INS TRUST QTRS 1 & 2 OF NEW POLICY 7/1/15-12/31/15 117,891.50 10/13/2015 188051 LEAGUE OF MN CITIES -INS TRUST HATS GEN LIAB/PROP 2015/16 13,391.00 10/13/2015 188052 LEAGUE OF MN CITIES -INS TRUST 7/1/15-6/30/16 LIQUOR LIAB 6,462.00 10/13/2015 188053 LEAUGE OF AMERICAN BICYCLISTS QUICK GUIDE 50.00 CHECK REGISTER FOR CITY OF HUTCHINSON CHECK DATE FROM 10/13/2015 - 10/13/2015 Check Date -------------------- 10/13/2015 Check ---------------- 188054 Vendor Name ----------------------------------------------------- LEXISNEXIS Description ----- ------------------------ AUGUSTSERVICE Amount 151.41 10/13/2015 188055 LIEN, MIKE CONF-BRAINARD 508.41 10/13/2015 188056 LINCOLN MARKETING MN ADVERTISING MCLEOD COUNTY AREA MAP 449.00 10/13/2015 188057 LOCATORS & SUPPLIES STARLITE CLEAR TEMPLE 69.44 10/13/2015 188058 LOCHER BROTHERS INC SEPT PURCH 30,767.07 10/13/2015 188059 LOGIS NETWORK THRU 8/29/15 VARIOUS 9,132.25 10/13/2015 188060 MADDEN GALANTER HANSEN LLP SERVICES RENDERED THROUGH 8/31/15 182.04 10/13/2015 188061 MAIN STREET SPORTS BAR EDA MEETING 163.18 10/13/2015 188062 MANZANITA MICRO LLC APT, POWER BOARD 541.00 10/13/2015 188063 MARSHALL CONCRETE PRODUCTS RECYCLED BASE 1,112.82 10/13/2015 188064 MAYLAND, AMANDA ICE PACKS FOR ARTS & CRAFTS 17.94 10/13/2015 188065 MCLEOD COUNTY AUDITOR -TREASURER 2015 ASSESSING FEE 60,910.50 10/13/2015 188066 MCLEOD COUNTY COURT ADMINISTRATOR BAIL- E.TORRES 100.00 10/13/2015 188067 MCLEOD COUNTY SOLID WASTE MANAGEMEN HID BULBS -FROM APPARATUS BAY 15.00 10/13/2015 188068 MCLEOD FOR TOMORROW T. GRATKE 375.00 10/13/2015 188069 MEDICA OCT MEDICAL INS 113,479.97 10/13/2015 188070 MENARDS HUTCHINSON FAUCET FOR BACK RESTROOM 957.12 10/13/2015 188071 MES-MIDAM MEN STRUCTURAL BOOT 382.56 10/13/2015 188072 MEYER LABORATORY INC ATTACK, WATER FLAKES BOWL CLEANER 274.24 10/13/2015 188073 MIDWEST MACHINERY CO ELECTRICAL 51.84 10/13/2015 188074 MILLNER HERITAGE VINEYARD & WINERY SEPT PURCH 532.20 10/13/2015 188075 MINNEAPOLIS, CITY OF APS TRANS FEES AUG 69.30 10/13/2015 188076 MINNESOTA POLLUTION CONTROL AGENCY M. LIEN- TYPE 4 BIOSOLIDS OPERATOR EXAM 15.00 10/13/2015 188077 MINNESOTA VALLEY TESTING LAB HARDNESS, POTASSIUM 1,140.00 10/13/2015 188078 MMC PREVENTATIVE MAINT FOR HVAC EQUIP 7/1/15 6,242.00 10/13/2015 188079 MOEHRING, CHAD RETURN OF CURRENCY- CHARGES DECLINED THR 51.00 10/13/2015 188080 MORGAN CREEK VINEYARDS SEPT PURCH 164.88 10/13/2015 188081 MOTION INDUSTRIES INC BAGGER -STANDARD ROLLER CHAIN 1,123.43 10/13/2015 188082 MOXIE MEDIA EDA LETTERHEAD 317.00 10/13/2015 188083 MUELLERLEILE, SONJA CONF MN ASSOCIATION OF CEMETERIES- HINCK 160.08 10/13/2015 188084 MYGUY INC. BLENDCO TANK 30.00 10/13/2015 188085 NATIONAL RESEARCH CENTER INC. NATIONAL CITIZEN SURVEY 3,610.00 10/13/2015 188086 NAVRATIL, JAMES WINTER BOOTS 125.00 10/13/2015 188087 NEOPOST USA INC APRIL 2015 -JUNE 2015 297.00 10/13/2015 188088 NICKLASSON ATHLETIC COMPANY SOCCER BALLS, VOLLEYBALLS 436.70 10/13/2015 188089 NORTHERN BUSINESS PRODUCTS INK, ROLL THERMAL, PAPER 412.07 10/13/2015 188090 NORTHERN GREEN EXPO ANNUAL EXPO- D.TELECKY,P.DEHN,D.THOMPSON 486.35 10/13/2015 188091 NU -TELECOM OCT PHONE SERVICE 4,261.79 10/13/2015 188092 O'REILLY AUTO PARTS TPSENSOR 275.76 10/13/2015 188093 OFFICE DEPOT CARD, IJ, BIZ, CLNEDGE 148.62 10/13/2015 188094 OFFICE OF MN IT SERVICES AUGUSTSERVICES 104.08 10/13/2015 188095 OFFICE OF SECRETARY OF STATE NOTARY RENEWAL D-VOSS 120.00 10/13/2015 188096 OLYMPIC POOLS CLASS FEE- M.FELBER, C ERICKSON 550.00 10/13/2015 188097 PAUSTIS WINE COMPANY SEPT PURCH 4,576.18 10/13/2015 188098 PELLINEN LAND SURVEYING EASEMENT EXHIBIT PREP FAITH LUTHERAN CHU 2,540.00 10/13/2015 188099 PHILLIPS WINE & SPIRITS SEPT PURCH 41,834.62 10/13/2015 188100 PIEPENBURG, CHRISTIAN RETURN OF CURRENCY- DISMISSED CRIMINAL F 450.00 10/13/2015 188101 PIONEER MANUFACTURING CO PAINT 235.00 10/13/2015 188102 QUADE ELECTRIC RESET GFCI RECEPTACLE LOCATED BEHIND THE 187.85 10/13/2015 188103 QUILL CORP PAPER, CD -R 46.44 10/13/2015 188104 RJ LTRANSFER HAUL 8/19-9/9/15 1,094.40 10/13/2015 188105 RACETTE-DAVIDSON, CORY REFUNDABLE DAMAGE DEPOSIT 300.00 10/13/2015 188106 RANDY'S REPAIR SERVICE INSPECTION -LOW BOY TRAILER 2,053.27 10/13/2015 188107 REID, ANDY ALEX MN FOR ANNUAL GFOA CONF 138.00 10/13/2015 188108 REINER ENTERPRISES INC FLATBED HAUL 9/10-9/18 1,788.00 10/13/2015 188109 RIDDELL ALL AMERICAN SPORTS CORP HELMETS 1,511.64 10/13/2015 188110 RIDGEWATER COLLEGE FIRST RESPONER CLASS 461.05 10/13/2015 188111 RITE INC RITE RMS WEB 1,603.13 10/13/2015 188112 ROYAL TIRE WALKING FLOOR TRAILER- REPAIRW/RETREAD 2,220.98 10/13/2015 188113 RUNNING'SSUPPLY VIPER, PRO -SHOT 175.06 10/13/2015 188114 SAM'S TIRE SERVICE WALKING FLOOR TRAILER- SEMI ALL POSITION 1,524.00 10/13/2015 188115 SCARCELY LTD REVOLVING REHABILIATION - B QUAST- 405 R 450.00 10/13/2015 188116 SEAN LINDAHL CONSTRUCTION REVOLVING LOAN PROGRAM- W.JASTER 326 LAK 4,460.00 10/13/2015 188117 SEBORA, MARC MINNEAPOLIS- DELIVER DETACHMENT BRIEF 75.45 10/13/2015 188118 SHAW, KAREN YOGA, PILATES 175.00 10/13/2015 188119 SHOPKO STORES OPERATING CO, LLC STORAGE, TOTES 45.94 CHECK REGISTER FOR CITY OF HUTCHINSON CHECK DATE FROM 10/13/2015 - 10/13/2015 Check Date -------------------- 10/13/2015 Check ---------------- 188120 Vendor Name ----------------------------------------------------- SIBLEY COUNTY RECORDER Description ----- ------------------------ NOTARY- D VOSS Amount 20.00 10/13/2015 188121 SCRENSEN'S SALES & RENTALS BED EDGER 139.00 10/13/2015 188122 SOUTHERN WINE & SPIRITS OF MN SEPT PURCH 11,762.90 10/13/2015 188123 SPARTAN STAFFING WK ENDING 9/13/15 15,100.78 10/13/2015 188124 STAPLES ADVANTAGE TRAY, BIC, TISSUE 1,058.79 10/13/2015 188125 STAR TRIBUNE SUBSCRIPTION 10/02-1/1/16 183.30 10/13/2015 188126 STRATEGIC EQUIPMENT AND SUPPLY MISC/OPERATING SUPPLIES 600.35 10/13/2015 188127 STREICH TRUCKING HAUL 8/24-9/18/15 2,192.50 10/13/2015 188128 SUSTEEN INC SECURE VIEW MOBILE FORENSIC SOFTWARE 800.00 10/13/2015 188129 TAPS-LYLE SCHROEDER CLEANED LINENS 25.00 10/13/2015 188130 TASC November 2015 Flex Adm. Fees 72.24 10/13/2015 188131 TESSMAN COMPANY MOP 200.42 10/13/2015 188132 THOMSON REUTERS -WEST DISCOUNT PLAN CHARGES -JULY 1,960.69 10/13/2015 188133 TOWN & COUNTRY GLASS RIGHT/GREEN TINT, ADHESIVE 900.24 10/13/2015 188134 TOWN & COUNTRY TIRE ATV TUBE, SIDEWALL BOOT 44.44 10/13/2015 188135 TWO WAY COMMUNICATIONS INC REC ONLY EARPIECE -OFFICER RADIOS/COMMUNI 110.09 10/13/2015 188136 UECKER, TROY HYDRAULIC HOSE FOR LOADER- ST CLOUD 61.73 10/13/2015 188137 UNITED FARMERS COOP 89 E-10 16,238.40 10/13/2015 188138 US BANK EQUIPMENT FINANCE XEROX COPIER 8/20/15-9/20/15 436.83 10/13/2015 188139 VALLEY SALES OF HUTCHINSON CHEV 07, TAHOE- ELECTRICAL 772.09 10/13/2015 188140 VERIZON WIRELESS AUG USAGE 2,677.29 10/13/2015 188141 VERTECH SOLUTIONS & SERVICES RENTAL AC DISHMACHINE 69.95 10/13/2015 188142 VIKING BEER SEPT PURCH 23,922.24 10/13/2015 188143 VIKING COCA COLA MISC BEVERAGES 672.60 10/13/2015 188144 VINOCOPIA INC SEPT PURCH 453.75 10/13/2015 188145 VIVID IMAGE FINAL PAYMENT WEBSITE BUILD PROJECT 4,720.00 10/13/2015 188146 WASTE MANAGEMENT OF WI -MN SS OVERS 4,488.19 10/13/2015 188147 WASTE MANAGEMENT OF WI -MN SEPT PICKUP SERVICE 40,560.42 10/13/2015 188148 WEST CENTRAL SANITATION INC. 1400ADAM S-AUGLIST 384.01 10/13/2015 188149 WINE COMPANY, THE SEPT PURCH 6,298.55 10/13/2015 188150 WINE MERCHANTS INC SEPT PURCH 13,612.08 10/13/2015 188151 WIRTZ BEVERAGE MINNESOTA SEPT PURCH 11,745.34 10/13/2015 188152 WM MUELLER & SONS - SEPARATE CK 1_3P15-03 #3 323,024.13 Grand Total 2,715,749.23 ELECTRONIC FUNDS TRANSFERS 9/17/2015 TAX FUND PAYABLE TO AMOUNT FUEL, HATS MN DEPT OF REV $1,649.58 SALES TAX LIQUOR MN DEPT OF REV $48,127.00 SALES TAX PRCE CIVIC ARENA MN DEPT OF REV $1,428.00 SALES & USE TAX WATER SEWER CREEKSIDE MN DEPT OF REV $11,870.00 $63,074.58 HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Approve/Deny Funding Request from Historic Hutchinson Department: Administration LICENSE SECTION Meeting Date: 10/13/2015 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Lori Pickell-Stangel Reviewed by Staff ❑ Unfinished Business Time Requested (Minutes): 15 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: This is a follow up from a tabled item at our August 25 council meeting. Lori Pickell-Stangel (McLeod Historic Society) and members from the Historic Hutchinson Group will be present on Tuesday to address the City Council regarding a funding request for a Historic preservation project in 2016/17. The Group is looking for assistance in funding at a cost of $6,000. The monies would be for the Historic Graffiti Preservation Project at the Historic Depot. Additional information on the proposed project and funding request is attached. Outside of providing some in-house services (building maintenance and lawn mowing/snow removal) through our Parks & Rec. Department, we have historically not provided a financial contribution to Historic Hutch. Just a reminder that generally speaking, we can appropriate money for the purposes of historical preservation and we may contract with a historical society for specific services. However, we cannot donate funds to a historic society to spend in its own discretion. There has to be a specific project that is pertaining to the history of the City. BOARD ACTION REQUESTED: Approve or Deny the Pledging of 2016 Tax Dollars to Historic Hutchinson for a specific Project(s) Fiscal Impact: $ 6,000.00 Funding Source: 2016 Budget/Tax Levy FTE Impact: Budget Change: Yes Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Historic Graffiti Project - Historic Depot, Hutchinson, MN Black & white photograph of the Great Northern Railroad Depot, built in 1887 at Adams Street. Signs on the building read: Great Northern Express Co. and Western Union TELEGRAPH & Cable Office. The Great Northern Railroad arrived in Hutchinson in 1886. Black & white reproduction photograph of Freddie Knaff and three other Luce Line employees near the Hutchinson Depot. Pieces of graffiti found inside the Depot are attributed to Knaff during his time as a railroad employee. Freddie was the son of John Knaff, Sr. and was born in a house on Jefferson Street on the corner of Washington Ave. in Hutchinson. Coal from the engines was used by the railroad workers to create graffiti on the walls on the inside of the Depot building. Historic Hutchinson Strategic Plan 2016-2017 • Historic Depot Project Plan 0 Total estimate: $10 - 20,000 -Matching funds for grant: $6,000 from Hutchinson City Council 0 Minnesota Historical and Cultural Heritage Grant ■ Mission Statement: To support projects of enduring value for the cause of history and historic preservation across the state. • Phase 1— Research and Recording (2016) o Site evaluation completed by professional in historic graffiti • Alyssa Auten - Nicollet County Historical Society? • Gain recommendations on recording, handling, and documenting all historical graffiti, as well as how many hours it would take to complete documentation • Create a grid system and photograph o Research specific names and dates, how they relate to Hutchinson's history • Phase 2 — Preservation and Interpretation (2017) o Based on professional recommendations: Create criteria for what is most important in terms of historical significance — what pieces are you going to highlight and how Based on needs, purchase interpretive materials, heating and cooling system, lighting, security, etc. Begin in depth research on pieces of graffiti that we want to interpret and highlight in the space HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Resolution Amending Position Classification Assignment Table Department: PW/Eng LICENSE SECTION Meeting Date: 10/13/2015 Application Complete N/A Contact: Matt J., Brenda E., Kent E. Agenda Item Type: Presenter: Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Per a recent analysis of the laboratory functions at the City's Wastewater Treatment Facility, it has been determined that modifying the part-time Senior Office Specialist (WaterNWV) position to include Wastewater Department laboratory assistance/review functions while being transitioned to a fulltime position would be in the City's best interest. This new position, Water/Wastewater Office/Laboratory Specialist would utilize the additional 12 hours per week to perform additional laboratory assistance/reviews and provide laboratory/operations staffing redundancy, work-sharing and efficiencies. Public Works Department management staff believes that this step is necessary to ensure that Minnesota Pollution Control Agency (MPCA) permit requirements are satisfactorily achieved. Thus, attached for your consideration is a Resolution amending the City's position classification assignment table to reflect to above described change. BOARD ACTION REQUESTED: Approve Resolution Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 1440-714475 CITY OF HUTCHINSON 2015 COMPENSATION PLAN RESOLUTION ADOPTING POSITION CLASSIFICATION ASSIGNMENT TABLE EFFECTIVE SEPTEMBER 22 October 13, 2015 WHEREAS, the City Council has considered the existing classification of positions for the City of Hutchinson and the current economic conditions, BE IT RESOLVED, that a Position Classification Plan is hereby adopted. All positions covered by this Resolution shall be grouped in grades having a definite range of difficulty and responsibility. For each position there shall be a title; and there shall be shown examples of work which are illustrative of duties of positions, as well as requirements as to knowledge, abilities and skills necessary for performance of the work; and a statement of experience and training desirable for recruitment into a position. A. Plan Objectives • To establish and maintain a compensation plan that enables the City of Hutchinson to be highly competitive within our defined market. • To lead or exceed the market in attracting and retaining qualified, reliable and motivated employees who are committed to quality and excellence for those we serve. • To ensure, subject to the financial condition of the City, that employees receive fair and equitable compensation in relation to their individual contributions to the City's success. • To follow the principles of pay equity in establishing and maintaining pay relationships among positions based on the categories of the Stanton Point Factor System. • To ensure program flexibility necessary to meet changing economic, competitive, technological, and regulatory conditions encountered by the City. • To balance compensation and benefit needs with available resources. B. Plan Structure The compensation plan specifies salary range minimums and maximums. The intent of each salary grade is to fall within 80% and 115% of identified market for positions within the grade. (See Attachment B) Each numbered pay grade in the basic table consists of the following: 1. Salary Minimum: The lowest amount paid to an employee in a specific job grade or class. No employee will receive less than the minimum rate. (80% of market) 2. Salary Mid -point: The middle of the salary range. (97.5% of market) 3. Market Rate: The market rate represents the competitive rate for an employee who is fully functional within their current position. (100%) 4. Salary Maximum: The difference between the salary market rate and the salary maximum represents merit pay for employee performance above that expected of a particularjob. No employee will be paid above the maximum of the salary range. (115% of market). C. Open Salary Range The City shall adopt an Open Salary Range compensation plan that will allow for maximum flexibility and in -range salary administration since there are not defined or pre -calculated "steps". Employee movement within the pay grade range to which their position is assigned is based solely on performance. The open salary range concept rewards good and exceptional performers and advances employees to the market rate more quickly. (See item H. [4]) D. Position Classification Assignment The assignment table shall assign all of the various positions in the Position Classification Plan to the appropriate pay grade (See Attachment A). The City Administrator and Human Resources Director may jointly approve a reclassification of a position provided the reclassification does not exceed two grades upward or two grades downward from the current pay grade. To initiate consideration of this type of reclassification, the department director shall submit in writing the specific reasons for the reclassification. Any changes to the classification of a position of more than two pay grades shall be approved by the City Council. Requests for reclassification are normally brought before the Council each January, and at other times of the year, as needed. To initiate such a reclassification request, the department director shall submit a written request for consideration to the City Administrator and the Human Resources Director. The request shall include a description of significant or considerable changes to the position that warrant a reclassification. The City Administrator and Human Resources Director will determine if the reclassification request is to be forwarded to the City Council for consideration. E. Allocation Of New Positions When a new position is created for which no appropriate description exists or when the duties of an existing position are sufficiently changed so that no appropriate description exists, the City Council, after recommendation of the Human Resources Director, shall cause an appropriate job description -specification to be written for said position. F. Pay Grades 1. Exempt Employees Each position is assigned a pay grade. The normal beginning rate for a new employee will be the minimum rate. After satisfactory completion of twelve months probation, an increase may be granted as warranted by the annual performance appraisal. Thereafter, consideration for increases may be given annually on a standardized date established by the City. The City Administrator reserves the discretion to adjust individual rates within the assigned pay grades as required. The Council will determine any pay increase for the City Administrator. 2. Non -Exempt Employees Each position is assigned a pay grade. The normal beginning rate for a new employee will be the minimum rate. After satisfactory completion of twelve months probation, an increase may be granted as warranted by the annual performance appraisal. Thereafter, consideration for increases may be given annually on a standardized date established by the City. The City Administrator reserves the discretion to adjust individual rates within the assigned pay grades as required. 3. Police Patrol Positions The position of full time police patrol officer is assigned to Grade 5 on the pay plan. Temporary assignments will be made from these positions as needed for the investigative function for the department. With said assignment, there will be an additional $200.00 per month premium on top of the employee's patrol officer pay grid assignment. 4. Part -Time Liquor Store Clerk, Part -Time Custodial and Part -Time Compost Site Monitor Positions The part-time positions of liquor store clerk, custodian, and compost site monitor have been placed in separate pay plans that recognize the specific industry labor markets in which they work. The City Administrator and the Human Resources Director, as directed by the Administrator, shall maintain the discretion to hire at any point within the range based on the qualifications, experience, market conditions or other relevant factors, to secure the best candidate for the position. G. Apprenticeship Program The City has implemented an apprenticeship program for those Water and Wastewater Department positions subject to identified employee development including required licensures/demonstrated skills, experience /longevity, and maturation in a position that directly affect the department's ability to deliver municipal services. H. Performance Evaluations 1. For all regular full time and part time employees, a performance appraisal or evaluation will be made on, at minimum, an annual basis and per city policy No. 3.08. An evaluation made by the employee's supervisor shall be submitted in writing to the employee and to the City Administrator/Human Resources Director. All evaluations will be forwarded to Human Resources for filing in the employee files. 2. Evaluations shall be based upon the performance of the individual in the position measured against established job performance criteria. Such criteria may include level of knowledge, skills, ability, and quality of work, personal work traits, compliance with established City or departmental rules and regulations or any other criteria that is indicative of performance. 3. The performance appraisal process is the application of performance standards to past performance. In appraising an employee, these are the basic levels of performance: Outstanding - Performance is exceptional in all areas and is recognizable as being far superior to others. Exceeds Job Requirements - Results clearly exceed most positions requirements. Performance is of high quality and is achieved on a consistent basis. Meets Job Requirements - Competent and dependable level of performance. Meets performance standards of the job. Needs Improvement - Performance is deficient in certain area(s). Improvement is necessary. Unsatisfactory - Results are generally unacceptable and require immediate improvement. 4. Results The results of the employee's evaluation will normally have the following effect on his/her salary per the following Merit Increase Guide: Merit Increase Guide for Open Salary Ranges Achievement Level *Compa-ratio refers to the location of the individual in the range relative to the market. Merit/performance increases for eligible regular full time and regular part time employees will be effective on the first date of the first full pay period commencing on or after March 1, except for newly hired employees. For 2015, the effective date is Sunday, March 1, 2015. New employees are eligible for consideration for a merit/performance increase after one year of continuous employment, generally, the first year anniversary date. In subsequent years, eligible employees will be eligible for consideration for the merit/performance increase as specified previously and at the discretion of the department director. Application of merit/performance increases for employees appointed to the position of full time police patrol officer is subject to collective bargaining. 5. Market Conditions Notwithstanding any language to the contrary, the City Council retains the right to deviate from the pay plan when, in the sole judgment of the City Council, market conditions or other circumstances dictate such a decision. The City Administrator and Human Resources Director maintain final approval responsibility for salary increases. I. Annual Market Adjustment Consideration As part of the budget preparation process, an annual market adjustment, expressed as a percentage increase, is recommended to the City Council for review and consideration for approval. 0 to 1.1 to 2.0 to 2.76 to 3.51 to 4.26 to Compa-Ratio* 1.0 1.99 2.75 3.5 4.25 5.0 80.0-84.9 0% 0% 4% 5% 6% 7% 85.0-89.9 0% 0% 4% 5% 6% 7% 90.0-94.9 0% 0% 3% 4% 5% 6% 95.0-99.9 0% 0% 2% 3% 4% 5% 100.0 — 104.9 0% 0% 0% 2% 3% 4% 105.0 — 109.9 0% 0% 0% 1 % 2% 3% 110.0 — 115.0 0% 0% 0% 0% 2% 3% *Compa-ratio refers to the location of the individual in the range relative to the market. Merit/performance increases for eligible regular full time and regular part time employees will be effective on the first date of the first full pay period commencing on or after March 1, except for newly hired employees. For 2015, the effective date is Sunday, March 1, 2015. New employees are eligible for consideration for a merit/performance increase after one year of continuous employment, generally, the first year anniversary date. In subsequent years, eligible employees will be eligible for consideration for the merit/performance increase as specified previously and at the discretion of the department director. Application of merit/performance increases for employees appointed to the position of full time police patrol officer is subject to collective bargaining. 5. Market Conditions Notwithstanding any language to the contrary, the City Council retains the right to deviate from the pay plan when, in the sole judgment of the City Council, market conditions or other circumstances dictate such a decision. The City Administrator and Human Resources Director maintain final approval responsibility for salary increases. I. Annual Market Adjustment Consideration As part of the budget preparation process, an annual market adjustment, expressed as a percentage increase, is recommended to the City Council for review and consideration for approval. In determining a recommendation for an annual market adjustment, at least the following information shall be considered: 1. U.S., Midwest, and Minneapolis/St. Paul consumer price index changes (CPIU & CPIW) 2. Social Security calculation of cost of living increase 3. Unemployment rate 4. Employee turnover rate 5. Area wage survey 6. Legislative growth factor constraints An approved market adjustment is applied only to the City Pay Grid, and no individual market increases will be granted in 2015. If an adjustment to the pay grid results in a regular employee's wages being below the minimum rate of the grid, the wages for the affected employee(s) will be increased to the newly established minimum rate effective January 1St J. Modification of the Plan The City Council reserves the right to modify any or all of the components or to vary from any of the components of the Compensation Plan at its discretion and at any time. K. Review of the Plan As often as necessary to assure continued correct classification, the Position Classification Plan shall be reviewed by the Human Resources Director and necessary adjustments recommended to the City Council. It is recommended that a comprehensive review be completed at least every three years. L. Filing of the Plan Upon adoption of the Resolution, a copy of the Position Classification Plan approved by the City Council shall be placed on file with the City Administrator. The plan so filed and subsequently adjusted by the Council shall be the Position Classification Plan of the City. BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON That the following table is hereby adopted as the City Position Classification Assignment Table, to be reviewed from time to time, assigning the various positions in the Position Classification Plan to the appropriate pay grades in the table. Pay grades for regular part time (PT) positions are assigned according to job responsibilities at the discretion of the City Administrator and Human Resources Director. City of Hutchinson Position Classification Table September October 2015 Grade Position Title Grade Position Title 1 PT Office Specialist (Event Center) 5 Event Center Coordinator PT Compost Scale Operator Executive Assistant/Paralegal PT Custodian (Fire Station/Library/Event Center) GIS Specialist PT PRCE Receptionist Information Technology Specialist Parks Maintenance Specialist 2 Permit Technician Police Officer (FT/PT) PT Human Resources Administrative Technician Maintenance Lead Operator/Supervisor PT Liquor Sales Clerk Sales & Marketing Specialist PT Licensing Clerk Senior Engineering Specialist PT Meter Technician PTRpnm , nF ope6:a;F Q_ W4niknn Server/Network Technician (oor-F PT Recreation Facility Maintenance Technician 6 Recreation Services Coordinator 3 Administrative Secretary (Engineering) 7 Operations & Maintenance Supervisor Administrative Secretary (Public Works) Project/Environmental/Regulatory Manager Compost Equipment Operator Senior Accountant General Maintenance Worker (City Center/Event Center) General Maintenance Worker (HATS) 8 Building Official Heavy Equipment Operator Motor Vehicle Deputy Registrar Hospital Security Guard (FT/PT) Parks Supervisor Police Records Specialist Police Sergeant Police Supplemental Services Specialist Recreation Facilities Operations Manager Parks Maintenance Equipment Operator Water Supervisor Water Maintenance Technician Wastewater Supervisor Senior Liquor Sales Clerk Wastewater Services Operator 10 Police Lieutenant Water/Wastewater Office/Laboratory Specialist Fire Chief Senior Accounting Specialist Utility Billing Specialist (FT/PT) 11 Public Works Manager 4 Accountant 12 Compost Manager Arborist Economic Development Director Compost Operations Specialist Finance Director Emergency Dispatcher (FT/PT) Human Resources Director Engineering Specialist IT Director Equipment Mechanic Liquor Sales Manager Lab Technician/WW Operator Planning Director Lead Compost Equipment Operator Payroll/Benefits Specialist 14 Police Chief/Emergency Management Director Planning and Building Specialist PRCE Director Police Investigations Specialist Plant Equipment Mechanic II 16 City Attorney Senior Public Works Maintenance Specialist Public Works Director/City Engineer Water Plant Operator 19 City Administrator Attachment A City of Hutchinson 2015 Compensation Plan - Pay Grid (2% increase) Mid -Pt. Mid -Pt. Market Market Grade 80% 80% 97.5% 97.5% 100% 100% 115% 115% 19 $7,733 $44.613 $9,424 $54.372 $9,666 $55.766 $11,116 $64.131 18 $7,451 $42.989 $9,081 $52.392 $9,314 $53.736 $10,711 $61.796 17 $7,170 $41.364 $8,738 $50.412 $8,962 $51.705 $10,306 $59.461 16 $6,886 $39.730 $8,393 $48.421 $8,608 $49.662 $9,899 $57.112 15 $6,606 $38.110 $8,051 $46.447 $8,257 $47.637 $9,496 $54.783 14 $6,323 $36.481 $7,706 $44.461 $7,904 $45.601 $9,090 $52.441 13 $6,041 $34.851 $7,362 $42.475 $7,551 $43.564 $8,684 $50.099 12 $5,759 $33.227 $7,019 $40.495 $7,199 $41.533 $8,279 $47.764 11 $5,475 $31.588 $6,673 $38.498 $6,844 $39.485 $7,871 $45.408 10 $5,194 $29.964 $6,330 $36.518 $6,492 $37.455 $7,466 $43.073 9 $4,911 $28.334 $5,986 $34.533 $6,139 $35.418 $7,060 $40.731 8 $4,629 $26.705 $5,641 $32.547 $5,786 $33.381 $6,654 $38.389 7 $4,347 $25.080 $5,298 $30.567 $5,434 $31.351 $6,249 $36.053 6 $4,066 $23.460 $4,956 $28.592 $5,083 $29.326 $5,845 $33.724 5 $3,782 $21.817 $4,609 $26.590 $4,727 $27.272 $5,436 $31.362 4 $3,502 $20.207 $4,269 $24.627 $4,378 $25.258 $5,035 $29.047 3 $3,218 $18.568 $3,922 $22.630 $4,023 $23.210 $4,626 $26.692 2 $2,937 $16.943 $3,579 $20.650 $3,671 $21.179 $4,222 $24.356 1 $2,654 $15.314 $3,235 $18.664 $3,318 $19.143 $3,816 $22.014 PT Custodian $13.37 $16.29 $16.71 $19.22 PT Liquor Store Clerk $10.13 $12.34 $12.66 $14.56 PT Compost Monitor $9.50 $11.58 $11.88 $13.66 Adopted by the City Council this day of , 2015. (This replaces Resolution No. 14467) ATTEST: Gary Forcier, Mayor Matthew Jaunich, City Administrator Attachment B TITLE WATER/WASTEWATER OFFICE / LABORATORY SPECIALIST Jobdesc185 DEPARTMENT WATER/WASTEWATER 2015 SUPERVISED BY WASTEWATER SUPERVISOR AND WATER SUPERVISOR SUMMARY THIS IS ADMINISTRATIVE AND LABORATORY SUPPORT IN THE WATER AND WASTEWATER DEPARTMENTS DUTIES AND RESPONSIBILITIES Provides administrative/clerical assistance to the Water and Wastewater Supervisors and staff in carrying out department functions. a Meets regularly with the Water and Wastewater Superintendents to update work schedules, and maintain staff calendars. b Types correspondence, memoranda, reports, invoices, statements, notices, meeting agendas and minutes and other materials from rough draft or verbal instruction. Composes routine correspondence for signature. c Compiles and prepares reports for administration and public use. Performs typing tasks such as statistical reports, tabulations, research reports and special projects including the Discharge Monitoring Report (DMR) and the Consumer Confidence Report (CCR). Makes copies of materials as necessary. d Provides information regarding the certified bio -solids spreading field map updates to the GIS Specialist who makes all changes to the ArcView/ArcMap system. e Completes the required daily and weekly data entry and data retrieval for the OPS and SCADA programs. Serves as a resource to departmental staff for the OPS SQL and OPS Job programs in regards to end user functions. f Maintains the water meter inventory installation reports and assists staff with the Well Head Protection Program inventory. g Establishes and maintains orderly department file systems; files documents, keeps records, sorts active from inactive files, designates obsolete materials to be removed from files per the records retention schedule. h Screens and refers callers; answers inquiries to provide information on department services and functions. i Compiles invoices for the Water and Wastewater Supervisors' review and approval. Submits approved invoices to Finance for processing. j Processes outgoing mail for delivery to City Center. Distributes incoming mail from City Center to appropriate department personnel. k Maintains office supplies inventory for the department. I As needed and as directed, administers projects with other staff, outside agencies, and/or consultants. m Performs light custodial duties within the plant office facilities. 2 Provides Water/Wastewater laboratory and operations support as directed by Supervisors. a Assists the Laboratory Technician with the scheduled sampling/testing, review of testing data/practices/procedures/techniques, and maintenance of quality control in the Wastewater Laboratory. b Collection and preparation of test samples required for analysis. c Performing analysis including, but not limited to, pH, total suspended solids, biochemical oxygen demand, fecal coliform, dissolved oxygen, colorimetric procedures, etc. d Maintains accurate records of laboratory analysis. e Enters laboratory data into computer. f Performs laboratory or operational work orders as directed. g Assists with the hauling of biosolids as required. h Serves as backup to the Laboratory Technician in their absence. 3 Performs related duties as required. EQUIPMENT Personal Computer, lap top computer, and related software, printer, copier, fax machine, telephone, and other office related equipment. Laboratory equipment within the water and wastewater treatment plant facilities. Directed operation of plant mechanical, electrical and piping process control equipment. City vehicles as needed. REQUIRED QUALIFICATIONS High school diploma or GED. Excellent clerical skills with considerable work experience. Proficient user of word processing, spreadsheet, database and presentation software (i.e. Microsoft Office Package). Technical training and experience in laboratory analysis and data collection. Knowledge of proper laboratory techniques and practices. In general, strong organizational skills, ability to work without direct supervision, possess an attention to detail, and willingness to work well with other City staff and the general public. Valid driver's license if using City vehicles. DESIRABLE QUALIFICATIONS Two-year post -secondary degree in office/secretarial or environmental sciences program. Extensive laboratory related knowledge, experience and/or certifications. Ability to perform duties involving plant mechanical, electrical and piping process control equipment. Current Minnesota Class D Water and Wastewater Operator certifications. WORKING CONDITIONS Fulltime position not to exceed an average of 40 hours per week. Regular office hours to be established between 7:00 a.m. and 4:00 p.m. Monday — Friday. Generally office or laboratory conditions with necessary access to water and wastewater plant facilities. Grade 3 Position CITY OF HUTCHINSON ADDENDUM TO JOB DESCRIPTIONS 1995 TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT (ADA) FOR POSITIONS: Building Custodian, General Maintenance Worker, Liquor Store Clerk, Laboratory Technician, Building /Arena Attendant PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to reach with hands and arms. The employee frequently is required to stand, walk and use hands to finger, handle, feel or operate objects, tools or controls. The employee is occasionally required to sit, climb or balance, stoop, kneel, crouch or crawl, and talk or hear, and smell. The employee must frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works near moving mechanical parts. The employee occasionally works in high, precarious places and is occasionally exposed to wet/or humid conditions, fumes or airborne particles, toxic or caustic chemicals, and vibration. The noise level in the work environment is usually moderate.FOR POSITIONS: Administrative, Clerical. The duties listed in job descriptions are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Aquatic Center/Pool Project Update and Action Items Department: Administration LICENSE SECTION Meeting Date: 10/13/2015 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich/Others Reviewed by Staff ❑ New Business Time Requested (Minutes): 15 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OF AGENDA ITEM: Back in May of this year, the City hired USAquatics for $69,500 to execute a Design Development Agreement for a new outdoor pool and aquatic center. USAquatics has worked with the PRCE Board over the past 4-5 months to come up with a proposed facility and has worked with the Board in defining the project with expected construction costs and established time lines. USAquatics work also included an open house for the public to view and comment on the proposed project that took place on August 13. On Tuesday, staff will be giving a presentation on the proposed conceptual plan for the new Aquatic Center/Pool and will be touching on results form the open house that took place on August 13. Staff will also go through the proposed cost estimate for the project including funding sources. Staff will also be presenting the Council with a 5-year preliminary financial forecast (operating pro forma) for the proposed pool/aquatic center. Staff will also touch on the future time line of the project if the council decides to move forward with it. The Design Development phase was phase 2 of 4 for this project. Staff will be asking the Council to consider moving forward with phase 3 which is the putting together of construction documents for bidding purposes. The cost for that is 5.75% of the total construction costs which is estimated to be at $287,500. This amount has currently been included in the 2016 preliminary capital budget. I'm still waiting on a couple of items, so I'll have additional information on the conceptual plan, project costs, 5-year budget, and the time line for the meeting on Tuesday. At the meeting on Tuesday, we'll be asking you to take action on these two items: 1) Approve/Deny Accepting and Approving the Final Study Phase and Conceptual Design With Related Probably Cost Estimate and Five-Year Operating Pro Forma 2) Approve/Deny Authorizing USAquatics to Proceed With Construction Documents BOARD ACTION REQUESTED: Fiscal Impact: $ 287,500.00 Funding Source: Facilities/Capital Projects FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: PRC>PC)Sff-[D t1UTC:HlN-c3C:)N AREA AQUATIC; CENTER F—Xt!5-FING 151DEWALIC LAWN AR TUBE IMT TOE LOUNGE AP-r—A LAZY RIVER F'C)OL MEG" TAfR PLUNr— AKEA -tl TUBE SLIDE EXHS-FINC3 5IDEWALK. E G 1�z A F--- A F LOC KE SHAD 'P,Ur—TUFW LAWN kFkC-A STAFF A glM J,AW TIX MAIN MAIN ENTRY HUTCHINSC:)N, MN OUTDOOR POOLJWATER PARK UPDATE October 13, 2015 City Council Meeting HISTORIC LOOK AT HOW WE GOT TO THIS POINT The Ciiv has been looking al enrmas updates and upgrades to the pool since at least 2001 with minor repairs having been doneover the past 15 years to keep the pool operational. The City Council Commissioned a Pool Study/Assessment (Phase 1) in the Spring of 2013 Several workshops and discussions took place on the pool in the summer and fall of 2013 with no action being taken. On May 12 of this year, the City Council once again addressed the pool issue. On May 26 of this year, the City Council entered into an agreement with USAquatics to do the design work (Phase 2) for a new pool/aquatic center The design work took place during the months of June through September through the city's PRCE Board. A Open House on the design work and proposed project was held on August 13 Tonight the City Council is being asked to consider moving forward to Phase 3 of this project which would include putting together the construction documents for the eventual bidding of the project. o WHAT WE LOOKED AT Option HI - RepairlRenovale the Current Pool Estimated Cost of $1.275 Million Operation costs mould decrease, but no expected additional revenue No impact on attendance/use Option 02 — Repair/Renovate & Expansion Estimated Cost of $2.9 million Would double revenues and attendance Would squire an annual city subsidv of $69,000 0.3%general r len-;..r,r,,.. . Option H3— New Outdoor Pool/Aquatic Center Estimated Cost of $445 million Would triple attendance Estimated to cash flow with a minor Yearly profit of about $6,200 Option H4 —Build a New Indoor PoollCommunity Center Estimated Cost of $13.5 to $15.5 million Would allow for vear-round use Would require an annual city subsidv of $ 190,00014.'% general rae lm oa„va..re/ 10/13/205 10/13/201' TONIGHT'S MEETING Review the proposed Conceptual Plan including renovations to the bathhouse/locker rooms Review Results from Open House on August 13 Review Proposed Cost Estimates and Funding Sources Review Cost Changes from August/September to October Review 5 -year Preliminary Financial Forecast for Proposed Pool/Aquatic Center Review Future Timeline Approve/Deny moving forward with Phase 3 of the Project 2 CONCEPTUALPLAN y..$+.a d } ? F A+'•."�4ac" �-1° 'Se.} �t+m i -fit , �.x�{��G7 -F X -r 1e RENOVATIONS TO BAT HHOUSE/LOCKER ROOM Fl I fEl w NJ�L i..' Eeisltny •Olen RNC9'VATIONVS TO BATHHOUSE/LOCKER ROOM I� Ll r d BaIM1 Xonea Plen .,...� .... � ecM1ln• en r :ems 10/13/201.5 3 v RENOVATIONSTO BATHHOUSE/LOCKER ROOM 3- r 0 Bath n OPEN HOUSE - ZIP LINE r f f! i OPEN HOUSE — WATERSLIDES 10/13/2015 4 SEPTEMBER COST ESTIMATE 10/13/2015 5 C)C'�'`(�BE�t CC'fST EST''NiATE �• o••a�aa.me�r�rw I N`ARI 1, '�. uhor M:n.:SY 1 iq®� f I . bia.. I rw . . hri.amwvw 1 llm0 1 1 .ebAe 1 e4w l 1 (nYy nrw:iA I 1 i ']m4 „r,�, xu O...mwW 1 lUml I t eIw 4,i.WYiy0..:M4Y 1 UIeM I 0w { Iww '•.• ^. _.,e.. �.. m...�ma.aa :an 1 TSevJ 1 :1:3I '4Am aw�Y. rv.mry,a:..:wwimi 1 9eAo 1 aro i :w • r :yuv...w: �e ul:V 1-B+rPI 1 �ltt i Sem Y.Iv�!r I svm] 1 iw I ':Am w•�� 1MlMhr i Ynlw 1 D�.W I rew 'aeFr4n./r.eMy 1 HRw 10/13/2015 5 10/13/2015 COST ESTIMATE CHANGES 6.,dgct "Costs September $4,942,172 $55,320. so $4,997,492 Oaober 54,990,390 $371,450 $16i,000 $5,522,840 October's budgeted cost estimate increased by $48,218 (1.0%) over September's estimate with the overall project cost increasing by $525,348 (10.5%) WHY,rHE DIFFERENCE? Construction costs have increased by 9.4% in the last month $80,000 was added to replace the roof over the bathhouse/locker rooms Caused us to shift our priorities to stay within the budget (moved certain items to alternate bids and/or fundraising) BUDGET CHANGES & MAJt}R rl° FEATURES Significant Protect Chanaesibudget Savintis Went from 3 slides to 2 -- $205,000 (alt.) Removed climbing wall -- $38,000 (alt.) Removed certain splash area/lazy river features -- $95,000 (fund.) Removed shade/cantilever structures -- $45,000 (fund.) P/— m (hn( (he fi—ii being hud( r0 whore 11 (le., could he ndded a henelrr w n 7ua re d— Mator Features Renovated Lobby Bathhou%c Locker Room -- S687 900 Lary River with features -- $595,000 Lap Pool Area with Diving Boards & Zip Line -- $932,100 Splash Pool Area with features -- $545,500 2 Water Slides & Plunge Pool area -- $530,000 r„ne sa.n. rnw ,nw ,o r no+wui r�nM + t+sn,000 ,, rymn, ww w I I +,•ssryaw. cnmmuniry,mpr �nrwwaw ruw sw.w. sw.wn a.wwr,a+a+. UI +saw. c•w+w r,nrae vmww++w nine, sw,we ,w.w. I+1 mmn,wm,+,s+wcomm,niry �mwwrtwn+ww, pns.wn+y +snn,wn xucl I,1 0 +au,rywn luneiy+o �Mw+i.. v+,v, ,w emrtwneninw r+exrynnw. I,I n.,n,+c+n+nin,wr«,w...nm.o.u.+ws wa[+�aur.miw+s rn+sup.„axorrrtomnnne++NN D+4w+r+wm C+Mwn)sz ofox Ih „[mwl+nae+n,mlMtlu, w+ +wn P +wwpm ai cenrtw suner.wnw a+,Mu++e+w++ry xw+++ [w CaMnup. 5 -YEAR FiNNNCIAL FOITZECAST G PROJECTED PROJECT TIME LINE Approval to Proceed with Construction Documents` Tonight FACILITIES December New Aquatic Center $263,260 $249,241 $14,020 2015 Budget Revenue Expenses Difference Senior Center $65,500 $74,795 -$9,295 Civic Center $236,000 $324,826 -$88,826 Rec. Building & Pool $111,000 $188,732 -$77,732 Event Center $111,000 $234,707 -$123,707 G PROJECTED PROJECT TIME LINE Approval to Proceed with Construction Documents` Tonight Development of Construction Documents October— December Present Construction Documents to Council January 26 Council Approve Documents and Call for Bids* January 26 Advertisement for Bids go Out January 28 Deadline for Bids February 22 Council Approve Bids and Award Contract- February 23 Start of Construction March 7 Substantial Completion May 5, 2017 Final Completion May 19, 2017 Grand Opening June 10, 2017 *Dims Citn is committing to additional financral contributions 10/13/2015 7 10/13/207.5 COUNCH, ACTION BEING c REQUESTED TONIGHT Approve/Deny Accepting and Approving the Final Study Phase and Conceptual Design with related Probable Cost Estimate and 5 -Year Operating Pro Forma Approve/Deny Authorizing USAquatics to Proceed with Construction Documents cin `^ City Council Approval Proceed with Design Development completed Z :Ecom Kick Off Meeting with Pool Committee completed p cAquatic Needs and Wants Analysis, Meeting Time TBD completed Facility Design, Meeting Time TBD completed Public Forum Presentation, TBD completed `0 m Facility Elevations and Modeling, Meeting TBD completed X 0 2nd Public Forum Presentation, TBD NA c. 90% Complete Design Development Documents, Meeting TBD completed O C ; Testing Complete for Verification of existing site conditions Sept. 15, 2015 100% Complete DD, Meeting TBD completed W m City Council Approval Proceed with Construction Documents October 13, 2015 a Complete testing/verification of existing conditions on site October 27, 2015 °D 60% CD progress set, Meeting TBD November 24, 2015 ;~ 90% Construction documents for review via electronic documents December 30, 2015 100% Construction documents for review, MTG TBD January 15, 2016 Present Construction Docs to City Council and Call for Bids January 26, 2016 State Health Submittal January 27, 2016 Advertisement for Bids January 28, 2016 Construction Pre-bid meeting February 15, 2016 Release of final addendum February 17, 2016 Bid Date February 22, 2016 in D, City Council Approval of bids and awards of contracts February 23, 2016 Execution of contracts and bonds March 1, 2016 Pre -construction meeting March 3, 2016 Construction Start March 7, 2016 Substantial Completion May 5, 2017 State Health Inspection May 12, 2017 Final Completion May 19, 2017 Soft Opening May 27, 2017 Grand Opening June 10, 2017 In Preliminary Budget Estimate Date: 10/5/2015 Project: Hutchinson Aquatics Bid Date: TBD Revised Outdoor Layout Description Budget Abs" Fundraising Demo $ 70,000 $ $ ST Site Work including soils corrections $ 120,000 $ - $ ST -1 Landscaping Allowance $ 10,000 $ 10,000 $ SP Aquatics $ - $ - $ Lap pool 5,220 sgft @ $155 sgft $ 809,100 $ $ ADA ramp area 220 sgft @ $250 sgft $ 55,000 $ $ Splash Pool 3,300 sgft @ $150 sgft $ 495,000 $ $ Plunge Pool 1,100 sgft @$150 sgft $ 165,000 $ $ Lazy River 2,800 sgft @$210 sgft $ 588,000 $ $ SP -F Features Pop Jets $ 2,200 $ $ Geysers $ 5,500 $ $ 1 M & 3M Diving $ 40,000 $ $ Climbing Wall $ - $ 38,000 $ - Splash Area Feature Allowance $ 30,000 $ - $ 65,000 Tot Slide $ 15,000 $ $ Lazy River Feature Allowance $ 7,000 $ $ 30,000 Zip Line $ 28,000 $ $ Play Feature Mech. $ 40,000 $ $ Enclosed Bodyslide w/ Tower $ 225,000 $ $ Open Flumeslide $ 95,000 $ $ InnerTube Waterslide $ - $ 205,000 $ Slide Mechanical $ 45,000 $ - $ A Building Remodel 3660 sgft @ $105 sgft $ 384,300 $ $ A-1 Mechanical Bldg 1,060 sgft @ $160 $ 169,600 $ $ A-2 Building Canopy 900 sgft @ $60 $ 54,000 $ $ A -3q Roofwork/ Repair Allowance $ 80,000 $ $ E Electrical $ 173,320 $ $ E-1 Night Lighting $ 3,500 $ 45,000 $ E-3 Security and PA system $ 2,500 $ 25,000 $ MP Mech & Plumb. $ 173,320 $ - $ SF Site Flat work 17,000 sgft @ $6 $ 102,000 $ $ S Sod/Seeding 8000 sgft @ $3 $ 24,000 $ $ F Fencing 870 If , $40 $ 34,800 $ $ _ Total construction contracts: $ 3,976,140 $ 323,000 $ 95,000 Owner Direct Costs Budget Costs Alts Fundraising Owner direct general conditions (2%) $ 79,523 $ - $ - State Health plan review (.5%) $ 19,881 $ $ Permits and inspections $ 25,000 $ $ Fixtures, Furniture & Equipment $ 60,000 $ $ - Shade Structure (8) $ - $ $ 32,000 Cantilever structures (3) $ - $ $ 13,000 Contingency (4.5%) $ 178,926 $ $ - Total Owner Direct Costs $ 363,330 $ - $ 45,000 Construction Cost Including Owner Direct Costs $ 4,339,470 $ 323,000 $ 140,000 USAquatics fee thru construction documents (7.5%) $ 325,460 $ 24,225 $ 10,500 USAquatics fee thru bidding and construction (2%) $ 86,789 $ 6,460 $ 2,800 Signature Aquatics Management fee (4.25%) $ 184,427 $ 13,728 $ 5,950 City Fee (1.25%) $ 54,243 $ 4,038 $ 1,750 Total Professional Fees $ 650,920 $ 48,450 $ 21,000 Total Project Costs $ 4,990,390 1 $ 371,450 $ 161,000 Total Project Costs w/ Alts. & Fundraising $ 5,522,840 I0- Attachment # 15 Hutchinson, Minnesota 5 Year Financial Summary September 27, 2015 EXPENSES Year Zero $ Year One Year Two Year Three Year Four $ 267,628 Year Five OPERATIONAL EXPENSES $ $ 234,740 $ 244,381 $ 252,830 $ 262,599 $ 272,701 Utilities $ $ 28,400 $ 29,252 $ 30,130 $ 31,033 $ 31,964 Maintenance $ $ 15,500 $ 16,575 $ 17,652 $ 18,732 $ 19,814 Equipment and Supplies $ $ 25,500 $ 26,520 $ 27,581 $ 28,684 $ 29,831 Staff $ $ 153,840 $ 160,534 $ 166,967 $ 173,650 $ 180,592 General Office $ $ 8,500 $ 8,500 $ 7,500 $ 7,500 $ 7,500 Miscellaneous $ $ 3,000 $ 3,000 $ 3,000 $ 3,000 $ 3,000 PROGRAM EXPENSES $ $ 14,501 $ 15,824 $ 16,716 $ 17,404 $ 18,152 Community and Educational Programs $ $ 2,344 $ 2,695 $ 2,911 $ 3,056 $ 3,209 Fitness and Therapy $ $ 2,160 $ 2,484 $ 2,683 $ 2,817 $ 2,958 Learn to Swim $ $ 7,050 $ 7,256 $ 7,463 $ 7,688 $ 7,950 Camps and Clinics $ $ - $ - $ - $ - $ Team Programs $ $ 2,947 $ 3,389 $ 3,660 $ 3,843 $ 4,035 Miscellaneous $ $ - $ - $ $ $ DEBT SERVICE PROPERTY TAXES TOTAL EXPENSES $ - $ 249,241 $ 260,205 $ 269,546 $ 280,003 $ 290,853 REVENUE FACILITY REVENUE $ $ 220,950 $ 230,210 $ 242,411 $ 254,726 $ 267,628 Camps and Clinics $ $ 5,000 $ 5,600 $ 6,184 $ 6,708 $ 7,239 Club and Training Rental $ $ - $ - $ - $ $ Events $ $ 7,500 $ 8,625 $ 9,315 $ 9,781 $ 10,270 Therapy, Rehab, Health $ $ 2,000 $ 2,100 $ 2,205 $ 2,315 $ 2,431 Sales $ $ 38,200 $ 40,510 $ 42,673 $ 44,806 $ 47,047 Memberships $ $ 164,250 $ 169,175 $ 177,634 $ 186,515 $ 195,841 Facility Sponsorships/Advertising/Contributions $ $ 2,000 $ 2,200 $ 2,400 $ 2,600 $ 2,800 School District or Park and Rec Usage Fees $ $ - $ - $ - $ - $ - Miscellaneous $ $ 2,000 $ 2,000 $ 2,000 $ 2,000 $ 2,000 PROGRAM REVENUE $ $ 42,310 $ 45,787 $ 48,131 $ 49,943 $ 51,915 Community and Educational Programs $ $ 6,250 $ 7,188 $ 7,763 $ 8,151 $ 8,558 Fitness and Therapy $ $ 5,760 $ 6,624 $ 7,154 $ 7,512 $ 7,887 Learn to Swim $ $ 18,800 $ 19,350 $ 19,900 $ 20,500 $ 21,200 Camps and Clinics $ $ - $ - $ $ - $ Club Team and Training Programs $ $ 7,500 $ 8,625 $ 9,315 $ 9,781 $ 10,270 Program Sponsorships/Advertising/Contributions $ $ 2,000 $ 2,000 $ 2,000 $ 2,000 $ 2,000 Miscellaneous $ $ 2,000 $ 2,000 $ 2,000 $ 2,000 $ 2,000 TOTAL INCOME $ $ 263,260 $ 275,997 $ 290,542 $ 304,669 $ 319,543 NET REVENUE (DEFICIT) $ $ 14,020 $ 15,792 $ 20,997 $ 24,666 $ 28,690 1'0. ATTACHMENT #8A 1of3 A B C D E I F I G H I J 1 Hutchinson, Minnesota 2 Financial Forecast Pre -Opening Year Through Year 5 3 4 5 6 September 27, 2015 7 8 Operational Expenses 9 Assumes 3% annual increase in utility and chemical costs 10 Category %ofTot(YZ) Year Zero Year1 Year2 Year3 Year4 Year5 Comments 11 Utilities NOTE: S & E is supplies and equipment 12 Lap Pool: 25 Meters X 25 Yards Based on 282,000 Gallons 13 Electric 1.3% 3,200 3,296 3,395 3,497 3,602 Based on VFD Pumps Water/Sewer 1.3% 3,000 3,090 3,183 3,278 3,377 Does not include initial pool fill -included in construction cost general conditions -Assumes Regenerative Media filters 14 reducing back wash water needs by 90%. 15 Heat/Cool 2.1% 5,000 5,150 5,305 5,464 5,628 16 Chemicals 2.1% 5,000 5,150 5,305 5,464 5,628 17 UV Light 0.0% 1 0 0 0 0 N/A 18 19 Splash Pool 20 Electric 0.0% 0 0 0 0 21 Water 0.0% 0 0 0 0 22 Heat/Cool 0.0% 0 0 0 0 23 Chemicals 0.0% 0 0 0 0 241 UV Light 0.0% 0 0 0 0 25 Lazy River/Plunge Pool Based on 140,000 Gallons 26 Electric 1.3% 3,200 3,296 3,395 3,497 3,602 Based on VFD Pumps Water 1.3% 3,000 3,090 3,183 3,278 3,377 Does not include initial pool fill -included in construction cost general conditions -Assumes Regenerative Media filters 27 reducing back was water needs by 90%. 28 Heat/Cool 1.3% 3,000 3,090 3,183 3,278 3,377 29 Chemicals 1.3% 3,000 3,090 3,183 3,278 3,377 30 UV Light 0.0% 0 0 0 0 31 Natatorium N/A 32 Electric 0.0% 0 0 0 0 33 Water 0.0% 0 0 0 0 34 Heat/Cool 0.0% 0 0 0 0 35 0.0% 0 0 0 0 i6- 37 Fitness Center and Common Spaces N/A 38 Electric 0.0% 0 0 0 0 39 Water 0.0% 0 0 0 0 40 Heat/Cool 0.0% 0 0 0 0 41 0.0% 0 0 0 0 42 0.0% 0 0 0 0 43 Utilities Subtotal 12.0% 1 01 28,4001 29,252 30,1301 31,033 31,964 44 1of3 ATTACHMENT #8A 2of3 A I B C D E F G H I J 6 September 27, 2015 7 s Operational Expenses 9 Assumes 3% annual increase in utility and chemical costs 10 Category % of Tot(Y2) Year Zero Year 1 Year 2 Year 3 Year 4 Years Comments 45 Maintenance Pool Maintenance 0.0% Anticipate Maintenance costs increasing as equipment 46 breaks down and warranties expire 47 S&E Pool Mechanical 0.5% 1,000 1,100 1,200 1,300 1,400 48 Building Repairs & Maintenance 0.5% 1,000 1,100 1,200 1,300 1,400 49 Building Grounds & Maint 1.1% 2,500 2,575 2,652 2,732 2,814 Replacement and Maintenance Accrual 1.8% 4,000 4,500 5,000 5,500 6,000 Annual contribution to long term anticipated maintenance 50 Fund and equipment replacement costs 51 Equipment Repairs 0.5% 1,000 1,100 1,200 1,300 1,400 52 Pool Refill -Water and chemicals 2.5% 6,000 6,200 6,400 6,600 6,800 53 54 Operations and Maintenance Subtotal 6.8% 0 15,500 16,575 17,652 18,732 19,814 55 56 Equipment & Supplies -Aquatic Center and Rec Space 57 Office 0.4% 1,000 1,040 1,082 1,125 1,170 58 First Aid/Safety 0.4% 1,000 1,040 1,082 1,125 1,170 59 Uniforms 0.6% 1,500 1,560 1,622 1,687 1,755 General Supplies and Equipment, 9.4% 22,000 22,880 23,795 24,747 25,737 60 Concession Supplies 61 62 EQUIPMENT & SUPPLIES SUBTOTAL 10.9% 01 25,500 26,520 27,581 28,684 29,831 63 64 Staff Costs 65 Facility Manager 4.5% 10,500 10,920 11,357 11,811 12,284 66 Assistant Manager 3.0% 7,000 7,280 7,571 7,874 8,189 67 Fitness Director/Trainer 0 0 0 0 N/A Pool Operator (CPO) 2.1% 5,000 5,200 5,408 5,624 5,849 Certified Pool Operator (CPO) would operate both pools 68 mechanically -Part time -Combined -Shared 69 Custodial Support 0.9% 2,000 2,080 2,163 2,250 2,340 Combine with CPO position -some additional parttime 70 Fitness Trainer 0.0% 0 0 0 0 N/A 71 Educational instructors 0.0% Lifeguards 36.4% 85,500 88,920 92,477 96,176 100,023 95 days X 12 hours of operation X average of 7.5 guards on duty X $10.00 per hour average -Includes Head Lifeguards, can also act as front desk staff and other swing jobs 72 Access/Security 7.3% 17,100 17,784 18,495 19,235 20,005 95 days X15 hours of operation X 1.5 on duty X $8.00 per 73 hour average 74 Clerical/Office 0.0% 0 0 0 0 Payroll Expenses/benefits/taxes 9.7% 0 22,740 23,650 24,596 25,579 26,603 Includes Payroll taxes, workmen's comp: calculate 30% on 75 fulitime and 15% on part time staff 76 Travel, Staff Development 0.6% 1,500 1,500 1,500 1,500 1,500 77 Professional Dues 0.5% 500 1,100 1,200 1,300 1,400 78 Transportation Local 0.0% 79 Event Staff Costs 0.0% 2of3 ATTACHMENT #8A 3 of 3 A I B C D E F G H I 1 6 September 27, 2015 7 - a Operational Expenses g Assumes 3% annual increase in utility and chemical costs 10 Category % of Tot(Y2) Year Zero Year i Year 2 Year 3 Year 4 Years Comments 80 Professional Services 0.9% 2,000 2,100 2,200 2,300 2,400 81 82 STAFF SUBTOTAL 65.7% 0 153,840 160,534 166,967 173,650 180,592 83 84 General Office Costs 85 Phone 0.2% 500 500 500 500 500 86 Technology 0.0% 87 Computer Support 0.0% 88 Trash Service 0.0% 89 Postage 0.0% 90 Fees-Registration/CC/On-Line 0.0% 0 0 0 0 0 Calculated at3%of membership revenue Marketing and Promo Materials 0.8% 2,000 2,000 1,000 1,000 1,000 Will want to include some marketing money for promotion of the new facility. Amount will drop as facility gains in popularity and community learns about what the facility is offering -Larger expense in year one for grand opening 91 92 Legal Fees 0.0% May be included under the umbrella of the City 93 Insurance 2.5% 6,000 6,000 6,000 6,000 6,000 94 95 General Office Subtotal 3.5% 0 8,500 8,500 7,500 7,500 7,500 96 97 Miscellaneous 1.2% 3,000 3,000 3,000 3,000 3,000 98 99 TOTAL -EXPENSES 100.0% 0 234,740 244,381 252,8301 262,599 272,701 100 101 GROSS OPERATING EXPENSES 102 103 Annual Operating Expenses $ 234,740 $ 244,381 $ 252,830 $ 262,599 $ 272,701 104 105 Property Taxes 106 107 Debt Service on Project Cost 108 109 TOTAL ANNUAL OPERATING COSTS $ 234,740 $ 244,381 $ 252,830 $ 262,599 $ 272,701 3 of 3 Attachment #813 1of4 A B C D E I F I G H I J 1 Hutchinson, Minnesota Financial Forecast Pre -Opening Year Through Year 5 September 27, 2015 Program Expenses Expenses not included in annual operating pool staff and expenses 2 3 4 5 6 7 s 9 Category % of Tot(Y2) Year Zero Year 1 Year 2 Year 3 Year 4 Year 5 Comments 10 11 Community Educational Programming Program Director Instructors Payroll Expenses/benefits/taxes Travel, Staff Development Marketing and Promo Materials Postage Fees-Registration/CC/On-Line 0.0% 13.6% 2.0% 0.0% 0.0% 0.0% 1.4% 1,875 281 188 0 2,156 323 216 0 2,329 349 233 0 2,445 367 245 0 2,567 385 257 Hourly -Instructor fees increase at rate equal to increase in program gross revenue -Instructor wages average 35% of gross program fees. Assume part-time instructors Calculated at 3% of registration fees 12 13 14 15 16 17 18 191 COMMUNITY EDUCATIONAL SUBTOTAL 17.0% 0 2,344 2,695 2,911 3,056 3,209 20 Fitness and Therapy Programs Program Director Instructors Payroll Expenses/benefits/taxes Travel, Staff Development Marketing and Promo Materials Postage Fees-Registration/CC/On-Line 0.0% 12.6% 1.9% 0.0% 0.0% 0.0% 1.3% 1,728 259 173 0 1,987 298 199 0 2,146 322 215 0 2,253 338 225 0 2,366 355 237 Hourly Wages calculated as 30% of class fee revenue Assume part-time instructors Calculated at 3% of registration fees 21 22 23 24 25 26 27 28 29 30 FITNESS AND THERAPY SUBTOTAL 15.7% 0 2,160 2,4841 2,683 2,817 2,958 31 Learn to Swim Program Costs Learn to Swim Program Director Learn to Swim Instructors Payroll Expenses/benefits/taxes Travel, Staff Development Marketing and Promo Materials Postage Fees-Registration/CC/On-Line 0.0% 36.7% 5.5% 0.0% 0.0% 0.0% 3.7% 5,640 846 564 0 5,805 871 581 0 5,970 896 597 0 6,150 923 615 0 6,360 954 636 Hourly, $12/hr.-Year 0 is training Assume part-time instructors Calculated at 3% of registration fees 32 33 34 35 36 37 38 39 40 41 1of4 Attachment #86 2of4 A I B C D E F G H I J 5 September 27, 2015 Program Expenses Expenses not included in annual operating pool staff and expenses 6 7 8 9 Category % of Tot(Y2) Year Zero Year 1 Year 2 Year 3 Year 4 Years Comments 42 LEARN TO SWIM PROGRAM SUBTOTAL 45.9% 0 7,050 7,256 7,463 7,688 7,950 43 Camp and Clinic Programs Camp Director All Camp Staff Payroll Expenses/benefits/taxes Marketing and Promo Materials Postage Fees-Registration/CC/On-Line Other Camp Expenses 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 44 45 46 47 48 49 50 51 52 53 54 55 CAMP and CLINIC SUBTOTAL 0.0% 0 0 0 0 0 0 56 Team Programs Club Swim Team Coaches Payroll Coach Travel and Entertainment Other Swim Team Expenses Fees-Registration/CC/On-Line Marketing and Promo Materials Payroll Expenses/benefits/taxes 0.0% 0.0% 0.0% 15.3% 0.0% 0.0% 0.0% 0 0 0 0 0 0 2,415 0 0 0 0 2,608 0 0 0 0 2,739 0 0 0 0 2,876 0 0 57 58 59 60 61 62 63 64 65 66 USA Swimming Team Subtotal 15.3% 0 0 2,415 2,608 2,739 2,876 67 US Masters Swimming Team Coaches Payroll Coach Travel and Entertainment Other Swim Team Expenses Fees-Registration/CC/On-Line Marketing and Promo Materials Payroll Expenses/benefits/taxes 3.8% 0.0% 0.0% 0.3% 0.0% 0.6% 0 525 45 79 604 0 0 52 91 652 0 0 56 98 685 0 0 59 103 719 0 0 62 108 68 69 70 71 72 73 74 Masters Team Subtotal 4.7% 0 649 746 8061 846 888 75 Club Diving Team 76 77 78 79 80 2of4 Attachment #86 3of4 A I B C D E F G H I 1 5 September 27, 2015 Program Expenses Expenses not included in annual operating pool staff and expenses 6 7 8 9 Category % of Tot(Y2) Year Zero Year 1 Year 2 Year 3 Year 4 Year 5 Comments 81 82 83 Diving Team Subtotal 0.0% 0 0 0 0 0 0 84 Club Water Polo Team Coaches Payroll Coach Travel and Entertainment Other Swim Team Expenses Fees-Registration/CC/On-Line Marketing and Promo Materials Payroll Expenses/benefits/taxes 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 85 86 87 88 89 90 91 92 Water Polo Team Subtotal 0.0% 0 0 01 0 0 0 93 Junior Swim League Team Coaches Payroll Coach Travel and Entertainment Other Swim Team Expenses Fees-Registration/CC/On-Line Marketing and Promo Materials Payroll Expenses/benefits/taxes 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0 0 0 0 01 0 0 0 0 0 0 0 0 01 Potential for Recreation team or entry level pre - team program -nothing factored in at this point just part of overall club team Part time coaches No benefits 94 95 96 97 98 99 1001 101 Junior Swim League Team Subtotal 0.0% 0 0 0 0 0 0 102 Summer Recreation Swim Team Coaches Payroll Coach Travel and Entertainment Other Swim Team Expenses Fees-Registration/CC/On-Line Marketing and Promo Materials Payroll Expenses/benefits/taxes 14.0% 0.0% 0.0% 0.7% 0.0% 2.1% 0 1,920 90 288 2,208 0 104 331 2,385 0 112 358 2,504 0 117 376 2,629 0 123 394 Potential for summer rec team as program grows - nothing factored in at this point. Part time coaches No benefits 103 104 105 106 107 108 109 110 Summer Rec Team Subtotal 0 2,298 2,643 2,854 2,997 3,147 111 Club Synchronized Swim Team Coaches Payroll Coach Travel and Entertainment Other Swim Team Expenses Fees-Registration/CC/On-Line 0.0% 0.0% 0.0% 0.0% 112 113 114 115 116 3of4 Attachment #8B 4of4 A I B C D E F G H I J 5 September 27, 2015 Program Expenses Expenses not included in annual operating pool staff and expenses 6 7 8 9 Category % of Tot(Y2) Year Zero Year 1 Year 2 Year 3 Year 4 Year 5 Comments 117 Marketing and Promo Materials Payroll Expenses/benefits/taxes 0.0% 0.0% No benefits 118 119 Synchro Team Subtotal 0.0% 0 0 0 0 0 0 120 Other Teams Coaches Payroll Coach Travel and Entertainment Other Swim Team Expenses Fees-Registration/CC/On-Line Marketing and Promo Materials Payroll Expenses/benefits/taxes 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 121 122 123 124 125 126 127 128 Other Teams Subtotal 0.0% 0 0 0 01 0 0 129 130 TEAMS SUBTOTAL 21.4% 0 2,947 3,389 3,660 3,843 4,035 131 Miscellaneous Expenses 132 133 134 135 136 MISCELLANEOUS EXPENSES SUBTOTAL 0 137 138 TOTAL -EXPENSES 100.0% 0 14,501 15,8241 17,404 18,152 4of4 Attachment #8C 1of3 A B C D E F G H I 1 Hutchinson, Minnesota 2 Financial Forecast Pre -Opening Year Through Year 5 3 4 5 September 27, 2015 H6 7 Facility Revenue 8 9 Category % of Tot(Y2) Year Zero Year 1 Year 2 Year 3 Year 4 Years Comments 10 Educational, Camp and Clinic Programs 11 Swim Camps 0% Any outside groups renting space for programs -In house camps/clinics are 12 in program revenue Kids summer camps/all sport activities 1% 2,000 2,100 2,300 2,500 2,700 Any outside groups renting space for programs -In house camps/clinks are 13 in program revenue Camps/Clinics 0% Rentals for swim, diving or aquatic camps and clinics run by outside groups 14 15 Use of Facility Linked to other sport camps 1% 1,000 1,200 1,400 1,600 1,800 Outside group camp rentals during year -not facility controlled camps 16 Scuba 0% 0 0 0 0 Recreational Programming 1% 2,000 2,300 2,484 2,608 2,739 Kayak, Canoe, fly fishing classes for example -Outsourced programming - 17 could bring in house as developed 18 19 CAMP, REC, THERAPY SUBTOTALS 2% 0 5,0001 5,600 6,184 6,708 7,239 20 21 Club and Training Use 22 Outside Club Team Rentals 0% Facility Memberships linked to club 0% 0 0 0 23 membership 24 25 Diving Team -Club Team 0% 0 0 0 0 Masters Team- Includes Triathlon Team and 0% 26 Multi -sport training 27 High School Space Rental 0% 28 Team Training Rentals 0% 0 0 0 0 29 Miscellaneous 0% 30 31 CLUB AND TRAINING SUBTOTAL 0% 0 01 0 0 0 0 32 33 Events -including facility and function rentals Outside organizations renting facility for 0% 0 0 0 34 events, meets, training, etc. 35 0% 36 Facility direct event revenue 0% 0 0 0 0 Birthday Parties and other parties 41A 7,500 8,625 9,315 9,781 10,270 Average Fee of $150 for party -anticipate 50/year initially -Covers wide range 37 of party functions 38 Classroom and function space rentals 0% 39 Meet/Event Sales commissions 0% 0 0 0 0 40 Food Concessions 0% 0 0 0 41 Hotel Room Rebates -Events, camps, etc. 0% 0 0 0 0 42 1of3 Attachment #8C 2of3 A B C D E F G H I J 7 Facility Revenue 8 9 Category % of Tot(Y2) Year Zero Year 1 Year 2 Year 3 Year 4 Year 5 Comments 43 EVENTS REVENUE SUBTOTAL 4% 0 7,5001 8,6251 9,3151 9,781 10,270 44 45 46 Therapy, Rehab and Health Care Programming Outsourced rental to health care provider/partner Therapy time rental 1% 2,000 2,100 2,205 2,315 2,431 This represents rental of space by health care provider for services. Approxiamtely 75-80% of therapy programs can be done in the 86 degree 47 shallow water. 48 Corporate health care programs 0% 49 50 THERAPY, REHAB, HEALTH SUBTOTAL 1% 0 2,0001 2,100 2,2051 2,315 2,431 51 52 Sales All of these numbers represent net profits from these operations Retail 1% 2,000 2,300 2,484 2,608 2,739 No pro -shop or retail operation included in the business model -this is some 53 consignment sales from the front desk. 54 Coffee Shop -Daily Food Ser. 16% 34,200 35,910 37,705 39,590 41,570 Vending 1% 2,000 2,300 2,484 2,608 2,739 Vending machines at facility -share of proceeds to facility revenue -focus on 55 healthy vending systems 56 57 SALES SUBTOTAL 18% 0 38,2001 40,510 42,673 44,806 47,047 58 59 Public Memberships/Daily Usage 60 Overall Facility Memberships 0% 0 0 0 61 Aquatic Center Specific Memberships 67% 150,000 154,500 162,225 170,336 178,853 600 Summer Memberships at $250.00 62 Daily Full Facility Drop in Fees 0% 0 0 63 Daily Drop in Pool only Use 6% 14,250 14,675 15,409 16,179 16,988 95 days at an average of 30/day @ $5.00/ Participant 64 Group Membership/Usage Pass Program 0% 0 0 0 0 Corporate or Health Care Membership or User 0% 0 0 0 0 65 Partnership 66 67 68 MEMBERSHIP/DAILY USAGE SUBTOTAL 73% 0 164,250 169,175 177,6341 186,515 195,841 Facility Specific fundraising, sponsorship and advertising Program 69 specific revenue shown in program revenue budget 70 Facility Sponsorships and Contributions Includes cost relieving in-kind donations (VIK) 71 Sponsorships 0% In support of Facility in general 72 Advertising 1% 2,000 2,200 2,400 2,600 2,800 In support of Facility in general Fundraising 0% Annual Fundraising in support of overall facility -Nothing included pending 73 capital campaign focus Partnerships 0% Opportunity for corporate health programs/program funding and other 74 partnerships Grant Support 0% Not including grants factored into Learn to Swim, team, or other 75 scholarship programs -these are additional grants 76 771 SPONSORSHIP/CONTRIBUTIONS SUBTOTAL 1% 0 2,000 2,200 2,400 2,600 2,800 78 79 SCHOOL DISTRICT or PARK & REC RENTAL FEES 0.16 0 0 0 0 0 0 No partnership or rental use included in this business model 80 81 School District Use Fees 0% 2of3 Attachment #8C 3of3 A I 8 C D E F G H I J 7 Facility Revenue 8 9 Category % of Tot(Y2) Year Zero Year 1 Year 2 Year 3 Year 4 Year 5 Comments Park and Recreation Department Usage Fees 0% N84 85 Miscellaneous Income 86 Other 1% 2,000 2,000 2,000 2,000 2,000 87 88 MISCELLANEOUS INCOME 1% 0 2,0001 2,000 2,000 2,0001 2,000 89 90 91 IGRAND TOTAL -INCOME 100% 0 220,9501 230,210 242,4111 254,726 267,628 3of3 Attachment # 8D 1oft A B C D E F G H I 1 1 Hutchinson, Minnesota 2 Financial Forecast Pre -Opening Year Through Year 5 3 4 5 September 27, 2015 6 7 Program Revenue 8 9 Category % of Tot(Y2) Year Zero Year 1 Year 2 Year 3 Year 4 Year 5 Comments 10 11 Community Education Programming 12 Lifesaving/Water Safety Courses 9% 3,750 4,313 4,658 4,890 5,135 15 students/year @ $250/class (after licensing & certification fees) First Aid/CPR/AED 6% 2,500 2,875 3,105 3,260 3,423 50 participants/year @ $50.00/class (after Licensing & Certification fees) 13 14 Scuba 0% Outsourced and showing in facility revenue 15 Miscellaneous 0% 16 School district programming 0% 17 18 EDUCATIONAL PROGRAMMING SUBTOTAL 16% 0 6,2501 7,188 7,763 8,151 81558 19 20 Fitness and Therapy Programs 21 Aquatic Fitness 7% 2,880 3,312 3,577 3,756 3,944 This is aquatic fitness classes: Calculation: Average of 8 participants/class averaging 2 classes per day for 22 2 week sessions @ $30/session 23 Dry -Land Fitness 0% 0 0 0 0 24 25 26 Personal Training 0% 0 0 0 0 27 28 Senior Programs 7% 21880 3,312 3,577 3,756 3,944 Significant opportunities with senior living centers 29 Therapy/Rehab 0% 30 31 FITNESS AND THERAPY SUBTOTAL 14% 0 5,760 6,624 7,154 7,512 7,887 32 Learn to Swim Program Includes all group lessons, kids and adults, private and semi -private lessons, personal training for triathlon or swimming, private stroke 33 lessons, etc. Registration Fees 421% 18,800 19,350 19,900 20,500 21,200 Based on 6 two week 8 day sessions with 8- 30 minute classes/day with 5 participants/class at $70.00/partidipant for $16,800. Estimate private 34 lessons at $2000/Season. Other Revenue (Grants, Sponsorships) 0% Grant programs supporting community and disadvantaged learn to swim programs, scholarships and partnerships with school district -Can be 35 corporate or privately funded. 36 37 38 LEARN TO SWIM PROGRAM SUBTOTAL 42% 0 18,800 19,350 19,900 20,500 21,200 39 Camp and Clinic Programs 40 41 Kids summer day camps/all sport activities 0% 0 0 0 42 Swim/Diving Camp 0% 0 0 0 0 0 1oft Attachment # 8D 2of2 A I B C D E F G H I 1 7 Program Revenue 8 9 Category % of Tot(Y2) Year Zero Year 1 Year 2 Year 3 Year 4 Year 5 Comments 43 Camps/Clinics 0% 0 0 0 0 0 44 0% 0 0 0 0 0 45 46 CAMP/CUNICPROGRAMS SUBTOTAL 0% 0 0 0 0 0 0 47 48 Club and Training Use 49 50 Club Swim Team 0% 0 0 0 51 Jr. Swim League Team 0% 0 0 0 0 0 52 Summer Rec Swim Team 15% 6,000 6,900 7,452 7,825 8,216 30 kids @$200/summer 6 week season 53 Club Diving Team 0% 54 High School Space Rental 0% 55 Water Polo Team 0% 56 Masters/Triathlete/Multi-sport 4% 1,500 1,725 1,863 1,956 2,054 10 members @ $50/month average 3 months/year 57 Synchronized Swimming 0% 58 Other Teams 0% 59 Miscellaneous 0% 60 611 CLUB AND TRAINING SUBTOTAL 19% 0 7,500 8,625 9,315 9,781 10,270 62 Includes cost relieving in-kind donations (VIK) 63 Program Specific Sponsorships and Contributions Some fundraising facility specific and some program specific 64 Sponsorships 0% In support of Specific Programs 65 Advertising 0% In support of Specific Programs 66 Fundraising 0% Annual Fundraising in support of specific programs Partnerships 0% Opportunity for corporate health programs/program funding and other 67 partnerships 68 Grant Support 4% 2,000 2,000 2,000 2,000 2,000 Scholarship Programs and other grant support for programs 69 70 SPONSORSHIP/CONTRIBUTIONS SUBTOTAL 4% 1 0 2,000 2,000 2,000 2,000 2,000 71 72 Miscellaneous income 73 Other 4516 2,000 2,000 2,000 2,000 2,000 74 75 MISCELLANEOUS INCOME 4% 0 2,000 2,000 2,000 2,000 2,000 76 77 78 GRAND TOTAL -INCOME 100% 0 42,3101 45,787 48,131 49,9431 51,915 2of2 Attachment #8E 1of2 A B C D I E I F I G H I 1 Hutchinson, Minnesota Financial Forecast Pre -Opening Year Through Year 5 September 27, 2015 Net Program Revenue 2 3 4 5 6 7 8 Category Year Zero Year 1 Year 2 Year 3 Year 4 Years % Margin (yr 2) Comments 9 PROGRAM EXPENSES PROGRAM INCOME 0 0 14,501 42,310 15,824 45,787 16,716 48,131 17,404 49,943 18,152 51,915 10 11 12 13 NET PROGRAM REVENUE (DEFICIT) 0 27,810 29,962 31,415 32,539 33,763 65% 14 PROGRAM BREAKDOWN 15 16 17 Community Education Programming Expenses Revenue Net Revenue (Deficit) 0 0 0 2,344 6,250 3,906 2,695 7,188 4,492 2,911 7,763 4,852 3,056 8,151 5,094 3,209 8,558 5,349 63% 18 19 20 21 22 Fitness and Therapy Programs Expenses Revenue Net Revenue (Deficit) 0 0 0 2,160 5,760 3,600 2,484 6,624 4,140 2,683 7,154 4,471 2,817 7,512 4,695 2,958 7,887 4,929 63% 23 24 ZS 26 27 Learn to Swim Programs Expenses Revenue Net Revenue (Deficit) 0 0 0 7,050 18,800 11,750 7,256 19,350 12,094 7,463 19,900 12,438 7,688 20,500 12,813 7,950 21,200 13,250 63% 28 29 30 31 32 Camp and Clinic Programs Expenses Revenue Net Revenue (Deficit) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 #DIV/0I 33 34 35 36 37 Junior Swim League Team Expenses Revenue Net Revenue (Deficit) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 #DIV/0I 38 39 40 41 Summer Rec Swim Team Expenses Revenue 0 0 2,298 6,000 2,643 6,900 2,854 7,452 2,997 7,825 3,147 8,216 629',1 42 43 1of2 Attachment #8E 2of2 A g C D E F G H I 7 g Net Program Revenue % Margin Category Year Zero Lear 1 Year 2 Year 3 Year 4 Year 5 (yr 2) Comments 44 Net Revenue (Deficit) 0 3,702 4,257 4,598 4,828 5,069 45 46 Club Swim Team Expenses Revenue Net Revenue (Deficit) 0 0 0 0 0 0 2,415 0 (2,415) 2,608 0 (2,608) 2,739 0 (2,739) 2,876 0 (2,876) #DIV/O! 47 48 49 50 51 Water Polo Team Expenses Revenue Net Revenue (Deficit) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 #DIV/OI 52 53 54 55 56 57 Masters/Triathlete/Multi-sport Team Expenses Revenue Net Revenue (Deficit) 0 0 0 649 1,500 851 746 1,725 979 806 1,863 1,057 846 1,956 1,110 888 2,054 1,166 5790 58 59 60 61 62 Synchronized Swimming Team Expenses Revenue Net Revenue (Deficit) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 #DIV/01 63 64 65 66 67 68 69 70 71 72 Sponsorship/Contributions Expenses Revenue Net Revenue (Deficit) 0 0 0 0 2,000 2,000 0 2,000 2,000 0 2,000 2,000 0 2,000 2,000 0 2,000 1 2,000 100% 73 74 2of2 HUTCHINSON CITY COUNCIL Ca-'evi _— Request for Board Action Agenda Item: 430 Water Street - Hazardous Building Department: Legal LICENSE SECTION Meeting slate: 10/13/2015 Application Complete NIA Contact: L Rutledge/M. Sebora Agenda Item Type.- ype:Presenter: Presenter:L. RutledgelM. Sebora Reviewed by Staff Public Hearing Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: City staff is requesting that the City Council initiate an action for abating the hazardous building at 430 Water Street NW. The condition of the buildings on the premises is unsafe due to little or no maintenance over the years. The City has posted the dwelling as uninhabitable at least since the summer of 2013. The City has corresponded with the record owner of the property, Beverly Scheurer of Madison Lake, over the years about the condition of the property. This past August, the City had law enforcement serve her with a letter once again notifying her of the dilapidated condition of the buildings on the premises and informing her of the City's desire to obtain a court order to have the premises razed. Minnesota Statutes Section 463.15 through 463.251 details the process for hazardous/nuisance building removal. Most of the statute talks about a court centered process for the removal but there is a provision for voluntary removal of the nuisance. However, since Ms. Scheurer has not responded to the letter served upon her in August, it is the assumption of City staff that she does not wish to voluntarily comply with the city's request. Please find attached to this board action form a synopsis of the court process to be followed. Attached please find a Resolution, information from the City's building officials and the order for the City Council's consideration. It is a staff recommendation that you approve the Resolution and accompanying order. The City's building officials will be on hand at the meeting to address any additional questions you have about this property, BOARD ACTION REQUESTED: Approve Resolution No. 14471 - A Resolution Ordering the Abatement of hazardous Property Conditions at 430 Water Street NW in the City of Hutchinson and proposed Order for Abatement Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: 5 0.00 Funding Source: Process for Hazardous/Nuisance Building Removal 1. City Council Order. Based on the information obtained by the building official, the City Council issues an Order directing the owner to remove the hazardous structures on the premises. 2. Service of the Order. Once the order has been approved by the City Council, the order is served on the owner and anyone else with an interest in the property in the same manner as a civil court action. Within 20 days, anyone served with the notice can serve an Answer on the City specifying any facts in dispute. 3. Default Judgment. If no answer to the order is served on the City and the owner does not comply with the time frame in the order, the City must file the order with the District Court and ask the district court for enforcement of the order as a default judgment. The court would hear the presentation of evidence and affirm or modify the order and enter a judgment. 4. Contested Case. If the owner does serve an answer upon the City and file it with the District Court, and the case is treated like any other civil case, the Rules of Civil Procedure are followed, which may result in actually having a trial of the case. If the City's order is upheld following the trial, the court would enter a judgment and set a time in which the building must be destroyed. 5. Enforcement of the Judgment. If the judgment of the District Court is not complied within the time prescribed in the judge's order, the City is to perform the work and assess the costs back against the property as a special assessment. Salvageable items from the destruction of the building can be sold at auction to the public and this amount can be deducted from the City's costs. Costs not recovered through the sale of salvageable items are again, likewise assessed against the property. b. Fiscal impact. As mentioned above, all costs associated with the removal of the buildings on the property after the Council issues its order are recoverable through an assessment. Resolution No. 14471 A RESOLUTION ORDERING THE ABATEMENT OF HAZARDOUS PROPERTY CONDITIONS AT 430 WATER STREET NORTHWEST IN THE CITY OF HUTCHINSON WHEREAS, the property located at 430 Water Street North West, Hutchinson Minnesota, 55354 is legally described as: Lot 12 except South one-half of the South one-half Block 10, Townsite of Hutchinson, North Half, McLeod County ("Property"); and, WHEREAS, Beverly E. Scheurer is the record owner of the property ("Owner"); and, WHEREAS, Minnesota Statutes, Section 463.15 Subdivision 3 defines a "hazardous building" as "any building..., which because of inadequate maintenance, dilapidation, physical damage, unsanitary condition, or abandonment, constitutes a fire hazard or a hazard to public safety or health;" and, WHEREAS, on November 22, 2013, the City's Building Official conducted an inspection of the Property and found the Property to contain junk, rubbish and debris creating a fire hazard, a leaking wooden roof that is structurally unsound and covered with mold, a cracked and shifted foundation with missing concrete blocks, failing roof support beams and an improperly ventilated furnace; said report and photographs of the dwelling on the Property are attached hereto as "Exhibit A" and, WHEREAS, since June 7, 2013, the structure on the property has been "red tagged" as uninhabitable; and, WHEREAS, water and wastewater services have not been utilized on the premises since July of 2011 and were disconnected in January 2014; and, WHEREAS, because of these safety hazards it is the recommendation of the Building Official that the structure on the property be razed; and, WHEREAS, the City on August 25, 2015, has, through law enforcement, served upon the Owner a letter directing the Owner to remove all structures from the property citing the nuisance condition of the property; and, WHEREAS, the Owner has not taken steps to abate the nuisance on the property, the Owner has not obtained any construction permits from the City, nor has the Owner responded to the August 19, 2015, letter; and, WHEREAS, recent inspections to the property show the condition of the property remains unchanged since the November 22, 2013, inspection; and, WHEREAS, Minnesota Statutes 463.161 et seq., authorizes a city to remove hazardous property conditions, and to raze nuisance properties and to assess the costs of nuisance abatement against the real estate if the owner of record fails to abate the hazardous conditions within a reasonable time and the District Court enters a judgement sustaining the City's order, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Because the City Building Official's November 22, 2013, inspection found the structures on the premises to be hazardous according to Minnesota Statute 463.15. 2. Based on that inspection, the recommendation of the Building Official is that the structure on the premises be razed. 3. An Abatement Order substantially similar to that attached as "Exhibit B" shall be served as required by Minnesota Statutes 463.17 in order to effectuate this resolution. 4. The City Attorney is authorized to take all necessary legal steps to secure compliance with the Order and to obtain authority to remove and abate the hazardous conditions on the Property by court order or consent and assess the costs thereof against the Property pursuant to Minnesota Statutes, Sections 463.21 and 463.22. 5. Adopted by the City Council this 13th day of October, 2015. Gary T. Forcier Mayor ATTEST: Matthew Jaunich City Administrator C November 25, 2013 RE: 430 WATER STREET, NW, HUTCHINSON, MN 55350 To Whom It May Concern: Hutchinson City Center III Hassan Street SE Hutchinson, MN 55350-2522 320-587-5151fFax 320-234-4240 0n Friday, November 27-, 2013 1 view the ahove mentioned property with the homeowner and Dan Jachum the Hutchinson Planning Director_ My findings are as follows: Exterior: 1. North of the house there is a large pile of junk, brush and debris, creating excellent rodent harboring and a fire hazard. 2. The north section of the structure is concrete block in very poor condition with a wooden roof that has been leaking for years and is structurely unsound and completely covered with mold. The inside is full of junk and a definite Fire hazard. The entire section should be rated. 3. The lean between the house and the concrete block is structurely inadequate and needs to be removed. 4. The east lean to roofs support beam and post are structurely failing and in very poor condition. 5. The entire foundation has no insulation. On the west side the concrete block has cracked and shifted enough that one can see inside the garage from the exterior allowing rodents and moisture to enter the building. Also there is block missing or a window on the west side, open to the garage. G. The exterior of the entire structure is a combination of used vinyl siding and aluminum fascia and soffit. There are numerous spats vvhere the siding and trim are installed incorrectly allowing water to enter behind the siding and causing serious rotting and mold. There does not appear to he any weather barrier behind the siding. All the siding should be removed and checked for mold and structural decay. Pl OPA. 06 144 -. L Irci •.aper Interior: 7. The Furnace is located in a closet on the west wall below the stair landing. The furnace vent is not installed properly with no drip tee which allows ail the condensation to run down inside the exhaust vent back into the 'furnace. This is causing the heat exchanger to rust and track, which needs to be corrected by a licensed and bonded mechanical contractor. They should also check the water heater vent. i asked the homeowner numerous times who his mechanical contractor was, but he would not answer. 8. The stair guardrail is falling off and needs to be corrected and installed to withstand 250 pounds of force in any direction. Also, the handrails are the wrong height and need to be returned to the wall on hath ends. 9. Both bathroom floors are in terrible condition. They need to be replaced as not to allow urine and moisture into the sub floor. J.O. The electrical must be verified by a licensed electrician and certified compliant. This is a partial list of the. inadequacies of this property. All the above mentioned violations must be addressed by: (1) A licensed residential contractor. (Z) A licensed plumber. (3) A licensed electrician - (4) A licensed mechanical contractor. [5] Have indoor air tested For mold and other toxins. Mina Statute 463.15 would classify this building as a hazardous building in its current condition. It seems very clear to me that this is an ongoing issue, and my recommendation would be to raze this building. Sincerely, Kevir: Piepenburg Meeker County Building Official License 41574 I August 19, 2015 Ms. Beverly E. Scheurer 4436 Washington Blvd. Madison Lake, MN 56063 Hutchinson City Center I11 Hassan Street SE Hutchinson, MN 55350-2522 Phone 324-587-5151, Fax 320-234-4240 RE: ORDER FOR THE REMOVAL OF ALL STRUCTURES ON THE PREMISES OF 430 WATER ST. NW, HUTCHINSON, MN 55350. LEGAL DESCRIPTION: LOT 12 EXCEPT SOUTH ONE-HALF SOUTH ONE- HALF BLOCK 10, HUTCHINSON NORTH HALF. Dear Ms. Scheurer, This letter is being sent to you pursuant to MN Statutes 463.15 through 463.26 "HAZARDOUS OR SUBSTANDARD BUILDINGS" as prescribed by MN Rule 1300.0180 "UNSAFE BUILDINGS OR STRUCTURES". Please '+`and the enclosed letters of inspection from Building Official Lenny Rutledge dated October 10, 2011 and November 21, 2011 and from Building Official Kevin Piepenburg. Please also find the enclosed photocopies of the site postings dated June 7, 2013 and November 19, 2413 indicating clearly that this property is not permitted to be occupied due to the unsafe conditions itemized in the aforementioned letters_ It is for the reasons itemized in the enclosed letters and the owner's failure to act expediently to bring this property into a safe and habitable condition that the City of Hutchinson hereby orders the removal of the structures located at 430 Water St_ NW in the City of Hutchinson, MN 55350. If an answer is not served, within 20 days of the date of service of this letter, per MN Statute 463.18, the City of Hutchinson will move the court for the enforcement of this order. If you do not wish to contest this order and the removal of this property, please submit written consent of such to the City of Hutchinson per MN Statute 463.151. Thank you in advance for your prompt attention to this matter. Sincerely, Lenny Rutledge Building Official City of Hutchinson kd Cc: Marc Sebora, City Attorney Matt Jaunich, City Administrator Dan Jochum, City Planner Enc. I 249 247 222 231 � 221 5TH AVE NW -------- 144 124 462 1 192 2za 134 L4 --- 4T 2 472 4 465 462 462 4 464 452 452 5 [' 1. L 4554 442 Q 430 424 3 70 177 195 225 183 1 257 l 151 .l 1 261 { -- - - ---- — - - HIGHWAY 7 W --------- --- --- -� -- ---- -- --- 2a4 198 184 174 164 154 244 234 224 256 z U) J 261 305 237 227 U5 322 197 187 177 167 157 j 211 185 f 165 1 145 1135 NOTICE UO NOT OCCUPY VMIDE It 5++"1+014 OF 71fE MVNICiPAL CODE OF THE MY of HVTCIWN,SON NINNE."T& 0 IS IINLAM U4 Ion AHV PERSON TO I,C•i'VPY 04 HCSIpC AT lWi , 'ILElaISE. wwr ux�urrwu•:aa I'I.xyPM Hk*PlaVIM G. OF 4LTFf[di5 INI5 agcjk fu SI UJECT AKNEST AND vr,otHfcttnoN. EIATE P41;YE0 Ah yam"►. } ^� _ � �. •L . .�_ k .t � r ti as _ ,.. IF ■ IN` IW w" r � 1 Y iF � r• � 4 � e w a w � 1 1 .1 lk 4r 40L ft r Ar -8 I jr 4., #S 'All,"4t q % ; 4PM -5 it AO i oil F 1 Ir 4PI Ar V, x ►, 4 4i oil F 1 Ir 4PI Ar V, x ►, 4 4i 12 PM 03:30 i 14 � 4 i 14 EXHIBIT B ABATEMENT ORDER State of Minnesota County of Mc Leod In the Matter of the Hazardous Building located at 430 Water St, NW,, Hutchinson, Minnesota 55350 To: All owners and lienholders of record District Court First Judicial District Case Type: Other Civil Case #: ORDER FOR ABATEMENT OF A HAZARDOUS BUILDING The City Council of the City of Hutchinson orders that within 30 days of service of this Order, you abate hazardous conditions which exist on the Property located at: 434 Water St. NW, Hutchinson, Minnesota 55350, which Property is legally described as: Lot 12 except the South one-half of the South one-half Block 14, Townsite of Hutchinson North -Half, McLeod County, Minnesota The City of Hutchinson, pursuant to Minnesota Statute, Sections 463.15 to 463.251, and based on the authorization of City Council Resolution Number 14471, adopted on October 13, 2015, a copy of which is attached hereto and incorporated by reference herein, finds that the dwelling located at the Property because of numerous structural defects constitutes a hazardous building within the meaning of Minnesota Statute, Section 463.15, subdivision 3. Pursuant to Minnesota Statutes, Section 463.16 you are hereby ORDERED to abate the hazardous Property conditions within 20 days of the date of service of this Order by razing and removing the dwelling on the Property. You must apply for and obtain the appropriate permit(s) for the work you intend to perform from the appropriate city offices before abating the hazardous conditions. This Order is not a permit. You are further advised that unless such corrective action is taken or an answer is served on the City and filed with the McLeod County District Court Administrator within 20 days of the date of service of this order upon you, a motion for summary enforcement of this order will be made to the McLeod County District Court. You are further advised that you have 20 days to remove any personal property or fixtures from the Property that wi I1 unreasonably interfere with the razing and removal of the hazardous building on the property. if you fail to remove any personal property or fixtures within this time period, the City may sell the same at public auction or destroy the same You are further advised that if you do not comply with this Order and the City is compelled to take any corrective action, all necessary costs incurred by the City in taking the corrective action will be assessed against the Property pursuant to Minnesota Statutes, Section 463.21. In connection thereto, the City intends to recover all its expenses incurred in carrying out this order, including specifically, but not exclusively, tiling fees, service fees, publication fees, attorney's fees, appraiser's fees, witness fees, including expert witness fees and traveling expenses incurred by the City from the time this order was originally made pursuant to Minnesota Statute Section 463.22 Dated: . 2015 By: Marc A Sebora (0251239) Hutchinson City Attorney I 11 Hassan Street Southeast Hutchinson, MN 55350 (320) 587-5151 HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Project Award for WWTF Forcemain Bypass Improvements Project (L13/P15-13) Department: PW/Eng LICENSE SECTION Meeting Date: 10/13/2015 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The City received bids (see attached Bid Tabulation) for the Wastewater Treatment Facility Forcemain Bypass Improvements project letting on Tuesday, October 6th. The apparent low bidder is Gridor Construction Inc. of Buffalo, Minnesota, with a bid of $196,200.00 (approximately 6.5% lower than the final Engineer's Estimate of $210,000). Please note that the City's Resource Allocation Committee recently reviewed this bid and agrees that it appears to be acceptable. Thus, City staff recommends that this project be awarded to Gridor Construction Inc. per the attached Resolution. BOARD ACTION REQUESTED: Approval of Resolution Accepting Bid & Awarding Contract Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 196,200.00 Total City Cost: $ 196,200.00 Funding Source: Wastewater Funds Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 14472 RESOLUTION ACCEPTING BID AND AWARDING CONTRACT LETTING NO. 13/PROJECT NO. 15-13 Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material forthe improvement of: Installation of bypasses on both of the 18" forcemains for the Main Lift Station and the 20" forcemain from the HATS Lift Station. The bypasses will be connected to the piping going into the Equalization Basin. This project will also install a 14" mag meter on the 20" forcemain from HATS to provide full redundancy from both lift stations, and bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Bidder Gridor Construction Inc of Buffalo MN Land Pride Construction of Paynesville MN Geislinger & Sons, of Watkins MN R & R Excavating Inc of Hutchinson MN Amount Bid $196,200.00 $227,000.00 $249,500.00 $298,255.00 and whereas, it appears that Gridor Construction Inc of Buffalo MN is the lowest responsible bidder. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: The mayor and city administrator are hereby authorized and directed to enter into a contract with Gridor Construction Inc of Buffalo MN in the amount of $196,200.00 in the name of the City of Hutchinson, for the improvement contained herein, according to the plans and specifications therefor approved by the City Council and on file in the office of the City Engineer. 2. The City Engineer is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed, and the deposit of the successful bidder shall be retained until satisfactory completion of the contract. Adopted by the Hutchinson City Council this 13th day of October 2015. Mayor, Gary Forcier City Administrator, Matt Jaunich CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320-234-4209 BID TABULATION - CITY OF HUTCHINSON LETTING NO. 13/PROJECT NO. 15-13 WWTF Forcemain Bypass BID OPENING: 10/06/2015 AT 10:30 AM ENGINEER'S ESTIMATE $210,000.00 COMPLETION DATE: 12/04/2015 Gridor Land Pride Construction Geislinger & Sons R & R Excavating Inc Estimateing Dept Troy Soine Jeff Geislinger Brent Reiner 3990 27th St SE 50480 368th St P O Box 437 1149 Hwy 22 South F- ENGINEER'S ESTIMATE Buffalo MN 55313 Paynesville MN 56362 511 Central Ave S Hutchinson MN 55350 0 U H H estimateing@gridor.com land prideconstruction@gm Watkins MN 55389 michelle@rrexcavating.net a ITEM DESCRIPTION ? a 763-559-3734 ail.com jeff@geislingerandsons.co 320-587-5918 W t= N fax 763-559-3736 320-894-2579 m fax 320-587-1044 0 BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL $210,000.00 $196,200.00 $227,000.00 $249,500.00 $298,255.00 E1 WWTF Forcmain Bypass --T LS 1.0 $210,000.00 $210,000.00 $196,200.00 $196,200.00 $227,000.00 $227,000.00 $249,500.00 $249,500.00 $298,255.00 $298,255.00 OTAL LETTING NO. 13PROJECT NO. 15-13 1 $210,000.001 P96 200.00F $227,000,00F $249,500.00 $298,255.00 Pagel of 1 Weed Notices Monthly Report September 2015 Monthly Summary of Weeds/Tall Grass Noncompliance A summary of weed notices sent to properties not in compliance with Chapter § 92.35 Weed Ordinance, of the Hutchinson City Code of Ordinances can be found below. Seven (7) business days were given to those receiving notice to remove weeds/tall grass on their property. Number of properties that received a removal notice 10 Number of properties cleared by City order 3 Number of properties pending compliance at month's end 0 Properties that were ordered to be cleared by the City House Street Quadrant Property Owner City PID James Family Properties 7707 T Street 990 Echo Dr SE Little Rock, AR 72227 06-116-29-13-0590 Debrah Stammer 667 Juul Rd SW 667 Juul Rd SW Hutchinson, MN 55350 01-116-30-08-0940 Eric & Lora Goodwin 74 Creek Meadow Ln 1085 Randall Rd SE Rochester, NY 14626-3007 07-116-29-03-0460 Julie Otto 564 Lynn Rd SW 564 Lynn Rd SW Hutchinson, MN 55350 01-116-30-09-0020 Darell Lange 567 Lynn Rd SW 567 Lynn Rd SW Hutchinson, MN 55350 06-116-29-12-0400 Hutchinson Land Holdings 2455 12th St E 465 Ottawa Ave SE St. Cloud, MN 56304 07-116-29-16-0050 Hutchinson Land Holdings 2455 12th St E 390 Ottawa Ave SE St. Cloud, MN 56304 07-116-29-09-0190 Kris Betker 37 Monroe St SE 340 Ottawa Ave SE Hutchinson, MN 55350 07-116-29-09-0150 Hutchinson Land Holdings 2455 12th St E 335 Ottawa Ave SE St. Cloud, MN 56304 07-116-29-09-0050 Hutchinson Land Holdings 2455 12th St E 1445 Calgary Ln SE St. Cloud, MN 56304 07-116-29-15-0060 To: Mayor and Council From: Candice Woods, Liquor Hutch Director Date: 10/01/15 Re: Liquor Hutch Sales January — Sept 2015 Year to Date Customer Count: 2014 2015 Change Year to Date Sales: $4,060,097 $4,232,251 4.2% increase Liquor $ 1,336,481 $ 1,395,405 4.4016 increase Beer $ 2,044,819 $ 2,141,807 4.8016 increase Wine $ 597,490 $ 611,080 2.3016 increase Year to Date Gross Profit Dollars: $1,036,035 $1,051,262 1.5% increase Year to Date Customer Count: 167,361 172,610 3.2% increase Average Sale per Customer: $24.26 $24.52 $ 0.26 increase Gross Profit Percentage: 25.6% 24.9% 0.7% decrease Store Activity Highlights (July - September): • 4th of July Holiday Sales up 4% • 25% Off Wine Sale held July 22nd — Aug 1st Sales up 1.8% • 2016 Budget process includes research done and quotes received for a video surveillance update • New Logo Development done, outside store signage updated and merchandise purchased to sell in store including T shirts, sweatshirts, glassware and bar supplies • New Website Development begun including the purchase of new software to allow up to date inventory access on our website • Labor Day Holiday Sales up 1% • 4th Quarter/Holiday Season buys researched and done; Holiday merchandising begun • Liquor Hutch Special Event held on Sept 24th —Jefferson's Bourbon Seminar and Tasting — 22 attendees with sales of 19 bottles ($702) • 2015 Capital Improvement project done - Import/Specialty Beer Cooler refrigeration system replaced (after 22 years of service) Further details of all statistics have been provided to the Administrative Department. Please feel free to contact me with any questions or requests for additional data.