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cp08-11-2015CITY OF HUTCHINSON
MCLEOD COUNTY
HUTCHINSON, MINNESOTA
Hutchinson City Center
I I I Hassan Street SE
Hutchinson. MN 55350-2522
Phone 320-587-5151, Fax 320-234-4240
NOTICE OF A SPECIAL CITY COUNCIL WORKSHOP
Tuesday, August 11, 2015
4:00 p.m.
Council Chambers — Hutchinson City Center
Notice is hereby given that the Hutchinson City Council has called a special workshop meeting
for Tuesday, August 11, 2015, in the Council Chambers at the Hutchinson City Center, 111
Hassan Street SE, Hutchinson, Minnesota for the following purpose -
0 Review Chapter 112 of the Hutchinson City Code —Liquor Regulations
Matthew ] or
DATED: July 30, 2015
POSTED: City Center
HUTCHINSON CITY COUNCIL
MEETING AGENDA
TUESDAY, AUGUST 11, 2015
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER— 5:30 P.M.
(a) Approve the Council agenda and any agenda additions and/or corrections
2. INVOCATION — Seventh Day Adventist
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
PUBLIC COMMENTS
is is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou have a
question, concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please
keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda
in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals.)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of July 28, 2015
(b) Workshop of July 28, 2015
CONSENT AGENDA
(The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city
staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA I
(a) Consideration for Approval of Five Star Financial Event on August 31, 2015
(b) Consideration for Approval of Wendling Insurance Open House Event on September 15, 2015
(c) Consideration for Approval of McLeod For Tomorrow 5K Run Event on September 19, 2015
(d) Consideration for Approval of Resolution No. 14449 — A Resolution Establishing Location for
Traffic Control Devices
(e) Consideration for Approval of an Interconnection and Purchase Power Agreement with
Hutchinson Utilities Commission
(f) Consideration for Approval of a Peddler's License to Protection 1 LLC
(g) Consideration for Approval of Issuing Short -Term Gambling License to Hutchinson Center for
the Arts for an Event on October 3, 2015
CITY COUNCIL AGENDA AUGUST 11, 2015
(h) Consideration for Approval of the Purchase of Annual Bag Film Order for Creekside
(i) Claims, Appropriations and Contract Payments — Register A
PUBLIC HEARINGS (6:00 P.M.) — NONE
(The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. Includes
items like monthly or annual reports and communications from other entities)
UNFINISHED BUSINESS
8. APPROVE/DENY AUTHORIZING STAFF TO ENTER INTO CONTRACT NEGOTIATIONS
FOR REFUSE HAULING
NEW BUSINESS
9. APPROVE/DENY RESOLUTION NO. 14447 — RESOLUTION FOR THE SALE OF THE 2015
G.O. IMPROVEMENT BONDS
10. APPROVE/DENY RESOLUTION NO. 14448 — RESOLUTION DECLARING INTENT ON
BONDING REIMBURSEMENT
11. APPROVE/DENY REPLACING THE BURICH ARENA EAST RINK FLOORING THROUGH
THE NATIONAL JOINT POWERS ALLIANCE
GOVERNANCE
(The purpose o t is portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy
development and governance process items)
12. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) Library Board Minutes from June 22, 2015
MISCELLANEOUS
13. STAFF UPDATES
14. COUNCIL/MAYOR UPDATE
ADJOURNMENT
2
HUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, JULY 28, 2015
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER— 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Mary Christensen, Chad
Czmowski, Bill Arndt and John Lofdahl. Others present were Matt Jaunich, City Administrator, Marc
Sebora, City Attorney and Kent Exner, City Engineer
(a) Approve the Council agenda and any agenda additions and/or corrections
Matt Jaunich, City Administrator, noted the following item needs to be added to the agenda for
consideration: Purchase of ice resurfacer under Item 11.5.
Motion by Lofdahl, second by Christensen, to approve the agenda with the additional item included.
Motion carried unanimously.
2. INVOCATION
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
Council Member Arndt commented on the Orange Spectacular that was held this past weekend in
the City. This is a huge event that brings many benefits to the City.
PUBLIC COMMENTS
(]his is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou have a
question, concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please
keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda
in advance ofthe meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals.)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Joint City Council/EDA Meeting of July 8, 2015
(b) Regular Meeting of July 14, 2015
(c) Workshop of July 14, 2015
Motion by Arndt, second by Christensen, to approve the minutes as presented. Motion carried
unanimously.
CONSENT AGENDA
(The items listedjor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city
staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA I
(a) Consideration of Resolution No. 14442 — Resolution Approving Variance to Reduce the
Northern Side -Yard Setback to 38 Inches for an Accessory Structure on the Property Located at
107 Mark Drive NE With Favorable Planning Commission Recommendation
(b) Consideration of Resolution No. 14444 - Resolution Calling for Public Hearing on the Proposed
CITY COUNCIL MINUTES JULY 28, 2015
Adoption of Modifications for Development District 4 and the Tax Increment Financing Plans
for Districts 5, 6, 7, 8, 11, 4-13 and 4-14
(c) Consideration of Resolution No. 14445 - Resolution Establishing Location for Traffic Control
Devices (Handicap Parking on 2nd Avenue SW — South Side)
(d) Consideration of Resolution No. 14446 — Resolution to Dispose of Surplus Police Department
Property (Firearms)
(e) Consideration for Approval of Summary Ordinance for Amendments to Chapters 90 & 92 of
Hutchinson City Code
(f) Consideration for Approval of Change Order No. 1 — Letting No. 10, Project No. 15-10
(g) Consideration for Approval of Payment to Hutchinson Utilities Commission for Utilization of
Automatic Metering Infrastructure
(h) Consideration for Approval of Issuing Temporary Liquor License to St. Anastasia Catholic
Church on September 12 & 13, 2015
(i) Consideration for Approval of Issuing Temporary Consumption and Display Permit to Crow
River Center for the Arts on September 8, 2015, and October 13, 2015
(j) Consideration for Approval of Issuing Caterer's Permit to J&N Schlagel Enterprises, Inc., on
August 1, 2015, at Hutchinson Event Center
(k) Claims, Appropriations and Contract Payments — Register A
Motion by Lofdahl, second by Czmowski, to approve Consent Agenda I. Motion carried
unanimously.
APPROVAL OF CONSENT AGENDA II
(a) Claims, Appropriations and Contract Payments — Register B
Motion by Lofdahl, second by Arndt, with Czmowski abstaining, to approve Consent Agenda II.
Motion carried unanimously.
PUBLIC HEARINGS (6:00 P.M.) — NONE
purpose o t is portion o t e agen a is to provi e t e ounci with information necessary to craft wise policy. Includes
like monthly or annual reports and communications from other entities.)
9. COALITION OF GREATER MINNESOTA CITIES ANNUAL UPDATE
Bradley Peterson, Coalition of Greater Minnesota Cities, presented before the Council. Mr. Peterson
provided an overview of the 2015 legislative session and effects on cities. Some of the most significant
items to note are that no funding increases for LGA due to legislature's failure to pass a tax bill, $1.8
million for a new employer -driven job training program, $5.3 million for workforce housing, $10.8
million for the broadband infrastructure grantprogram, $12.5 million for small -city streets, $4.3 million
for the Greater Minnesota BDPI program and passed a law requiring state to perform a cost impact
2
CITY COUNCIL MINUTES JULY 28, 2015
analysis of all new and proposed water quality regulations. Mr. Peterson detailed how the CGMC
worked to press for an LGA increase. Mr. Peterson also reviewed aspects of transportation projects that
were not successful.
10. WAYFINDING SIGNAGE PLAN PRESENTATION
Dan Jochum, Planning Director, presented before the Council. Mr. Jochum noted that being
presented to the Council is a draft of the Wayfinding Signage Plan which is a project implementation
item from the Imagine Hutchinson Downtown Plan.
Bryan Harjes, Hoisington Koegler Group, presented before the Council. Hoisington Koegler
conducted the study and put together the proposed plan. Because of Hutchinson's role as a regional
center and the amount of visitors that come, it was decided the City could do a better job of
communicating where various assets are located within the downtown area and along the river
corridor. The Plan presents a series of monument signs, directional signs, interpretive signs and
kiosks that highlight historic, civic and park destinations. Staff is proposing that the Plan could be
implemented over time with signs starting to be installed in 2016. The Council will have
opportunities to look at various funding options for wayfinding signage during the 2016 buduet
process. Mr. Harjes reviewed various sign designs proposed for the downtown district and river
district as well as dimensions and installations. Mr. Harjes reviewed various materials, fonts,
placements and messages that could be considered. The phase one summary includes two
monument siuns, one kiosk, six directional signs, five confidence signs, four parking signs and
interpretive signs presenting a total cost between $102,5004130,000. This includes fabrication and
installation, however installation may very well be able to be done in-house, which will bring the
cost down.
Mr. Jochum noted that some potential partnerships have been identified, such as with the Chamber
of Commerce, EDA, and Historic Hutchinson.
UNFINISHED BUSINESS
NEW BUSINESS
11. APPROVE/DENY INSTALLATION OF FOUR NEW BACKSTOPS AT ROBERTS PARK
Dolf Moon, PRCE Director, presented before the Council. Mr. Moon noted these backstop
replacements were include in the facilities plan. The current backstops were installed in 1992. The
most significant reason for the replacement is for safety. The number of youth contests have
increased greatly and the existing backstops do not have the necessary height needed to keep most
foul balls behind home plate in the playing field.
Motion by Czmowski, second by Christensen, to approve installation of four new backstops at
Roberts Park. Motion carried unanimously.
11(b) APPROVE/DENY PRUCHASE OF MODEL 552 ZAMBONI ICE RESURFACER
Dolf Moon, PRCE Director, noted that the fleet committee has identified that the department's older
Model 500 Zambonie be replaced in 2016. The current Zamboni was purchased in 1990 and funded
by Citizen's Bank & Trust Company. Ice arena operators are now choosing battery -powered
surfacers. Because order to delivery of the resurfacer takes up to eight months, staff is requesting
that the purchase be authorized now in order to obtain it by the first quarter of next year.
Motion by Czmowski, second by Forcier, to approve purchase of Model 552 Zambonie ice
CITY COUNCIL MINUTES JULY 28, 2015
resurfacer. Motion carried unanimously.
12. APPROVE/DENY RESOLUTION NO. 14443 — RESOLUTION RELATED TO SMALL CITIES
DEVELOPMENT PROGRAM RENTAL REHAB PROJECT
Jean Ward, HRA Director, presented before the Council. Ms. Ward explained that DEED approved
the HRA's small cities development program rental rehab project in May. To begin implementation
of the program, Ms. Ward is requesting that the Council approve the HRA contract to administer the
downtown rental rehab project, the procedural guidelines for the project and execution of the
program grant contract. Ms. Ward explained the program in detail to the Council. This project will
rehab three single family units, eight units in duplex properties and 24 units in multi -family 3+
unit properties for a total of 35 rental units. The target area is both sides of Main Street from the
Crow River to Oakland Avenue SE and both sides of Franklin to both sides of Monroe and the Crow
River to both sides of 4th Avenue.
Motion by Christensen, second by Arndt, to approve Resolution No. 14443. Motion carried
unanimously.
13. APPROVE/DENY PAVING PROJECTS AT CREEKSIDE AND WASTEWATER TREATMENT
FACILITY
Andy Kosek, Creekside Manager, presented before the Council. Mr. Kosek explained that staff has
publicly advertised the request to receive quotes on pavement repair work at Creekside and the
wastewater treatment facility. The low bid came in from Duininck Inc. at a total of $84,957.80.
Motion by Arndt, second by Czmowski, to approve paving projects at Creekside and Wastewater
Treatment Facility. Motion carried unanimously.
14. APPROVE/DENY AWARDING AGGREGATE CRUSHING SERVICES FOR CREEKSIDE
SOILS TO INTEX CORPORATION
Andy Kosek, Creekside Manager, presented before the Council. Mr. Kosek explained that
Creekside accepts blacktop and concrete removed from both city projects and private projects in the
area. The last crushing event was in the Fall of 2013 by Intex Corp. The crushed material is
currently sold out and the inbound raw material pile has reached its capacity. Intex Corp. provided a
quote and was the only vendor to provide a quote. The total project cost was quoted at $95,250.00.
The final crushed product is available for sale to contractors and retail through distribution.
Motion by Arndt, second by Lofdahl, to approve awarding aggregate crushing services for Creekside
Soils to Intex Corporation. Motion carried unanimously.
15. APPROVE/DENY ADOPTION OF AIRPORT MASTER PLAN AND AIRPORT LAYOUT PLAN
John Olson, Public Works Manager, presented before the Council. Mr. Olson explained that staff
has been working with Bolton & Menk to prepare a master plan for the airport. The airport master
plan is a comprehensive study of the airport. Work on the plan began in July 2013. The plan was
reviewed by staff, the Master Plan Advisory Group, the Airport Commission, MnDOT and FAA
staff. The final draft of the plan, which was approved by the Airport Commission, was presented to
.19
CITY COUNCIL MINUTES JULY 28, 2015
the Planning Commission at their June 2015 meeting. In addition, the airport layout plan is a site
development plan resulting from potential development identified within the master plan. Mr. Olson
detailed items from the master plan. Mr. Olson noted that by adopting these plans, it really assists
the City in opening it up for federal grant opportunities.
Motion by Christensen, second by Arndt, to adopt Airport Master Plan and Airport Layout Plan.
Motion carried unanimously.
16. APPROVE/DENY CITY OF HUTCHINSON DATA PRACTICES POLICIES
Marc Sebora, City Attorney, presented before the Council. Mr. Sebora noted that the State requires
cities to annually approve its data practices policy. Mr. Sebora explained that the City has modeled
its policy after the State's, which has broken its policy into two — one for individuals requesting
information on themselves and one for the public making general requests. Mr. Sebora explained
the various classifications of data — public, non-public and private.
Motion by Czmowski, second by Lofdahl, to approve City of Hutchinson data practices policies.
Motion carried unanimously.
17. APPROVE/DENY SETTING JOINT MEETING WITH HUTCHINSON UTILITIES
COMMISSION
Matt Jaunich noted August 11, 2015, at 7:30 a.m. has been agreed upon by HUC and City staff.
Motion by Arndt, second by Forcier, to set joint meeting with Hutchinson Utilities Commission for
August 11, 2015, at 7:30 a.m. at Hutchinson City Center. Motion carried unanimously.
18. APPROVE/DENY AUTHORIZING STAFF TO ENTER INTO CONTRACT NEGOTIATIONS
FOR REFUSE HAULING
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that the City
has obtained two proposals for refuse hauling services. They were received from West Central
Sanitation and Waste Management. Mr. Jaunich provided comparisons between the two proposals
for the Council to consider. Mr. Jaunich provided both positives and negatives of each proposal.
Mr. Jaunich also spoke about unknowns to the City as they enter into a new contract.
A Waste Management representative presented before the Council. The rep addressed the white
goods pick up. The rep indicated that they do go above and beyond when it comes to that program.
The rep also mentioned how they do not charge some city facilities for pick up. All of those are cost
savings to the city. The rep spoke about the safety training they provide their drivers, as well as a
Waste Watch program that they work with the local police department on. In addition, the rep
mentioned behaviors of the drivers that are above and beyond their job duties.
West Central Sanitation, Don Williams, presented before the Council. Mr. Williams spoke about his
business and how it has been working in the community for the past seven years through the
recycling program. Mr. Williams spoke about how customer service is a number one priority for his
company. Mr. Williams brought up the landfill issue. Mr. Williams provided a contract that West
Central has with Waste Management for use of the landfill. Mr. Williams also addressed the change
CITY COUNCIL MINUTES JULY 28, 2015
over of new containers if West Central Sanitation was selected. Mr. Williams also spoke about
technological advances his company uses and how they address community clean ups.
Mayor Forcier noted he would like some more time to review information presented by the two
companies.
Motion by Arndt, second by Christensen, to table this item to August 11, 2015. Motion carried
unanimously.
GOVERNANCE
(T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy
development and governance process items.)
19. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) CITY OF HUTCHINSON FINANCIAL REPORT AND INVESTMENT REPORT FOR JUNE
2015
(b) PLANNING, ZONING, BUILDING DEPARTMENT QUARTERLY REPORT
(c) HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM
J UNE 16, 2015
MISCELLANEOUS
20. STAFF UPDATES
Kent Exner — The completion date for Luce Line Trail paving has been revised to September 18, 2015.
Work within the city is scheduled to occur on or about August 10, 2015. Exner noted that staff is
looking at not improving some of the more recent portions of the trail and using those savings for other
portions of the non -state owned portion of the trail. Second Avenue is going well and is scheduled to
open August 3, 2015, with final completion scheduled for August 14, 2015. Golf Course Road
construction began yesterday.
Matt Jaunich — Jaunich noted that at Music in the Park on August 10, 2015 there will be a recognition
of those in civil service and all council members are invited to attend.
Motion by Arndt, second by Christensen, to set August 10, 2015, as public meeting for Music in the
Park event. Motion carried unanimously.
Mr. Jaunich also noted that an open house will be held on August 13, 2015, at the Rec Center to review
the pool project.
21. COUNCIL/MAYOR UPDATE
Gary Forcier — Mayor Forcier asked if the Council would consider holding a workshop to review the
City's liquor ordinances. Jaunich noted the workshop could be held Auuust 11, 2015. A workshop
is set for budget purposes but staff may not be prepared for that so a liquor ordinance discussion
could be held instead.
ADJOURNMENT
Motion by Arndt, second by Forcier, to adjourn at 8:00 p.m. Motion carried unanimously.
rel
HUTCHINSON CITY COUNCIL
REVIEW OF 2016 CAPITAL IMPROVEMENT PLAN
MINUTES
TUESDAY, JULY 28, 2015 AT 4:00 PM
CITY CENTER — COUNCIL CHAMBERS
1. Call to Order
Mayor Forcier called the workshop to order at 4:00 p.m. Members present included Mary
Christensen, Bill Arndt, Chad Czmowski and John Lofdahl. Others present were Matt Jaunich,
City Administrator, Marc Sebora, City Attorney and Kent Exner, City Engineer
REVIEW OF 2016 CAPITAL IMPROVEMENT PLAN
2. 2016 Capital Improvement Plan
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich noted that prior to
reviewing the proposed budgets in depth, he prefers to review the capital improvement plan in
depth. Mr. Jaunich noted that he and staff members have been working on the capital
improvement plan document for the past six months. Staff is looking for feedback from the
Council. This document provides framework for staff on assisting in developing budgets. This
document is also used for goal and vision setting for the organization.
Mr. Jaunich began an overview of the five year capital plan document. Total dollars identified in
the plan are $48,112,752. The majority of the plan is comprised of funds for infrastructure
improvements. Another large part of the plan are projects identified in the park and recreation
department — most largely for the pool project. Other large areas in the plan include compost,
fire, water/wastewater/stormwater. The projects are funded by the enterprise funds, taxes,
aid/grants, new debt, special assessment sand special funds/reserves.
Andy Reid, Finance Director, presented before the Council. Mr. Reid explained that facility
improvements will be funded by the capital projects fund and excess LGA in the amount of
$750,000 annually. Fleet and equipment is funded by the equipment replacement fund and a
general fund transfer in the amount of $225,000. Current funding is adequate for the City's
"small" fleet but heavy fleet (cost more than $75,000) has no funding source. Therefore the City
will fund heavy fleet projects with excess LGA and debt certificates. Enterprise funds projects
are funded by cash flow from the operations and cash reserves. Infrastructure improvements are
reviewed annually by the Resource Allocation Committee who review the costs and funding.
These projects are funded by the debt levy, special assessments and debt service payment funded
by the debt tax levy.
Mr. Jaunich then reviewed the five components of the capital improvement plan. These include
the fleet committee, facilities committee, Creekside, Resource Allocation Committee and
General.
Dan Hatten, Fleet Committee, presented before the Council. Mr. Hatten noted that the fleet
committee has identified and classified every piece of City equipment and separated light duty
fleet from heavy duty fleet. Each piece of equipment was evaluated for useful life expectancy,
sharing between departments and purchasing versus leasing. The facilities committee, through
evaluations, was able to eliminate 30 pieces of equipment from the City's overall fleet. Mr.
Hatten reviewed the equipment in the light fleet category, which include 85 pieces of equipment.
Currently, $225,000 of CIP funds are allocated for light duty fleet and is sustainable with the
current CIP plan. The City currently has 56 pieces of heavy duty equipment and there is no
identified funding source for heavy duty fleet. Mr. Jaunich noted that the Council will have to
discuss proper funding for heavy duty fleet. Past practice has been to use cash or reserves and
Mr. Jaunich questioned whether or not that is the best practice to follow.
Dan Jochum, Facilities Committee, presented before the Council. Mr. Jochum noted that the
facilities committee has determined to shift every project on their list back one year in order to
accommodate the pool project. The Facility Planning Concept/Funding Model has been working
well. Current projects on the list include Roberts Park backstops, VMF backstops/dugout,
Northwoods rink improvements, Event Center entry roof, Parks garage parking lot, Rec Center
Air Handler. Mr. Jochum reviewed the five year facilities plan and the projects included. Mr.
Jochum explained how the facilities committee establishes projects and how they fit within their
plan. Mr. Jochum mentioned that the facilities committee feels it is time to discuss building
security, technology upgrades, better customer service and work space/cross training
opportunities at City Center, which is now 21 years old.
Andy Kosek, Creekside, presented before the Council. Mr. Kosek spoke about the capital
improvement plan and how it relates to compost and refuse funds. Mr. Kosek reviewed capital
projects slated for 2016, which include bituminous repairs, bagging line upgrades, front end
wheel loader, portable go -bagger, truck/semi tractor, maintenance shop upgrade, and bag storage
blacktop. 2017 calls for the final phase of bituminous repairs, bagging line upgrades, office
building, wood grinder replacement and truck/semi tractor. In 2018 a skidsteer loader, cold
storage building, loading dock, face replacement on the compost turner and truck/semi tractor are
scheduled. In 2019 the needs include stacking conveyors and walking floor trailer replacement.
2020 calls for another walking floor trailer replacement and a screener replacement. Mr. Kosek
then reviewed Creekside's current production model and compared it to a lower volume
production model. Mr. Kosek then reviewed projects included in the refuse fund over the next
five years. The projects scheduled in these two areas total $2.6 million of the capital
improvement plan. Mr. Kosek asked the Council to consider reviewing a lower volume model
for the Creekside Soils operation.
Kent Exner, Resource Allocation Committee/Public Works, presented before the Council. Mr.
Exner reviewed the roadway improvement projects scheduled in each year. Also included in the
capital improvement plan is a water tower rehabilitation on Golf Course Road, south central
drainage improvements, and Second Avenue bridge. Mr. Exner also talked about future capital
improvement project plan considerations for the Council to be thinking about. Mr. Exner also
spoke about project funding limitations and concerns.
Mr. Jaunich spoke about the water park pool project. $5 million has been identified for this
project. Funding sources include community improvement fund, capital projects fund and excess
fund balance in the general fund. There will be no debt associated with this project. Mr. Reid
also mentioned that the City has been advised that the City can spend down $1 million in reserves
and not affect its bond rating.
Mr. Jaunich reminded the Council of the importance of the CIP document and how it drives the
establishment of the budget.
3. Adjournment
Motion by Arndt, second by Lofdahl, to adjourn the workshop at 5:20 p.m. Motion carried
unanimously.
ATTEST:
Gary T. Forcier
Mayor
Matthew Jaunich
City Administrator
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Five Star Financial Event
Department: Police Department
LICENSE SECTION
Meeting Date: 8/11/2015
Application Complete N/A
Contact: Daniel T. Hatten
Agenda Item Type:
Presenter: Daniel T. Hatten
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes): 2
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Five Star Financial would like to request the northern parking stalls of 1st Ave SW between Main St and the ally be
coned off and made available for a Five Star Financial charity event, from 2pm - 9pm on Monday August 31, 2015.
They will be having a blood drive and the mobile medical unit will be positioned along the North side of First Ave SE,
along with booths, and signs in the same area.
This is a charity event to benefit Shaun Bollinger who is in need of a lung transplant. The units of blood collected will
not only benefit Mr. Bollinger but go to help others in need in the State of Minnesota. All the units of blood collected
by Memorial Blood Center are utilized by patients in the State of Minnesota.
The Police Department will close off the parking area the night before to prevent early morning traffic from parking on
the north side of 1 Ave SW prior to the event. The Police Department will remove the cones immediately following the
event the evening of the 31 st. This event should have little if any impact on the businesses in the area or the traffic
flow on Main St or 1st Ave SW.
The Police Department has reviewed this request and looks forward to working with Five Star Financial and the
Memorial Blood Center to ensure a successful and safe event.
Note: John Sanken if present at the meeting would like say a few words about the event if council would allow.
BOARD ACTION REQUESTED:
Recommend Approval
Fiscal Impact: $ 0.00 Funding Source: 0
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Wendling Insurance Open House Event
Department: Police Department
LICENSE SECTION
Meeting Date: 5/12/2015
Application Complete N/A
Contact: Daniel T. Hatten
Agenda Item Type:
Presenter: Daniel T. Hatten
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Kyle Wendling is requesting the use of the City of Hutchinson public parking lot located on the southeast corner of
Franklin St SW and 1 st Ave NW, directly behind the Wendling Insurance office. On Tuesday September 15, 2015
between the hours of 5:00 and 7:00 pm, Mr. Wendling will be hosting an open house to celebrate 30 years of
buisness. This will be a non-alcoholic event.
They are asking for a portion of the parking lot (10 stalls) directly behind the Wendling Insurance Office be closed off
early to allow time to set up of the tent. The organizers are aware there are be no tent stakes driven into the asphalt
parking lot and that any damage will be the responsibility of Wendling Insurance Agency.
I have reviewed the plan and have determined this request will have little if any impact on traffic flow or parking in the
area during this short period of time. This event will not have a significant impact on police operation during this
event.
The Police Department has reviewed this request and looks forward to working with Kyle Wendling to ensure a
successful and safe event.
BOARD ACTION REQUESTED:
Recommend Approval
Fiscal Impact: $ 0.00 Funding Source: N/A
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: 5k Run
Department: Police
LICENSE SECTION
Meeting Date: 8/11/2015
Application Complete N/A
Contact: Daniel T. Hatten
Agenda Item Type:
Presenter: Daniel T. Hatten
Reviewed by Staff ✓❑
consent Agenda
Time Requested (Minutes): 2
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
On September 19, 2015, McLeod For Tomorrow is requesting to host a 5K Glow Run which will begin a 8PM. The
route will begin at the intersection of Is1 Ave NW & Franklin Street, then head north to the sidewalk at Main Street,
continue north across the river then west along the Luce Line Trail and then return to Is1 Ave NW & Franklin Street. I
have attached a map for reference.
They are requesting the services of 2 officers from 8PM to 10PM at an understood rate of $54/hr for each officer
($216) to close Franklin Street from Washington Ave to Main Street at Girl Scout Park. Assistance at the Main Street
Bridge will be needed as well.
he Police Department will close off the Franklin and 2nd Ave NW between 1 Ave NW and Main St. and cone off the
curb edge on the west side of the Main St bridge for this event. The Police Department will remove the cones and
barricades immediately following the event the evening of the 19th. This event should have little if any impact on the
businesses in the area or the traffic flow.
There will not be amplified sound but the Phoenix Drum Line will be performing along the route. The neighbors in the
area of Franklin St NW and 1 st Ave NW will be notified of the event prior too by the organizers.
The Police Department has reviewed this request and looks forward to working with McLeod For Tomorrow to
ensure a successful and safe event.
Note: A map of the route is attached with this request
BOARD ACTION REQUESTED:
Recommend approval
Fiscal Impact: $ 216.00 Funding Source: Event Hosts
FTE Impact: 2.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
HUTCHINSON CITY COUNCIL
ci=V�f�
Request for Board Action
79 M-W
Agenda Item: Traffic Control Resolution #14449
Department: PW/Eng
LICENSE SECTION
Meeting Date: 7/28/2015
Application Complete N/A
Contact: John Olson
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Traffic Control Resolutions are reviewed by the City Engineer, Police Chief, and Public Works Manager.
Parking restrictions:
Location 1: Trunk Highway 15/Main St S (northbound traffic) - "No Left Turn" - at intersection
with Linden Ave SW.
Staff recommends approving the attached Traffic Control Resolution. Please note
that the installation of this traffic
control measure is contingent on MnDOT's approval.
BOARD ACTION REQUESTED:
Approval of Resolution
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 14449
RESOLUTION ESTABLISHING LOCATION
FOR TRAFFIC CONTROL DEVICES
WHEREAS, the Police Chief, City Engineer and Public Works Manager agree that the following areas
have traffic control concerns which warrant traffic control devices, and;
WHEREAS, the Hutchinson City Council has the authority to establish locates as points where traffic
control devices shall be erected, pursuant to Section 7.04, Subdivision 1 of the Hutchinson City Code;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON:
That the Council hereby establishes the following traffic control devices shall be installed and enforced:
1. Main St S, northbound traffic - "No Left Turn" - at the intersection with Linden Ave SW.
Adopted by the City Council this 11th day of August, 2015.
Gary Forcier
Mayor
ATTEST:
Matt Jaunich
City Administrator
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item:
Department: Administration/Legal
LICENSE SECTION
Meeting Date: 8/11/2015
Application Complete N/A
Contact: Marc Sebora/John Paulson
Agenda Item Type:
Presenter: Marc Sebora
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Both our Excel energy grant agreement and Hutchinson Utilities Commission distributive energy policy require that
we have in place an interconnect agreement with Hutchinson Utilities as part of the construction of the solar energy
project at the city's wastewater treatment plant.
It is contemplated that the solar energy system for the wastewater treatment plant will provide around 15% of the
electric needs of the wastewater treatment plant. Even thought the possibility is remote, this agreement is necessary
to account for any power that the wastewater plant's solar energy system may push back onto Hutchinson Utilities
Commission's system and also to provide adequate protections to Hutchinson Utilities Commission equipment in
case problems arise due to the interconnection of the wastewater plant's electrical equipment with Hutchinson Utilities
electrical distribution system.
The agreement requires the city to have adequate insurance in place and, in the unlikely event that more energy is
from the wastewater plant is pushed onto HUC's system than than the plant uses from HUC, HUC will pay the City it's
wholesale power price of 5.7 cents per kilowatt. Finally, the agreement allows HUC to have access to our facilities and
to temporarily disconnect the solar energy system from HUC's system in the event of problems or for maintenance
and repair.
The Hutchinson Utilities Commission approved this agreement at its meeting last week and I ask for your approval
also.
BOARD ACTION REQUESTED:
Approve Interconnect and Purchase Power Agreement With Hutchinson Utilities Commission
Fiscal Impact: $ 0.00 Funding Source: n/a
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: n/a
Remaining Cost: $ 0.00 Funding Source: n/a
Interconnection and Purchase Power Agreement
between the City of Hutchinson and the
Hutchinson Utilities Commission
This contract is entered into effective: August 11, 2015 by and between Hutchinson
Utilities Commission (hereafter called "Utility") and the City of Hutchinson (hereafter
called "Customer").
RECITALS
The Customer wishes to install a generating facility that constitutes a qualifying facility
under the federal Public Utility Regulatory Policies Act ("PURPA").
The Utility is obligated under federal and state law to interconnect with the Customer's
qualifying facility and to purchase electricity offered for sale by the Customer's qualifying
facility.
The Customer is prepared to generate electricity in parallel with the Utility.
Under Minnesota Statutes, Section 216B.1611, the Utility has requested, and the
Customer has provided the following information concerning Customer's qualifying
facility ("Facility"):
1) The name plate capacity of the Facility 400 (kW)
2) The pre -incentive installed cost of the Facility $1,510,000
3) The energy source of the Facility Solar ( Solar, Wind, etc.)
4) Location of the Facility Wastewater Treatment Plant at 1300 Adams Street SE
Hutchinson, Minnesota (the "Location")
The Utility has determined that the Facility meets the requirements of the Utility's rules
on distributed generation and all applicable technical standards for interconnection.
The Utility and the Customer wish to set forth the terms and conditions of the
interconnection and purchase and delivery of power and energy to and from the Facility.
AGREEMENTS
The Customer and the Utility agree -
1. The Customer desires to use the Facility to meet a portion of its electric needs
at the Location, but the Customer will continue to require electricity from the
Utility.
2. The Utility shall sell power and energy to the Customer under the rate
schedule(s) in force for the class of customer to which the Customer belongs,
including, but not limited to, all applicable energy and demand charges. The
Utility will also bill the Customer for metering and applicable fees specified in the
then current rate of the Utility's wholesale supplier.
3. In the event that the energy generated by the Facility exceeds that supplied by
the Utility during a one-month billing period, the Utility will compensate the
Customer for the excess energy provided by the Facility at the applicable
average wholesale Utility energy rate, initially in the amount of $.057 per kWh of
power and energy provided by the Facility to the Utility, as such rate may be
modified from time to time, and shall be automatically adjusted to reflect the rate
then in effect.
4. The Utility retains the discretion to change its rates for the sale and purchase of
electricity and related services. The Customer and the Utility agree all sales,
purchases, and services under this contract shall be automatically made under
the rates then in effect each month.
5. The Customer must operate its Facility in full compliance with the rules,
regulations, and policies adopted by the Utility, which provide reasonable
technical connection and operating specifications for the Customer (Hutchinson
Utility Commission's Distributed Generation Policy (over 40 kW) is attached as
Exhibit A).
B. The Customer will operate its Facility to conform to the national, state, and local
electric and safety codes, and will be responsible for the costs of conformance.
7. The Customer is responsible for the actual, reasonable costs of interconnection,
including, but not limited to, those costs incurred by the Utility. The
interconnection costs are estimated to be $40.00. The Customer shall pay the
Utility in this manner Check.
8. The Customer shall furnish, install, and wire, at Customer's cost, the necessary
service entrance equipment, meter sockets, meter enclosure Cabinets, or meter
connection cabinets that may be required by the Utility to properly meter usage
and sales to the Utility.
g. The Utility shall own and install an appropriate meter in order to record all flows
of energy necessary to bill in accordance with this contract.
10. The Customer shall provide the Utility reasonable access to Customer's
property and Facility in the event the configurations of the Facility do not permit
disconnection or testing from the Utility's side of the interconnection. If the Utility
enters the Customer's property, the Utility shall remain responsible for its
personnel.
1 1 -The Utility may discontinue providing electricity to the Customer during a system
emergency or if required by prudent utility practices or safety concerns. The
Utility shall not discriminate against the Customer when it discontinues providing
electricity or when it resumes providing electricity.
12.The Utility may discontinue purchasing electricity from the Customer when the
Utility deems it necessary to construct, install, maintain, replace, remove,
investigate, or inspect equipment or facilities within its electrical system. The
Utility shall notify the Customer prior to discontinuing the purchase of electricity
in this manner: email/phone call.
13 -The Customer shall discontinue Facility operations when the Utility so requests.
The Utility may isolate the Facility from the Utility's system, and during such
times, the Utility shall not be liable for revenue lost by the Customer. The Utility
may require parallel generation to be disconnected, when the Utility determines,
in its sole discretion:
a) to facilitate maintenance or repair of the Utility's facilities.
b) during system emergencies,
c) that the Facility is operating in a hazardous manner, or is operating such
that it adversely affects service to other customers or to nearby
communication systems or circuits.
14. The Customer shall keep in force a policy of liability insurance, of at least $2
Million per occurrence, against personal or property damage to the Hutchinson
Utilities Commission's system, equipment, and personnel arising from the
installation, interconnection, operation, or maintenance of Customer's Facility
and shall provide annual proof of the insurance to the Utility with said policy
specifically naming the Hutchinson Utilities Commission as an insured. The
Customer agrees to indemnify, defend, and hold harmless the Utility from all
claims or loss whatsoever arising directly or indirectly from the Customer's
Facility.
15.This contract becomes effective when signed by the Customer and the Utility.
This contract will remain in force until either the Customer or the Utility provides
written notice to the other that the contract is terminated, which shall be effective
30 days after the date of notice.
16 -This contract does not serve as an approval of the Customer's Facility for
planning, zoning, or permit purposes. The Customer shall have the responsibility
to obtain proper approval and permits from the City of Hutchinson or other
governmental entities pertaining to the construction and operation of the Facility.
17. This contract, including the recitals and exhibits, contains all the agreements
made between the Customer and the Utility as to the interconnection and
energy sales related to the Facility.
18. This contract shall be governed by and construed in accordance with the laws of
the State of Minnesota.
THE CUSTOMER AND THE UTILITY HAVE READ THIS CONTRACT AND AGREE
TO BE BOUND BY ITS TERMS. AS EVIDENCE OF THEIR AGREEMENT, THEY
HAVE EACH SIGNED THIS CONTRACT BELOW ON THE DATE WRITTEN AT
THE BEGINNING OF THIS CONTRACT.
CUSTOMER:
:51
HUTCHINSON UTILITIES COMMISSION:
Date: Date:
HUTCHINSON CITY COUNCIL
ci=V�f�
Request for Board Action
79 M-W
Agenda Item: Peddler's License - Protection 1 LLC
Department: Administration
LICENSE SECTION
Meeting Date: 8/11/2015
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Brian Tims of Protection 1 LLC has submitted an application for a Peddler's License
to sell door-to-door home
security/automation systems. The applicant meets the requirements of the license and will expire on 12/31/15.
BOARD ACTION REQUESTED:
Approve issuing a Peddler's License
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
oily O f
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i Iia Qbit, A -m- MN i S 3513
l32f6 587-51 i L,Fax: (.329) 2341_4240
City of Hutchinson
APPLICATION FOR PEDDLERS, SOLICITORS, AND TRANSIFNT MERCHANTS
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HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Short-Term Gambling License - Center for the Arts
Department: Administration
LICENSE SECTION
Meeting Date: 8/11/2015
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The Hutchinson Center for the Arts has submitted a short-term gambling license application for a raffle that will take
place on October 3, 2015. The Center for the Arts meet the requirements of the license.
BOARD ACTION REQUESTED:
Approve issuing a short-term gabling license to the Center for the Arts on September 1 through October 3, 2015
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
I 11 Hassan Street Southeast
Hutchinson, MN 55350
(320)587-5151IFax:(320)234-4240
City of Hutchinson
APPLICATION FOR GAMBLING DEVICES LICENSE
In provisions of the City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349
All applications must be received at least 30 days before event in order to be considered
A lication T e
Short Term Date(s) �r]—
Fee: $30-00
Morrth/1]a /Year— Month/Da r/Year m>rj
Organization Information
Name
Phone Number
Address where regular meeting are held
City State Zip
Day and time of meetings? r„' ri 1c,1106( 'I hl(b
)100 11 } �L-?
Is this organization organized under the laws of the State of Minnesota`? ❑ yes ❑ no
How long has the organization been in existence?�Cn How may members in the organization? AJ
�]”
What is the purpose of the organization?
re;-' e
In whose custody will organization] records be kept?
727r�
Name
Phone Number
S f L
r f
[ tt f, if7h, lrl_
Address
—
Ci State Zi
L—Puly Authorized Officer of the Organization Information
41 1 U Y'Gt z-- A:�o to 5 304�)-5 93 --41=
-41=
True Name Phone Number
9 Lf 73 Z—Aj t �.. rr � 1 ►.W S�35v
Residence Address City State Zip r
Date of Birth: o k 1 i 9 sy Place of Birth: el" "�'e -/V
Hontk/ kyiyeaar City State
Have you ever been convicted of any crime other than a traffic offense? © yes /16 no
If yes, explain:
City of Hutchinson
11pphcarion far Burgo Gambling Devices License
Page 2 of 3
Designated Gambling Manap-er (pualified under Minnesota Statute 029j
�a 5% fr - 72- J 6
True Name Phone Number
2—± _L1 Lm
Residence Address City S Zip
hate of Birth: 1 iJ 1 Place of Birth: 501vt A/4
Alonth/day/year City Stale
Have you ever been convicted of any crime other than a traffic offense'? ❑ yes Xno
If yes, explain;
How long have you been a member of the organization?
Game
Location #l.
i:fLryww FYI -�"1u: -- - : ri5 7 - 7.Z-76
Name of location where game will be played Phone Number
Address of location where game will be played City State Zip
Date{s} and/or day(s) gambling devices will be used: 43
through . - 2L I
-, AM
Hours of the day gambling devices will be used: From M To {�
Maximum number of player: z5b
Will prizes be paid in money or merchandise? ❑ money 9(merchandise
Will refreshments be served during the time the gambling devices will be used? Oyes O no
If yes, will a charge be made for such refreshments? Tl yes © no
Game Informal
Location #2
A'ame of location where game will be played
Address of locution where game will be played
Date(s) andlor day{s} gambling devices will be used:
Hours of the day gambling devices will be used
Maximum number of player:
Phone Number
City State Zip
through
AM AM
From pM To PM
Will prizes be paid in money or merchandise? O money © merchandise
Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no
If yes, will a charge be made for such refreshments? ❑ yes 0 no
I Officers of the Orp-anization (ifnecessarv. list additional names on sevarote sheet)
Name
Title
�J
f� Z
N
'C
Residers a Address
City
State
Zip
LkD(Y_-r
I U Ch6i
(am
ao
_..... -
Name
-
Title
2 -Oil '7 ��t�� jl
1 �tfi kE \an
m
�5535
Reside e Address
City
State
Zip
Name Title
Name Title
W f � i ������•� 1ll j�
Name Title i
Name Title
Name Title
Name Title
1 L)
EernI2o
0
!Name Title
f al n&f)a�r-
Name
Name
Name
Title
Title
Title
City of Hurchinson
AWscaaton for Burgo Gambling Devices License
Paye 3 of 3 i
--�rWsu Ue
Name Title
Residence Address City State tin
Officers or Other Persons Paid for Services Information (ifnecessary, list additional names on se ate sheet
`JName Title
5 aIle it)� j G�C1'l ( D i r
Residence address City State Zip
i �k'UaVZA m _,A u lt7a(
ame Title
n ' -S - O)�'uu
Residence Address City State Zip
Name
Residence A
Title
State
Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws,
ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson
Ordinance 114.20 and Minnesota Statutes Chapter 349)'?
Gambling Manager yes ❑ no Authorized Officeryes © no
initial Initial
I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to
investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No.
114.20 relating to gambling and I will familiarize myself with the contents thereof.
Signature of authorized officer of organization Date
Signature ofga—mbling magger of organization Date �
Internal Use
I City Council © approved ❑ denied Notes: 1
HUTCHINSON CITY COUNCILFry:�
Request for Board Action
Agenda Item: Consideration for Approval of Purchase of Annual Bag Film Order for CreekSide
Department: Compost
LICENSE SECTION
Meeting bate: 8/1112015
Application Complete NIA
Contact: Andy Kosek
Agenda Item Type:
Presenter: Andy Kosek
Reviewed by Staff 7,/ ]
Consent Agenda
Time Requested (Minutes):
License Contingency NIA
Attachments: Yes
BA CKGROUND/F'XPLANA TION OF AGENDA ITEM. -
Poly bag film for the Premier Tech automated bagging line that Creekside employs is ordered on an annual basis. In
order to receive favorable pricing based on volume, a two year supply (based on historical sales) is ordered each
year. The product lines in which are ordered typically alternate from year to year.
Price quotes received were rather competitive. NiaFlex provided the most favorable prices for the CreekSide brand
quote at $67A65,42. This vendor currently has the artwork plates for this product line.
The third vendor that provided quote provided the cheapest price per unit, however, when artwork plate charges are
factored in, they become the highest price on total order. Creekside has not done business with this vendor in the
past and is uncertain of the level of quality we would receive.
Artwork plates are not transferable between these vendors because of the difference in the types of print presses
each vendor utilizes, line print vs, process print presses.
Niaflex produces superior products, staff has had virtually no issues with their products in the past. Product quality
consistency plays a major role in bagging production efficiencies. Bag film for these products may be inventoried for
several months before being put into production. At that time, there is no margin for error for quality issues in the film
because of time restraints.
BOARD ACTION REQUESTED:
Approve the purchase of the CreekSide bag film quote received from NiaFlex, as recommended by CreekSide staff.
Fiscal Impact: $ 67,465.42 Funding Source: Compost Fund
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 67,465.42
Total City Cost: $ 67,465.42 Funding Source: Compost Fund
Remaining Cost: SO -00 Funding Source:
CreekSide
P7oducts
Direct Piastics
NiaFicx
Er las;
C5
QTY
Unit $
Ext Cost
CS
QTY
Unit $
Ext Cost
CS
QTY
Units
Ext Cost
Tap
150
199.00
S 29.850.00
Top 150 198.00 $ 29,700.00
Top 150 206,54 $ 30,98100
Manure
34
198.00
$ 6,732.00
Manure
34
206,54
$ 7,022.35
Manure
34
199.00
S 6,766.00
Compost
30
198.00
$ 5,94000
compost
30
206.54
$ 8,196.20
Compost
30
199.00
S 5,970.00
40 Patting
90
198.00
3 7,92006
40 Potting
40
206,59
$ 8,261.60
40 Potting
40
199,00
5 7,960.00
20 Patting
25
199.90
$ 4,99750
20 Potting
25
202.75
$ 5,069.00
20 Potting
25
180.00
S 4,500.00
10 pcttin9
5
522 DU
$ 2,64500
10 Potting
5
803.00
$ 1,515,00
10 Potting
5
350.00
$ 1,750.00
Brown
11
294,00
$ 3,23400
Brown
11
259.69
$ 2855.59
Brown
11
280.00
$ 3,080.00
Red
13
294.00
$ 3,82200
Red
13
25965
$ 3,375,97
Red
13
280.00
S 3.640-00
Sand
10
179.80
$ 1,798.00
Sand
16
218.77
4 2,187.70
Sand
10
318
199.50
1,995.00
$ 65.511.00 $ 206.01
318 $ 66,78850 $ 21C,03
318 $ 67,46542 $ 212.16
Platecharges
PIaN charges
Plate charges
$2,760
9
$ 24,64000
52,000
0
S -
$225
60
$ 13.500.00
RFQ p2 Total
$ 91,62550
JRFQ #2 Total
$ 67.465 42 $ 212.16
RFQ #2 Total
$ 79,01 t.00
Sales Quote
Iaall Niaflex Corporation
CORPORATION 7549 Brokerage Drive
Orlando, FL 32809
PH: (407) 851-6620 FY: (447) 855-3910
Customer: Shi
City of Hutchinson
111 Hassan St SE
Hutchinson, MN 55350
Contact:
Phone Fax
fluote DescriDdon:
Quote Number
Quote Date:
Expires On:
FOB:
Page:
Creekside Soil
1500 Adams St SE
Hutchinson, MN 55350
Phone- I'm
17177-183
7110115
8110115
Delivered
1 of 2
Sale% Rcn: Bob Edlund CSR.- Snow
Minimum
Quantity
Item Number -Description
Unit
Unit Price
300
27" (00275) White Opaque Centerfold Sheeting, No Slip, Linear Low, UVI, 18"
M
$196.02
Repeat, Printed 8 Colors, 36LB SplendorGro
75
23" (00275) White Opaque Centerfold Sheeting, No Slip, Linear Low, UVI, 15.75"
M
$168.92
Repeat, Printed 8 Colors, 20LB SplendorGro Potting
254
28.5" (00275) White Opaque Centerfold Sheeting, No SI 1p, Linear Low, UVI, 18.25"
M
5206.54
Repeat, 40L8 Creekside
5
20" (00275) White Opaque Centerfold Sheeting, No Slip, Linear Low, UVI, 13.5"
M
5303.00
Repeat, 10LB Creekside Potting Sail
25
23" (00275) White Opaque Centerfold Sheeting, No Stip, Linear Low, UVI, 16.25"
M
5202.76
Repeat, Printed 8 Colors, 20LB Creekside Potting
24
33.5" {00275) Clear Centerfold Sheeting, No Slip, Linear Low, UVI, 18.25" Repeat,
M
$259.69
Printed 5 Calors, 2CF Creekside Mulch
10
22.5" {003) Clear Centerfold Sheeting, No Slip, Linear Low, UVI, 15.5" Repeat,
M
5218.17
Printed 4 Colors, .SCF Creekside Washed Sand
Plus Artwork and Plates if applies
Customer will incur additional surcharges for an order cancelled after production
has begun.
Customer is responsible for any and all inventory produced and will be invoiced if
product is not shipped within 60 days.
Cust. will be responsible for and costs incurred for art work, art plates, or other
materials related to order already made prior to cancellation.
iviinlmum total urger vuantiry:
Notts: Estimated Lead Time: 7 Weeks
Terms: Net 30
We gladly accept credit cards as a form of payment
Please be advised that credit card fees will be added to your invoice if this is the form of payment
disclaimer: I his quote is subject to rhe Terms and Conditions listed on the following page.
QUOTE FORM
Direct Plastics
Description of Soil Packaging Product (size, thickness, color process, operationals attributes):
Product Type
Quantity
2016 Season Quote
2.75 mil
CreekSide
40 Ib Topsoil
150,000 imps
$_198.40
40 Ib Manure
34,000 imps
$,198.00
40 Ib Compost
30,000 imps
$_198.00
10 Ib Potting Soil
5,000 imps
$_
529.00
20 Ib Potting Soil
25,040 imps
$_199.90
40 Ib Potting Soil
40,000 imps
$_198.00_
1 cu.ft Brown Mulch
11,040 imps
$_294.00
1 cu.ft Red Mulch
13,000 imps
$_294,00
.5 cu.ft Sand (3 mil)
10,000 imps
$_179.80
Product Graphics Development (set-up, film & plate)
Included- if repeats -no charges Yes -only if updates are required No If no; $
StorageNVarehousing Costs, if any: $ 16 mths $
Number of days for delivery; after business is awarded:
General Warranty: Yes No Duration
Vendor's Name and Address:
CreekSide Compost Facilities is a fax -exempt entity
Notes
112 mths
• If there are price break points on the film, please include them on the quote form.
• If your company's quotation form covers the information above, this form doesn't need to
be completed. Please submit your company's form.
•
If you have additional information that is not requested above, and feel that it would be
beneficial, please include.
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QUOTATION
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CHECK REGISTER FOR CITY OF HUTCH INSON
CHECK DATE FROM 08/11/2015
- 08/11/2015
Check Date
---------------------
08/11/2015
Check
----------------
186960
Vendor Name
-----------------------------------------------------------
ACE HARDWARE
Description
---------------------------------------------------------------------------------------
PAINT THINNER
Amount
157.58
08/11/2015
186961
C & L DISTRIBUTING
JULY PURCH
1,139.30
08/11/2015
186962
MCLEOD COUNTY REGIONAL RAIL AUTHORI
2015 CONTRACT PAYMENT
30,000.00
08/11/2015
186963
O'REILLYAUTO PARTS
WIRE SET, VALVE FUEL HOSE
74.01
08/11/2015
186964
R & R EXCAVATING
L1P14-01 #12
66,733.84
08/11/2015
1186965
STAPLES ADVANTAGE
OUTDOOR TRIFOL
62.97
08/11/2015
186966
VIKING BEER
JULY PURCH
10,160.75
08/11/2015
186969
ACE HARDWARE
ACE ROLLER, PLASTIC TRAY
994.01
08/11/2015
186970
AEM MECHANICAL SERVICES INC
DIRTY CONDENSERS
95.75
08/11/2015
186971
AERATION INDUSTRIES INT'L INC
ARB SPINDLE, ATOMIZER
1,123.61
08/11/2015
186972
AG SYSTEMS
AG 7560C-GM30
819.30
08/11/2015
186973
AMERICAN BOTTLING CO
MISC BEVERAGES
114.88
08/11/2015
186974
AMERIPRIDE SERVICES
TOWEL, MOP
81.33
08/11/2015
186975
ARCTIC G LACI ER USA INC.
ICE
611.54
08/11/2015
186976
ARNESON DISTRIBUTING CO
JULY PURCH
955.00
08/11/2015
186977
ARTISAN BEER COMPANY
JULY PURCH
334.75
08/11/2015
186978
ASSURANT EMPLOYEE BENEFITS
August Life Insurance
1,956.75
08/11/2015
186979
AUTOVALUE- GLENCOE
SKTHOLDER-SHOP PARTS
53.46
08/11/2015
186980
AUTOMATIC SYSTEMS CO
MONTHLY SERVICE AGREEMENT APRIL 2015
2,000.00
08/11/2015
186981
B & C PLUMBING & HEATING INC
SUPPL LINE IN WOMENS BATHROOM LEAKING
177.89
08/11/2015
186982
B & L UTILITY MAINTENANCE
REPAINT FIRE HYDRANTS
5,307.00
08/11/2015
186983
B.W. WELDING
SS VESSEL#1
1,710.00
08/11/2015
186984
BERNICK'S
MISC BEVERAGES
441.10
08/11/2015
186985
BETTER HALF EMBROIDERY
DARK INDIGO
600.88
08/11/2015
186986
BFG SUPPLY CO
FREIGHT FOR PERLITE INVENTORY
925.93
08/11/2015
186987
BRAUN INTERTEC CORP
2NDAVE SE IMP
2,077.75
08/11/2015
186988
BUFFALO CREEK ENTERPRISES
SEASONINGS
128.88
08/11/2015
186989
BUSHMAN, RAQUEL
TOURNAMENT SHIRTS, SUPPLIES
3,037.94
08/11/2015
186990
BUSINESSWARE SOLUTIONS
HEP 24" LED- A RADKE
1,909.67
08/11/2015
186991
C & L DISTRIBUTING
JULY PURCH
27,760.87
08/11/2015
186992
CARLOS CREEK WINERY
JULY PURCH
288.00
08/11/2015
186993
CARSON PATROL SHOP LLC
TABLET KEYBOARD COMBO CAR MOUNT -CROWN V
795.93
08/11/2015
186994
CENTRAL HYDRAULICS
CYLINDER DISASSEMBLY
313.43
08/11/2015
186995
CHEMISOLV CORP
FERRIC CHLORIDE 38%
4,471.11
08/11/2015
186996
CLARKE ENVIRONMENTAL MOSQUITO MANAG
ENVIRONMENTAL MOSQUITO SPRAYING JULY
18,090.00
08/11/2015
186997
CMK SERVICES LLC
BRUSH CUT & TRIM 567 LYNN
120.00
08/11/2015
186998
COLD SPRING GRANITE CO
L10P15-10 #1
84,721.95
08/11/2015
186999
COMDATA CORPORATION
SUPPLIES & CONCESSIONS
472.69
08/11/2015
187000
COMMERCIAL ASPHALT REPAIR LLC
SPRAY INJECTION PATCHING
8,489.00
08/11/2015
187001
CROW RIVER AUTO & TRUCK REPAIR
SHIFTER LOOSE- 1999 FORD -F450
244.77
08/11/2015
187002
CROW RIVER WINERY
JULY PURCH
268.64
CHECK REGISTER FOR CITY OF HUTCHINSON
CHECK DATE FROM 08/11/2015
- 08/11/2015
Check Date
---------------------
08/11/2015
Check
----------------
187003
Vendor Name
-----------------------------------------------------------
DAVEGRIEPCLEANING
Description
------------------------------------------------------------------
CLEAN WINDOW
Amount
--------------------
250.00
08/11/2015
187004
DAY DISTRIBUTING
JULY PURCH
9,774.98
08/11/2015
187005
DEZURIK, INC
REF A:843742
1,200.00
08/11/2015
187006
DOG -ON -IT -PARKS
DOI ROLL BAGS, WASTE CAN LINERS
380.00
08/11/2015
187007
DUININCK INC
L1P15-01 #3
407,341.76
08/11/2015
1187008
ELECTRO WATCHMAN
FIRE & SECURITY ALARM 08/01/15-10/31/15
117.00
08/11/2015
187009
ERLANDSON, BEN
REIMB FEE'S PDTITLE TRANSFER 2008 VOLKS
10.75
08/11/2015
187010
EXTREME BEVERAGE LLC
MISC BEVERAGES
166.21
08/11/2015
187011
FARM -RITE EQUIPMENT
E85 T4 BOBCAT CAMPAC
950.00
08/11/2015
187012
FASTENAL COMPANY
GARBAGE BAGS
449.37
08/11/2015
187013
FENSKE'SSTUMP REMOVAL
FORESTRY DIVERSIFICATION PROJECT
12,100.00
08/11/2015
187014
FISHER SCIENTIFIC
GLV LTX NPDRAMBI
121.09
08/11/2015
187015
FRANEK, CORY
MEDINA TRAINING
29.33
08/11/2015
187016
G & K SERVICES
MATS & TOWELS
135.06
08/11/2015
187017
GEB ELECTRICAL INC
MOVE LITE TO EQUIP ROOM
432.50
08/11/2015
187018
GRAPE BEGINNINGS, INC
JULY PURCH
2,083.75
08/11/2015
187019
GRATKE, TIM
MWOACONFERENCE
533.98
08/11/2015
187020
HACH COMPANY
PHOSPHAX
678.43
08/11/2015
187021
HANSON & VASEK CONSTRUCTION
ALLEY SIDEWALK REPLACEMENT PO19088
3,501.00
08/11/2015
187022
HAWKINS INC
DELDRM
860.45
08/11/2015
187023
HCVN-TV
2ND QTR MEDIACOM FRANCHISE FEES
24,579.96
08/11/2015
187024
HD SUPPLY WATERWORKS LTD
ZINK PLTD HEX HEAD BOLT
438.49
08/11/2015
187025
HD SUPPLY WATERWORKS LTD
L71D15-07 #3
260,992.79
08/11/2015
187026
HENRYS FOODS INC
KOOL POPS, NACHO CHEESE
515.33
08/11/2015
187027
HILLYARD/ HUTCHINSON
BOWLCLEANER
476.11
08/11/2015
187028
HJERPE CONTRACTING
REPLACE WATER GATE VALVE ON GLEN ST- EME
4,215.45
08/11/2015
187029
HUTCH AUTO BODY
HOOD & GRILL
43.20
08/11/2015
187030
HUTCH CAFE
FINANCE TEAM & EDA BOARD MTG
203.92
08/11/2015
187031
HUTCHINSON CONVENTION & VISITORS BU
ADD'L MAY LODGING TAX PE
9,486.10
08/11/2015
187032
HUTCHINSON FIGURE SKATING ASSOC
PROF SERVICES SKATING INST. SUMMER 2015
442.00
08/11/2015
187033
HUTCHINSON SENIOR ADVISORY BOARD
SR EVENT MUSIC MEMORY
202.35
08/11/2015
187034
HUTCHINSON UTILITIES
PERA RATE INCREASE AID
7,099.00
08/11/2015
187035
HUTCHINSON WHOLESALE
BOTTOMINGTAPS, WRENCH
293.84
08/11/2015
187036
HUTCHINSON, CITY OF
Storm Drainage 5/27-6/29'15
4,210.04
08/11/2015
187037
HUTTON, CHRIS
SAFETY FOOTWEAR
159.99
08/11/2015
187038
INTEGRATED POWER SERVICES LLC
CENTURYI/4HP
194.08
08/11/2015
187039
INTERSTATE BATTERY SYSTEM MINNEAPOL
1-70
331.85
08/11/2015
187040
J & N SPECIALTY IMPORTS LLC
WINE
397.44
08/11/2015
187041
J & R COMPLETE AUTO & RADIATOR
RECORE RADIATOR STWT#024
758.86
08/11/2015
187042
JACOBSEN, SEPTEMBER
ADAP REC SUPPLIES
216.64
08/11/2015
187043
JJ TAYLOR DIST OF MN
JULY PURCH
1,167.35
CHECK REGISTER FOR CITY OF HUTCH INSON
CHECK DATE FROM 08/11/2015
- 08/11/2015
Check Date
---------------------
08/11/2015
Check
----------------
187044
Vendor Name
-----------------------------------------------------------
JOESSPORTSHOP
Description
------------------------------------------------------------------
TOURNAMENTS
Amount
--------------------
88.04
08/11/2015
187045
JOHNSON BROTHERS LIQUOR CO.
JULY PURCH
19,486.03
08/11/2015
187046
JOYCE BARRICK
CANCELED SHELTER RESERVATION
40.00
08/11/2015
187047
JUULCONTRACTING CO
EMERGENCY REPAIRSINK HOLE
6,080.50
08/11/2015
187048
KAESER COMPRESSORS
HOSE LINE DN6X690
291.50
08/11/2015
1187049
KNIFE RIVER
STAGE AT W. RIVER
22.40
08/11/2015
187050
L& P SUPPLY CO
RP AIR FILTER ASSY, SPARK PLUG
692.65
08/11/2015
187051
LEANN JASTER
CANCELED SHELTER RESERVATION 08/01/15
36.00
08/11/2015
187052
LIEN, MIKE
EXCEL CLASS
149.00
08/11/2015
187053
LINDA STACEY
CANCELED SHELTER RESERVATION 8/10/15
40.00
08/11/2015
187054
LOCHER BROTHERS INC
JULY PURCH
23,073.60
08/11/2015
187055
M -R SIGN
NO OUTLET
200.66
08/11/2015
187056
MARSHALL CONCRETE PRODUCTS
RIVERSONG STAGE AREA "JACK"
651.15
08/11/2015
187057
MENARDS HUTCHINSON
AIR FILTER, HONEYWELL MERV 11
687.50
08/11/2015
187058
MEYER LABORATORY INC
NILODE
164.60
08/11/2015
187059
MIDWEST MACHINERY CO
TRANSMISSION AND POWERTRAIN REPAIR- JOH
774.67
08/11/2015
187060
MILLINER HERITAGE VINEYARD & WINERY
WINE
465.48
08/11/2015
187061
MINNEAPOLIS, CITY OF
APS TRANS FEES FORJUNE
95.40
08/11/2015
187062
MINNESOTA VALLEY TESTING LAB
BOD
817.00
08/11/2015
187063
MYSHOPANGEL
COLLAPSIBLE CAN INSULATOR
206.29
08/11/2015
187064
NALCO CHEMICAL CO.
PERMATREAT
248.40
08/11/2015
187065
NATHAN SNOW
DAMAGE DEPOSIT
300.00
08/11/2015
187066
NORTH CENTRAL LABORATORIES
ELECTRODE STORAGE SOLUTION
229.63
08/11/2015
187067
NU -TELECOM
AUG PHONE SERVICE
4,033.61
08/11/2015
187068
O'REILLY AUTO PARTS
BATTERY
760.71
08/11/2015
187069
OFFICE DEPOT
BINDER, CANDY
60.44
08/11/2015
187070
PAUSTIS WINE COMPANY
JULY PURCH
2,018.35
08/11/2015
187071
PERFECTION PACKAGING INC
SUNFLOWER SEEDS
296.40
08/11/2015
187072
PHILLIPS WINE & SPIRITS
JULY PURCH
21,844.56
08/11/2015
187073
PHILLIPS, JOSHUA
FOOTWEAR REIMB
129.99
08/11/2015
187074
POSTMASTER
POSTAGE
1,600.00
08/11/2015
187075
PRI EVE LANDSCAPING & LAWN CARE
PRUNING
213.75
08/11/2015
187076
PROMAXX TRUCK PARTS
CORE 55 GAL DRUM
144.38
08/11/2015
187077
QUADE ELECTRIC
MP/00/U/MED
194.40
08/11/2015
187078
QUILLCORP
TABLET SLEEVE, DISP INS CLEAN ST
163.92
08/11/2015
187079
REDLINE SYSTEMS INC.
WALL20'TUBING
671.83
08/11/2015
187080
REFLECTIVE APPAREL FACTORY INC
ANSI 2 BIRDSEYE POCKETED TEE
383.34
08/11/2015
187081
REINER ENTERPRISES INC
FLATBED
535.89
08/11/2015
187082
RUNNING'S SUPPLY
RIVERSONG, VOLT, TUBE, MIRACLE GRO
579.50
08/11/2015
187083
SAM'S CLUB
SUPPLIES & CONCESSIONS
2,193.26
08/11/2015
187084
SCHIROO ELECTRICAL REBUILDING INC
BEARING, PLUNGER
200.89
CHECK REGISTER FOR CITY OF HUTCH INSON
CHECK DATE FROM 08/11/2015
- 08/11/2015
Check Date
---------------------
08/11/2015
Check
----------------
187085
Vendor Name
-----------------------------------------------------------
SCHOOL DIST#423
Description
------------------------------------------------------------------
JULYACTIVITIES
Amount
--------------------
11,802.17
08/11/2015
187086
SEBORA, MARC
COURT EXPENSES
88.74
08/11/2015
187087
SEH
HUTCH WELLHEAD PROTECTION PLAN
11,695.37
08/11/2015
187088
SEPPELT, MILES
POSTAGE AND LUNCH MEETING
18.38
08/11/2015
187089
SHI INTERNATIONAL CORP
ARCSERVBACKUPTAPE
164.00
08/11/2015 1187090
SKY PRINTING INC
2015 ORANGE SPECTACULAR SHOW GUIDE
150.00
08/11/2015
187091
SORENSEN'S SALES & RENTALS
BED EDGER
118.00
08/11/2015
187092
SOUTHERN WINE & SPIRITS OF MN
JULY PURCH
4,535.66
08/11/2015
187093
SPARTAN STAFFING
WK ENDING 07/19/15
6,198.77
08/11/2015
187094
STAPLES ADVANTAGE
SUPERAAIR POT
689.40
08/11/2015
187095
STRATEGIC EQUIPMENT AND SUPPLY
STRAWS
684.24
08/11/2015
187096
STREICH TRUCKING
HAUL -7/22/15-7/24/15
1,410.00
08/11/2015
187097
SUBWAY WEST
EDA LUNCH
45.10
08/11/2015
187098
TASC
September 2015 Flex Adm. Fees
72.24
08/11/2015
187099
TOWMASTER INC.
FALLS WINGPLOW & HITCH INSTALLED, FALLS
25,772.00
08/11/2015
187100
TRI-STATE BOBCAT
BOLT, KNIFE
460.80
08/11/2015
187101
TWO WAY COMMUNICATIONS INC
KENWOOD MOBILE
709.85
08/11/2015
187102
URBAN SPRITE MEDIA
:15 AD INSIDE GARDEN BITE
750.00
08/11/2015
187103
US BANK EQUIPMENT FINANCE
XEROX COPIER 7/20/15-8/20/15
409.57
08/11/2015
187104
US COMPOSTING COUNCIL
STA RENEWAL
1,350.00
08/11/2015
187105
USAQUATICS
HUT13016 HUTCHINSON AQUATIC CENTER STUDY
20,850.00
08/11/2015
187106
USPS-HASLER
JULY POSTAGE
1,287.96
08/11/2015
187107
VERIZON WIRELESS
JUN24-JUL23'15 USAGE
2,846.67
08/11/2015
187108
VIKING BEER
JULY PURCH
9,171.22
08/11/2015
187109
VIKING COCA COLA
MISC BEVERAGES
1,706.60
08/11/2015
187110
VINOCOPIA INC
JULY PURCH
1,352.00
08/11/2015
187111
VIVID IMAGE
50% DOWN PAYMENT ON WEBSITE BUILD PROJEC
17,485.00
08/11/2015
187112
WASTE MANAGEMENT OF WI -MN
AUG REFUSE SERVICE
13,983.89
08/11/2015
187113
WCCO-AM
2015 SMART GARDEN SHOW JUNE
2,475.00
08/11/2015
187114
WEST CENTRAL SANITATION INC.
1700 BUTLER FIELD -JULY
350.23
08/11/2015
187115
WINE COMPANY, THE
JULY PURCH
737.90
08/11/2015
187116
WINE MERCHANTS INC
JULY PURCH
1,608.82
08/11/2015
187117
WIRTZ BEVERAGE MINNESOTA
JULY PURCH
15,094.72
08/11/2015
187118
WM MUELLER & SONS - SEPARATE CK
L31D15-03 #1
32,911.04
08/11/2015
187119
WRIGHT COUNTY SHERIFFS OFFICE
MILEAGEFEE- WRIGHTCOUNTY
58.00
Total of 158 Checks:
1,317,271.77
ciq of
1 1 1 Hassan Street Southeast
Hutchinson, MN 55350
(320) 587-5151 Fax: (320) 2344240
City of Hutchinson
APPLICATION FOR GAMBLING DEVICES LICENSE
In provisions of the City of Hutchinson Ordinance No. 655
and Minnesota Statutes Chapter 349
All applications must be received at least 30 days before event in order to be considered
Application Type
Al Short Term Date(s) Q — /02 -�S — ^ /oZ —JS— Fee: $30.00
Month/DiylYear — MonthJDay/Year
Organization Information
420 Ass. �
Name
07 � �� r% aS��
Phone Number
/,
A& 264'-"5&A
Address where regular meeting are held City
Federal or State ID: 4I - too-Zo 4,315
State zip
Day and time of meetings? 0, % A"4,e Al,,A& �
Is this organization organized under th aws of the State of—Minnesota? ,Ayes
❑ no
How long has the organization been in existence? How may members in the organization?
What is the purpose of the organization?
In whose custody will organization records be kept? If I
.—,ne, K'N i ie EC7-
Name
Phone Number
4 1/ A&"Ins- v"7
53 5
Address Ci �
State zip
Authorized Officer of the Organization Information
True Name
Phone Number
Residence Address City State zip
Date of Birth: / / Place of Birth:
Month/day/year
Have you ever been convicted of any crime other than a traffic
offense?
If yes, explain:
City State
Ll yes Ll no
City of Hutchinson
Application for Gambling Devices License
Page 2 of 3
11 Designated Gamblina Manaeer (Oualifled under Minnesota Statute 029)
nr�f 3da-Sar-Z - .7077
True Name Phone Number
7161 AL -g o n 5?�S6 A&A- fes; nsb o
Residence Address City State zip
Date of Birth: 0-7 / l % / 1 '2�kO Place of Birth: 1—
Month/day/year City State
Have you ever been convicted of any crime other than a traffic offense? ❑ yes X no
If yes, explain:
How long have you been a member of the organization?
Game Information
Location #1
Alfa &A ; roan �, r
Name of location where game will be played Phone Number
Apr � f� xi� Ac gA4 inn/ Asn
Address of location where game will be played City State zip
Date(s) and/or day(s) gambling devices will be used: _ through ! –/a /�
AM
Hours of the day gambling devices will be used: From %/ pM To ifs
Maximum number of player:
Will prizes be paid in money or merchandise? ❑ money ❑ merchandise
Will refreshments be served during the time the gambling devices will be used? yes ❑ no
If yes, will a charge be made for such refreshments? ❑ yes Ano
Game Information
Location 42
.7 iii ✓r+ G S G7 m t�.ri C�cyta.,'yrtt�
Name of location where game will be played --�– Phone Number
Address of location where game will be played City State zip
Date(s) and/or day(s) gambling devices will be used: through
AM AM
Hours of the day gambling devices will be used: From pM To PM
Maximum number of player:
Will prizes be paid in money or merchandise? ❑ money ❑ merchandise
Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no
If yes, will a charge be made for such refreshments? ❑ yes ❑ no
City of Hutchinson
Application for Gambling Devices License
Page 3 of 3
Officers of the
list additional names on
Name Title
T Residence Address City \ State zip
E—
Name Title
ZOi- ( Cn-1-4 . QIG' t,,-�-140 ss35"o
Residence Address City State zip
54j&e�s r°res�-O"t—
Name Title
�Un itv- g+' SW 47Viz ki.,j cv., M N S. s� o
Residence Address City State zip
Officers or Other Persons Paid for Services Information (if
necessary, list additional names on separate sheet)
Name
Title
Residence Address
City
State
zip
Name
Title
Residence Address
City
State
zip
Name
Title
Residence Address
City
State
zip. ---
Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all
laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of
Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)?
Gambling Manager Ayes ❑ no Authorized Officer s ❑ no
Initial Initial
I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson
to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City
Ordinance No. 114.20 relating to gambling and I will familiarize myself with the contents thereof.
Signature of authorized officer of organization Date
Signature ofgambling manager of organization Date
Internal Use
Only
City Council ❑ approved ❑ denied Notes:
Resolution No. 14450
A RESOLUTION AUTHORIZING MATTHEW JAUNICH, CITY
ADMINISTRATOR, TO EXECUTE DOCUMENTS REQUIRED FOR REAL
ESTATE PURCHASE
WHEREAS, the City Council of the City of Hutchinson authorized the property
acquisition related to 220 Hassan Street SE, Hutchinson, Minnesota 55350 property legally
described as:
South 48 feet of Lot 3 in Block 27 in the Townshite of Hutchinson, South Half, described
as follows, to -wit: Beginning at the Southeast Corner of Lot 3, Block 27 in the Townsite
of Hutchinson, South Half, thence running in a Northerly direction along the East
boundary line of said Lot 3, 48 feet; thence running in a Westerly direction on a line
parallel with the South boundary line of said Lot 3 to a point on the West boundary line
of said Lot 3, 48 feet North of the Southwest Corner of said Lot 3; thence running in a
Southerly direction along the West boundary line of said Lot 3 to the Southwest Corner
thereof; thence running in an Easterly direction along the South boundary line of said Lot
3 to the point of beginning, in McLeod County, State of Minnesota.
WHEREAS, all property owned by the City of Hutchinson or its various entities
must be titled in the name of the City of Hutchinson; and,
WHEREAS, the City Charter gives the City Administrator, or his designee, the
ability to execute contracts on the City's behalf,
THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF HUTCHINSON
That Matthew Jaunich, City Administrator, or his designee, is hereby empowered
to execute any and all documents required to effectuate the purchase of the above-
described property or at the real estate closing for the purchase of this parcel.
Adopted by the City Council this 1 I `" day of August, 2015.
Gary T. Forcier
Mayor
ATTEST:
Matthew Jaunich
City Administrator
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Approve Authorizing Staff to begin Negotiations on a Garbage Contract
Department: Administration
LICENSE SECTION
Meeting Date: 8/11/2015
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑
Unfinished Business
Time Requested (Minutes): 15
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
This item was tabled at our last meeting for additional consideration.
Since that last meeting, additional information has been received for your consideration by both Waste Management
and West Central. That information has been included with this Board Action Form.
Attached you will find an email from Waste Management with additional information for you to consider. There is also
a couple of different documents from West Central with additional information for you. A letter from Don Williamson
describes the information they have provided in an effort to answer some of our questions. Police Chief Dan Hatten
did do a reference check on West Central and he reported to me that, from a police department standpoint, they
would be comfortable with either company.
Please note that West Central has provided some additional comments (in blue) to the memo I produced for the
council at your last meeting. I would say that the comments they made regarding the county fees are correct. I did
look into the State Statutes and I believe I was given some incorrect information from the County and do believe what
they have commented on to be accurate. I have also reviewed and spoken with West Central on their agreement with
Waste Management and the Spruce Ridge Landfill. I feel comfortable that West Central will be able to use Spruce
Ridge in the future.
Staff is asking that you consider one of the two proposals that we received for the next phase of the process which
would include entering into a contract. Staff will be present to answer any questions you may have. Staff will be asking
the Council for authorization to begin negotiations with one of the companies on a new 5-year contract. Please keep
in my mind that our current contract expires on October 1, 2015. We are starting to get to the one point where time
may be a factor and we would ask for a decisions either way Tuesday night.
BOARD ACTION REQUESTED:
Approve authorizing staff to begin negotiations on a new Residential Mixed Municipal Solid Waste (Refuse) and
Source Separated Organic Material (Compost) Collection and Hauling Services contract.
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Matt Jaunich
From: Donnelly, Michael <MDonnell@wm.com>
Sent: Thursday, August 06, 2015 8:45 AM
To: Matt Jaunich
Subject: RE: August 11 Council Meeting
Matt,
I apologize for getting back to you so late. My laptop was down half of Monday and most of Tuesday, and had a family
matter to address yesterday. Below is what I have that can be added for information the City Council & Mayor may want
to know.
The Contract with Hutchinson is a valuable contract for us, but by no means are we going to get rich from it. We went
from losing money to making a little bit of money and that is why we asked for the price increase. We know what it
takes to service the City and provide safe, quality service that acids to the value you get.
We do a lot of citywide cleanups, and none of them are quite as big of an undertaking as the curbside cleanup in
Hutchinson. In the previous meeting, Mr. Williamson noted that they do as well. I don't think they realize the scope of
the cleanup and the massive undertaking it is. As was mentioned, it is done over two days in the spring and two in
the fall. We use 512 man hours to manage it last year. My interpretation was that Mr. Williamson sounded like it could
be done easily in one day in the spring and one in the fall. We know what it takes to handle the cleanup and have been
going well above the expectations of the City and the Contract. Will West Central need to come back to the City and ask
for more money after the first cleanup because they are now losing money? This remains to be seen.
There are some misperceptions about West Central's use of our landfill. We have heard it said that we would not allow
them to use it. They were contractually obligated to material to the landfill and chose not to. Since the RFP came out, a
new contract has been negotiated and they have begun bringing material to us. Something of note would also be that
with our Spruce Ridge Landfill, we are providing power to about 1/3 of the homes in the City of Glencoe. We may not
currently be using CNG trucks, however we are creating a renewable energy source that in turn is providing homes with
power. We are planning on moving toward Compressed Natural gas trucks, but currently the only way to fuel them is to
bring another truck into the City to fuel the trucks. The lack of infrastructure would cause us to introduce an additional
truck into the City to provide fuel. This creates more wear & tear on the roads, not to mention additional potential for
safety issues.
The WM carts that are in the City differ in color in part because of a request by the City to have organics carts being a
different color than the trash carts to help prevent the residents from being confused. As single -sort recycling gets into
full swing, and residents are educates{ and start complying, we will have requests for smaller carts. This will eventually
work its way out and the majority, if not all of the carts in the City will be uniform.
We value the current contract with the City and hope the City sees the value Waste Management has provided, and will
continue to provide if selected to be your hauler.
Thank you,
Mike Donnelly
Pubtic Sector Representative
email: mdonne[N)wm. com
Waste Management WUMN
Office: 952-229-5333
Cell: 612-419-1486
4089 ABBOTT DRIVE P.O, BOX 796 WILLMAR, MINNESOTA 56201 ' (320} 235-7630
August 6, 2015
Mr. Matt Jaunich
City Administrator
City of Hutchinson
111 Hassan Street SE
Hutchinson, MN 55350-2522
Dear Mr. Jaunich:
FAX (320) 235-5715
Thank you and the City Council once again for receiving our proposal and allowing West
Central Sanitation an opportunity to make a presentation. This letter and attachments contain
answers to your follow up questions and also some clarifications of important information.
I will answer your questions in the order received:
1) A copy of the contract you signed with Waste Management in regards to your use of Spruce
Ridge. (See Attachment, WMSpruceRidgeAgreement) The Attachment shows cleariy that West
Central Sanftatfon is NOT locked out from Spruce Ridge Landfill.Italso shows clearly that Spruce
Ridge is legally and contractually bound to grant West Central Sanitation a longer term
agreement effective January 1,_2016.
2) Information regarding your company's safety record. (See Attachment, SAFETY RECORD)
3) Any additional information/feedback on your company's willingness to pick up extra material
over and above contract requirements. (I did address this at the City council presentation.
West Central Sanitation performs dozens of city cleanups and is accustomed to picking up
additional items. The RFP did identify a historical number of 47 tons for the clean up last year.
We did account for that tonnage in our estimates so we are prepared to perform the cleanups in
the same proportions you have experienced. Our goal is to please the citizens of Hutchinson like
we do in all of our relationships.)
In the City Administrator's Memo to the Mayor and Council dated July 24, 2015, there are also
some clarifications that need to be made. I have attached the Memo with our clarifications
included in the color blue on pages 2, 4 and 5.
We hope to answer all your questions and establish that we have met all of 1-lutchinson's RFP
requirements with the lowest cost proposal. Please contact us with any additional questions.
Sincerely,
'����
D n Williamson
Attachments
We help keep America beautiful.
With vaur help.
This paper contains 50116 recycled o Iwl.
INDUSTRIAL WASTE SERVICES
& DISPOSAL AGREEMENT
COMPANY: Waste Management of Minnesota, Inc
a Waste Management Company
Name: Thomas Beaulieu
Title: President
Effective Date of Agreement: duly 1, 2015
CUSTOMER: West Central Sanitation, Inc.
Name: Don Williamson
TITLE: President
Initial Term: 6 months
This Industrial Waste & Disposal Services Agreement, consisting of the terms and conditions set forth
herein, and Exhibit A, and entered into from and after the date hereof from time to time (all of the
foregoing being collectively referred to as the "Agreement", is made as of the Effective Date shown
above by and between the Customer named above, on its and its subsidiaries and affiliates behalf
(collectively, "Customer") and the Waste Management entity named above ("the Company").
TERMS AND CONDITIONS
1. SERVICES PROVIDED. The Company will provide Customer with collection, management,
transportation, disposal, treatment, and recycling services ("Services") for Customer's non -hazardous
solid waste, special waste, and/or hazardous waste (collectively "Industrial Waste") as described on
Exhibit A and/or Confirmation Letter(s) and/or applicable Profile Sheets. Solid Waste means garbage,
refuse and rubbish, including those which are recyclable, but excluding Special Waste and Hazardous
Waste. Special Waste includes polychlorinated biphenyl ("PCB") wastes, industrial process wastes,
asbestos containing material, petroleum contaminated soils, treated/de-characterized wastes, incinerator
ash, medical wastes, demolition debris and other materials requiring special handling in accordance
with applicable federal, state, provincial or local laws or regulations. Hazardous Waste means any
toxic or radioactive substances, as such terms are defined by applicable federal, state, provincial or
local laws and regulations. When. Company handles special or hazardous waste for Customer,
Customer will provide Company with a Generator's Waste Profile Sheet ("Profile Sheet") describing all
special or hazardous waste, and provide a representative sample of such waste on request, In the event
this Agreement includes transportation by Company, Customer shall, at the time of tender, provide to
Company accurate and complete documents, shipping papers or manifests as are required for the lawful
transfer of the special or hazardous waste under all applicable federal, state or local laws or regulations,
Tender of deliver shall be considered nonconforming if not in accordance with this Paragraph. The
Initial Term of this Agreement shall be six (6) months, commencing on the Effective Date set forth
above, and may only renewed by a written amendment executed by both parties.
2. CUSTOMER WARRANTIES. Customer hereby represents and warrants that all waste
material delivered by Customer to Company shall be in accordance with waste descriptions given in
this Agreement and shall not be or contain any Nonconforming Waste. "Nonconforming Waste"
means: (a) non -hazardous Solid Waste that contains regulated Special Waste or Hazardous Waste; (b)
waste that is not in conformance with the description of the waste in Exhibit A, the Confirmation
Letter(s) or the Profile Sheet incorporated herein; (c) waste that is or contains any infectious waste,
radioactive, volatile, corrosive, flammable, explosive, biomedical, biohazardous material, regulated
medical or hazardous waste or toxic substances, as defined pursuant to or listed or regulated under
applicable federal, state or local law, except as stated on the Profile Sheet or Confirmation Letter; or A
waste that is prohibited from being received, managed or disposed of at the designated disposal facility
by federal, state or local law, regulation, rule, code, ordinance, order, permit or permit condition.
Customer (including its subcontractors) represents and warrants that it will comply with all applicable
laws, ordinances, regulations, orders, permits or other legal requirements applicable to the industrial
Waste.
3. INSPECTION; REJECTION OF WASTE. Title to and liability for Nonconforming Waste
shall remain with Customer at all times. Company shall have the right to inspect, analyze or test any
waste delivered by Customer. If Customer's Industrial Waste is Nonconforming Waste, Company can,
at its option, reject Nonconfonning Waste and return it to Customer or require Customer to remove and
dispose of the Nonconforming Waste at Customer's expense. Customer shall indemnify, hold harmless
(in accordance with Section 9) and pay or reimburse Company for any and all costs, damages and/or
fines incurred as a result of or relating to Customer's tender or delivery of Nonconforming Waste or
other failure to comply or conform to this Agreement, including costs of inspection, testing and
analysis.
4. SPECIAL HANDLING; TITLE. If Company elects to handle, rather than reject,
Nonconforming Waste, Company shall have the right to manage the same in the manner deemed most
appropriate by Company given the characteristics of the Nonconforming Waste. Company may access
and Customer shall pay additional fees associated with delivery of Nonconforming Waste, including,
but not limited to, special handling or disposal charges, and costs associated with different quantities of
waste, different delivery dates, modifications in operations, specialized equipment, and other
operational, environmental, health, safety or regulatory requirements. Title to and ownership of
acceptable Industrial Waste shall transfer to Company upon its final acceptance of such waste.
5. COMPANY WARRANTIES. Company hereby represents and warrants that: (a) Company
will manage the Industrial Waste in a safe and workman -like maturer in full compliance with all valid
and applicable federal, state and local laws, ordinances, orders, rules and regulations; and (b) it will use
disposal facilities that have been issued permits, licenses, certificates or approvals required by valid and
applicable laws, ordinances and regulations necessary to allow the facility to accept, treat and/or
dispose of Industrial Waste. Except as provided herein, Company makes no other warranties and
hereby disclaims any other warranty, whether implied or statutory.
6. LIMITED LICENSE TO ENTER. When Customer is transporting Industrial Waste to a
Company facility, Customer and its subcontractors shall have a limited license to enter a disposal
facility for the sole purpose of off-loading Industrial Waste at an area designated, and in the manner
directed, by Company. Customer shall, and shall insure that its subcontractors, comply with all rules
and regulations of the facility, as amended. Company may reject Industrial Waste, deny Customer or
its subcontractors entry to its facility and/or terminate this Agreement in the event of Customer's or its
subcontractors' failure to follow such rules and regulations.
7. CHARGES AND PAYMENTS. Customer shall pay the rates set forth on the Exhibit A.
Customer shall pay the rates in full within 30 days of receipt of each invoice from Company. Customer
shall pay a late fee on all past due amounts accruing from the date of the invoice at a rate of eighteen
percent (18%) per annum, or if less, the maximum rate allowed by law.
g. INDEMNIFICATION. The Company agrees to indemnify, defend and save Customer
harmless from and against any and all liability (including reasonable attorney fees) which Customer
may be responsible for or pay out as a result of bodily injuries (including death), property damage, or
any violation or alleged violation of law, to the extent caused by Company's breach of this Agreement
or by any negligent act, negligent omission or willful misconduct of the Company or its employees,
which occurs (1) during the collection or transportation of Customer's Industrial Waste by Company, or
(2) as a result of the disposal or Customer's Industrial Waste, after the date of this Agreement, in a
facility owned by a subsidiary or affiliate of Waste Management, Inc., provided that the Company's
Indemnification obligations will not apply to occurrences involving Nonconforming Waste.
Customer agrees to indemnify, defend and save the Company harmless from and against any and all
liability (including reasonable attorneys fees), which the Company may be responsible for or pay out as
a result of bodily injuries (including death), property damage, or any violation or alleged violation of
law to the extent caused by Customer's breach of this Agreement or by any negligent act, negligent
omission or willful misconduct of the Customer or its employees, agents or contractors in the
performance of this Agreement or Customer's use, operation or possession of any equipment furnished
by the Company.
Neither party shall be liable to the other for consequential, incidental or punitive damages arising out of
the performance of this Agreement.
9. UNCONTROLLABLE CIRCUMSTANCES. Except for the obligation to make payments
hereunder, neither party shall be in default for its failure to perform or delay in performance caused by
events beyond its reasonable control, including, but not limited to, strikes, riots, imposition of laws or
governmental orders, fires, acts of God, and inability to obtain equipment, permit changes and
regulations, restrictions (including land use) therein, and the affected party shall be excused from
performance duxing the occurrence of such events.
10. ASSIGNMENT. This Agreement shall be binding on and shall inure to the benefit of the
parties and their respective successors and assigns.
11. ENTIRE AGREEMENT. This Agreement represents the entire understanding and agreement
between the parties relating to the management of waste and supersedes any and all prior agreements,
whether written or oral, between the parties regarding the same; provided that, the terms of any national
service agreement between the parties shall govern over any inconsistent terms herein.
12. MISCELLANEOUS. (A) The validity, interpretation and performance of this Agreement
shall be construed in accordance with the law of the state in which the Services are performed. (B) If
any provision of this Agreement is declared invalid or unenforceable, then such provision shall be
deemed severable from and shall not affect the remainder of this Agreement, which shall remain in full
force and effect. (C) Customer's payment obligation for Services and the Warranties and
Indemnification made by each party shall survive termination of this Agreement.
Agreed & Accepted
COMPANY: WAS MANAGEMENT OF ARNNESOTA, INC.
Signed:
Tnomas u
CUSTOMER: WEST CEN AL SANT ATION, INC.
Signed: &Y�a
West Central Sanitation, Inc.
4089 Abbott Drive
Willmar, NIN 56201.9510
Exhibit A - Addendum to Industrial
We Services gnd Dis os eeme t
1. Qbli2ati4n to Deliver Waste. Customer may deliver for disposal municipal
solid waste (MSW) or construction and demolition waste (C&D) to Waste
Management (WM) at either Spruce Ridge RDF or the Alexandria Transfer
Station.
Customer may also deliver single stream recyclables to the Alexandria Transfer
Station. Customer represents and warrants that it shall provide and deliver
Recyclables in accordance with Company's specifications set forth in Exhibit A
(1) (also "Specifications") In the event that the Recyclables do not meet
Specifications, Customer shall have the sole responsibility for any resulting
settlement or adjustments. Recyclables specifically exclude, and Customer agrees
not to deposit or permit the deposit for collection of, any waste tires, radioactive,
volatile, corrosive, flammable, explosive, biomedical, infectious, biohazardous,
regulated medical or hazardous waste, toxic substance or material, as defined by,
characterized or listed under applicable federal, state, or local laws or regulations,
or other waste not approved in writing by Company (collectively, "Excluded
Materials"). Title to and liability for Excluded Materials shall remain with
Customer at all times. Title to Recyclables provided by Customer to Company is
transferred to Company upon Company's receipt or collection unless otherwise
provided in this Agreement or applicable law,
2. Disposal Rates
a. Spruce Ridge
RDF
Municipal Solid Waste (MSW) - $-39,00 per ton
Construction and Demolition Waste (C&D) - $39.00 per ton
b. Alexandria Transfer Station -- Disposal at WM landfill only
Municipal Solid Waste (MSW) - $_73.00 per ton
Construction and Demolition Waste - $73.00 per ton
C. Alexandria Transfer Station ---_Single Stream _RtgyY ling
Transportation and Processing Fee - $100.00 per ton
1
3. Other Charges
a. M' imum Disposal Tonnage. All deliveries to Spruce Ridge RDF shall be
subject to a three ton minimum charge. All deliveries to the
Alexandria Transfer Station shall be subject to a one ton minimum charge.
b. Taxes and Fees. The above Spruce Ridge RDF MSW disposal rate do not
include state, county, city or local taxes and fees, Taxes and fees will be
charged as applicable. The Alexandria Transfer Station rates will be
adjusted to reflect any increases in taxes and fees.
Fuel and Environmental Surcharge. The rates are subject to the
Company's fuel surcharge and an environmental surcharge. The
environmental surcharge is fixed and applied on a per load basis. The
environmental surcharge is $15.00 per load. The fuel surcharge can
change weekly based on fuel prices, see www.wm.com for the current
rate. Spruce Ridge RDF is subject to the disposal fuel surcharge, and the
Alexandria Transfer Station is subject to the collection fuel surcharge.
The fuel surcharge is applied to the disposal/recycling charges and the
environmental surcharges.
d. Bulky Items. In addition to the MSW rate, fuel surcharge, environmental
surcharge and taxes/fees, bulky items such as mattresses and furniture will
also be charged $10.751each at Spruce Ridge RDF and $21.00leach at the
Alexandria Transfer Station.
e. Die Out Charges. Customer will be responsible for the Company's
standard charges for assisting in offloading all Solid Waste delivered for
disposal. The Company shall not be responsible for any damage to
Customer's vehicles or equipment resulting from the Company providing
such services.
4. Recyclable Value
The value of the Recyclables shall be eighty percent (80%) of the Company's Net Sale Price per
ton for each commodity contained in the Recyclables. "Net Sale Price" shall mean the amount
equal to the average revenue received or charges paid by the Company's processing facility, for
each commodity for recyclables processed the month prior to delivery, less any freight costs paid
by Company. It shall be conclusively presumed that the composition of the Recyclables
delivered to the Company shall be identical to the composition of all single stream recyclables
processed by Company as established from time to time by Company. Notwithstanding the
foregoing, Company may perform a composition study of the Recyclables to determine the
composition percentage of each commodity for the Recyclables and may revise the Net Sates
Price payable to Customer to reflect the actual composition of Customer's Recyclables.
Customer acknowledges that the value of the Recyclables may be negative,
The work contemplated by this Exhibit A is to be done in accordance with the terms and
conditions of the Industrial Services Agreement between the parties dated July 1, 2015.
COMPANY:
Waste Management of Minnesota, Inc.
By: �G
Name: Thomas Beauiie
Title: President
Date: 1W 1-�)
3
CUSTOMER:
West Central Sanitation, Inc.
i► .�FT'i2--z -1107R"j- W lfll13100J►1
Title: CFA
Date: July , 2015
SETTLEMENT AGREEMENT
AND MUTUAL RELEASE
This Settlement Agreement and Release ("Agreement") is made effective this 16th day of
July, 2015, by and between Waste Management of Minnesota, Inc. ("WM") and West Central
Sanitation, Inc. ("West Central")
I. RECITALS
A. WM and West Central entered into an Industrial Waste Services and Disposal Agreement
effective September 1, 2012.
H. A dispute has arisen between WM and West Central concerning certain rights and
obligations arising out of the Industrial Waste Services and Disposal Agreement ("Disposal
Agreement"), with effective date of September 1, 2012. WM claims West Central breached the
delivery amount term of the Disposal Agreement and other terrns, and West Central's position is that
WM has incorrectly calculated the waste delivery amount requirement,
II. SETTLEMENT & RELEASE
A. The parties to this Agreement, namely, WM and West Central, desire to amicably resolve
their dispute without the necessity of further proceedings or litigation and with the understanding that
such resolution shall not constitute evidence of or be an admission that either party is entitled to prevail
on any of claims and/or defenses, and shall not constitute an admission of wrongful conduct, breach of
contract, breach of warranty, liability or fault on the part of either party.
S. The parties to this Agreement have agreed to a full and final settlement of all disputed
issues between them arising out of the Disposal Agreement.
NOW, THEREFORE, in consideration of the mutual promises of the parties hereto to fully and
completely resolve the dispute between WM and. West Central, the parties agree as follows:
2. WM will immediately open all gates for West Central to deliver solid waste pursuant to
the terms and conditions set forth on Exhibit A.
3. WM and West Central agree to enter into negotiations for an Industrial Waste Services
and Disposal Agreement which, if entered into, will allow West Central to deliver solid waste and
special waste to Spruce Ridge Landfill and Alexandria Transfer Station, at a per tori rate that is lower
than the gate rate charged at the Spruce Ridge Landfill, and a favorable rate for waste delivered to the
Alexandria Transfer Station.
4, WM agrees to immediately provide West Central a below gate rate per ton rate for solid
waste and special waste delivered to the Spruce Ridge Landfill and Alexandria Transfer Station for the
remainder of calendar year 2015.
S. WM hereby releases, with prejudice, West Central, from any and all claims, causes of
action, choses in action, claims for damages, rights under warranty, liabilities, and rights to any other
available legal and equitable remedies whatsoever, including, but not limited to, breach of contract,
breach of warranty, negligence (hereinafter referred to collectively as "Claims") relating to or arising
out of the Disposal Agreement effective September 1, 2012, between the parties.
5. West Central hereby releases, with prejudice, WM from any and all claim, causes of
action, choses in action, claims for damages, rights under warranty, liabilities, and rights to any other
available legal and equitable remedies whatsoever, including, but not limited to, breach of contract,
breach of warranty, negligence (hereinafter referred to collectively as "Claims") relating to or arising
out of the Disposal Agreement effective September 1, 2012, between the parties.
7. The terms of this Agreement supersede, replace and terminate all prior oral and written
agreements and communications between the parties. The parties agree that this Agreement contains
all of the agreements between them, and that they have no other agreements, oral or written.
S. This Agreement shall be construed and enforced in accordance with the laws of the State
of Minnesota.
9. The parties acknowledge that they have been represented by their own attorneys in this
matter, that they have not relied upon any statements made by any other party or the other parties'
agents or attorneys in their decision to sign this Agreement,
10, This Agreement may be executed in any number of counterparts, each of which shall be
deemed an original, but all of which shall constitute one and the saine instrument. Facsimile and e-
mail copies of this Agreement, fully executed by all the parties, shall have the same legal force and
effect as an original.
IN WITNESS WHEREOF, the parties have executed this Agreement on the dates indicated on
their respective signatures set forth below.
Dated: VLtuv 1 , 2015
� ll
Dated: You �L d , 2015
WISCONSIN
STATE OF MMLMMMA}
) SS.
COUNT OF WASHINGTON
WASTE MWGEMENT OF MINNESOTA, INC.
By.
Thomas Be lieu
Its: President
WEST CENTRAL SANIT TION, INC.
By: - Y1
�G
Don'Williamson
Its: President and CEO
The foregoing instrument was acknowledged before me this �V 'day of July, 2015, by
Thomas Beaulieu , the AMXKAW President of Waste Management of
Minnesota, Inc., a corporation under the laws of Minnesota, on behalf of the corporation.
ly
k&74�
Notary Public
STATE OF MINNESOTA )
)ss -
COUNT
ss.COUNT OF KANDIYOHI )
The foregoing instrument was acknowledged before me this � day of July, 2015, by Don
Williamson, the President and CEO of 'Vilest Central Sanitation, Inc,, a corporate�n under the laws of
Minnesota, on behalf of the corporation. � /,I/) 1� 1
VAN WERMERMACHE�!
NGrWPuaUC•W piA
COl1g1Y�pN ��iM,�, f}, qQ?¢
From: Mark Wermerskirchen [mailto:mark@mwlawpa.comJ — ALLe, d� � Cj
Sent: Monday, May 18, 2015 10:46 AM
To: Don Williamson
Subject: RE: WM/West Central Settlement
Don,
This is the second email that came in over the weekend.
Are you willing to give an estimate and if so do we set them straight now that as part of the estimate we
are counting Litchfield, or do you give them something low( knowing they will charge you a higher price)
so that you can take Litchfield to wherever it makes the most sense to you?
Mark
------- Forwarded Message ---
Subject:RE: WM/West Central Settlement
Date:Sat, 16 May 2015 00:32:43 +0000
From:Hamstra, Micah <mhamstra@wm.com>
To:mark@mwlawpa.com <mark@mwlawpa.com>
Mark,
One other thing I forgot to mention. I realize your client is not guaranteeing any tonnage for the remainder of 2015,
but could you please have them provide us with a rough estimate of tonnage they anticipate to bring to Spruce Ridge
and Alexandria for the remainder of 2015? We won't include the estimate in the contract; however, the estimated
tonnage will help us determine the appropriate per ton rate.
Thanks,
Micah
From: Hamstra, Micah ----, I�n��A'a✓g +��`���'
Sent: Friday, May 15, 2015 7:29 PM
To: 'mark mwlaw a.com'
Subject: WM/West Central Settlement
Mark,
I spoke with my client and they have accepted your client's settlement offer, which consisted of the following:
• WM opening up the gates for West Central at Spruce Ridge Landfill and Alexandria Transfer Station (i.e.,
to more lock out};
• The parties agreeing to exercise commercially efforts to negotiate a del iveryldisposal agreement effective
Jan 1, 2016, to brim additional tonnage to Spruce Ridge at a per ton rate lower than the gate rate; and,
■ WM agreeing to give West Central a below gate rate per ton rate at Spruce Ridge and Alexandria far the
remainder of 2015 while the parties work out the details of the 2016 delivery agreement.
Because of the last component of the settlement described above, West Central and WM will also need to enter into
a delivery agreement a€ong with the settlement agreement. We can use the same terms and conditions of the parties'
2012 agreement, except we'll make sure it's not exclusive, has no minimum tonnage guarantee, no liquidated
damages, no right of first refusal, the term only lasts for 7 months (June l through December 31, 2015), etc. Would
something like that work for you?
Thanks,
M icah
Micah Hamstra
Legal Counsel
mhamstra@wm.com
Waste Management
720 E. Butterfield Road, 4t" Floor
Lombard, Illinois 60148
312-533-5268
Recycling is a good thing. Please recycle any printed emails.
Mark Wermerskirchen
Wermerskirchen Law Office, P.A.
106 Minnesota Avenue SW
PO Box 1002
Willmar, Minnesota 56201
Phone: (320) 235-7615
Fax: (320) 222-5556
This message has been sent from a law firm and may contain information which
is confidential and/or privileged and is intended only for the person or
entity to which it is addressed. This email (including any attachment(s)) is
covered by the Electronic Communications Privacy Act, 18 U.S.C. 2510-2521.
If you are not the intended recipient, any review, transmission,
dissemination or other use of or taking of any action upon this information
by person(s) or entity(ies) other than the intended recipient(s) is
prohibited. If you received this electronic mail transmission in error,
please delete it from your system without copying it and notify the sender by
reply email, so that our address records can be corrected. Thank you.
SAFETY RECORD
The Council has requested information on safety records.
A letter from Sheriff Hartog of Kandiyohi County attesting to West
Central Sanitation's participation in Task Force investigations is
attached.
OSHA Search
The fairest way to assess our record is to use an unbiased resource to
compare both subject companies in question. A search was performed
of OSHA records for Minnesota only for the past five years. The
website used is as follows: www.osha.jzov/-pls/imis/establishment
In the following printout from the above search you will find no
violations for West Central Sanitation. (First two pages of OSHA
search)
During the same period you will find ten violations with penalties
assessed to Waste Management. (The next eighteen pages of OSHA
search)
Search results attached.
August 4, 2015
"NDIYOH1 4g;N100 .COUNTY
p
-.30
MGM
Law Enforcement Center
2201 NE 23rd Street, Suite 101 1 Willmar, MN 56201
Telephone: 320-214-6700 J Fax: 320-231-6235
www.co.kandiyohi.mn.us
To Whom It May Concern:
rTJluv •r i/r• •�r�� =• � ri,
SHERIFF
Daniel Hartog
CHIEF DEPUTY
Greg Stehn
I was asked to write a letter concerning West Central Sanitation and their involvement
with the Kandiyohi County and Willmar community.
As Sheriff, l have nothing but positive experience with West Central Sanitation. Two
examples that I can give are a program they sponsor called Community Spotlight. West
Central Sanitation pays for media ads far different agencies that apply to West Central
Sanitation for the money to do the ads. We have used it for the Task Force. The
second example is the cooperation our local drug task force has with them. The drug
task force officers contact them to do a "garbage pull" and check the garbage of a
residence that is suspected of being involved with illegal drugs.
In regards to their equipment, we have no complaints about the safety of the equipment
and it appears to be well maintained.
If you have further questions, please do not hesitate to call me.
Sincerely,
'Sheriff Daniel Hartog
Kandiyohi County Sheriff's Office
DHlcba
An Equal Opportunity Employer
cir
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Establishment Search
Reflects inspection data through 07/31/2015
This page enables the user to search For OSHA enforcement inspections by the name of the establishment Information may also be obtained for a specified
inspection or inspections within a specified SIC.
A Note: Please read important information below regarding interpreting search results before using.
Search By.
Establishment West Central Sanitation
State Minnesota ■ Fed & State
OSHA Office All Offices ■
Case Status All Closed Open
Violation Status ■ All With Violations Without Violations
Inspection Date
Start Date
August
■ 3
v 2010 ■
End Date
August
■ 3
v 2015 ■
Submit Reset
Can't find it?
Wildcard use %
Basic Establishment Search Instructions
Advanced Search Syntax
Ii101t4h010&1ALL!
The Integrated Management Information System [IMIS] was designed as an information resource For in-house use by OSHA staff and management, and
by state agendes which carry out federally -approved OSHA programs. Access to this OSHA work product is being afforded via the Internet for the use of
members of the public who wish to track OSHA interventions at particular work sites at to perform statistical analyses of OSHA enforcement activity. It is
critical that users of the data understand several aspects of the system in order to accurately use the information.
The source of the information in the IMIS is the local federal or state office in the geographical area where the activity occurred. Information is entered
as events occur in the course of agency activities. Until cases are closed, IM IS entries concerning specific OSHA inspections are subject to continuing
correction and updating, particularly with regard to citation items, which are subject to modification by amended citations, settlement agreements, or as a
result of contest proceedings, THE USER SHOULD ALSO BE AWARE THAT DIFFERENT COMPANIES MAY HAVE SIMILAR NAMES AND CLOSE ATTENTION
TO THE ADDRESS MAY BE NECESSARY TO AVOID MISINTERPRETATION.
OSHA
nal Safety & Health Administration We Can
Inspection Detail
Inspection: 317606143 - West Central Sanitation Inc
Inspection information - Office: Minnesota
Nr: 3176D6143 Report ID: 0552700
Open Date: 03/D4/2014
West Central Sanitation Inc
4089 Abbott Dr
Willmar, MN 56201
Union Status: Nonunion
SIC: 421211.ocal Trucldng Without Storage
NAILS: 562111/5olid Waste Collection
Mailing: 4089 Abbott Drive - Po Sox 796, Willmar,
MN 56201
Inspection Type: Planned
Scope: Complete
Advanced Notice: N
Ownership: Private
Safety/Health: stealth
Close Conference: 03/04/2014
Emphasis: L:Respnoise
Close Case: 03/24/2014
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Reflects inspection data through 07/31/2015
This page enables the user to search for OSHA enforcement inspections by the name of the establishment Information may also be obtained for a specified
inspection or Inspections within a specified SIC.
A Note; Please read important information below regarding interpreting search results before using.
Search By:
Establishment waste management
State Minnesota Fed & State
OSHA Office All Offices ■
Case Status • All Closed Open
Violation Status . All With Violations Without Violations
Inspection Date
Start Date
August
■ 3
■ 2010 ■
End pate
August
■ 3
vr 2015 ■
Submit Reset
Can't find it?
Wildcard use %
Basic Establishment Search Instructions
Advanced Search Syntax
UO) 0 4h 0301`14J
The Integrated Management Information System (IMIS) was designed as an information resource for in-house use by OSHA staff and management, and
by state agendes which carry out federally -approved OSHA programs. Access to this OSHA work product is being afforded via the Internet for the use of
members of the public who wish to track OSHA interventions at particular work sites or to perform statistical analyses of OSHA enforcement activity. It is
critical that users of the data understand several aspects of the system in order to accurately use the information.
The source of the information in the IMIS is the local federat or state office In the geographical area where the activity occurred. Information is entered
as events occur in the course of agency activities. Until cases are closed, IM IS entries concerning specific OSHA inspections are subject to continuing
correction and updating, particularly with regard to citation items, which are subject to modification by amended citations, settlement agreements, or as a
result of contest proceedings. THE USER SHOULD ALSO BE AWARE THAT DIFFERENT COMPANIES MAY HAVE SIMILAR NAMES AND CLOSE ATTENTION
TO THE ADDRESS MAY BE NECESSARY TO AVOID MISINTERPRETATION.
OSHA
onai Safety & Health Administration We Can fiel
Inspection Detail
Inspection: 315875053 - Waste Management of Minnesota Inc
Inspection Information - Office: Minnesota
Nr: 316875053 Report Id: 0552700 Open Date: 12/13/2012
Waste Management Of Minnesota Inc
29570 90th Avenue Way Union Status: NonUnion
Cannon Falls, MN 55009
SIC: 4953/Refuse Systems
NAICS: 562219/0ther Nonhazardous Waste Treatment and Disposal
Mailing: 20520 Keokuk Ave Suite 200, Lakeville, MN 55044
Inspection Type: Accident
Scope: Partial Advanced Notice: N
Ownership: Private
Safety/Health: Safety Close Conference: 04/12/2013
Close Case: 06/06/2013
Related Activity: Type ID Safety
Accident 100512797
Violation Summary
Serious Willful Repeat other Unclass Total
Initial Violations 1 1
Current Violations 1 1
Initial Penalty $25,000 $25,000
Current Penalty $25,000 $25,000
FTA Amount
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Violation Items
# ID Type Standard Issuance Abate Curr$ Init$ Fta$ Contest LastlEvent
1. 01001 Serious 5205075002 04/19/2013 05/13/2013 $25,000 $25,000 $0 -
Accident Investigation Summary
Summary Nr: 200515740 Event: 12/13/2012 Parking Break Not Set, Truck Rolls And Kills Waste Worker
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On December 12, 2012, Employee #1, a 55 -year-old male with Waste Management of Minnesota Inc, was working with a coworker and was working with a
garbage truck, picking up garbage on a rural townshlp road. They stopped between two customers' homes and both got out to load garbage from both sides
of the road. Employee #1 walked to the front of the truck and the coworker walked to the back. The parking brake was not set on the truck, When the
coworker got to the back of the truck he realized the truck was railing forward. He yelled for Employee #1 and ran to get back In the truck. When the
coworker got to the driver's door the truck had stopped rolling. He found Employee #1 under the front bumper of the truck, Employee #1 was killed in the
event. One serious citation was issued for not: setting the parking brake.
Keywords: struck by, motor vehicle, truck, crushed, untrained
Inspection Degree Nature Occupation
1 316875053 Fatality Asphyxia Garbage collectors
OSHA
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Inspection Detail
Inspection: 317991990 - Waste Management Of Minnesota Inc
Inspection Information - Office: Minnesota
Nr: 317991990 Report ID: 0552700
Open Date: 05/18/2015
Waste Management Of Minnesota Inc
905 Channel Parkway
Marshall, MN 56258
Union Status: Nonunion
SIC: 4212/Local Trucking Without Storage
NAILS: 562111/Solid Waste Collection
Inspection Type: Planned
Scope: Complete
Advanced Notice: N
Ownership: Private
Safety/Health: Health
Dose Conference: 06/02/2015
Emphasis: L:Respnoise
Close Case: 06/25/2015
Violation Summary
Serious Willful Repeat Other Unclass Total
Initial Violations 1 1
Current Violations 1 1
Initial Penalty $350 $350
Current Penalty $245 $245
FTA Amount
Violation Items
# ID Type Standard Issuance Abate Curr$ Iniil$ F" Contest lastEvent
1. 01001 Other 5206070001 G 06/04/2015 06/08/2015 $245 $350 $0 I - Informal Settlement
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Standard Cited: 5206070001 G Employee Right -to -Know Training Requirements
Penalty and Failure to Abate Event History
Type
Event
Violation Items
Penalty
Nr:317991490
Citation: 01001
Issuance: 06/04/2015
ReportingID:0552700
Viol Type:
Other
NrIrsWnces: 1
Contest Date:
Abatement Date:
06/08/2015 I
Nr Exposed: 8
Final Order:
Initial Penalty:
$350.00
REC:
Emphasis:
Current Penalty:
$245.00
Gravity:
#•lax Category:
Penalty and Failure to Abate Event History
Type
Event
Date
Penalty
Abatement
Type FTA Insp
Penalty
2: issued
06/04/2015
$350.00
06/08/2015
Other
Penalty
I: Informal Settlement
06/22/2015
$245.00
06/08/2015
Other
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Inspection: 317991362 - Waste Management Of Minnesota Inc
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Nr: 319991362 ReportIR: 0552700
Open bate: 05/08/2015
Waste Management Of Minnesota Inc
25237 755tH Ave
Clarks Grove, MN 56016
Union Status: Nonunion
SIC: 4212/1-ocal Trucking Without Storage
NAILS: 562111/Solid Waste Collection
Inspection Type: Planned
Scope: Complete
Advanced Notice: N
Ownership: Private
Safety/Heafth: Health
Close Conference: 05/20/2015
Emphasis: L:Respnoise
Close Case: 06/23/2015
Violation Summary
Serious Willful Repeat Other Unclass Total
Initial Violations
1 1
Current Violations
1 1
Initial Penalty
$600 $600
Current Penalty
$420 $420
FTA Amount
Violation Items
# In Type Standard Issuance
Abate Curr$ Init$ Fta$ Contest LastEvent
1. 0101 Other 5206070001 G 06/02/2015
07/05/2015 $420 $600 $0 I - Informal Settlement
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Standard Clted:5206070001 G Employee Right -to -Know Training Requirements
Penalty and Failure to Abate Event History
Type
Event
Violation Items
Penalty
Nr:317991362
Citation: 01001 Issuance: 06/02/2015
ReportingID:055270D
Viol Type:
Other
NrInstances: 1
Contest Date:
Abatement Date:
07/05/2015 X
Nr Exposed: 26
Final Order:
Initial Penalty:
$600.00
REC:
Emphasis:
Current Penalty:
$420.00
Gravity:
Haz Category:
Penalty and Failure to Abate Event History
Type
Event
Elate
Penalty
Abatement
Type FTA Insp
Penalty
Z: Issued
06/02/2015
$600.00
07/05/2015
Other
Penalty
I: Informal Settlement
06/19/2015
$420.00
07/05/2015
Cather
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Inspection: 317797140 - Waste Management Of Minnesota Inc
Inspection Information - Office: Minnesota
Nr: 317797140 Report ID: 0552700
Open Date: 07/16/2014
Waste Management Of Minnesota Inc
1
12448 Pennsylvania Ave 5
Initial Penalty
Savage, MN 55378
Union Status: NonUnion
SIC: 4212/1-ocal Trucking Without Storage
$2,450
NAICS: 562111/Solid Waste Collection
FTA Amount
InspeclJon Type: Planned
Scope: Complete
Advanced Notice: N
Ownership: Private
Safety/Health: Safety
Close Conference: 07/16/2014
Emphasis: L: Fs
Cfose Case: 09/19/2014
Violation Summary
Serious Willful Repeat Other Unclass Total
Initial Violations
1
1
Current Violations
1
1
Initial Penalty
$2,450
$2,450
Current Penalty
$2,450
$2,450
FTA Amount
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# ID Type Standard issuance Abate Curr$ Init$ Fta$ Contest LastEvent
1. 01001 Serious 182065302 07/30/2014 08/09/2014 $2,450 $2,450 $0 -
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Standard Cited: 182065302 General Duty Clause and Workplace Safety Programs
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Violation Iterns
Nr:317797140
Citation: 01001 Issuance: 07/30/2014
ReportingID:0552700
Viol Type:
Serious
Nrinstances: 1
Contest Date:
Abatement Cate:
08/09/2014 X
Nr Exposed: 4
Final Order:
Initial Penalty:
$2,450.00
REC:
Emphasis:
Current Penalty:
$2,450.00
Gravity:
Haz Category:
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Inspection: 317707107 - Waste Management Of Minnesota Inc
Inspection Information - Office: Minnesota
Nr: 317707107 Report ID: 0552700
Open Date: D4J23/2014
Waste Management Of Minnesota Inc
Initial Penalty
6670 11th Ave Sw
Union Status: Nonunion
Rochester, MN 55902
FTA Amount
SIC: 4212/Local Truclang Without Storage
NAICS: 5621II/Solid Waste Collection
Inspection Type: Planned
Scope: Complete
Advanced Notice: N
Ownership: Private
Safety/Health: safety
Close Conference: 04/23/2014
Emphasis: L: Es
Close Case: 09/29/2014
Violation Summary
Serious Willful Repeat Other Unclass Total
Initial Violations
1 1
Current Violations
3 1
Initial Penalty
$1,750 $1,750
Current Penalty
$075 $875
FTA Amount
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# ID Type Standard Issuance Abate Curr$ Init$ Fta$ Contest LastEvent
1. 01001 Serious 19100132 A 05/06/2014 05/30/2014 $875 $1,750 $0 05/20/2014 F - Formal Settlement
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Standard Cited: 19100132 A General requirements.
Penalty and Failure to Abate Event History
Type Event Date Penalty Abatement Type FTA Insp
Penalty Z: Issued 05/06/2014 $1,750.00 05/30/2014 Serious
Penalty F: Formal Settlement 09/27/2014 $875.00 05/30/2014 Serious
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Violation Items
Nr:317707107
Citaticn: 01001 Issuance. 05/06/2014
ReportingID:0552700
Viol Type:
Serious
NrInstances: 1
Contest Date: 05/20/2014
Abatement Date:
05/30/2014 X
Nr Exposed: 2
Final Order: 09/27/2014
Initial Penalty:
$1,750.00
REC:
Emphasis:
Current Penalty:
$875.00
Gravity:
Haz Category:
Penalty and Failure to Abate Event History
Type Event Date Penalty Abatement Type FTA Insp
Penalty Z: Issued 05/06/2014 $1,750.00 05/30/2014 Serious
Penalty F: Formal Settlement 09/27/2014 $875.00 05/30/2014 Serious
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Inspection: 317464402 - Waste Management Inc
Inspection Information - Office: Minnesota
Nr: 317464402 Report ID: 0552700
Open date: 01/13/2014
Waste Management Inc
2654 W Cliff RQ
Burnsville, MN 55337
union Status: Nonunion
SIC: 4953/Refuse Systems
NAILS: 562212/Solid Waste Landfill
Inspection Type: Planned
Scope: Complete
Advanced Notice; N
Ownership: Private
Safety/Health: Safety
Close Conference: 01/13/2014
Emphasis: L: Di
Close Case: 01/27/2014
Violation Summary
Serious Willful Repeat Other Unclass Total
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Initial Violations 1 I
Current Violations 1 1
Initial penalty $1,050 $1,050
Current Penalty $735 $735
FTA Amount
Violation Items
# 10 Type Standard Issuance Abate Curr$ Init$ Fta$ Contest LastEvent
1. 01001 Serious 52050840 01/15/2014 02/01/2014 $735 $1,050 $0 I - Informal Settlement
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Standard Cl bed: 52050890 Hydraulic Presses, Barrier Guard
Penalty and Failure to Abate Event History
Type
Event
Violation Items
Penalty
Nr:317464402
Citation: 01001 Issuance: 01/15/2014
RepordngID:0552700
Viol Type:
Serious
Nrinstances: 1
Contest Date:
Abatement Date:
02/01/2014 X
Nr Exposed. 1
Final Order:
Initial Penalty:
$1,050.00
REC:
Emphasis:
Current Penalty:
$735.00
Gravity:
Naz Category:
Penalty and Failure to Abate Event History
Type
Event
Dane
Penalty
Abatement
Type FTA Insp
Penalty
2: Issued
01/15/2014
$1,050.00
02/01/2014
Serious
Penalty
I: Informal Settlement
01/20/2014
$735.00
02/01/2014
Serious
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Inspection: 317397594 - Waste Management Of Minnesota Inc
Inspection Information - Office: Minnesota
Nr: 317397594 Report ID: 0552700
Open Date: 10/29/2013
Waste Management Of Minnesota Inc
511 Hwy 2 W
Union Status: NonUnion
Cohasset, MN 55721
SIC: 4212/1-ocal Trucldng Without Storage
NAICS: 56211I/Solid Waste Collection
Inspection Type: Planned
Scope: Complete
Advanced Notice: N
Ownership: Private
Safety/Health: Health
Close Conference: 11/04/2013
Emphasis: L:Respnoise
Close Case: 11/25/2013
Violation Summary
Serious Willful Repeat Other Unclass Total
I
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Current Violations 1 1
Initial Penalty $1,054 $1,050
Current Penalty $735 $735
FTA Amount
Violation Items
# IO Type Standard Issuance Abate Curr$ Init$ Fta$ Contest LastEVent
1. 01001 Serious 19100110 E04 III 11/06/2013 11/29/2013 $735 $1,050 $0 I - Informal Settlement
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Standard Ci ted: 19 100 110 E04 III Storage and handling of liquefied petroleum gases.
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Type
Event
Violation Items
Penalty
Nr:317397594
Citation: 01001 Issuance: 11/06/2013
ReporbngID:0552700
Viol Type:
Serious
NrInstances: 1
Contest Date:
Abatement Date:
11/29/2013 X
Nr Exposed: 1
Final Order:
Initial Penalty:
$1,050.00
REC:
Emphasis:
Current Penalty:
$735.00
Gravity:
Haz Category:
Penalty and Failure to Abate Event History
Type
Event
Date
Penalty
Abatement
Type FTA Insp
Penalty
2: Issued
11/06/2013
$1,050.00
11/29/2013
Serious
Penalty
I: Informal Settlement
11/19/2013
$735.00
11/29/2013
Serious
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Inspection: 317078NS - Waste Management Of Minnesota Inc
Inspection Information - Office: Minnesota
Nr: 317478095 Report ID: 0552700
Open Date: 04/18/2013
Waste Management Of Minnesota Inc
5816 Lincoln Dr
Edina, MN 55436
Union Status: Nonunion
SIC: 4953/Rehm Systems
NAILS: 5622 1 9/Crther Nonhazardous Waste Treatment and Disposal
Mailing: 1901 Ames Dr, Burnsville, MN 55306
Inspection Type: Planned
Scope: Partial
Advanced Notice: N
Ownership: Private
Safety/Health: Safety
Close Conference: 08/28/2013
Emphasis: L: Si
Close Case: 11/05/2014
Initial Violations
Current Violations
Initial Penalty
Current Penalty
FTA Amount
Violation Summary
Serious Willful Repeat Other Unclass Total
1 1
1
$70,000
$3,500
1
$70,000
$3,500
Violation Items
# I0 Type Standard Issuance Abate Curr$ Init$ Fta$ Contest LastEvent
1. 01001 Other 5205075002 09/04/2013 11/24/2014 $3,500 $70,000 $0 09/12/2013 F - Formal Settlement
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Standard Clted:5205075002 Veh ides Used to Transport Employees
Violation Items
Nr:317078095
Citation: 01001 Issuance: 09/04/2013
ReporbngID:05527DO
Viol Type:
Other
NrInstances: 1
Contest Date: 09/12/2013
Abatement Date:
11/20/2014 X
Nr Exposed: 1
Final Order: 10/26/2014
Initial Penalty:
$70,000.00
REC: A
Emphasis:
Current Penalty:
$3,500.00
Gravity:
Hao Category:
Penalty and FaI]ure to Abate Event Ffistory
Type
Event
Date
Penalty
Abatement
Type FTA Insp
Penalty
Z: Issued
09/04/2013
$70,000,00
10/02/2013
Willful
Penalty
F: Formai Settlement
10/26/2014
$3,500.00
11/20/2014
Other
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Inspection: 315112276 - Waste Management
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Inspection Information - Office., Minnesota
Nr: 315112276 Report ID: 0552700
Open Date: 11/29/2010
Waste Management
739 Beaver Avenue
Mankato, MN 56001
Union Status: NonUrlion
SIC: 4953/Refuse Systems
NAICS: 562212/Solid Waste Landfill
Mailing: 739 Beaver Avenue F.O. Box 336, Mankato, MN 56002
Inspection Type: Planned
Scope: Complete
Advanced Notice: N
Ownership: Private
Safety/Health: Safety
Close Conference: 11/29/2010
Emphasis: L:Di
Close Case: 12/29/2010
Violation Summary
Serious Willful Repeat
Other Unclass Total
Initial Violations
1 1
Current Violations
1 1
Initial Penalty
$350 $350
Current Penalty
$245 $245
FTA Amount
Violation Items
# ID Type Standard Issuance
Abate Curr$ Init$ Fta$ Contest LastEnent
1, Q1QQ1 Other 5205011601 12/03/2010
12/27/2010 $245 $350 $0 I - Informal Settlement
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Standard Cited: 5205011501 Carbon Monoxide Monitoring
Penalty and Failure to Abate Event History
Type
Event
Violation Items
Penalty
Nr:315112275
Citation: 01001 Issuance: 12/03/2010
ReportingID:0552700
Viol Type:
Other
Nrinstances: 1
Contest Date:
Abatement Date:
12/27/2010 X
Nr Exposed: 5
Final Order:
Initial Penalty:
$350.00
REC:
Emphasis:
Current Penalty:
$245.00
Gravity:
Haz Category:
Penalty and Failure to Abate Event History
Type
Event
Hate
Penalty
Abatement
Type FTA Insp
Penalty
Z: Issued
12/03/2010
$350.00
12/27/2010
Other
Penalty
I: Informal Settlement
12/13/2010
$245.00
12/27/2010
Other
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Memo
To: Mayor Forcier and City Council Members
From: Matt Jaunich, City Administrator
Date: 7/24/15
Re: West Central & Waste Management Proposals
Office of the City Administrator
111 Hassan Street SE
Hutchinson, MN 55350-2522
320-234-4241/Fax 320-234-4240
In March of this past year, you instructed staff to begin the process of putting together a Request
for Proposal (RFP) on our residential refuse and compost collection and hauling contract. The
RFP also include the pickup of refuse and compost at all of the city -owned locations. The last
time the City sought proposals was in April of 2000. The current contract for such services with
Waste Management expires on October 1, 2015.
RFPs went out in late May and early June. Besides ads being placed in the local paper and on the
League of Minnesota Cities' website, I also sent out 6 RFPs to the following companies: Elite
Waste Disposal of Jordan, MN; Mumford Sanitation of Howard Lake, MN; Randy's Sanitation
of Delano, MN; Renville Sibley Sanitation of Gibbon, MN; Waste Management of Blaine, MN;
and West Central Sanitation of Willmar, MN. When it was all said and done, the City received
two responses to its RFP request. One was from our current provider, Waste Management, and
the other was from West Central Sanitation. The two proposals included all of the requirements
that were laid out in the RFP.
I assigned a group of staff along with councilman Arndt to assist me in the process of reviewing
the two proposals. The staff involved in the process consisted of the following: Andy Kosek,
Andy Reid, John Olson, John Paulson, Marc Sebora and Sara Witte. I believe the group did a
very good job of vetting the two proposals which included an interview with Waste Management
and West Central on July 9.
The following is a summary of the two proposals included a list of "positives" and "negatives" as
compiled by the working group that assisted in the review of these proposals. While we had
hoped to come up with a recommendation, in the end we simply felt it would be best to lay out
the proposals in front of the Council so you could make an educated decision on who you felt
would best serve the community when it comes to residential garbage and compost collection
and hauling services.
West Central Sanitation
West Central Sanitation is a family-owned business headquartered in Willmar, Minnesota with
shops and recycling facilities in Hutchinson and Oliva. West Central has over 35 years of
experience serving more than 90,000 people in 17 counties and 120 communities throughout
Minnesota. They recently took over the recycling services in McLeod County along with taking
over garbage/recycling services in Mankato and North Mankato along with garbage service in
Redwood Falls. Their President and Owner Don Williamson, along with their Municipal Market
Manager Jeff Bertram and their Operations Manager Ray Sweetman represented West Central at
the July 9 interview with city staff.
The following has been identified by staff as positives and negatives in relation to the West
Central proposal:
Positives
• Their proposal offered the best price of the two and would include a reduction in costs for
residential collection and hauling:
o Their proposal was about $23,000 cheaper then what the city is expected to pay
this year to Waste Management
o Their proposal was also about $42,000 cheaper than the proposal that was
submitted by Waste Management
o Over a 5 -year contracted, it is estimated that this would be a total savings to the
city of about $115,000 over what we are currently paying and about a $210,000
savings over what Waste Management Proposed.
• They provided an alternative disposal site with a competitive tipping fee.
• Accepting the proposal from West Central would mean that there would be one service
provider for garbage, compost and recycling collection within the city.
• West Central indicated that they would provide new garbage and compost carts for all
residential users.
• They provided great technology options including a mechanism to take pictures of
garbage cans on the route to verify issues.
• They will be using a fleet of natural gas fueled trucks.
• They received high customer service comments from references with a couple noting
their customer service was superior to previous companies. During the interview process
they noted that they would have a customer service specialist assigned to Hutchinson.
Negatives
• Staff had some concerns on the uncertainty on the long-term ability for them to use
Spruce Ridge Landfill as a dumping site. They are currently able to use the site, but have
had instances in the past where they were not allowed to use it. In the twenty years West
Central Sanitation has been utilizing the Spruce Ridge Landfill there has been only one
recent period of time WCS had a volume disagreement with WM and ceased disposing of
solid waste at that site. This has been resolved. Agreement is attached.
• Seemed unwilling to provide different size cart options for compost material if the City
decided to go that direction.
• West Central will be unable to provide Creekside with any additional yard waste/organic
material. WCS does have yard waste/organic matter available for Creekside. We did not
promise delivery in our RFP response. We did not realize you were only receiving 20
yards per month. We could easily bring you more than that amount if desired.
4
• Typical concerns related to a transition period of going to a new provider. However,
references noted that they had no issues when they switched over.
Waste Management
Waste Management is a publicly owned business headquartered in Houston, Texas. With over
42,000 employees, Waste Management is one of the largest solid waste providers in the United
States. Locally, their offices are out of Blaine, Minnesota with the city of Hutchinson being
served by their fleet out of Winsted, Minnesota. Waste Management has over 40 years of
experience serving more than 20 million people. Waste Management is the city's current
provider having served the city for the past 20 years. Their Public Sector Sales Representative
Mike Donnelly and the local Route Manager Grant Henkelmann represented Waste Management
at the July 9 interview with city staff.
The following has been identified by staff as positives and negatives in relation to the Waste
Management proposal:
PnS1ti Vee,
• Waste Management has over 20 years of service working in the community. This
relationship has built a good working relationship and familiarity with the staff and
operations of the City. Overall, the City has been satisfied with the service it has received
from Waste Management.
• In their proposal, they noted that they would provide service to city locations for free.
• Waste Management would be able to provide Creekside with additional yard
waste/organic material over and above what they would collect in town (20-30 yards a
month).
• They seemed willing to provide us with different size carts for compost material if the
City decided to go that direction.
• They have been very helpful in assisting Creekside with their operations and the
inspections of compost carts for contamination.
• They have established a strong safety record in town.
• Has shown the ability to go over and beyond the contract requirements noting that they
have consistently picked up more than the 2 items on spring and fall clean up days.
• Waste Management noted that they have four employees who live within in the
community and another 20 employees who live within McLeod County.
• They are a property owner within the County — Have paid over $8 million in fees to
McLeod County since 2010 and have been known to donate to the community.
Negatives
• Their proposal offered the more expensive option for residential collection and hauling
and would include an increase in costs:
o Their proposal was about $19,000 more expensive than what we are expected to
pay this year.
o Their proposal was about $42,000 more expensive than the proposal submitted to
us by West Central.
o Over a 5 -year contract, it is estimated that this increase in rates would cost the city
about $95,000 more than what we are currently paying and about $210,000 more
than what West Central proposed.
Staff was concerned with the fact that there appeared to be no plans by Waste
Management to do a complete replacement of the current carts and/or change the fact that
there are currently various colors associated with their carts.
Staff noted that keeping Waste Management would mean that there would not be one
service provider in town for garbage, compost, and recycling collection.
The Unknowns
As staff reviewed the two proposals, we came to the conclusion that there are a couple of factors
that we are simple not going to be able to answer at this time. One item that we won't be able to
identify at this time is the "over and above" service we would get from West Central, and how
that would relate to the current services we receive from Waste Management if we were to
switch companies. Staff has noted that Waste Management has consistently gone over and above
their contract duties to get the job done for the City. Staff would like to think that West Central
would do this as well, but we simply don't know that at this time.
Another question we are unable to answer at this time has to deal with the impact on Creekside if
we were to switch companies. Would Waste Management continue to drop off material if they
are no longer serving the City? What type of service would we get from West Central when it
comes to monitoring contamination in our compost carts? Right now we have a good working
relationship with Waste Management. Will we have that same relationship with West Central?
Lastly, and maybe one of the biggest unknowns, has to deal with the long-term impact of landfill
fees on the City if we switch companies. When considering the impact on landfill fees, please
take the following into consideration:
• The City currently pays about $130,000 a year in tipping fees.
Rates have increased as follows: 2010 - $46.99/ton; 2011 - $47.24; 2012 - $47.49; 2013 -
$50.49 (solid waste tax included); 2014 & 2015 - $51.49. The City is concerned about
impact on landfill fees. It appears they have already gone up almost 10% in four years.
West Central Sanitation's ability to offer access to a competitive disposal site will keep
the City's landfill costs lower.
• West Central has had issues with dumping at Spruce Ridge which is owned by Waste
Management.
• West Central has stated that they will dump at Spruce Ridge if directed by the City even
though they have had times when they were not able to.
• West Central has provided an alternative option that is financially comparable to what we
are currently paying if Spruce Ridge is not available to them and/or if rates get to high.
• Through conversations with Waste Management, they led us to believe that they would
be willing to work with us on tipping fees at Spruce Ridge.
When considering the landfill fees, one question that needs to be asked of the Council has to do
with your potential willingness to use a landfill outside of the County if need be? If we felt there
was a need to use another landfill outside of the County would we be willing to do so knowing
the following:
M
• If we did so, the County would lose out on the $10.18/ton charge they currently collect at
Spruce Ridge. Not completely true. Further explanation below.
• Of that $10.18/ton, $3.50 is the local tipping fee that goes directly to the County. West
Central Sanitation's proposal envisioned and clearly stated collecting and paying the
$3.50/ton fee to McLeod County. McLeod County would NOT lose this fee.
• Of that $10.18/ton, $6.66 goes to the abatement fund at the State but comes back to the
County in Score Funds. The $6.66/ton does NOT fund SCORE funds. SCORE (funds
rebated to counties for recycling efforts) is collected through the Minnesota Solid Waste
Tax of 9.75% on residential solid waste collection activities on your citizens utility bill.
The $6.66/ton fee is the Greater Minnesota Landfill Cleanup Fee that is collected at all
outstate landfills and would still be paid at the landfill used by West Central Sanitation.
The proceeds from the fee are held in common by the State for all out state landfills,
including Spruce Ridge. For correct interpretation of these taxes and fees please reference
Minnesota Statutes 115A.923 and 297H, 297H.02
• However, if Waste Management made a significant increase in their landfill fees, we
have alternative options that may be more feasible.
• Waste Management has estimated that out of Hutchinson alone, the waste that they have
collected has fees that added up to close to $25,000 a year. If we were to take our waste
outside of the County, they would lose this $25,000. Mcleod County will NOT lose fees.
• West Central has proposed making an additional contribution to the County equal to the
$3.50 per ton of waste dumped outside of the County.
References for West Central
I did three reference checks on West Central. The result of those references is as follows:
City of Redwood Falls — Switched from Waste Management to West Central back in September
of 2014. Their biggest reason for switching was because of Waste Management's customer
service. The transition period went "flawlessly". West Central delivered 2,000 carts (3 different
sizes) and the City doesn't recall any complaints on the process. Landfill fees were included in
their rates which are guaranteed for 5 years. In the opinion of the City Administrator, he would
not want to work with anyone else outside of West Central.
City of North Mankato — Switched to West Central from a local company called Hansen
Sanitation back in January. Switch went smoothly and they have been satisfied so far with the
service they have received. The biggest reason for their switch is that they are expected to save
about a $700,000 over the 5 -year contract. North Mankato did a joint bid with the City of
Mankato who ended up switching from Waste Management to West Central (20,000 carts) after
14 years of service with Waste Management. The paper reported that West Central's bid was
about $300,000 cheaper than Waste Management's bid to Mankato.
City of Annandale — The City just renewed their contract with West Central for another 5 years
(they've been servicing the City for about 5.5 years). The previous hauler was a local company
called Helmbrecht. According to the current Administrator, she believes the switch was due to a
combination of service proposals (having carts) and cost savings. Landfill costs are included in
their prices and the current contract calls for standard inflation rate increases. West Central
received high marks on their customer service.
('nnelncinn
6
Staff believes we have received two very good proposals and we believe either one of the
companies would do a great job for the City. If we stick with Waste Management, staff knows
what to expect and feels comfortable that we will continue to receive a great service. If the
Council would make the decision to switch to West Central, staff has no concerns on their ability
to do the job needed for the City. When looking at both proposals, staff does not believe either
proposal will have a significant impact on the current rates we charge our residents.
When looking at making a decision on which company we should begin negotiations with on a
new 5 -year contract, please take into account the proposal evaluations we included in the RFP.
Our RFP noted that proposals will be evaluated on 7 different considerations with the primary
consideration being cost. Here is how those 7 considerations break down.
Primary Consideration
Cost— Advantage West Central ($215,000 difference)
Secondary Considerations
Qualifications/Ability to perform the service — Even
Positive client reference review — Even
Cost and type of alternatives — NA
Availability to provide Creekside with additional yard waste — Advantage Waste Management
Types of trucks to be used — Even
Route Optimization Technology — Even
If you have any additional questions and/or concerns on the proposals we received, please don't
hesitate to contact me. I will be asking for direction on Tuesday to begin negotiations on a new
5 -year contract with one of these companies.
Thank you.
Matt
Con
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Authorizing Resolution 14447 for the Sale of the 2015 G.O. Improvement Bonds
Department: Finance
LICENSE SECTION
Meeting Date: 8/11/2015
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter: Nick Anhut (Ehlers)
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Nick Anhut from Ehlers will present the 2015 pre-sale report for G.O. Improvement Bonds of $2,240,000.
The City of Hutchinson issues 429 General Obligation Improvement Bonds on an annual basis to fund major
infrastructure capital expenditure projects. The first step in this process is for council to authorize a resolution to move
forward with providing a bond issuance to finance the capital expenditures.
Once the resolution is approved, Ehlers, who is the City's financial advisor, will initiate the process. Ehlers will start
compiling documents with city staff assistance, coordinate a bond rating call and solicit competitive bids on behalf of
the City of Hutchinson. The proposed Debt Issuance Schedule is provided in the Pre-Sale Report which accompanies
this board action form. If the bond issuing schedule is adhered to, the proceeds from the bond issuance will be
received by the City of Hutchinson on the date of the closing, estimated as October 1, 2015.
The bond proceeds are the major funding source to pay the costs of the 2015 projects, which are:
- 2nd Avenue SE Reconstruction
- 2015 Pavement Management Program
The future debt service payments for this bond issuance will be paid from debt tax levy dollars and special
assessments which fall under the guidelines of the City of Hutchinson's Debt Management Plan.
BOARD ACTION REQUESTED:
Approval of Resolution 14447 Providing for the Sale of General Obligation Bonds, Series 2015A.
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
ft EHLERS
LEADERS IN PUBLIC FINANCE
August 11, 2015
Pre -Sale Report
City of Hutchinson, Minnesota
$2,240,000 General Obligation Improvement Bonds, Series
2015A
Prepared by:
Bruce Kimmel
Senior Municipal Advisor
And
Nick Anhut
Municipal Advisor
1-800-552-1171 1 www.ehiers-inc.com
Executive Summary of Proposed Debt
Proposed Issue:
$2,240,000 General Obligation Improvement Bonds, Series 2015A
Purposes:
The proposed issue includes financing for a portion of the City's 2015
Infrastructure Program:
• 2" d Avenue SE Reconstruction
• 2015 pavement management plan
Debt service will paid from a combination of 10 year special assessments
levied against the benefiting properties, and a property tax levy spread over 15
years.
Authority:
The Bonds are being issued pursuant to Minnesota Statutes, Chapter(s):
• 429
• 475
Because the City is assessing at least 20% of the project costs, the Bonds can
be a general obligation without a referendum and will not count against the
City's debt limit.
The Bonds will be general obligations of the City for which its full faith, credit
and taxing powers are pledged.
Term/Call Feature:
The Bonds are being issued for a 15.5 year term in total. Principal on the
Bonds will be due on February 1 in the years 2017 through 2031. Interest is
payable every six months beginning August 1, 2016.
The Bonds maturing on and after February 1, 2025 will be subject to
prepayment at the City's discretion on February 1, 2024 or any date thereafter.
Bank Qualification:
Because the City is issuing less than $10,000,000 in the calendar year, the City
will be able to designate the Bonds as "bank qualified" obligations. Bank
qualified status broadens the market for the Bonds, which can result in lower
interest rates.
Rating:
The City's most recent bond issues were rated "AA-" by Standard & Poor's.
The City will request a new rating for the Bonds.
If the winning bidder on the Bonds elects to purchase bond insurance, the
rating for the issue may be higher than the City's bond rating in the event that
the bond rating of the insurer is higher than that of the City.
Basis for Recommendation:
Based on our knowledge of your situation, your objectives communicated to
us, our advisory relationship as well as characteristics of various municipal
financing options, we are recommending the issuance of general obligation
bonds through a competitive sale as a suitable financing option for the
following reasons:
- This is a viable option available to finance this type of project under
Presale Report August 11, 2015
City of Hutchinson, Minnesota Page 1
Presale Report August 11, 2015
City of Hutchinson, Minnesota Page 2
state law.
- This is the most overall cost effective option that still maintains future
flexibility for the repayment of debt.
- This coincides with the City's past practices to finance these types of
projects with this type of debt issue and fits within the City's debt
management practices.
Method of Sale/Placement:
In order to obtain the lowest interest cost to the City, we will solicit
competitive bids for purchase of the Bonds from local banks in your area and
regional underwriters.
We have included an allowance for discount bidding equal to 1.20% of the
principal amount of the issue. The discount is treated as an interest item and
provides the underwriter with all or a portion of their compensation in the
transaction.
If the Bonds are purchased at a price greater than the minimum bid amount
(maximum discount), the unused allowance may be used to lower your
borrowing amount.
Premium Bids: Under current market conditions, most investors in municipal
bonds prefer "premium" pricing structures. A premium is achieved when the
coupon for any maturity (the interest rate paid by the issuer) exceeds the yield
to the investor, resulting in a price paid that is greater than the face value of
the bonds. The sum of the amounts paid in excess of face value is considered
"reoffering premium."
You have the choice to limit the amount of premium in the bid specifications.
This may result in fewer bids, but it may also eliminate large adjustments on
the day of sale and other uncertainties.
Review of Existing Debt:
We have reviewed all outstanding indebtedness for the City and find that,
other than the obligations proposed to be refunded by the Bonds, there are no
other viable refunding opportunities at this time.
We will continue to monitor the market and the call dates for the City's
outstanding debt and will alert you to any future refunding opportunities.
Continuing Disclosure:
Because the City has more than $10,000,000 in outstanding debt (including
this issue) and this issue is over $1,000,000, the City will be agreeing to
provide certain updated Annual Financial Information and its Audited
Financial Statement annually as well as providing notices of the occurrence of
certain "material events" to the Municipal Securities Rulemaking Board (the
"MSRB"), as required by rules of the Securities and Exchange Commission
(SEC). The City is already obligated to provide such reports for its existing
bonds, and has contracted with Ehlers to prepare and file the reports.
Arbitrage Monitoring:
Because the Bonds are tax-exempt securities/tax credit securities, the City
must ensure compliance with certain Internal Revenue Service (IRS) rules
throughout the life of the issue. These rules apply to all gross proceeds of the
Presale Report August 11, 2015
City of Hutchinson, Minnesota Page 2
This presale report summarizes our understanding of the City's objectives for the structure and terms of this
financing as of this date. As additional facts become known or capital markets conditions change, we may need
to modify the structure and/or terms of this financing to achieve results consistent with the City's objectives.
Presale Report August 11, 2015
City of Hutchinson, Minnesota Page 3
issue, including initial bond proceeds and investment earnings in construction,
escrow, debt service, and any reserve funds. How issuers spend bond
proceeds and how they track interest earnings on funds (arbitrage/yield
restriction compliance) are common subjects of IRS inquiries. Your specific
responsibilities will be detailed in the Officers' Certificate prepared by your
Bond Attorney and provided at closing. You have retained Ehlers to assist you
with compliance with these rules.
Other Service Providers:
This debt issuance will require the engagement of other public finance service
providers. This section identifies those other service providers, so Ehlers can
coordinate their engagement on your behalf Where you have previously used
a particular firm to provide a service, we have assumed that you will continue
that relationship. For services you have not previously required, we have
identified a service provider. Fees charged by these service providers will be
paid from proceeds of the obligation, unless you notify us that you wish to pay
them from other sources. Our pre -sale bond sizing includes a good faith
estimate of these fees, so their final fees may vary. If you have any questions
pertaining to the identified service providers, or if you would like to use a
different service provider for any of the listed services please contact us.
Bond Attorney: Dorsey & Whitney, LLP
Paying Agent: Bond Trust Services Corporation
Rating Agency: Standard & Poor's
Risk Factors:
Special Assessments: We have not assumed any pre -paid special assessments
and we have assumed that $437,671 of assessments will be levied for
collection from 2016 to 2025 between the two projects. If the City does not
levy the full assessment amount or receives a significant amount of pre -paid
assessments, it may need to increase the levy portion of the debt service to
make up for lower interest earnings than the expected assessment interest rate.
This presale report summarizes our understanding of the City's objectives for the structure and terms of this
financing as of this date. As additional facts become known or capital markets conditions change, we may need
to modify the structure and/or terms of this financing to achieve results consistent with the City's objectives.
Presale Report August 11, 2015
City of Hutchinson, Minnesota Page 3
Proposed Debt Issuance Schedule
Pre -Sale Review by City Council
August 11, 2015
Distribute Official Statement:
Week of August 24, 2015
Conference with Rating Agency:
Week of August 24, 2015
City Council Meeting to Award Sale of the Bonds:
September 8, 2015
Estimated Closing Date:
October 1, 2015
Attachments
Sources and Uses of Funds
Proposed Debt Service Schedule
Refunding Savings Analysis
Resolution Authorizing Ehlers to Proceed With Bond Sale
Ehlers Contacts
Financial Advisors:
Disclosure Coordinator:
Financial Analyst:
Bruce Kimmel
Nick Anhut
Meghan Lindblom
Alicia Gage
(651) 697-8572
(651) 697-8507
(651) 697-8549
(651) 697-8551
The Official Statement for this financing will be mailed to the City Council at their home address or e-mailed for
review prior to the sale date.
Presale Report August 11, 2015
City of Hutchinson, Minnesota Page 4
Hutchinson, Minnesota
$2,240,000 General Obligation Improvement Bonds, Series 2015A
Assumes Current Market BQ AA- Rates plus 15bps
15 Years
Sources & Uses
Dated 1010112015 1 Delivered 1010112015
Sources Of Funds
Par Amount of Bonds
$2,240,000.00
Total Sources
$2,240,000.00
Uses Of Funds
Total Underwriter's Discount (1.200%)
26,880.00
Costs of Issuance
41,000.00
Deposit to Project Construction Fund
2,171,262.00
Roundine Amount
858.00
Total Uses $2,240,000.00
Series 2015A GO Imp Bonds I SINGLE PURPOSE 1 8/ 3/2015 1 8:01 AM
EHLERS
LEADERS IN PUBLIC FINANCE
Hutchinson, Minnesota
$2,240,000 General Obligation Improvement Bonds, Series 2015A
Assumes Current Market BQ AA- Rates plus 15bps
15 Years
Debt Service Schedule
Date Principal Coupon Interest Total P+I 105% of Total Assessments Levy/(Surplus)
02/01/2016
-
-
-
-
-
-
-
02/01/2017
140,000.00
1.000%
66,476.67
206,476.67
216,800.50
59,960.93
156,839.57
02/01/2018
155,000.00
1.300%
48,457.50
203,457.50
213,630.38
58,341.54
155,288.84
02/01/2019
155,000.00
1.500%
46,442.50
201,442.50
211,514.63
56,722.16
154,792.47
02/01/2020
155,000.00
1.700%
44,117.50
199,117.50
209,073.38
55,102.78
153,970.60
02/01/2021
155,000.00
1.850%
41,482.50
196,482.50
206,306.63
53,483.40
152,823.23
02/01/2022
160,000.00
2.000%
38,615.00
198,615.00
208,545.75
51,864.02
156,681.73
02/01/2023
160,000.00
2.150%
35,415.00
195,415.00
205,185.75
50,244.64
154,941.11
02/01/2024
160,000.00
2.350%
31,975.00
191,975.00
201,573.75
48,625.24
152,948.51
02/01/2025
165,000.00
2.450%
28,215.00
193,215.00
202,875.75
47,005.86
155,869.89
02/01/2026
165,000.00
2.600%
24,172.50
189,172.50
198,631.13
45,386.48
153,244.65
02/01/2027
125,000.00
2.700%
19,882.50
144,882.50
152,126.63
-
152,126.63
02/01/2028
130,000.00
2.850%
16,507.50
146,507.50
153,832.88
153,832.88
02/01/2029
135,000.00
2.950%
12,802.50
147,802.50
155,192.63
155,192.63
02/01/2030
140,000.00
3.100%
8,820.00
148,820.00
156,261.00
156,261.00
02/01/2031
140,000.00
3.200%
4,480.00
144,480.00
151,704.00
151,704.00
Total $2,240,000.00 - $467,861.67 $2,707,861.67 $2,843,254.75 $526,737.05 $2,316,517.70
Significant Dates
Dated 10/01/2015
First Coupon Date 8/01/2016
Yield Statistics
Bond Year Dollars $18,301.67
Average Life 8.170 Years
Averaee Coupon 2.5563883%
Net Interest Cost (NIC) 2.7032602%
True Interest Cost (TIC) 2.6991805%
Bond Yield for Arbitrage Purposes 2.5316643%
All Inclusive Cost (AIC) 2.9602585%
Series 2015A GO Imp Bonds I SINGLE PURPOSE 1 8/ 3/2015 1 8:01 AM
EHLERS
LEADERS IN PUBLIC FINANCE
Hutchinson, Minnesota
$437,671 General Obligation Improvement Bonds, Series 2015A
Issue Summary - Assessments
1.00% over TIC - Equal Principal - 15 Years
Assessments
Date Principal Coupon Interest Total P+I
12/31/2016
43,767.10
3.700%
16,193.83
59,960.93
12/31/2017
43,767.10
3.700%
14,574.44
58,341.54
12/31/2018
43,767.10
3.700%
12,955.06
56,722.16
12/31/2019
43,767.10
3.700%
11,335.68
55,102.78
12/31/2020
43,767.10
3.700%
9,716.30
53,483.40
12/31/2021
43,767.10
3.700%
8,096.92
51,864.02
12/31/2022
43,767.10
3.700%
6,477.54
50,244.64
12/31/2023
43,767.10
3.700%
4,858.14
48,625.24
12/31/2024
43,767.10
3.700%
3,238.76
47,005.86
12/31/2025
43,767.10
3.700%
1,619.38
45,386.48
Total $437,671.00 $89,066.05 $526,737.05
Significant Dates
Filing Date 1/01/2016
First Payment Date 12/31/2016
Series 2015A GO Imp Bonds I Issue Summary 1 8/ 3/2015 1 8:01 AM
EHLERS
LEADERS IN PUBLIC FINANCE
Resolution No. 14447
Council Member introduced the following resolution and moved its adoption:
Resolution Providing for the Sale of
$2,240,000 General Obligation Improvement Bonds, Series 2015A
A. WHEREAS, the City Council of the City of Hutchinson, Minnesota has heretofore determined that it
is necessary and expedient to issue the City's $2,240,000 General Obligation Improvement Bonds,
Series 2015A (the "Bonds"), to finance planned improvements in the City; and
B. WHEREAS, the City has retained Ehlers & Associates, Inc., in Roseville, Minnesota ("Ehlers"), as its
independent financial advisor for the Bonds and is therefore authorized to solicit proposals in
accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9);
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, as
follows:
1. Authorization; Findings. The City Council hereby authorizes Ehlers to solicit proposals for the sale
of the Bonds.
2. Meeting; Proposal Opening. The City Council shall meet at 5:30 p.m. on September 8, 2015, for the
purpose of considering sealed proposals for and awarding the sale of the Bonds.
3. Official Statement. In connection with said sale, the officers or employees of the City are hereby
authorized to cooperate with Ehlers and participate in the preparation of an official statement for the
Bonds and to execute and deliver it on behalf of the City upon its completion.
The motion for the adoption of the foregoing resolution was duly seconded by City Council Member
and, after full discussion thereof and upon a vote being taken thereon, the
following City Council Members voted in favor thereof
and the following voted against the same:
Whereupon said resolution was declared duly passed and adopted.
Dated this l Ph day of August, 2015.
City Administrator
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Authorizing Resolution 14448 Declaring Intent on Bonding Reimbursement
Department: Finance
LICENSE SECTION
Meeting Date: 8/11/2015
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter: Andy Reid
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
On an annual basis, the City of Hutchinson administers street and capital improvement projects that are financed by
G.O. Improvement Bonds. The City's current business practice is to issue bonds in the fall after the projects have
been bid and awarded to contractors and the contract costs are determined. The biggest benefit of this practice is
that the City bonding amount is more exact than if we bonded earlier in the year based on engineering estimates. The
downfall to waiting later in the year to bond for the projects is that the City must cash flow the project costs during the
summer/fall and reimburse itself when the bond proceeds are received. This process has worked well for the City and
there is no current issues with continuing this practice in the future.
Due to our current practice of reimbursing ourself with the bond proceeds, IRS regulations require the City Council to
approve a resolution declaring the City's intent to reimburse itself with the bond proceeds.
Please find attached, Resolution 14448 "Declaring the Official Intent of the City of Hutchinson to Reimburse Certain
Expenditures from the Proceeds of Bonds to be issued by the City".
BOARD ACTION REQUESTED:
Approval of Resolution 14448
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
CITY OF HUTCHINSON, MINNESOTA
RESOLUTION NO. _14448
DECLARING THE OFFICIAL INTENT OF THE CITY OF HUTCHINSON
TO REIMBURSE CERTAIN EXPENDITURES FROM THE PROCEEDS
OF BONDS TO BE ISSUED BY THE CITY
WHEREAS, the Internal Revenue Service has issued Treas. Reg. § 1.150-2 (the
"Reimbursement Regulations") providing that proceeds of tax-exempt bonds used to reimburse
prior expenditures will not be deemed spent unless certain requirements are met; and
WHEREAS, the City expects to incur certain expenditures that may be financed temporarily
from sources other than bonds, and reimbursed from the proceeds of a tax-exempt bond;
WHEREAS, the City has determined to make this declaration of official intent
("Declaration") to reimburse certain costs from proceeds of bonds in accordance with the
Reimbursement Regulations.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON
AS FOLLOWS:
1. The City proposes to undertake the public street improvements, as detailed in the
City's 2015 Capital Improvement Plan (the "Project'').
2. The City reasonably expects to reimburse the expenditures made for certain costs of
the Project from the proceeds of bonds to be sold in September 2015 and settled in October 2015, in
an estimated maximum principal amount of $2,240,000. All reimbursed expenditures will be
capital expenditures, costs of issuance of the bonds, or other expenditures eligible for
reimbursement under Section 1.150-2(d)(3) of the Reimbursement Regulations.
3. This Declaration has been made not later than 60 days after payment of any
original expenditure to be subject to a reimbursement allocation with respect to the proceeds of
bonds, except for the following expenditures: (a) costs of issuance of bonds; (b) costs in an amount
not in excess of $100,000 or 5 percent of the proceeds of an issue; or (c) "preliminary expenditures"
up to an amount not in excess of 20 percent of the aggregate issue price of the issue or issues that
finance or are reasonably expected by the City to finance the project for which the preliminary
expenditures were incurred. The term "preliminary expenditures" includes architectural,
engineering, surveying, bond issuance, and similar costs that are incurred prior to commencement of
acquisition, construction or rehabilitation of a project, other than land acquisition, site preparation,
and similar costs incident to commencement of construction.
4. This Declaration is an expression of the reasonable expectations of the City based
on the facts and circumstances known to the City as of the date hereof. The anticipated original
expenditures for the Project and the principal amount of the bonds described in paragraph 2 are
consistent with the City's budgetary and financial circumstances. No sources other than
proceeds of bonds to be issued by the City are, or are reasonably expected to be, reserved,
allocated on a long-term basis, or otherwise set aside pursuant to the City's budget or financial
policies to pay such Project expenditures.
5. This Declaration is intended to constitute a declaration of official intent for
purposes of the Reimbursement Regulations.
Approved by the Hutchinson City Council this _11th_ day of _August 2015.
CITY OF HUTCHINSON, MINNESOTA
Mayor
Attest:
City Administrator
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Burich Arena east rink flooring replacement
Department: Parks
LICENSE SECTION
Meeting Date: 8/11/2015
Application Complete N/A
Contact: Mary Haugen
Agenda Item Type:
Presenter: Mary Haugen
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The City's Facilities Committee has identified a number of projects scheduled to be completed in 2015 and the Burich
Arena East Rink flooring replacement project is among them. Much of the east rink skate tile flooring was installed in
1995; some of the tile has been in place since 1984. This project was identified in the Stevens Engineering building
evaluation report in 2013 and the consultant provided information and recommendations regarding the scope of the
project.
We have met with and spoken to a number of arena flooring suppliers and believe that our best price and best choice
will be provided by a Minnesota company, Becker Arena Products of Savage Minnesota. Arenas throughout
Minnesota have worked with Becker on all types of arena improvements and they are known nationally as providing
exceptional value and service. We are able to purchase flooring through our membership in the National Joint
Powers Alliance, (N.J.P.A) which allows us to qualify for discounted pricing through this governmental agency.
The funding source for this project comes from the Facilities/Capital Improvement Fund. The committee has
discussed this funding and has presented this information to the Mayor and Council at prior meetings. Although this
project's cost exceeds the 2013 engineer's estimate of $36,400, the facilities fund balance will remain positive.
The Facilities Committee and PRCE staff recommend that the Mayor and City Council approve the replacement of
Burich Arena East Rink flooring for a project cost of $89,991.13 as bid through the National Joint Powers Alliance.
City staff is available to answer any questions that you may have.
BOARD ACTION REQUESTED:
Approval to replace Burich Arena East rink flooring purchased through the National Joint Powers Alliance.
Fiscal Impact: $ 89,991.13 Funding Source: Facilities/Capital Projects
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 89,991.13
Total City Cost: $ 89,991.13 Funding Source: Facilities Funding/Capital Projects
Remaining Cost: $ 0.00 Funding Source:
Hutchinson Public Library Board Minutes
Monday, June 22, 2015 4:30 pm
Present: Jon Ross, Dianne Wanzek, Jack Sandberg, Mary Christensen, Julie Lofdahl, Pam Dille, Ex -Officio
Absent: Steve Bailey, Gerry Grinde
Guests: Roger Vacek, Ron Shimanski
Jon Ross called the meeting to order. The minutes from the April 27, 2015 meeting were reviewed. Motion to approve by Dianne
Wanzek, seconded by Mary Christensen; Minutes approved as written.
PLS Update:
• Roger Vacek gave update of PLS meeting. Budget: running smoothly; revenue 2.3 million, spent 2.5 million, had to
go into reserve funds; revenue comes from City, County & State; biggest expenses YTD is salaries, health insurance
and books; board recommended a 1% increase to budget.
• A draft of the Executive Director job description was handed out. This position will now be a combination of two
prior positions of Executive Director and Director of Library Operations. Position to be offered to Laurie Ortega,
current Director of Library Operations. Salary is being negotiated.
• New hires: Hector and Litchfield have hired Library Assistants
• New member on PLS board for McLeod County is Jim Fowler
• City of Winsted does not provide funds for library. They do supply library building and are being approached to
provide funds also.
Old Business:
Summer Reading report: Sherry Lund, Children's Librarian reported that 388 kids from age 2 - 12 have signed up
• 45 have signed up for teen program - 12 year olds can be in either program
• program was publicized by giving public and private schools a book mark for each child, teachers received notice, article in
newspaper, and Park & Recreation summer book
• kids sign contract to read for a certain amount of time or read a certain number of books
• kids have punch cards and get prizes for certain number of punches
• did not do book logs but parents want logs so may bring back next year
• sign up continues through end of the month
• kids reading program is feeding into teen program as number signed up is much higher than previous years
• reading challenge is put out for the kids read books in each Dewey Decimal System
• 10 am on Thursdays is Stories in the Park. Phoenix Drum Line was first group. Kids got to try instruments. 249 kids came
to this event and 30 signed up for Summer Reading program.
• Sherry hides a stuffed toy in the children's section of the library and the kids have fun trying to find it. It moves every
week.
• Many great prizes for kids reading books from book bag, book marks, whistle, pencil and gift certificates to Culvers,
Dairy Queen and Country Kitchen. Final prize is gift certificate to a movie at the State Theatre. A grant from SAMMIE
in the amount of $100 was used to buy a Kindle Fire for drawing for the teen program and there are also gift
certificates Best Buy and Buffalo Wild Wings. Teens get a chance for drawings as they read a certain number of
books.
• Funds for the program this year in the amount of $2,675 have come from a fund raising letter campaign targeting
area businesses and service groups. (3M funded the program in the past but will not going forward, as they are now
funding science and technology programs).
"1000 Books Before Kindergarten":
• program to launch this summer; a national program; research shows the importance of early reading
• grant was received from I.R. Burich Family Foundation to start program at Hutchinson Library
• books are read in increments of 100; a book is given as prize for each 100 books; books can be read by or to children
Report on Genealogy for Beginner Workshop:
• Legacy funded program by Molly Schweinfurter on Thursday, May 28, 2015; she gave a nice presentation
• 41 people came; survey showed that 31 would come again, 4 said they maybe would come again
• was a beginning course on a broad subject; she walked through her family research, people would like a more
advance course
• some people stopped by and looked at new scanner after the program
Report on Legacy Funded Bus Trip to Fagen Air Show:
• Saturday, June 20, 2015 a bus of 53 people went to show. Mayer bus service was used for first time and was great
• long day from 9 am to 7:30 pm; most people had a great time
• Pioneerland coordinated event and each library had to line up own bus; Maria Jacobs went with Hutchinson bus
Legacy funded with tie to history display of books set up in library
Senior Outreach:
• Pam visited Woodstone Senior Living before her husband got so sick; she will be visiting other senior living centers in
the upcoming months
• she talked about what library could do for the residents; talked about services for the blind, for example, audio
books
• Pam also has visited people who cannot come to library to sign them up for library cards
Rotary to I k:
Pam spoke to the Hutchinson Rotary on June 4, 2015 on the value and role of rural libraries
Duluth interlibrary loan delivery procedure:
• Minitex is where the books are ordered through; courier service or UPS service is used; Tuesday, Wednesday and
Friday books are delivered to Hutchinson Library by courier
• North and South Dakota have reciprocity; can get from other states but may have a fee
New Business:
Election of Officers -
• Jon Ross nominated as Chair by Jack Sandberg, seconded by Dianne Wanzek
• Dianne Wanzek nominated as Vice Chair by Mary Christensen, seconded by Jack Sandberg
• Julie Lofdahl nominated as Secretary by Jack Sandberg, seconded by Dianne Wanzek; Julie accepted with having Jack
Sandberg as backup secretary
• All nominations approved unanimously
Legacy MN Author Connie Clare Szarke Visit:
• Saturday, August 15, 2015 at 2:00 p.m. at Woodstone Senior Living Center
• Book will be Delicate Armor; book has been compared to To Kill a Mocking Bird
• Ms. Szarke is winner of the 2014 Jeannette Fair Book Award for Adult Literature by a Minnesota woman author and
Midwest Book Award Finalist in Historical and YA Fiction. Her other books include Stone Wall and A Stone forAmer
Legacy MN Arboretum/Mpls. Institute of Arts Bus Trip --- Thursday, September 101h. One bus, limited registration.
Arts and Craft Book Sale will be on September 12, though this date needs to be verified
Thank-you's to Roger Vacek and Stacey Nass for service on the board
Next meeting: July 27. 2015 at 4:30 pm
Meeting adjourned 5:35 pm
Minutes submitted by Julie Lofdahl, Secretary
Donations Received - April — May 2015:
3M for "1000 Books Before Kindergarten (through a library volunteer
who applied for the grant) $250.00
American Legion, 3 book donations in memory of 3 members $68.00
$318.00
(Fourteen Foods/Dairy Queen will no longer donate on Tues. nights; this is a corporate decision; they put in place criteria that
library cannot meet)
