07-14-2015 CCMHUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, JULY 14, 2015
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Mary Christensen, Chad
Czmowski and Bill Arndt. Member absent was John Lofdahl. Others present were Matt Jaunich, City
Administrator, Marc Sebora, City Attorney and Kent Exner, City Engineer
(a) Approve the Council agenda and any agenda additions and/or corrections
Motion by Czmowski, second by Christensen, to approve Council agenda. Motion carried
unanimously.
2. INVOCATION — St. Anastasia Catholic Church
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
Resolution No. 14439 —Resolution Accepting Donation
Matt Jaunich noted that the City had received a $50 donation from Dolores Brunner to
provide to the Hutchinson Police Department.
Motion by Arndt, second by Czmowski, to approve Resolution No. 14439. Motion carried
unanimously.
Green Step Award Acknowledgement
Matt Jaunich, City Administrator, noted that at the LMC Annual Conference the City formally
accepted the Green Step Award in honor of the City moving through the steps to be a
sustainable community.
PUBLIC COMMENTS
(This is an opportunity for members of the public to address the City Council on items not on the current agenda. If you have a
question, concern or comment, please ask to be recognized by the mayor— state your name and address for the record. Please keep
comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda in
advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of June 23, 2015
Motion by Czmowski, second by Christensen, to approve minutes as presented. Motion carried
unanimously.
CONSENT AGENDA
(The items listed for consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city
staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA I
CITY COUNCIL MINUTES JULY 14, 2015
(a) Consideration for Approval of Issuing Massage License to Rachel Wanous of Main Massage LLC
located at 3 Main Street
(b) Consideration for Approval of Issuing Transient Merchant License to Jay Malone for Tent Sale in
Hutchinson Mall Parking Lot from August 17-22, 2015
(c) Consideration for Approval of Issuing Short -Term Gambling License to Crow River Beekeepers
Association on August 15, 2015, at Crow River Golf Club
(d) Consideration for Approval of Issuing Short -Term Gambling License to Knights of Columbus
4797 St. John Council on August 16, 2015, at St. Anastasia Catholic Church
(e) Consideration for Approval of Issuing McLeod County Agriculture Association a Short -Term 3.2
Malt Liquor License on August 19, 2015, and a Temporary Liquor License From August 20-23,
2015, for the McLeod County Fair
(f) Consideration for Approval of Resolution No. 14440 — Resolution Establishing Location for
Traffic Control Devices (No Parking— Lynn Road; No Parking — Grove Street)
(g) Consideration for Approval of Improvement Project Change Orders No. 1, 2 and 3 — Letting No.
3, Project No. 15-03 (2015 Pavement Management Program)
(h) Claims, Appropriations and Contract Payments
Motion by Czmowski, second by Arndt, to approve consent agenda. Motion carried
unanimously.
PUBLIC HEARINGS (6:00 P.M.) — NONE
COMMUNICATIONS, REQUESTS AND PETITIONS
(The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. Includes
items like monthly or annual reports and communications from other entities)
8. HUTCHINSON CENTER FOR THE ARTS ANNUAL UPDATE
LuAnn Drazkowski, Hutchinson Center for the Arts President, presented before the Council. Ms.
Drazkowski provided the Council an update on the activities over the last year of the CFA. One of
the activities included hiring a new executive director in May. Ms. Drazkowski introduced the
director, Lisa Berg. Ms. Berg provided an overview of the various activities she has conducted since
she came on board. Several exhibitions are scheduled from now through November and 2016 is being
scheduled now. Other activities include several youth art programs. Lastly, Ms. Berg spoke of the
various events that will be held in the near future.
UNFINISHED BUSINESS
9. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 15-0741 — AN
ORDINANCE AMENDING CHAPTERS 90 & 92 RELATED TO PUBLIC RIGHT-OF-WAYS
Kent Exner, City Engineer, presented before the Council. Mr. Exner reminded the Council that these
ordinances were reviewed and read at the last meeting. The intention is to protect the public right-of-
ways and includes defining permanent and semi-permanent structures in the right-of-way. Chapter 92
covers weed definitions and processes.
Motion by Christensen, second by Czmowski, to approve second reading and adoption of Ordinance
2
CITY COUNCIL MINUTES JULY 14, 2015
No. 15-0741. Motion carried unanimously.
NEW BUSINESS
10. APPROVE/DENY THE 2014 AUDITED FINANCIAL REPORT
Andy Reid, Finance Director, introduced the City's financial auditor, Kyle Meyers of Abdo, Eick and
Meyers. Mr. Meyers provided a brief summary of the 2014 audited results of the financial report.
Mr. Meyers provided a more detailed report at the workshop held earlier today. Mr. Meyers noted
that the City has received a certificate of achievement from the GFOA for the 18th year in a row. Mr.
Meyers explained that the City carries a healthy fund balance and is in very good financial position.
The City has received a "AA-" bond rating for the third year in a row from Standard and Poor's.
Motion by Czmowski, second by Arndt, to approve the 2014 audited financial report. Motion carried
unanimously.
11. APPROVE/DENY ACCEPTING FEDERAL AVIATION ADMINISTRATION AND MNDOT
AERONAUTICS GRANT OFFERS FOR CITY AIRPORT PAVEMENT IMPROVEMENTS
John Olson, Public Works Manager, presented before the Council. Mr. Olson explained that this
grant is being offered related to the reclaiming and repaving of the runway, taxiway, apron and
taxiway relocation of the municipal airport. The total project is estimated at $2,412 with the federal
grant covering 89.3% of the project and the state grant covering 5.6% of the project and the City's
portion being 5.1% of the projector $123,403.31. The City's share was budgeted with infrastructure
maintenance funds.
Motion by Czmowski, second by Christensen, to accept federal aviation administration and MNDOT
aeronautics grant offer for City airport pavement improvement. Motion carried unanimously.
12. APPROVE/DENY CITY ADMINISTRATOR EMPLOYMENT AGREEMENT AMENDMENT
Marc Sebora, City Attorney, explained that the City Administrator's current employment agreement
indicates that a six-month performance review will be conducted. The Council has determined that a
six-month review is not necessary at this time due to recently completing a favorable three-month
review, and therefore the employment agreement needs to be amended to reflect such.
Motion by Arndt, second by Christensen, to approve city administrator employment agreement
amendment. Motion carried unanimously.
13. APPROVE/DENY SETTING BUDGET WORKSHOPS FOR JULY 28, 2015; AUGUST 11, 2015;
AND AUGUST 25, 2015, AT 4:00 P.M.
Matt Jaunich, City Administrator, explained that he would like to hold budget workshops prior to the
next three Council meetings to review City budgets as they are developed. July 28 will include discussion
on the capital improvement plan with the other two workshops to discuss other budgets.
Motion by Christensen, second by Forcier, to approve setting budget workshops at 4:00 p.m. on July 28,
2015, August 11, 2015 and August 25, 2015. Motion carried unanimously.
CITY COUNCIL MINUTES JULY 14, 2015
GOVERNANCE
(The purpose of this portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy
development and governance process items)
14. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) Liquor Hutch Report for January — June 2015
(b) Weed Notices Monthly Report for June 2015
MISCELLANEOUS
15. STAFF UPDATES
Kent Exner — Mr. Exner noted that MnDOT will be conducting a maintenance project on Main Street
this fall. MnDOT has indicated that the City's share of this project will be $7099 based on the bid
response. This will be absorbed in the City's construction contingency fund. This amount is less than
originally estimated.
Mr. Exner also noted that MnDOT has identified the City's Hwy 15 reconstruction project in its ten-year
plan. The plan will be formally adopted early next year and this project is falling between the years
2016-2020.
2nd Avenue is going well and the north end of Golf Course Road is scheduled to begin July 27, 2015.
The preconstruction meeting for the Luce Line Trail paving project is scheduled for July 21, 2015.
Matt Jaunich — Mr. Jaunich acknowledged staff on the landscaping work that was completed outside
City Center.
Mr. Jaunich also noted that an open house will be held August 13, 2015, from 5:00 — 7:00 p.m. at the
Rec Center on the aquatic center.
Mr. Jaunich lastly commented that the citizen surveys will be coming out very soon. Mr. Jaunich
encouraged residents to complete the survey if they receive one.
16. COUNCIL/MAYOR UPDATES
Mary Christensen — Council Member Christensen commented on work that is being done on a portion of
Lynn Road. John Olson noted that this is in relation to a water pipe issue being experienced by a
property owner.
Bill Arndt — Council Member Arndt commented that he had recently had a group from out of state visit
the City and they were very impressed with how nice the people were and how clean the city was.
Gary Forcier — Mayor Forcier commented that last week Chad Greenway held his annual "Day to
Reach" Football Camp. This camp brings in approximately 400 attendees. He too heard several
comments on how nice and clean the city was.
17. CLOSED SESSION PURSUANT TO MINN. STAT. 13D.05 TO DISCUSS LITIGATION
STRATEGY UNDER THE ATTORNEY-CLIENT PRIVILEGE AS IT RELATES TO HWY 7
EAST PROPERTY DETACHMENT PETITION OF SCOTT EXSTED, MINNESOTA OFFICE
OF ADMINISTRATIVE HEARINGS FILE NO. D-522, HUTCHINSON/HUTCHINSON
TOWNSHIP
Motion by Arndt, second by Christensen, to convene into closed session at 6:17 p.m. Motion carried
unanimously.
11
CITY COUNCIL MINUTES JULY 14, 2015
Motion by Arndt, second by Christensen, to reconvene into open session at 6:45 p.m. Motion carried
unanimously.
Motion by Arndt, second by Christensen, to appeal the decision of the chief judge of the MN Office of
Administrative Hearings concerning the Exsted detachment. Motion carried unanimously.
ADJOURNMENT
Motion by Christensen, second by Arndt, to adjourn at 6:46 p.m. Motion carried unanimously.
ATTEST:
Gary T. Forcier
Mayor
Matthew Jaunich
City Administrator