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02-10-1987 CCMMINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, FEBRUARY 10, 1987 1. The meeting was called to order by Mayor Ackland at 7:30 P.M. The follow- ing were present: Alderman Mike Carl s, Alderman John Mlinar, Alderman Mar- lin Torgerson, Alderman Pat Mikulecky, and Mayor Paul L. Ackland. Also present: City Administrator Gary D. Plotz, Finance Director Kenneth B. Merrill, and City Attorney G. Barry Anderson. 2. INVOCATION The invocation was given by Reverend Darrel Thalmann. 3. MINUTES The minutes of the regular meeting of January 27, 1987 and Adjourned Meet- ing of January 28, 1987 were approved as distributed. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. BUILDING OFFICIAL'S REPORT - JANUARY 1987 2. NURSING HOME BOARD MINUTES DATED DECEMBER 23, 1986 3. HOSPITAL BOARD MINUTES DATED DECEMBER 16, 1986 The motion was made by Alderman Torgerson, seconded by Alderman Mlinar, to order the minutes and report filed. Motion unanimously carried. 5. PUBLIC HEARING None. 6. COMMUNICATIONS, REQUESTS AND PETITIONS (a) RESPONSE BY DONOHUE & ASSOCIATES TO SUGGESTION OF PLASTIC PIPE IN FORCEMAIN FOR WASTEWATER TREATMENT PLANT PROJECT Mr. Jim Miller of Donohue & Associates reported his firm had not recom- mended the use of plastic pipe for the wastewater treatment plant proj- ect because there were no AWA standards for the product in question. Therefore, Donohue was requiring ductile iron pipe in the specifica- tions. However, there was a clause in the contract whereby the con- tractor could reduce the cost and make substitutions if the City de- sired to use PBC pipe. Mr. Bill Nightingale of the J -M Manufacturing Company stated there were standards for the PBC pipe and that several cities have used it for their projects. The City could save considerable money by using the plastic pipe. Further, the PCA would approve the PBC pipe if it were recommended for the wastewater treatment plant. 1 CITY COUNCIL MINUTES - FEBRUARY 10, 1987 After considerable discussion, the Mayor directed Mr. Miller, on behalf of the City, to talk to the low bidder on the ductile iron pipe regard- ing the substitution of PBC plastic pipe. 7. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 8459 - RESOLUTION OF AFFIRMATION BY CITY OF HUTCHINSON TO CONTINUE AS A "STAR CITY" Alderman Carls moved to waive reading and adopt Resolution No. 8459. Motion seconded by Alderman Mikulecky and carried unanimously. (b) RESOLUTION NO. 8460 - RESOLUTION FOR PURCHASE Alderman Mikulecky moved to waive reading and adopt Resolution No. 8460. Motion seconded by Alderman Carls and unanimously carried. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF GRADE CLASSIFICATION REVIEW FOR PART-TIME POLICE DISPATCHERS (DEFERRED JANUARY 27, 1987) It was the recommendation of the Personnel Coordinator and City Admin- istrator to classify the two part-time police dispatchers at the mid- point of Grade V, effective January 1, 1987. Following discussion, Alderman Torgerson moved to accept the recommen- dation for the two parties involved. Motion seconded by Alderman Carls and unanimously carried. (b) CONSIDERATION OF FINANCIAL CONSULTANT PROPOSALS Six proposals from financial consulting firms were received on January 29. The following four firms were selected to make presentations to the City Council: Springsted Inc., Evensen-Dodge, Inc., Public Finan- cial Systems and Ehlers & Associates. Following the presentations and after considerable discussion, it was the consensus of the Council that the final selection would be between Springsted Inc. and Ehlers & Associates if the latter firm would nego- tiate a lower fee schedule. No action was taken. 9. NEW BUSINESS (a) CONSIDERATION OF REVISED PIONEERLAND LIBRARY SYSTEM AGREEMENT FOR REGIONAL LIBRARY SERVICE After discussion, Alderman Carls moved to approve the revised agree- ment with Pioneerland Library System. Motion seconded by Alderman Mlinar and carried unanimously. 2 CITY COUNCIL MINUTES - FEBRUARY 10, 1987 (b) CONSIDERATION OF IMPROVEMENT ON IDAHO STREET FOR 1988 Following discussion, the motion was made by Alderman Carl to approve consideration of the Idaho Street improvement in 1988. The motion was seconded by Alderman Torgerson and unanimously carried. (c) CONSIDERATION OF BUILDING OFFICIAL'S PROPOSAL FOR JOB SWITCH City Administrator Plotz reported the Building Official Homer Pittman had requested to change positions with the Assistant Building Official to allow him to retire and continue working approximately 500 hours per year. It was recommended that Jim Marka's salary begin at $28,000 as Building Official and be increased to $28,745 at the end of a six-month probationary period and completion of additional training. After discussion, Alderman Torgerson moved to accept the proposal as recommended and proposed by the City Administrator and Building De- partment staff. Motion seconded by Alderman Mlinar and unanimously carried. (d) CONSIDERATION OF ADVERTISING FOR POSITION OF CITY ENGINEER AND REVIEW PROPOSED JOB DESCRIPTION City Administrator Plotz informed the Council that City Engineer Marlow Priebe planned to retire on or before July 1, 1987; therefore, it would be necessary to advertise this position with the changes outlined in the job description. The motion was made by Alderman Torgerson to approve advertising for a City Engineer and change the job description as presented. Motion seconded by Alderman Mlinar and carried unanimously. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz reported on Governor Perpich's proposed cut in non -metro transit funding by 61% in 1988-89. It was the recommendation of the Minnesota Public Transit Association that cities begin a massive passenger and user agency letter writing and telephone campaign. Also, posters are available to post in the buses. Mr. Plotz stated the signalization on Highway 7 West and School Road had been delayed due to a time extension given last fall to the general contractor. The remaining underground and hookup work should be com- pleted this spring. Two cost estimates for a second opinion on the commercial portion of the airport appraisals were obtained. It was the City Administrator's recommendation to hire James Robinson since his cost estimate was lower than the one submitted by MN/DOT. The motion was made by Alderman 3 CITY COUNCIL MINUTES - FEBRUARY 10, 1987 Carl to hire James Robinson to conduct the appraisals on the airport property in question. Motion seconded by Alderman Torgerson and car- ried unanimously. The Council members were reminded of the special meeting/workshop on February 11, starting at 5:30 P.M. Mr. Plotz also mentioned the list of 25 items which the Council was to categorize for 1987 priorities. (b) COMMUNICATIONS FROM ALDERMAN MIKE CARLS Alderman Carls inquired about Barbara Thompson's letter regarding han- dicapped parking. City Attorney Anderson stated he had written to Ms. Thompson and also addressed the issue to the Police Department. (c) COMMUNICATIONS FROM ALDERMAN MARLIN TORGERSON Alderman Torgerson reported there was a nuisance complaint of a car re- pair business in the 100 block of Fifth Avenue Northwest. The matter was referred to the Police Department. (d) COMMUNICATIONS FROM ALDERMAN PAT MIKULECKY Alderman Mikulecky commented on correspondence regarding parking lot repair at the National Guard Armory. It was his opinion that they should deal directly with the contractor. It was Alderman Mikulecky's suggestion to send letters to the residents in the area of Crow River Press on Shady Ridge Road informing them that improvement work is scheduled to be done. Alderman Mikulecky inquired about the City's public officials liability insurance coverage. (e) COMMUNICATIONS FROM MAYOR PAUL L. ACKLAND Mayor Ackland reported he would be presenting plaques to the two 3M plant managers on Thursday in conjunction with 3M's 40th anniversary in Hutchinson. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The motion was made by Alderman Mlinar, seconded by Alderman Torgerson, to approve and authorize payment from the appropriate funds. Motion unanimously carried. 12. ADJOURNMENT There being no further business, the meeting adjourned at 11:20 P.M. 4 MINUTES SPECIAL MEETING/WORKSHOP - HUTCHINSON CITY COUNCIL WEDNESDAY, FEBRUARY 11, 1987 The special meeting was called to order by Mayor Ackland at 5:30 P.M. in the fire station conference room. The following were present: Alderman Mike Carls, Alderman John Mliriar, Alderman Marlin Torgerson, Alderman Pat Mikulecky, and Mayor Paul L. Ackland. Also present: City Administrator Gary D. Plotz, Finance Director Kenneth B. Merrill and Directors Bruce Ericson, Dean O'Borsky, Homer Pittman and Assistant Building Official Jim Marka. REPORTS OF 1986 ACCOMPLISHMENTS AND 1987 GOALS The following Directors presented their 1986 annual reports: - Parks & Recreation Director - Police Chief - Streets/Water/Wastewater - Dick Nagy Randy DeVries Doug Meier - Building Official & Assistant - Finance Director FINANCIAL CONSULTANT PROPOSAL Administrator Plotz reviewed the revised proposal submitted by Ehlers & Associ- ates. It was the consensus of the Council to put this item on the agenda for the next regular Council meeting. AT1 T0TTPVM'PVT There being no further business, the Council adjourned the workshop at 8:40 P.M. and established the date of February 18, 1987 at 5:30 P.M. in the fire station for the City Administrator's presentation of his report and 1987 priorities.