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03-24-1987 CCMMINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MARCH 24, 1987 1. The meeting was called to order by Mayor Ackland at 7:30 P.M. The follow- ing were present: Alderman John Mlinar, Alderman Marlin Torgerson, Alder- man Pat Mikulecky and Mayor Paul L. Ackland. Absent: Alderman Mike Carls. Also present: City Administrator Gary D. Plotz, Director of Engineering Mar- low V. Priebe and City Attorney G. Barry Anderson. 2. INVOCATION The invocation was given by the Reverend David Anderson. 3. MINUTES The minutes of the regular meeting of March 10, 1987 and bid openings of March 17 and March 18, 1987 were approved as distributed. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. FINANCIAL REPORT - FEBRUARY 1987 2. LIBRARY BOARD MINUTES DATED MARCH 10, 1987 3. TREE BOARD MINUTES DATED FEBRUARY 4, 1987 4. PLANNING COMMISSION MINUTES DATED FEBRUARY 17, 1987 5. HOSPITAL BOARD MINUTES DATED FEBRUARY 17, 1987 (b) REQUEST FOR REDUCED TRASH AND REFUSE RATES (c) USE OF LIBRARY SQUARE FOR SUMMER BAND CONCERT SERIES The motion was made by Alderman Torgerson, seconded by Alderman Mikulecky, to order the minutes and report filed, approve the rate reduction and use of Library Square. Motion unanimously carried. 5. PUBLIC HEARING - 8:00 P.M. None. 6. COMMUNICATIONS, REQUESTS AND PETITIONS (a) UPDATE ON LIBRARY SQUARE RENOVATION PROJECT BY CITY FORESTER Chairman Jerry Brown of the Tree Board reported that First State Fed- eral had offered to fund the renovation project in the amount of $8,500. He then presented drawings of the proposed plan for Library Square. Alderman Mlinar moved to approve the plan. Motion seconded by Alder- man Torgerson and carried unanimously. CITY COUNCIL MINUTES - MARCH 24, 1987 There was discussion regarding the purchase of a tree spade and a City tree nursery. City Forester Schnobrich showed the Council a sample of a biodegrade - able bag for leaves and grass clippings. As soon as Jim Junker returns from vacation, the Mayor will meet with him to discuss picking up bags to be hauled to the City tree dump for composting. (b) CONSIDERATION OF REIMBURSEMENT FOR TRAINING FOR ENGINEERING TECHNICIAN Following discussion, Alderman Torgerson moved to pay 50 percent of the $480 tuition. Motion seconded by Alderman Mikulecky and unanimously carried. (c) CONSIDERATION OF REQUEST FOR STREET LIGHT ON ROLLING GREENS LANE The motion was made by Alderman Mlinar, seconded by Alderman Torgerson, to approve and refer to the Utilities. Motion carried unanimously. (d) CONSIDERATION OF SPECIAL RECOGNITION FOR RETIRING FIREFIGHTERS Alderman Mlinar moved to approve and present a "Certificate Of Appre- ciation" and Coat of Arms plaque to the retiring firefighters. Motion seconded by Alderman Torgerson and unanimously carried. 7. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 8470 - RESOLUTION FOR PURCHASE Alderman Mlinar made the motion to waive reading and adopt Resolution No. 8470. Motion seconded by Alderman Torgerson and carried unani- mously. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF AWARDING BID FOR SKID STEER LOADER (DEFERRED MARCH 17, 1987) Alderman Mikulecky moved to approve and award bid to Kortuem's Sales for a new Model 675 John Deere for a net bid with trade-in ($2,500) of $13,324.55. Alderman Torgerson seconded the motion and unanimously carried. (b) CONSIDERATION OF AWARDING BID FOR TWO POLICE PATROL CARS (DEFERRED MARCH 17, 1987) The motion was made by Alderman Torgerson, seconded by Alderman Mlinar, to approve and award the bid for two police cars to Plowman's Inc. for $26,264, less trade-in of two 1985 Victorias at $2,600 each. Motion carried unanimously. 2 CITY COUNCIL MINUTES - MARCH 24, 1987 (c) CONSIDERATION OF REQUEST BY GALEN WITTE FOR AUTHORIZATION TO HAUL AND DISPOSE OF CONSTRUCTION AND OTHER MATERIALS WITHIN CITY LIMITS (DEFERRED MARCH 10, 1987) City Attorney Anderson reported he had reviewed the City ordinance and Junker's contract. It was his legal opinion that no action was re- quired by the Council since there would be no violation of the ordi- nance or refuse contract. Following discussion, Alderman Torgerson moved that on the recommenda- tion of the City Attorney, the Council take no action and let Galen Witte proceed with his business. Motion seconded by Alderman Mlinar and unanimously carried. (d) CONSIDERATION OF ESTABLISHING A SPECIAL CITY COUNCIL MEETING DATE TO REVIEW AND AWARD POLICE STATION BIDS Following discussion, it was the consensus of the Council to meet at 5:30 P.M. on April 1, 1987 at City Hall to discuss the bids for the police station. Also, the Council would interview applicants for the city engineer position starting at 7:00 P.M. following the meeting with the Utilities Commission in the hospital conference room. 9. NEW BUSINESS (a) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS The motion was made by Alderman Torgerson, seconded by Alderman Miku- lecky, to authorize discontinuation of service unless prior arrange- ments had been made. Motion unanimously carried. (b) CONSIDERATION OF DATE OF JUNE 19, 1987 FOR BOARD OF REVIEW MEETING Following discussion, it was the preference of the Council to establish an evening meeting on May 5, 1987 at 7:00 P.M. or May 11, 1987 at 7:00 P.M. The County Assessor's office would be notified regarding the pro- posed change of date and time. (c) CONSIDERATION OF MODIFICATION TO AERATION ROOM VENTILATION AT WATER TREATMENT PLANT After discussion, Alderman Mikulecky moved to approve the proposal for an estimated $2,859. Motion seconded by Alderman Mlinar and carried unanimously. (d) CONSIDERATION OF EXECUTING AGREEMENT FOR FORCE MAIN EASEMENT BETWEEN LORRAINE TREINEN AND CITY OF HUTCHINSON Following discussion, the motion was made by Alderman Torgerson, sec- onded by Alderman Mlinar, to approve and enter into the agreement. The motion was amended by Alderman Torgerson to include execution of the 3 CITY COUNCIL MINUTES - MARCH 24, 1987 notice of adverse claim. Amended motion seconded by Alderman Mlinar and unanimously carried. Main motion carried unanimously. (e) CONSIDERATION OF "CONSENT TO RELEASE OF FUNDS" TO JAMES H. SCHAEFER BY FRANK J. FAY AND CURTIS E. BURCKHARDT City Attorney Anderson pointed out the release did not indicate the City would be released from liability. After discussion, Alderman Mik- ulecky moved to approve and authorize release of the funds contingent upon the City Attorney being satisfied with the arrangement. Motion seconded by Alderman Torgerson and unanimously carried. (f) CONSIDERATION OF 1987 PROPOSAL FOR HUTCHINSON SENIOR CENTER NUTRITION PROGRAM The motion was made by Alderman Torgerson, seconded by Alderman Miku- lecky, to approve and enter into contract. Motion carried unanimously. (g) CONSIDERATION OF ENTERING INTO FARM PROGRAM AGREEMENT WITH CHRIS KADELBACH FOR CITY -OWNED PROPERTY City Administrator Plotz commented on the City -owned land that is used by Chris Kadelbach and that the one-year agreement had expired. He suggested a trade-off with Mr. Kadelbach of a rent-free renewal of the land in exchange for an easement on the property adjacent to McKimm's land. Following discussion, Alderman Mlinar moved to table to the April 14 meeting. Motion seconded by Alderman Torgerson and unanimously car- ried. Mr. Kadelbach stated March 30 was the deadline for the farm program agreement to be submitted. After further discussion, Alderman Torger- son moved to approve the agreement in good faith that the City would make some progress with Mr. Kadelbach. Motion seconded by Alderman Mlinar and carried unanimously. (h) CONSIDERATION OF PAYMENT FOR REMOVAL OF PARKING LOT LIGHT AT BIG BEAR SITE With the letter from Big Bear and recommendation from City Engineer, Alderman Torgerson moved to approve payment from the City. Motion sec- onded by Alderman Mlinar and carried unanimously. (i) CONSIDERATION OF AMENDMENT TO ZONING ORDINANCE NO. 464, SECTION 6.01 AND 6.02 WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION The motion was made by Alderman Mlinar to approve the amendment and to waive first reading of Ordinance No. 1/87 and set second reading for April 14, 1987. Motion seconded by Alderman Torgerson and unanimously carried. 4 CITY COUNCIL MINUTES - MARCH 24, 1987 (j) CONSIDERATION OF REVIEW OF COMPREHENSIVE PLAN WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Alderman Mlinar moved to approve the comprehensive plan with the recom- mended change. Motion seconded by Alderman Torgerson and carried unan- imously. (k) CONSIDERATION OF ANNEXATION PROPOSED BY FRANK FAY WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Alderman Mlinar made the motion to approve the referral of the annex- ation to the Minnesota Municipal Board and to waive reading and adopt Resolution No. 8469. Motion seconded by Alderman Mikulecky and carried unanimously. (1) CONSIDERATION OF RENEWAL OF INTOXICATING LIQUOR LICENSES: 1. SPANKYS/D'VINCI'S 2. GOLD COIN 3. O'TOOLES 4. THE SHEEP SHEDDE 5. THE VICTORIAN INN 6. PETER'S ON THE PARK The motion was made by Alderman Mlinar, seconded by Alderman Torgerson, to approve and issue licenses. Motion unanimously carried. (m) CONSIDERATION OF MERIT REQUESTS FOR FIRST QUARTER OF 1987 Alderman Torgerson moved to defer to the next Council meeting. Motion seconded by Alderman Mikulecky and unanimously carried. (n) CONSIDERATION OF SECTION BREAKDOWN FOR MAPPING AND PLANNING The motion was made by Alderman Mikulecky, seconded by Alderman Tor- gerson, to approve the work. Motion carried unanimously. (o) CONSIDERATION OF HERCULES INCORPORATED USE OF EXTRA CAPACITY IN HUTCHINSON'S NEW WASTEWATER TREATMENT PLANT Following discussion, Alderman Torgerson moved to approve on a tempor- ary basis. Motion seconded by Alderman Mlinar and unanimously carried. (p) CONSIDERATION OF APPROVING PLANS AND SPECIFICATIONS FOR 1987 IMPROVEMENT PROJECTS AND ORDERING ADVERTISEMENT FOR BIDS The motion was made by Alderman Mikulecky, seconded by Alderman Mlinar, to approve the plans and specifications for the 1987 improvement proj- ects, to open bids April 22, 1987 at 2:00 P.M., and to waive reading and adopt Resolution No. 8471. Motion carried unanimously. 5 CITY COUNCIL MINUTES - MARCH 24, 1987 (q) CONSIDERATION OF NEW WELL AND HIGH SERVICE PUMP FOR WATER DEPARTMENT Alderman Torgerson moved to approve and enter into agreement with RCM. Motion seconded by Alderman Mikulecky and unanimously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz commented on the expired farm lease with Gene Birk. Mr. Birk had indicated he wanted to rent the farm land at the airport for 1987, with the same conditions of the present contract. The Council was reminded of the groundbreaking ceremony on April 4 at 10:00 A.M. for the new wastewater treatment plant. Donohue & Associ- ates will be sending out special invitations to the event. (b) COMMUNICATIONS FROM MAYOR PAUL L. ACKLAND Mayor Ackland presented the Minnesota Coalition of Outstate Cities' program in H.F. 847 for property tax relief and requested the Council to go on record in support of the Coalition bill. Following discussion, Alderman Mlinar moved to adopt Resolution No. 8472 and to support the Coalition in this effort. Motion seconded by Alderman Torgerson and carried unanimously. (c) COMMUNICATIONS FROM ALDERMAN JOHN MLINAR Alderman Mlinar inquired about the uncompleted portion of the railroad project which was mentioned at a recent Council workshop. Engineer Priebe reported that clean-up was not completed, and one crossing was waiting for further work by Jerry Ross. It was suggested this topic be discussed at the up -coming joint Utilities and Council meeting. (d) COMMUNICATIONS FROM ALDERMAN PAT MIKULECKY Alderman Mikulecky asked if the problem with the Gopher Campfire well had been resolved. He was informed by Engineer Priebe that a variance would be obtained from the State by the well driller. (e) COMMUNICATIONS FROM ALDERMAN MARLIN TORGERSON Alderman Torgerson inquired about the plans for the 1987 improvement projects. Engineer Priebe stated that bids were received today. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The motion was made by Alderman Mlinar, seconded by Alderman Mikulecky, 2 CITY COUNCIL MINUTES - MARCH 24, 1987 to approve and authorize payment from the appropriate funds. Motion unanimously carried. 12. ADJOURNMENT There being no further business, the meeting adjourned at 9:13 P.M. 7