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04-14-1987 CCMMINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, APRIL 14, 1987 1. The meeting was called to order by Mayor Ackland at 7:30 P.M. The follow- ing were present: Alderman Mike Carl s, Alderman John Mlinar, Alderman Mar- lin Torgerson, Alderman Pat Mikulecky and Mayor Paul L. Ackland. Also present: City Administrator Gary D. Plotz and City Attorney G. Barry Ander- son. 2. INVOCATION In the absence of a pastor, there was no invocation. 3. MINUTES The minutes of the regular meeting of March 24, 1987, bid opening of March 24, 1987 and special meetings of March 27, 1987, April 1, 1987 and April 6, 1987 were approved as distributed. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. BUILDING OFFICIAL'S REPORT - MARCH 1987 2. AIRPORT COMMISSION MINUTES DATED MARCH 31, 1987 3. NURSING HOME BOARD MINUTES DATED FEBRUARY 26, 1987 (b) REQUEST FOR REDUCED TRASH AND REFUSE RATE (c) USE OF LIBRARY SQUARE FOR SUMMER BAND CONCERT SERIES WITH CHANGE OF DATE The motion was made by Alderman Torgerson, seconded by Alderman Mlinar, to order the minutes and report filed, approve the rate reduction and use of Library Square. Motion unanimously carried. 5. PUBLIC HEARING - 8:00 P.M. None. 6. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST FOR JAYCEE WATER CARNIVAL PERMITS: 1. PARADE PERMIT 2. DANCE PERMIT 3. FIREWORKS PERMIT 4. PERMISSION TO CLOSE STREETS AND USE LIBRARY SQUARE The motion was made by Alderman Carls, seconded by Alderman Mlinar, to approve and issue the permits and waive the fees. Motion carried unanimously. 1 C� I CITY COUNCIL MINUTES - APRIL 14, 1987 (b) CONSIDERATION OF REQUEST FOR NON -INTOXICATING MALT LIQUOR LICENSE FOR JAYCEE WATER CARNIVAL, JUNE 20-21, 1987 Alderman Torgerson moved to omit the Civic Arena for a set-up license. Motion seconded by Alderman Carls. The motion failed three to two with a roll call vote of Aldermen Torgerson and Mikulecky voting aye and Aldermen Carls, Mlinar and Mayor Ackland voting nay. Alderman Carls then moved to approve the license as requested. Motion seconded by Alderman Mlinar and carried three to two with a roll call vote of Aldermen Carls, Mlinar aned Mayor Ackland voting aye and Alder- men Torgerson and Mikulecky voting nay. (c) CONSIDERATION OF REQUEST FOR CITY OF HUTCHINSON TO SPONSOR FIREWORKS DISPLAY FOR JAYCEE WATER CARNIVAL Following discussion, Alderman Torgerson moved to defer to next Council meeting. Motion seconded by Alderman Mlinar and unanimously carried. (d) PETITION TO SURFACE ROAD IN WOODRIDGE SUBDIVISION Mayor Ackland read a petition received from the property owners in Woodridge Subdivision requesting road surfacing during the 1987 con- struction season. It was referred to the Engineering Department. 7. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 8477 - RESOLUTION FOR PURCHASE The motion was made by Alderman Mlinar to waive reading and adopt Res- olution No. 8477. Motion seconded by Alderman Torgerson and carried unanimously. (b) ORDINANCE NO. 1/87 - AN ORDINANCE AMENDING SECTIONS 6.01 AND 6.02 OF THE ZONING ORDINANCES OF THE CITY OF HUTCHINSON ENTITLED "ENFORCEMENT" AND "ENFORCEMENT OFFICER" Alderman Torgerson moved to waive second reading and adopt Ordinance No. 755. Motion seconded by Alderman Carls and unanimously carried. (c) RESOLUTION NO. 8478 - RESOLUTION ACCEPTING $75,000 FROM HUTCHINSON UTILITIES COMMISSION The motion was made by Alderman Carls, seconded by Alderman Torgerson, to waive reading and adopt Resolution No. 8478. Motion carried unani- mously. (d) RESOLUTION NO. 8479 - RESOLUTION AUTHORIZING RELEASE AND SUBSTITUTION OF SECURITIES TO FIRST STATE FEDERAL SAVINGS AND LOAN Alderman Mikulecky moved to waive reading and adopt Resolution No. 8479. Motion seconded by Alderman Mlinar and unanimously carried 2 CITY COUNCIL MINUTES - APRIL 14, 1987 8. UNFINISHED BUSINESS (a) CONSIDERATION OF MN/DOT AGENCY AGREEMENT AND RESOLUTION NO. 8476 (DEFERRED APRIL 1, 1987) The motion was made by Alderman Torgerson to approve the agreement and waive reading and adopt Resolution No. 8476. Alderman Mlinar seconded the motion and carried unanimously. (b) CONSIDERATION OF MERIT REQUESTS FOR FIRST QUARTER OF 1987 (DEFERRED MARCH 24, 1987) Following discussion, Alderman Mlinar moved to defer until next work- shop held specifically on merit or some type of adjustment fee pack- age. Motion seconded by Alderman Carls and failed four to one, with Alderman Mlinar voting aye and Aldermen Carls, Torgerson, Mikulecky and Mayor Ackland voting nay. The motion was made by Alderman Carls to approve the recommendations made by department heads and administrative staff. Motion seconded by Alderman Torgerson. Alderman Mikulecky amended the motion to make the merit adjustments for 1987 to be at a two percent maximum. Motion sec- onded by Alderman Torgerson. The amended motion failed four to one, with a roll call vote of Alderman Mikulecky voting aye and Aldermen Carls, Mlinar, Torgerson and Mayor Ackland voting nay. The main mo- tion carried three to two, with a roll call vote of Aldermen Carls, Torgerson and Mayor Ackland voting aye and Aldermen Mlinar and Miku- lecky voting nay. Alderman Torgerson moved to accept the recommendation to move the Plan- ning Commission Secretary from level 1 to level 3, grade VI. Motion seconded by Alderman Carls and unanimously carried. (c) CONSIDERATION OF FARM LEASE AGREEMENT BETWEEN CITY OF HUTCHINSON AND EUGENE BIRK Following discussion, Alderman Mikulecky moved to approve and enter into an agreement with the stipulation that $1,000 be paid at time of entering into contract and the balance due at end of contract (Novem- ber 1, 1987). Motion seconded by Alderman Torgerson. Alderman Carls moved to amend the motion to call for $500 to be paid down at the time of entering into contract and the remaining $3,000 due on January 1, 1988. Amended motion seconded by Alderman Mikulecky and unanimously carried. The main motion carried unanimously. 9. NEW BUSINESS (a) CONSIDERATION OF AUTHORIZATION FOR BURNS MANOR NURSING HOME TO PURCHASE FOUR AIR CONDITIONING UNITS 3 CITY COUNCIL MINUTES - APRIL 14, 1987 The motion was made by Alderman Carls, seconded by Alderman Mlinar, to approve the purchase. Motion unanimously carried. (b) CONSIDERATION OF CHANGE IN CITY POLICY FOR STORM DAMAGE Alderman Carls moved to defer and request a member of the Parks and Recreation Board to be present at the next meeting. Alderman Torger- son seconded the motion and carried unanimously. (c) CONSIDERATION OF WAIVING FEE FOR BUILDING PERMIT OF MCLEOD COUNTY HERITAGE AND CULTURAL CENTER After discussion, the motion was made by Alderman Mlinar to approve waiving the building permit fee of $2,651.45. Motion seconded by Ald- erman Torgerson and unanimously carried. It was noted by Chairman Everett Hantge that the McLeod County Histori- cal Society would pay the surcharge fee of $254 and the plumbing fee of $15. (d) CONSIDERATION OF AUTHORIZATION TO RELEASE BID BONDS AND/OR CERTIFIED CHECKS ON POLICE STATION BIDS City Administrator Plotz explained that CAM had requested authoriza- tion to release all bid bonds and checks except for the low bidders on the police station project. Following discussion, Alderman Torgerson moved to approve the release. Motion seconded by Alderman Carls and carried unanimously. (e) CONSIDERATION OF PUBLIC BIDS FOR REMOVAL OF KLOCKMANN BUILDING LOCATED ON FIFTH AVENUE SOUTHWEST Following discussion, Alderman Torgerson moved to advertise for bids to remove the building. Motion seconded by Alderman Mlinar and carried unanimously. (f) CONSIDERATION OF SCHEDULE FOR AIRPORT IMPROVEMENTS Following discussion of the proposed improvements at the airport, Ald- erman Carls moved to forward the proposed plans to the State. Motion seconded by Alderman Mlinar and unanimously carried. (g) CONSIDERATION OF RECOMMENDATION FOR TRAINING STATUS OF PART-TIME POLICE OFFICERS After discussion, the motion was made by Alderman Torgerson, seconded by Alderman Mlinar, to approve the training rate and assigned pay grade. Motion carried unanimously. (h) CONSIDERATION OF FILLING POSITIONS FOR PART-TIME POLICE OFFICER ,I CITY COUNCIL MINUTES - APRIL 14, 1987 Following discussion, Alderman Mlinar moved to approve the recommenda- tion of Peter Flucke, Steve Mogard and Janet Wraspir. Motion seconded by Alderman Torgerson and unanimously carried. (i) CONSIDERATION OF 1987 WATER METER INSPECTION The motion was made by Alderman Torgerson, seconded by Alderman Carls, to approve the inspection schedule. Motion carried unanimously. (j) CONSIDERATION OF OVERCHARGE FOR WATER/SEWER OF THREE PROPERTIES This item was withdrawn from the agenda. (k) CONSIDERATION OF ESTABLISHING ASSESSMENT HEARINGS FOR 1987 PROJECTS Alderman Carls moved to approve the hearing for May 12, 1987 at 8:00 P.M. and to waive readings and adopt Resolutions No. 8480 - No. 8491. Motion seconded by Alderman Mlinar. During discussion Administrator Plotz commented about notifying the property owners what the antici- pated interest rate would be over the life of the bond issue. Alder- man Carls amended the motion concerning 1987 projects to include set- ting the interest rate at seven percent and including in the notice en- velope a statement that the City has set seven percent but the charge will be at the actual interest rate once the bonds are sold. Amended motion seconded by Alderman Mlinar and unanimously carried. Main mo- tion carried unanimously. (1) CONSIDERATION OF T.H. 22 AND T.H. 7 EAST IMPROVEMENTS Alderman Torgerson moved to defer until the new City Engineer takes his position. Motion seconded by Alderman Mlinar and unanimously carried. (m) CONSIDERATION OF PROJECTS NO. 87-02, NO. 87-03 AND NO. 87-04 The motion was made by Alderman Torgerson, seconded by Alderman Miku- lecky, to drop the projects and waive reading and adopt Resolution No. 8492. Motion carried unanimously. (n) CONSIDERATION OF PROJECT NO. 87-05, MAPLEWOOD ACADEMY Following discussion, Alderman Mlinar moved to defer to the next meet- ing. Motion seconded by Alderman Torgerson and unanimously carried. (o) CONSIDERATION OF APPOINTING INTERIM POLICE CHIEF WITH RECOMMENDATION OF CIVIL SERVICE POLICE COMMISSION Alderman Torgerson moved, upon the recommendation of the Police Com- mision, to appoint Ronald Kirchoff as interim Police Chief until a new permanent chief is named. Motion seconded by Alderman Mlinar and car- ried unanimously. 5 CITY COUNCIL MINUTES - APRIL 14, 1987 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz reported the School District wished to rent Tartan Park at a cost of $600 per year for the high school baseball season, effective with the 1986 school year, for a five year period of 1987 through 1991. In lieu of payment for the five year lease, the School District agreed to give the City a building constructed by the high school carpentry class, which would be used as a concession stand in the park. Following discussion, Alderman Torgerson moved to enter into an agree- ment. Motion seconded by Alderman Mlinar and unanimously carried. Administrator Plotz commented on the memos received from the Finance Director regarding fund balances. (b) COMMUNICATIONS FROM ALDERMAN MARLIN TORGERSON Alderman Torgerson stated he had been contacted by a resident on Boul- der Street regarding parking problems in front of mail boxes which hin- dered the mailman from delivering mail. Acting Chief Kirchoff offered to contact the school and suggest that student parking in the school parking lot be enforced. It was reported by Alderman Torgerson that there was a problem on Fifth Avenue Northwest whereby the resident could be running a repair garage. An inquiry was made regarding the status of Sam Ulland's payment on his overdue water bill. (c) COMMUNICATIONS FROM CITY ATTORNEY City Attorney Anderson reported there was a hazardous building on the Heyer property at 325 Adams Street South which needed to be torn down. He requested approval from the Council for a Notice Of Order To Repair Or Remove. The motion was made by Alderman Torgerson, seconded by Ald- erman Mlinar, to approve the Notice Of Order. Motion unanimously car- ried. (d) COMMUNICATIONS FROM MAYOR PAUL L. ACKLAND Mayor Ackland drew attention to a recent bulletin from the League of Cities concerning a proposed election bill which would require cities to hold a primary election if more than two people filed for an office or if more than twice the number of people to be elected file for an office. By the year 1993 all elections would be moved to the same date. 1.1 CITY COUNCIL MINUTES - APRIL 14, 1987 Following discussion, Alderman Carl moved to direct the City Adminis- trator to draft Resolution No. 8493 in opposition to S.F. 1341 and send it to the appropriate person. Motion seconded by Alderman Torgerson and carried unanimously. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The motion was made by Alderman Mlinar, seconded by Alderman Torgerson, to approve and authorize payment from the appropriate funds. Motion unanimously carried. 12. ADJOURNMENT There being no further business, the meeting adjourned at 9:25 P.M. 7