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06-23-1987 CCMMINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JUNE 23, 1987 1. The meeting was called to order by Mayor Ackland at 7:30 P.M. The follow- ing were present: Mayor Paul L. Ackland, Aldermen Marlin Torgerson and Pat Mikulecky. Absent: Aldermen Mike Carls and John Mlinar. Also present: City Administrator Gary D. Plotz, Director of Engineering Eugene Anderson and City Attorney G. Barry Anderson. 2. INVOCATION In the absence of a pastor, there was no invocation. 3. MINUTES The minutes of the bid opening of May 26, 1987 and June 8, 1987, regular meeting of June 8, 1987 and special meeting of June 15, 1987 were approved as distributed. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. FINANCIAL REPORT - MAY 1987 2. PLANNING COMMISSION MINUTES OF MAY 19, 1987 3. NURSING HOME BOARD MINUTES OF MAY 21, 1987 The motion was made by Alderman Torgerson to order the report and min- utes filed. Motion seconded by Alderman Mikulecky and unanimously car- ried. 5. MMIC HEARING - :00 P.X. (a) ROLL 10. 226 - PROJECT 10. 87-01, LETTING 10. 1 (HEARING CONTINUED FROM JUNE 8, 1987) Mayor Ackland reopened the continued hearing at 8:05 P.M. Mr. Deforest Wagner reported he was making gain on development of his vacant land, but he still needed more time before he would know any- thing definite. He also stated he was not in favor of the berm be- cause it would be of no value for his land development. Mr. Wag- ner questioned if he had the right to tear the berm out since it would be in his way during development. Engineer Anderson commented that Mr. Wagner could either remove the berm or landscape into it for flow out to the street. City Attorney Anderson stated the public hearing could be within a six month period after the initial date of the hearing by a 4/5 vote of the City Council. 1 CITY COUNCIL MINUTES - JUNE 23, 1987 An unidentified man commented there had not been enough rain this year to cause a problem, and the water had soaked into the ground. He in- quired if Larson Street would go through and commented that the drainage put in to the east of the addition had been helpful. Aldernan Torgerson moved to table until the City Council hears from the developer of the land. Motion seconded by Alderman Xikulecky and car- ried unanimously. (b) ASSESSMENT ROLL 10. 233 - PROJECT NO. 87-35 (SUPPLEMENTAL AGREEMENT TO LETTING NO. 2, PROJECT 10. 87-09) Mayor Ackland called the hearing to order at 8:24 P.M. There was no one present to be heard. Alderman Torgerson moved to close the hearing at 8:25 P.M. Notion sec- onded by Alderman Xikulecky and unanimously carried. The motion was made by Alderman Torgerson, seconded by Alderman Miku- lecky, to approve the supplemental agreement, adopt Roll No. 233, and waive readings and adopt Resolutions No. 8554 and No. 8559. Notion carried unanimously. (c) IMPROVEMENT PROJECT 10. 87-36, LETTING 10. 16 Mayor Ackland called the hearing to order at 8:26 P.M. Realtor June Redman stated she had called City Hall regarding the sewer line. She was told the line only went to the end of the street, was not connected to City system, and it was assessed 100% to proper- ties on Oakwood Lane; however, there would be no future assessments since there were no benefits. She reported her buyer had sewer problems and there could be potential problems with the sewer, especially during heavy rains. Engineer Anderson stated the assessment was $600 per lot, which was the benefit of the line to install it to the Oakwood Lane area. Mr. Vard Haugen, 1212 Oakwood Lane, stated Harold Juul had run a line to the street for connection to a future line. He stated sanitary sewer was put in the street, and two houses are hooked up to it. He thought he had been assessed for the project. Alderman Torgerson moved to close the hearing at 8:45 P.M. Alderman Mikulecky seconded the motion and unanimously carried. The motion was made by Alderman Torgerson, seconded by Alderman Xiku- lecky, to approve project No. 87-36 and the plans and specifications, to set a bid date of July 7, 1987 at 2:00 P.M., and to waive readings and adopt Resolutions No. 8555 and No. 8556. Motion carried unani- mously. A CITY COUNCIL MINUTES - JUNE 23, 1987 6. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF INSURANCE RENEWALS WITH PRESENTATION BY AMERICAN RISK SERVICES AND INSURANCE PLANNERS REPRESENTATIVES Representatives Mark Flaten and Dennis Potter presented the proposed insurance renewals and reviewed the changes in coverage. It was re- ported that workers compensation represented the largest increase in rates. Following discussion, Alderman Torgerson moved to accept the proposal as presented, with special emphasis on the airport, umbrella and work- ers compensation to be taken care of as best it could be done. Motion seconded by Alderman Mikulecky. The motion was amended by Alderman Torgerson to exclude workers compensation until the figures are avail- able. Motion seconded by Alderman Mikulecky and amended motion carried unanimously. Main motion unanimously carried. It was moved by Alderman Torgerson to set a special City Council meet- ing at 4:30 P.X. on Friday, June 26, 1987. Alderman Mikulecky seconded the motion, and it carried unanimously. (b) UPDATE REPORT ON STATUS OF POLICE STATION Mr. Vergil Florhaug presented an update report on the status of the contracts for the police station. The constructional pre -cast and car- pentry contracts were not in at this time. A change order was being issued for the four-hour wall separation. It was reported the part-time project supervisor would be Tom Chris- tensen. He will work an average of four hours per day at $18 an hour, effective July 1, 1987. The motion was made by Alderman Torgerson for authorization to sign the contracts by the Mayor and City Administrator. Motion seconded by Alderman Xikulecky. The motion and second were withdrawn upon notifi- cation that said authority had already been granted. Alderman Torgerson moved to approve Tom Christensen as Superintendent of the project. Notion seconded by Alderman Xikulecky and unanimously carried. (c) PRESENTATION OF PLAQUE OF RECOGNITION TO ELSA YOUNG Mayor Ackland presented Elsa Young with a plaque in appreciation of her service on the Planning Commission. 7. RESOLUTIONS AND ORDINANCES (a) RESOLUTION 10. 8560 - RESOLUTION FOR PURCHASE 3 CITY COUNCIL MINUTES - JUNE 23, 1987 Alderman Mikulecky moved to waive reading and adopt Resolution No. 8560. Motion seconded by Alderman Torgerson and unanimously carried. 8. UNFINISHED BUSINESS (a) CONTINUATION OF BOARD OF REVIEW FROM JUNE 17, 1987 Mayor Ackland called the Board of Review back to order. McLeod County Assessors Brad Emans and Hal Kirchoff reported the following property owners requested a review of their assessments: 1. BRAD & STEVE VICK - 500 Fischer - Claim homestead for 1986. Action - Grant 1987 homestead unless granted otherwise by County Assessor. M/Torgerson, S/Mikulecky, Unanimous. 2. CRAIG D. & P. REM - 434 Main R. - Assessor reviewed property and recommended changing assessment to 1-1/2 story at 461,500. No action needed to revert back. 3. NEIL J. JENSEN - 145 1st Ave. S.V. - Assessor reviewed property and recommended lowering renovated house to 420,000, the sale price. Action - Reduce value to 420,000, sale price. M/Torgerson, S/Mik- ulecky, Unanimous. 4. LARRY BETHKE (VICTORIAN IAA) - Valuation too high. Action - Refer Bethke's request to County Board. M/Torgerson, S/xikulecky, Unanimous. 5. JAMES A. $ P. SWAM - 1220 Oakwood Lane - Value went up 41,100. Action - No change. M/Torgerson, S/xikulecky, Unanimous. 6. DONALD 8 M. RASMUSSEN - 534 Clark Street - Value went up 41,700. Action - Assessor stated it was a 5% increase and recommended no change. M/Torgerson, S/Xikulecky, Unanimous. 7. GERALD G. HINTZ - 15 11th Ave. N.B. (7 -Unit Apt.) - Evaluation too high based on income. Action - Reduce evaluation to $119,500. M/Torgerson, S/Mikulecky, Unanimous, 8. FERGUS ENTERPRISES/CHARLES PETERSON - 18 -Unit apt. bldg. with 9 garages - Market value less than evaluation. Action - Reduce to 4321,400. M/Xikulecky, S/Torgerson, Unanimous. CHARLES PETERSON - 12 -Unit apt. bldg. with 6 garages - Evaluation too high. Action - Reduce to 4218,400. M/Mikulecky, S/Torgerson, Unanimous. 9. RONALD MCGRAV - 10 -Unit Apt. on Jefferson Street - Value too high. Action - Reduce value to $165,400. M/Torgerson, S/Mikulecky, Unanimous. 4 CITY COUNCIL MINUTES - JUNE 23, 1987 RONALD XCGRAW - Duplex on Bradford - Evaluation too high. Action - Reduce to 450,500. X/Torgerson, S/Mikulecky, Unanimous. RONALD XCGRAW - House on Third Ave. - Value too high. Action - Reduce value to $►28,100. X/Torgerson, S/Xikulecky, Unanimous. 10. BEVERLY WANGERIN - Property on Brown Street - Valued too high. Action - Assessor reviewed the property and recommended a reduced total value of 412,100. X/Torgerson, S/Xikulecky, Unanimous. 11. JOSEPH G. PRIBYL - 1220 7th Ave. N.W. - Assessment too high. Action - Leave property assessment as presented. X/Torgerson, S/Mikulecky, Unanimous. 12. JOHN B. TAPIO - 7 -Unit apt. bldg. on California Street - One apt. unit was omitted and not included in income. Action - Valuation back to original 4115,600. X/Torgerson, S/Xik- ulecky, Unanimous. Alderman Torgerson moved to close the Board of Equalization at 8:05 P.X. Notion seconded by Alderman Xikulecky and unanimously carried. 9. NEW BUSINESS (a) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS Alderman Torgerson moved to authorize discontinuation of service un- less other arrangements had been made. Motion seconded by Alderman Mikulecky and carried unanimously. (b) CONSIDERATION OF AMENDMENT OF PORTABLE SIGN ORDINANCE WITH FAVORABLE REC DMIDATION OF PLANNING COMMISSION Following discussion, Alderman Torgerson moved to approve and waive first reading of Ordinance No. 5/87 and set second reading July 14, 1987. Motion seconded by Alderman Xikulecky and unanimously carried. (c) CONSIDERATION OF REZONING FROX R-5 TO R-2 IA FIFTH ADDITION TO LAKEWOOD TERRACE SUBMITTED BY STAFF WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, the motion was made by Alderman Xikulecky to approve the rezoning and waive first reading of Ordinance No. 4/87 and set sec- ond reading July 14, 1987. Motion unanimously carried. (d) CONSIDERATION OF VARIANCE SUBMITTED BY WILLIAM BACKEN OF FARM A HONE DISTRIBUTING WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, it was moved by Alderman Nikulecky, seconded by Alderman Torgerson, to approve the variance and waive reading and adopt Resolution No. 8563. Motion carried unanimously. 5 CITY COUNCIL MINUTES - JUNE 23, 1987 (e) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY ANDREW ROSS WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, Alderman Torgerson moved to approve the conditional use permit and to waive reading and adopt Resolution No. 8562. Motion seconded by Alderman Xikulecky and unanimously carried. (f) CONSIDERATION OF FINAL PLAT OF FIFTH ADDITION TO LAKEWOOD TERRACE SUBMITTED BY LORETTA XCDONALD An STREET NAXE CHANGE WITH FAVORABLE RECOMMENDATION OF PLANNING COXXISSION Following discussion, the motion was made by Alderman Xikulecky to ap- prove the final plat and to waive reading and adopt Resolution No. 8564. Alderman Torgerson seconded the motion and unanimously carried. (g) CONSIDERATION OF LOT SPLIT OF LOTS 5 AND 6, BLOCK 1, ROLLING OAKS FIFTH ADDITION REQUESTED BY JOHN XILLER WITH FAVORABLE RECOMMENDATION OF PLANNING COXXISSION After discussion, Alderman Torgerson moved to approve the lot split. Motion seconded by Alderman Xikulecky and carried unanimously. (h) CONSIDERATION OF REVISED SKETCH PLAN SUBXITTED BY ROGER SIEMN WITHIN TWO NILE RADIUS Following discussion, it was moved by Alderman Torgerson to refer the sketch plan to the County with no objection. Motion seconded by Ald- erman Xikulecky and unanimously carried. (i) CONSIDERATION OF PURCHASING XEROX PRINTING XACHINE FOR ENGINEERING DEPARTMENT The motion was made by Alderman Torgetson, seconded by Alderman Xiku- lecky, to approve the purchase. Notion carried unanimously. (j) CONSIDERATION TO CONFINE CITY UTILITY EASEMENT Following discussion, Alderman Torgerson moved to approvend vacate the excess easement. Xotiod'seconded by Alderman Xikuleoky and car- ried unanimously. (k) CONSIDERATION OF ESCROW AGREEXENT WITH ROBERT L. CARR CO. City Attorney Anderson explained the escrow agreement to the Council. After discussion, the motion was made by Alderman Torgerson, seconded by Alderman Xikulecky, to'approve and enter into an agreement with the Robert L. Carr Company, subject to the Finance Director being able to handle the details and accounts. Notion unanimously carried. A CITY COUNCIL MINUTES - JUNE 23, 1987 (1) CONSIDERATION OF SECOND QUARTER MERIT ADJUSTMENT AND PAY GRADE CLASSIFICATION CHANGE Following discussion, Alderman Torgerson moved to grant a two percent increase for Roger Bakken. Motion seconded by Alderman Mikulecky and carried unanimously. After further discussion, the motion was made by Alderman Torgerson to approve the recommendations as presented by the Directors. The Mayor seconded the motion, and it unanimously failed with three nay votes. Alderman Torgerson moved to defer to the next City Council meeting. Motion seconded by Alderman Mikulecky and unanimously carried. (m) CONSIDERATION OF SETTING INTEREST RATE FOR 1987 ASSESSMENT ROLLS After discussion, the motion was made by Alderman Mikulecky to approve the interest rate at 6.63% and to waive reading and adopt Resolution No. 8561. Alderman Torgerson seconded the motion and carried unani- mously. (n) CONSIDERATION OF ESTABLISHING ASSESSMENT HEARING FOR LETTING 110. 15, ASSESSMENT ROLL NO. 234 Following discussion, Alderman Mikulecky moved to approve Assessment Roll No. 234, to set hearing for July 14, 1987 at 8:00 P.M., and to waive readings and adopt Resolutions No. 8557 and No. 8558. Notion seconded by Alderman Torgerson and unanimously carried. (o) CONSIDERATION OF AUTHORIZING HUTCHINSON COMMUNITY HOSPITAL TO EXPAND OFFICES ON LOWER LEVEL After discussion, the motion was made by Alderman Mikulecky, seconded by Alderman Torgerson, to approve the expansion. Motion carried unani- mously. (p) CONSIDERATION OF PURCHASING FIVE CRITICAL CARE BEDS FOR HUTCHINSON COMMUNITY HOSPITAL It was moved by Alderman Mikulecky, seconded by Alderman Torgerson, to approve the purchase. Motion unanimously carried. (q) CONSIDERATION OF REPLACING INCINERATOR FOR HUTCHINSON COMMUNITY HOSPITAL Alderman Torgerson made the motion to approve the replacement. Motion seconded by Alderman Mikulecky and carried unanimously. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR 7 CITY COUNCIL MUTES - JUNE 23, 1987 City Administrator Plotz reported the Board of Directors of Hutchinson Community Development Corporation wished to meet with the City Council to discuss several items. It was the consensus of the Council members to establish a meeting date of July 22, 1987 at 5:30 P.X. Also, on the same date to meet with the Charter Commission at 6:30 P.X. Xr. Plotz commented on the update report of the 1987 objectives. (b) COXXUNICATIOBS FROX ALDERXAN MARLIN TORGERSON Alderman Torgerson inquired about the charges for towing services in the City's towing contract, and if the contract included towing at the scene of an accident. (c) COXXUNICATIONS FROX ALDERXAN PAT XIKULECKY Alderman Xikulecky made reference to the Second Avenue project. (d) COXXUNICATIOBS FROM DIRECTOR OF ENGINEERING Engineer Anderson updated the Council on the Lund easement for the Hwy. 15 South project. A revised easement was returned to the City, which included the no parking along the south side of South Grade Road to Xerrill. Also, the easement requested that assessments be waived for the Hwy. 15 project. Following discussion, it was determined that City Attorney Anderson would meet with the Lund attorney, Engineer And- erson and the City Administrator to resolve the easement issue. A report was presented on the traffic sign inventory and replacement program under XN/DOT. By submitting a Resolution to XB/DOT, the City would be eligible to receive funding and participate in the program. After discussion, Alderman Xikulecky moved to waive reading and adopt Resolution No. 8565 authorizing participation in the traffic sign re- placement project. Xotion seconded by Alderman Torgerson and carried unanimously. (e) COXXUNICATIOBS FROX XAYOR PAUL L. ACKLAND Xayor Ackland inquired about the status of the Klockmann property. The City Attorney reported the Judge who heard the case issued an order for compliance by an October 1 date. 11. CLAIXS. APPROPRIATIONS AND CONTRACT PAYXENTS (a) VERIFIED CLAIM The motion was made by Alderman Xikulecky, seconded by Alderman Torger- son, to approve and authorize payment from the appropriate funds. Xo- tion unanimously carried. 0 CITY COUNCIL MINUTES - JUNE 23, 1987 12. ADJOURNMENT There being no further business, the meeting adjourned at 11:15 P.M.