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08-11-1987 CCMMINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, AUGUST 11, 1987 1. The meeting was called to order by Mayor Ackland at 7:30 p.m. The following were present: Mayor Paul L. Ackland, Aldermen Mike Carls, John M linar, Marlin Torgerson, and Pat Mikulecky. Also present: City Administrator Gary D. Plotz, Director of Engineering Eugene Anderson and City Attorney G. Barry Anderson. 2. INVOCATION In the absence of a clergyman, there was no invocation. 3. MINUTES The minutes of the special meeting of July 23, 1987, regular meeting of July 28, 1987, and bid opening of August 6, 1987 were approved as distributed. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. BUILDING OFFICIAL'S REPORT - JULY 1987 2. AIRPORT COMMISSION MINUTES OF JULY 209 1987 3. PARKS & RECREATION BOARD MINUTES OF JULY 1, 1987 (b) GAMBLING LICENSE FOR HUTCHINSON CHAPTER DUCKS UNLIMITED AT CROW RIVER COUNTRY CLUB The motion was made by Alderman Torgerson to order the report and minutes filed and issue the license. Motion seconded by Alderman Mikulecky and unanimously carried. 5. PUBLIC HEARING - 8 P.M. (a) ASSESSMENT ROLL NO. 235 - LETTING NO. 16, PROJECT NO. 87-36 Mayor Ackland read the notice of hearing and asked for comments from the audience. Ron Horswell, Route 3, asked for more information. How would his property be affected? Ann Krk�e4n stated she is a widow, had to pay for her own septic system and doesn't want to pay for others also. (City Administrator Plotz gave a brief explanation of deferred assessment procedures.) Sharon Daniels asked why property owners on the east side of the road are affected? Why not run the line on the west side? (Engineering Director Anderson explained that the east side is already in use for other utilities.) CITY COUNCIL MINUTES - AUGUST 11, 1987 Bob Baseman asked how many properties would be involved in the assessment. (Engineering Director Anderson stated there could be 84 homes in the future; 10 would be served now.) Unidentified man asked when the petition for service was brought in. (Mayor Ackland stated the petition was received in May. The city has informed property owners outside the city limits not because it is required, but as a courtesy.) Jim Fahey, realtor, stated he wishes the city would approve the project. Lynn Gernand stated he is the property owner who initiated the request. (Staff explained that the sanitary sewer was put under the street before blacktopping, but was not hooked up at that time.) Motion was made by Alderman Torgerson to close the hearing at 8:50 p.m. Seconded by Alderman Carls, it carried unanimously. After discussion, a motion was made by Alderman Carls to reject the project. Motion was seconded by Alderman Mikulecky and carried unanimously. 6. COMMUNICATIONS, REQUESTS AND PETITIONS (a) PRESENTATION BY MN WASTEWATER OPERATORS ASSOCIATION OF MINNESOTA CLASS B OPERATOR OF THE YEAR AWARD TO HENRY HEINECKE Director Del Haag of MWOA presented the award to Mr. Heinecke who accepted it with remarks of acknowledgment. (b) PRESENTATION BY TERRY LARSON OF DONOHUE & ASSOCIATES REGARDING STAFFING FOR NEW WASTEWATER TREATMENT PLANT Mr. Larson provided a breakdown of duties which will be required in the new facility. Data indicates there will be a need for 6 to 6.5 full time employees at the facility. This would include 12 hour coverage on weekdays and some weekend coverage. (c) CONSIDERATION OF REQUEST TO CLOSE A PORTION OF THIRD AVENUE SOUTHEAST FOR FIRE STATION OPEN HOUSE ON SEPTEMBER 26, 1987 The request was approved on a motion by Alderman Carls, seconded by Alderman Mikulecky and carried unanimously. (d) CONSIDERATION OF REQUESTS FROM CHAMBER OF COMMERCE FOR ARTS AND CRAFTS FESTIVAL SEPTEMBER 18 & 199 1987 The requests for use of the public square and concessions privileges were approved on a motion by Alderman Mlinar, seconded by Alderman Carls, and carried unanimously. 2 CITY COUNCIL MINUTES - AUGUST 11, 1987 (e) CONSIDERATION OF REQUEST FOR STREET LIGHTS ON HWY 7 WEST The request was approved for referral to Hutchinson Utilities on a motion by Alderman Carls, seconded by Alderman Mikulecky and carried unanimously. 7. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 8589 - RESOLUTION FOR PURCHASE Alderman Mlinar moved to waive reading and adopt Resolution No. 8589 to approve the purchase of polymer for sludge treatment. Motion seconded by Alderman Mikulecky and carried unanimously. (b) RESOLUTION NO. 8591 - RESOLUTION ACCEPTING PLEDGED SECURITY FROM FIRST STATE FEDERAL SAVINGS & LOAN ASSOCIATION Alderman Carls moved to waive reading and adopt Resolution No. 8591 accepting pledged securities from First State Federal. Motion seconded by Alderman Mlinar and carried unanimously. (c) ORDINANCE NO. 6/87 - AN ORDINANCE EXTENDING THE CORPORATE LIMITS OF THE CITY OF HUTCHINSON TO INCLUDE CERTAIN UNINCORPORATED TERRITORY BORDERED BY LAND WITHIN THE CITY LIMITS AND ABUTTING THEREON Motion was made by Alderman Torgerson, seconded by Alderman Carls and carried unanimously to waive first reading of Ordinance 6/78 and set second reading for August 25, 1987. (d) RESOLUTION NO 8593 - RESOLUTION SETTING ELECTION, TIME, PLACE LOCATIONS OF PRECINCTS AND APPOINTING JUDGES FOR CITY SPECIAL AND GENERAL ELECTION On a motion by Alderman Torgerson, seconded by Alderman Carls, carried unanimously, reading was waived and Resolution No -8593 Setting City Special and General Election was adopted. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF APPOINTING A COUNCIL REPRESENTATIVE TO HCDC BOARD (DEFERRED JULY 289 1987) Mayor Ackland appointed Alderman Pat Mikulecky to the HCDC Board. The appointment was ratified on a motion by Alderman Carls, seconded by Alderman Torgerson and carried unanimously. (b) CONSIDERATION OF ENCLOSED HANGAR FOR C.A.P. PLANE (DEFERRED JULY 28, 1987) After discussion, action was deferred to August 25, as requested by the Airport Commission, on a motion by Alderman Carls, seconded by Alderman Torgerson and carried unanimously. �3 CITY COUNCIL MINUTES - AUGUST 11, 1987 (e) CONSIDERATION OF AWARDING BID FOR HIGH SERVICE BOOSTER PUMP NO. 4 (DEFERRED AUGUST 62 1987) A motion was made by Alderman Torgerson, seconded by Alderman Carls and carried unanimously to award the bid to low bidder Richmar Construction Co. in the amount of $30,340. Reading of Resolution No. 8592 Accepting Bid and Awarding Contract for High Service Booster Pump No. 4, Water Treatment Facilities, was waived and the Resolution adopted on a motion by Alderman Torgerson, seconded by Alderman Carls and carried unanimously. 9. NEW BUSINESS (a) CONSIDERATION OF APPOINTMENT OF DOROTHY SMITH AS ASSISTANT DEPUTY REGISTRAR OF MOTOR VEHICLE DEPARTMENT City Administrator Plotz reported that due to the disability of Eileen Torry, he recommends appointing Dorothy Smith to the position of Assistant Deputy Registrar at the motor vehicle office. Appointment was made on a motion by Alderman Mikulecky, seconded by Alderman Mlinar and carried unanimousoly. (b) CONSIDERATION OF AMENDMENT TO SENIOR NUTRITION PROGRAM LEASE WITH CITY Parks/Recreation Director Bruce Ericson recommended the nutrition contract be amended to allow preparation of additional meals for the Brownton meal site, adding $467 or $.10 a meal to the amount paid to the city. Amendment was approved on a motion by Alderman Mlinar, seconded by Alderman Torgerson and carried unanimously. (e) CONSIDERATION OF SELECTING A CONSULTING FIRM FOR TRAFFIC SIGN INVENTORY Engineering Director Anderson reported a consulting firm is to be selected for the federally assisted sign inventory project being administered by McLeod County, and the city would participate in the selection process along with the county and townships. After discussion, a motion was made by Alderman Torgerson to waive reading and adopt Resolution No. 8590, Authorizing Participation in Selecting a Firm for Traffic Sign Inventory. Motion was seconded by Mayor Ackland and passed unanimously on a roll call vote. (d) CONSIDERATION OF CURB AND SIDEWALK RECONSTRUCTION ON MAIN STREET BETWEEN THIRD AVENUE NORTHWEST AND FOURTH AVENUE NORTHWEST The safety project was authorized on a motion by Alderman Mlinar, seconded by Alderman Mikulecky and carried unanimously. (e) CONSIDERATION OF REQUEST BY DOBRATZ HANTGE CHAPEL TO REMOVE CITY BOULEVARD AND REPLACE WITH ANGLE PARKING m CITY COUNCIL MINUTES - AUGUST 11, 1987 Request was made for angle parking, with Dobratz Hantge Chapel paying the cost. Engineering Director Anderson noted that the sidewalk would need to be widened to 7 feet as part of the project. Motion was made by Alderman Carls to approve the request and waive first reading of Ordinance No. 7/87 Relating to Angle Parking Areas, contingent on the 7 foot sidewalk being part of the project. Seconded by Alderman Mlinar, motion carried unanimously. (f) CONSIDERATION OF POLICY RECOMMENDATIONS FROM AIRPORT COMMISSION The recommended policy changes for the airport were approved on a motion by Alderman Carls, seconded by Alderman Torgerson and carried unanimously. (g) CONSIDERATION OF CARPENTRY CONTRACT AND OTHER MATTERS FOR HUTCHINSON POLICE STATION Virgil Florhaug of C.A.M. reported that the low carpentry bidder will not be able to fulfill the contract. Options are to rebid or award to second bidder. After discussion, motion was made by Alderman Torgerson, seconded by Alderman Mikulecky and carried unanimously to approve the second bidder (Schatz Construction - $41,247). Regarding the question of who must bear the cost for the higher bid, Attorney Anderson reported that the matter would be settled most expeditiously through an arbitration procedure, which the city will pursue. Mr. Florhaug further reported that of 2 roofing bids received, Marty's Roofing was lower at $2100 and he recommended accepting it. Motion was made by Alderman Torgerson, seconded by Alderman Mlinar and carried unanimously to accept Marty's Roofing bid. Mr. Florhaug further reported that the telephone company needs to add conduit and four more telephone locations in the police building, for a total additional cost of $338. This addition was approved on a motion by Alderman Mikulecky, seconded by Alderman Carls and carried unanimously. (h) CONSIDERATION OF LEVY LIMITS AND APPEALS TO DEPARTMENT OF REVENUE Finance Director Ken Merrill reported that the League of Minnesota Cities recommends that cities appeal the new levy limits imposed by the State and the discontinuance of Federal Revenue Sharing. Finance Director was authorized to make these appeals on a motion by Alderman Torgerson, seconded by Alderman Carls and carried unanimously. CITY COUNCIL MINUTES - AUGUST 119 1987 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR Administrator Plotz reported that a request was received for a cigarette license from Eastern Star for the County Fair. License was approved on a motion by Alderman Torgerson, seconded by Alderman Mikulecky and carried unanimously. A request was received from Tom Johnson to use the library square park on August 20 and 21 for a youth rally. Request was approved on a motion by Alderman Carls, seconded by Alderman Mlinar and carried unanimously. The site plan for the Burger King has been received and will be distributed to the council. (b) COMMUNICATIONS FROM ALDERMAN PAT MIKULECKY Alderman Mikulecky asked how the street lights on Hwy 7 West (Item 6-e) would be paid for. Finance Director Merrill responded that they would be from contingency fund or a bond issue. Alderman Mikulecky moved that if we do not have funds, the utilities cooperate in paying for the lights. Motion was seconded by Alderman Mlinar and after discussion failed unanimously. Alderman Mikulecky requested that City Attorney Anderson distribute an estimate on the Lund property costs for the next meeting. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS Motion was made by Alderman Carls, seconded by Alderman Mlinar, to approve and authorize payment from the appropriate funds. Motion carried unanimously. 12. ADJOURNMENT There being no further business, the meeting adjourned at 9:55 p.m. 0